1 NOTICE OF SPECIAL MEETING A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD ON Monday, May 15, 2017, AT 6:00 p.m. IN THE Second Floor Conference Room. THE PROPOSED AGENDA IS AS FOLLOWS: Closed session as provided by Section 2.2-3712 of the Virginia Code BY ORDER OF THE MAYOR BY Sarah Brazelton SECOND FLOOR CONFERENCE ROOM – May 1, 2017 Council met in special session on this date with the following members present: Ms. Galvin, Ms. Szakos, Mr. Bellamy, Mr. Fenwick, Mr. Signer. On motion by Ms. Szakos, seconded by Mr. Bellamy, Council voted, (Ayes: Ms. Szakos, Ms. Galvin, Mr. Signer, Mr. Fenwick, Mr. Bellamy; Noes: None;) to meet in closed session for: (1) Discussion and consideration of prospective candidates for appointment to City boards and commissions, as authorized by Virginia Code sec. 2.2-3711 (A) (1); and, (2) Consultation with legal counsel for advice regarding: (A) mediation of the claims pending in the litigation between Charlottesville Parking Center, Inc. and the City of Charlottesville; and (B) a response in the pending litigation filed against the City of Charlottesville by Albemarle County regarding the County’s control of the Ragged Mountain Natural Area and Reservoir, where such consultation would adversely affect the City’s litigating posture, as authorized by Virginia Code sec. 2.2-3711 (A) (7). On motion by Ms. Szakos, seconded by Mr. Bellamy, Council certified by the following vote (Ayes: Ms. Galvin, Ms. Szakos, Mr. Fenwick, Mr. Signer, Mr. Bellamy; Noes: None;), that to the best of each Council Member's knowledge, only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion convening the closed session were heard, discussed or considered in the closed session. COUNCIL CHAMBERS - May 15, 2017 CALL TO ORDER Council met in regular session on this date with the following members present: Mr. Signer, Mr. Bellamy, Mr. Fenwick, Ms. Galvin, Ms. Szakos. AWARDS/RECOGNITIONS & ANNOUNCEMENTS Mr. Fenwick announced the Super Hero Fun Run on May 19 at Pen Park. Go to www.charlottesville.org/parksandrec for more information. 2 Mr. Fenwick read a proclamation in honor of Albemarle Amateur Radio Club Field Day on June 17. Mr. Fenwick introduced Flicker the Flame and announced that it is Flicker's 10th birthday. Ms. Galvin announced the Damage Prevention Leadership Award has been awarded to the Utilities Department. Ms. Hildebrand accepted the award on behalf of the Utilities Department. Ms. Galvin announced the Daughters of Zion Cemetery Decoration Day on May 28 at 2:00 p.m. at CitySpace. Ms. Edwina St. Rose and Ms. Bernadette Whitsett-Hammond were present to thank Council for their support. Ms. Galvin announced the 3rd Annual My Help List contest winners. Mr. Bellamy announced the Charlottesville Parks and Recreation spray grounds are open for the 2017 season. Call 970-3072 with questions. He also announced the Ivy Material Utilization Center will be collecting tires on Saturday May 20. For more information, please visit www.rivanna.org/hhw/. Mr. Bellamy made a statement on the demonstrations that took place in the City over the weekend. Mr. Bellamy announced a cook-out at Tonsler Park for the 2018 Comprehensive Plan process update on Thursday, May 18. Also, on Wednesday, May 19, the Minority Business Roundtable Discussion will take place at the Jefferson School. The Office of Human Rights is holding a community discussion called "The Talk" on Saturday, May 20 at Carver Recreation Center about what to do if you are stopped or questioned by police. Ms. Szakos announced the deadline is Monday, May 22 for voters to register to vote or update their information for the June primary. Call the Voter Registration office at 970-3250 with questions. She also announced a LEAP program about climate change on May 25 at The Paramount Theater. To learn more, visit www.leap-va.org/beforetheflood. Ms. Szakos also announced that she is participating in an upcoming NLC conference. Ms. Szakos read a statement reflecting on the events at Lee Park this past weekend. Mr. Signer remembered Mr. Gunther Alfred "Dutch" Vogt, longtime resident and former Mayor of Charlottesville, Virginia, who passed away on Tuesday, May 2. He asked for a moment of silence. Mr. Signer read a statement about the events at Lee Park this past weekend. Ms. Galvin shared her thoughts on the events at Lee Park this past weekend. She requested that a marker commemorating the lynching of John Henry James be added to Council's list of considerations. 3 Mr. Fenwick made a statement about this past weekend and applauded the response Sunday evening. BOARDS APPOINTMENTS On motion by Mr. Fenwick, seconded by Ms. Szakos, the following appointments were made to Boards and Commissions: to the CACVB, Yolanda Harrell, Kirby Hutto; to the Historic Resources Committee, Madeline Hawks; to the Piedmont Virginia Community College Board, Robert Houdus. (Ayes: Ms. Szakos, Ms. Galvin, Mr. Signer, Mr. Fenwick, Mr. Bellamy; Noes: None.) CITY MANAGER RESPONSE TO MATTERS BY THE PUBLIC Mr. Jones gave Council an update on matters raised by the public at the May 15 meeting. Students from Monticello High School expressed their support for speed detection cameras in the City. This item was included in the City’s legislative packet for the legislative agenda, but the City was not granted the authority by the bill under consideration. The code audit review is currently taking place, and staff has drafted a response to the CADRE group. MATTERS BY THE PUBLIC Mr. Signer read guidelines for Matters by the Public. Ms. Ciana Sheldon and Ms. Emma Wood, students at Monticello High School, said they have been researching a bill that requires first responders to obtain training for dealing with people with mental illnesses. They asked Council to support funding for this bill. Ms. Katrina Turner, 918 Rockcreek Rd., made a complaint regarding a negative interaction her son had with police officers after he placed a call for help. Ms. Elizabeth Breeden, 981 Old Lynchburg Rd., member of the Dialogue on Race Vinegar Hill Monument Committee, asked Council to support installation of the monument. Mr. Joe Starsia, Charlottesville resident, said we will fight hate in Charlottesville. He said the Councilors voting against removal should reconsider their vote. Mr. Ben Doherty, 104 Village Ct., said keeping the statue in place is causing irreparable harm. He said the lawsuit should be dropped, and he asked the Councilors who voted against removal to change their minds. Ms. Emma Hale, 110 Northwood Cir., with Virginia Organizing, said she is worried about the future of healthcare. She encouraged Council and the public to contact their senators to make sure the US Senate does their part in ensuring healthcare for all. Mr. Don Gathers, 408 11th St., said the events of this past weekend were deplorable. He asked Council to follow the recommendations of the Blue Ribbon Commission. 4 Mr. Tomas Rahal, 404 Commerce St., said Charlottesville is the worst nightmare for racist groups because of our diversity. He said we cannot allow domestic terrorists to flourish here. Mr. Jacob Rob, Scottsville resident and Monticello High School student, said he agrees that the statue should be moved. He said it should be put up for auction because this would be a swifter resolution. Mr. Clifford Hall, 1990 Avon St. Ext., shared statistics about per capita income and minimum wage. He said cities in Michigan and Florida purchased defunct hotels and finished building them. Mr. Mason Pickett spoke about bullying, particularly in reference to the demonstrations this past weekend. Ms. Katie McKennel and a fellow student, seniors at Monticello High School, said they were interested in the plan to rebuild Belmont Bridge. She thanked the City for their hard work in planning for the reconstruction of the bridge. Mr. Aaron Winston, Charlottesville resident, said he was disgusted by the rally on Saturday evening. He said there is no middle ground on the monuments, and he asked Councilors to put their full weight behind removing them. Ms. Sadie Goodman, Monticello High School student, spoke in support of the creation of an arts administrator for the City. Ms. Gloria Beard, 1116 Page St., said the imagery at the demonstration Saturday evening brought back negative memories, and she does not want her grandchildren to have to live through the same things she did. She said gentrification is a problem for her neighborhood. She said she attended a recent planning meeting, and she was the only senior citizen present; meetings should be advertised in other ways aside from social media, because this method does not reach all audiences. Mr. Signer and Ms. Szakos thanked the speakers. Mr. Bellamy said the City offers tax assistance for homeowners in need. He encouraged residents not to sell their homes to developers for pennies. CONSENT AGENDA a. Minutes for May 1, 2017 b. APPROPRIATION: CDBG-HOME Funding for FY 2017-2018 (2nd reading) CDBG-HOME Funding 5 APPROPRIATION OF FUNDS FOR THE CITY OF CHARLOTTESVILLE'S 2017-2018 COMMUNITY DEVELOPMENT BLOCK GRANT - $413,577.31 WHEREAS, the City of Charlottesville has been advised of the approval by the U.S. Department of Housing and Urban Development of a Community Development Block Grant (CDBG) for the 2017-2018 fiscal year in the total amount of $413,577.31 that includes new entitlement from HUD amounting to $371,309.00, and previous entitlement made available through reprogramming of $42,268.31. WHEREAS, City Council has received recommendations for the expenditure of funds from the CDBG Task Force, the SAT, the 10th and Page Priority Neighborhood Task Force and the City Planning Commission; and has conducted a public hearing thereon as provided by law; now, therefore BE IT RESOLVED by the City Council of Charlottesville, Virginia, that the sums hereinafter set forth are hereby appropriated from funds received from the aforesaid grant to the following individual expenditure accounts in the Community Development Block Grant Fund for the respective purposes set forth; provided, however, that the City Manager is hereby authorized to transfer funds between and among such individual accounts as circumstances may require, to the extent permitted by applicable federal grant regulations. PRIORITY NEIGHBORHOOD 10th and Page – Pedestrian safety and accessibility improvements $271,120.31 ECONOMIC DEVELOPMENT Community Investment Collaborative Scholarships $12,500 PUBLIC SERVICE PROGRAMS United Way – Childcare Subsidies $24,000 City of Promise – Enrolled to Launch Program $17,000 OAR Re-entry Services $14,696 ADMINISTRATION AND PLANNING: Admin and Planning $74,261 TOTAL $413,577.31 BE IT FURTHER RESOLVED that this appropriation is conditioned upon the receipt of $371,309 from the Department of Housing and Urban Development. The amounts so appropriated as grants to other public agencies and private non-profit, charitable organizations (sub-recipients) are for the sole purpose stated. The City Manager is authorized to enter into agreements with those agencies and organizations as he may deem advisable to ensure that the grants are expended for the intended purposes, and in accordance with applicable federal and state laws and regulations; and The City Manager, the Directors of Finance or Neighborhood Development Services, and staff are authorized to establish administrative procedures and provide for mutual assistance in the execution of the programs. APPROPRIATION OF FUNDS FOR THE CITY OF CHARLOTTESVILLE’S 2017-2018 HOME FUNDS $92,507.13 WHEREAS, the City of Charlottesville has been advised of the approval by the U.S. Department of Housing and Urban Development of HOME Investment Partnerships (HOME) funding for the 2017-2018 fiscal year; 6 WHEREAS, the region is receiving an award for HOME funds for fiscal year 17-18 of which the City will receive $58,520 to be expended on affordable housing initiatives such as homeowner rehab and downpayment assistance. WHEREAS, it is a requirement of this grant that projects funded with HOME initiatives money be matched with local funding in varying degrees; BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that the local match for the above listed programs will be covered by the Charlottesville Housing Fund (account CP-0084 in SAP system) in the amount of $14,630; the resolution for this appropriation with come forward after July 1, 2017. Project totals also include previous entitlement made available through program income of $19,357.13. The total of the HUD money, program income, and the local match, equals $92,507.13 and will be distributed as shown below. PROJECTS HOME EN % MATCH MATCH OTHER TOTAL Habitat for Humanity, DPA $40,000 20 % $10,000 $50,000 PHA, DPA $18,520 20 % $4,630 $19,357.13 $42,507.13 * includes Program Income which does not require local match. BE IT FURTHER RESOLVED that this appropriation is conditioned upon the receipt of $58,520 from the Department of Housing and Urban Development. The amounts so appropriated as grants to other public agencies and private non-profit, charitable organizations (sub-recipients) are for the sole purpose stated. The City Manager is authorized to enter into agreements with those agencies and organizations as he may deem advisable to ensure that the grants are expended for the intended purposes, and in accordance with applicable federal and state laws and regulations; and The City Manager, the Directors of Finance or Neighborhood Development Services, and staff are authorized to establish administrative procedures and provide for mutual assistance in the execution of the programs. APPROPRIATION HOME INVESTMENT PARTNERSHIPS PROGRAM $3,214.26 WHEREAS, The City of Charlottesville has received $3,214.26 from Charlottesville Redevelopment and Housing Authority as repayment for loans made through the HOME Investment Partnerships Program (HOME) program in prior years; NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that the sum of $3,214.26 is hereby appropriated in the following manner: $3,214.26 Revenue Fund: 210 IO: 1900280 HOME PI Carry-forward G/L: 451070 HOME PI 7 $3,214.26 Expenditures Fund: 210 IO: 1900280 HOME PI Carry-forward G/L: 530670 Other Contractual Services APPROPRIATION AMENDMENT TO COMMUNITY DEVELOPMENT BLOCK GRANT ACCOUNT Reprogramming of Funds for FY 17-18 WHEREAS, Council has previously approved the appropriation of certain sums of federal grant receipts to specific accounts in the Community Development Block Grant (CDBG) funds; and WHEREAS, it now appears that these funds have not been spent and need to be reprogrammed, and therefore, BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that appropriations made to the following expenditure accounts in the CDBG fund are hereby reduced or increased by the respective amounts shown, and the balance accumulated in the Fund as a result of these adjustments is hereby reappropriated to the respective accounts shown as follows: Program Account Purpose Proposed Proposed Proposed Year Code Revised Revised Revised Reduction Addition Appropriation 14-15 P-00001-05- C4K Websites $37,340.08 03 15-16 P-00001-05- Seedplanters $150.29 08 15-16 P-00001-02- City of Promise $2,624.77 72 15-16 P-00001-05- ReadyKids Facility $1,556.12 12 Project 16-17 P-00001-02- OED GO Driver $597.05 79 16-17 P-00001-05- Priority Neighborhood $42,268.31 $42,268.31 19 TOTALS: $42,268.31 $42,268.31 $42,268.31 c. APPROPRIATION: Clark Elementary School - Safe Routes to School Grant - $13,992 (2nd reading) Safe Routes to School 8 WHEREAS, the City of Charlottesville, through Neighborhood Development Services, was been awarded $190,000 from the Virginia Department of Transportation for the Safe Routes to School program; and WHEREAS, $174,800 of the grant funding was to be used for construction and $15,200 was to go towards the administrative expenses from the Virginia Department of Transportation; and WHEREAS, the administrative expenses from the Virginia Department of Transportation were $13,992 less than anticipated, resulting in additional funding for actual project construction. NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville, Virginia, that the sum of $13,992 is hereby appropriated in the following manner: Revenue $13,992 Fund: 426 WBS: P-00801 G/L Account: 430120 Expenditures $13,992 Fund: 426 WBS: P-00801 G/L Account: 599999 BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of $13,992 from the Virginia Department of Transportation. d. APPROPRIATION: Virginia Trees for Clean Water Grant - $5,500 (carried) Virginia Trees for Clean Water e. RESOLUTION: Reimbursement Agreement with Fluvanna County for Share of Circuit Court Judge's Administrative Costs Reimbursement Agreement with Fluvanna County RESOLUTION BE IT RESOLVED by the Council for the City of Charlottesville, Virginia, that the City Manager is hereby authorized to sign the following document, attached hereto, in form approved by the City Attorney or his designee. Reimbursement Agreement between the City and Fluvanna County for a portion of the administrative costs incurred by the Charlottesville Circuit Court Judge’s office in performing judicial duties for the Fluvanna County Circuit Court. f. ORDINANCE: Homeowner Tax Relief Grant Program (2nd reading) Homeowner Tax Relief 9 AN ORDINANCE TO ESTABLISH A GRANT PROGRAM TO PROMOTE ANDPRESERVE HOMEOWNERSHIP BY LOW- AND MODERATE-INCOME PERSONS WITHIN THE CITY OF CHARLOTTESVILLE Ms. Szakos said she received no benefit from the item involving the City of Promise. On motion by Ms. Szakos, seconded by Mr. Fenwick, the consent agenda passed. (Ayes: Ms. Szakos, Ms. Galvin, Mr. Signer, Mr. Fenwick, Mr. Bellamy; Noes: None.) PUBLIC HEARING/ORDINANCE: UTILITY RATES FOR FY2018 (carried) Utility Rates Ms. Hildebrand and Ms. O'Hare presented to Council on the Utility Rates report for FY 2018. On motion, the public hearing was opened. Having no speakers, the public hearing was closed. On motion by Ms. Galvin, seconded by Mr. Fenwick, the ordinance carried for a second reading. Mr. Bellamy asked about the policy on cut-offs. Ms. O'Hare shared the statistics and reviewed the policy. Mr. Signer called for a brief recess. REPORT: BLUE RIBBON COMMISSION ON MONUMENTS - RECOMMENDATIONS Blue Ribbon Commission Mr. Murphy presented to Council and answered clarifying questions. Ms. Galvin asked to include the UVA Office of the Architect in the process. Ms. Szakos said she supports moving forward with the lynching memorial, whether or not the County participates, although she hopes they will. She said she also supports making Liberation Day an officially recognized City holiday. She said the public engagement process surrounding the Vinegar Hill Monument repeatedly said no public funds would be used. She suggested that the new Development Director position could help Ms. Breeden raise the needed funds. Mr. Bellamy requested an additional 10 minutes. Mr. Murphy reviewed the recent updated recommendations of the former members of the Blue Ribbon Commission: 10 Options for changing the name of the parks will come before Council at the June 5 meeting. The matter will also go before the Parks and Recreation Advisory Board, with input from the Historic Resources Committee. Staff is expediting the redesign process by issuing an RFP by no later than September 1. Highly visible signage will be erected detailing history, following agreement on the narrative, interfacing with the Board of Architectural Review, and returning to Council for a vote. Mr. Jones asked for agreement from Council on what the markers should highlight. Ms. Szakos recommended former Blue Ribbon Commission members, in consultation with the Historic Resources Committee, draft language for the historic markers. She requested that Jane Smith be involved in the process. Mr. Bellamy asked to invite Jalene Schmidt, Jane Smith, and someone under the age of 30 for input on this matter. He said it is important that the markers are not only historically accurate but also strike the proper tone. Council concurred with a design competition for the memorial to Charlottesville’s enslaved population after the park master plan has been completed. Mr. Signer requested an additional ten minutes. Council agreed to address funding for the Vinegar Hill monument at a future meeting. Mr. Signer said he has seen research about another lynching victim, Mr. Jim Rhodes in 1882. He advised that we contemplate all lynching victims and consult with historians when considering the lynching marker. Ms. Galvin confirmed that this marker would be located in Jackson Park. Mr. Signer reiterated that he wants Council to act on the park renaming at the June 5 Council meeting. Ms. Galvin asked staff to ensure that coordination is built into the competition for the marker and should be included as a line item in the RFP. RESOLUTION: APPROVAL OF WEST MAIN STREETSCAPE DESIGN PLANS Mr. Elliot Rhodeside and Mr. Ron Sessoms presented to Council and answered clarifying questions. Ms. Galvin requested that consideration of Native American history be added to the list for Historical Interpretation. Ms. Galvin moved the resolution; Ms. Szakos seconded the resolution. 11 Mr. Bellamy asked that the minority and local businesses be kept in mind during the course of this project for construction work and other aspects of the project. Ms. Galvin requested that the consultants work with staff to hire locally as they are able, per the resolution. The resolution passed. (Ayes: Mr. Signer, Mr. Bellamy, Ms. Galvin, Ms. Szakos; Noes: Mr. Fenwick.) RESOLUTION WHEREAS, by vote taken on March 21, 2016, City Council adopted the West Main Streetscape Improvement Plan (Option 1) (the “Plan”); and WHEREAS, as part of its adoption of the Plan, directed the City Manager, his staff, and consultants to proceed with construction documents, and Council retained the right and authority to review the construction plans as they are developed; and WHEREAS, a Schematic Design, dated February 17, 2017, for the West Main Streetscape Improvement Project (“Project”) has been completed and is consistent with the concepts and components of the Plan, now, therefore, BE IT RESOLVED BY THE CHARLOTTESVILLE CITY COUNCIL that the Schematic Design for the Project is hereby approved and City Council authorizes the City Manager, City staff, and the City’s design consultants to proceed with the next phase of development of construction plans, the production of 35% construction documents. ORDINANCE: RETIREMENT PLAN AMENDMENTS (carried) Retirement Plan Amendments Mr. Jones presented to Council and answered clarifying questions. On motion by Mr. Fenwick, seconded by Ms. Szakos, the ordinance carried for a second reading. REPORT: STATE OF THE FOREST State of the Forest Mr. Paul Josey, chair of the Tree Commission, presented to Council. In response to an inquiry from Mr. Bellamy, Mr. Josey said this is the first year they will be allowed to plant trees at public housing sites thanks to a planned MOU. Mr. Bellamy said he can help expedite a partnership opportunity with CRHA. 12 Ms. Szakos asked for an update on plans to encourage people to plant trees on their private property. Mr. Josey said the Tree Commission was not able to accomplish this currently due to lack of funding and resources. Mr. Signer said he is interested in a capital allocation to tree improvement specifically on the Downtown Mall. REPORT: WORKFORCE DEVELOPMENT UPDATE Workforce Development Ms. Hollie Lee presented to Council. Council voiced their appreciation and support for the Growing Opportunity (GO) programs. Ms. Galvin discussed involving the workforce development office in the West Main construction project and seeking employment for local residents. She discussed ways to move the needle on poverty and said we need to evaluate whether we have made a dent in our problem with poverty in light of our investments. Ms. Szakos said this is a difficult thing to measure. Ms. Galvin said she would also like to explore Option 1 with regard to the West Main project. The Office of Economic Development will work to create a workforce program around the West Main project that will leverage the assets of the current GO programs. Ms. Szakos moved to add five more minutes. Ms. Galvin also asked to explore variations on Option 4 for preparing the Friendship Court and public housing residents. Ms. Lee said the OED is open to meeting with the appropriate parties to see how this can move forward. Mr. Bellamy asked for metrics on African American unemployment in the City. Council fully supported Option 3, GO Programs with On-the-Job Apprenticeship Tracks, as recommended by staff. OTHER BUSINESS Ms. Galvin said she has the report for the Applied Policy Project from Ms. Whitney Farmer related to growing opportunity and moving people out of poverty through employment. She asked if Council would like a presentation on the findings about the impact of access to low cost day care. Staff will discuss presenting at an upcoming meeting. 13 MATTERS BY THE PUBLIC Mr. Mason Pickett said he experienced bullying at a recent Council meeting. He said Mr. Bellamy has been given a second chance, but he does not deserve it. Meeting adjourned at 11:37 p.m. Approved by Council June 5, 2017 Clerk of Council