CITY COUNCIL AGENDA Monday, September 18, 2017 7:00 p.m. Regular Meeting - CALL TO ORDER Council Chambers PLEDGE OF ALLEGIANCE ROLL CALL AWARDS/RECOGNITIONS Celia Thompson ANNOUNCEMENTS CITY MANAGER RESPONSE TO MATTERS BY THE PUBLIC PUBLIC HEARING – August 11 / 12 Community Response MATTERS BY THE PUBLIC Public comment is provided for up to 15 speakers at the beginning of the meeting (limit 3 minutes per speaker.) Pre-registration is available for up to 10 spaces, and pre-registered speakers are announced by noon the day of the meeting. The number of speakers is unlimited at the end of the meeting. 1. CONSENT AGENDA* (Items removed from consent agenda will be considered at the end of the regular agenda.) a. Minutes for September 5, 2017 b. APPROPRIATION: Virginia Department of Historic Resources (DHR) 2017-2018 Certified Local Government Grant Funding for Rose Hill Neighborhood Historic Survey – $24,000 (2nd of 2 readings) c. APPROPRIATION: Victim Witness Assistance Program Grant – $250,902 (2nd of 2 readings) d. APPROPRIATION: Risk Management Fund Line of Duty Act (LODA) Insurance Reimbursement – $28,200 (1st of 2 readings) e. APPROPRIATION: Fiscal Year 2018 Fire Programs Aid to Locality Funding (Firefund) Appropriation – $145,343 (1st of 2 readings) f. APPROPRIATION: Virginia Homelessness Solutions Grant (VHSP) – $477,151 (1st of 2 readings) g. RESOLUTION: City Sponsorship for Black Business Expo – $2,000 (1st of 1 reading) h. RESOLUTION: Transfer to Facilities Capital Projects Lump Sum Account for the Preston-Morris Building Interior Improvements Project – $37,000 (1st of 1 reading) i. ORDINANCE: Stonefield Gas Easement (2nd of 2 readings) j. RESOLUTION: Support of Deferred Action for Childhood Arrivals (DACA) and Permanent Legal Status for Dreamers (1st of 1 reading) 2. PUBLIC HEARING: Review of Program Performance and Setting Priorities for Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) funds for Program Year 18-19 – 30 mins 3. PUBLIC HEARING / Historical Society Lease of McIntire Building (1st of 1 reading) – 20 mins RESOLUTION*: 4. RESOLUTIONS*: Allocation of FY 2018 Charlottesville Affordable Housing Funds Resolutions – 20 mins  Revitalization Area Certification for Carlton Views II (1st of 1 reading)  Allocation of Charlottesville Affordable Housing Fund (CAHF) for Carlton Views, LLC Carlton Views II Development Project -- $1,440,000 (1st of 1 reading)  Allocation of Charlottesville Affordable Housing Fund (CAHF) for the Community Services Housing, Inc. -- $612,500 (1st of 1 reading) 5. REPORT: Stormwater Utility Program Update – 30 mins 6. RESOLUTION*: Indigenous Peoples Day (1st of 1 reading) – 15 min 7. RESOLUTION*: Statement of Economic Principles (1st of 1 reading) – 30 mins OTHER BUSINESS MATTERS BY THE PUBLIC GUIDELINES FOR PUBLIC COMMENT We welcome public comment; it is an important part of our meeting. Time is reserved near the beginning and at the end of each regular City Council meeting for Matters by the Public. Please follow these guidelines for public comment: • If you are here to speak for a Public Hearing, please wait to speak on the matter until the report for that item has been presented and the Public Hearing has been opened. • Each speaker has 3 minutes to speak. Please give your name and address before beginning your remarks. • Please do not interrupt speakers, whether or not you agree with them. • Please refrain from using obscenities. • If you cannot follow these guidelines, you will be escorted from City Council Chambers and not permitted to reenter. Persons with disabilities may request reasonable accommodations by contacting ada@charlottesville.org or (434) 970-3182. CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: September 5, 2017 Action Required: Appropriation of funds Presenter: Mary Joy Scala, Preservation & Design Planner, Department of Neighborhood development Services (NDS) Staff Contacts: Alex Ikefuna, Director, NDS Title: Virginia Department of Historic Resources (DHR) 2017-2018 Certified Local Government Grant Funding for Rose Hill Neighborhood Historic Survey - $24,000 Background: The City of Charlottesville through the Department of Neighborhood Development Services has been awarded $24,000 from the Virginia Department of Historic Resources’ 2017-2018 Certified Local Government Subgrant Program to have completed an historic survey of the Rose Hill neighborhood. In addition to the grant of $12,000 from DHR, there is a local match requirement, of $12,000, which will be met through the usage of existing Capital Improvement Program funding for new historic surveys. Discussion: This funding will provide a comprehensive, reconnaissance-level survey of approximately 180 properties, which have never been previously surveyed. It will also provide a Preliminary Information Form (PIF) based on the survey results, to determine if part or all of the neighborhood would qualify for future listing as a National Register historic district. Alignment with City Council’s Vision and Strategic Plan: Appropriation of this item aligns with Council’s Vision Statement by supporting Charlottesville Arts and Culture: Charlottesville cherishes and builds programming around the evolving research and interpretation of our historic heritage and resources. This appropriation also supports Goal 3 of the Strategic Plan: A Beautiful and Sustainable Natural and Built Environment, including: 3.5. Protect historic and cultural resources; and 3.1. Engage in robust and context sensitive urban planning and implementation; and Goal 4: A Strong, Creative and Diversified Economy, including: 4.4. Promote tourism through effective marketing. Community Engagement: At the request of the Rose Hill Neighborhood Association (RHNA), staff met with the RHNA on March 28, 2017 to explain the process of historic survey and possible local, State and National historic designations. A letter of support from the RHNA is attached. Budgetary Impact: No new City funding will need to be appropriated. The local match of $12,000 is currently available in Neighborhood Development Services capital projects fund 426 for New Historic Surveys P-00484. Recommendation: Staff recommends approval and appropriation of funds. Alternatives: An alternative is to deny the requested appropriation, which would be contrary to Comprehensive Plan Historic Preservation Goal 4 Resource Inventory: Systematically inventory and evaluate all historic resources in the City, and develop context narratives that provide the historical and architectural basis for evaluating their significance and integrity. Attachments: May 26, 2017 - Letter of support from Rose Hill Neighborhood Association August 4, 2017 – Letter of agreement from Virginia Department of Historic Resources APPROPRIATION Virginia Department of Historic Resources (DHR) 2017-2018 Certified Local Government (CLG) grant funding for Rose Hill Neighborhood Historic Survey $24,000 WHEREAS, the City of Charlottesville, through the Department of Neighborhood Development Services, has received from the Virginia Department of Historic Resources (DHR), funding to support a historic survey for Rose Hill Neighborhood, NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville, Virginia, that the sum of $12,000 for the fiscal year 2017-2018 received from the Virginia Department of Historic Resources (DHR) is hereby appropriated in the following manner: Revenue $12,000 Fund: 209 IO: 1900289 G/L: 430120 (State/Fed Pass Thru) $12,000 Fund: 209 IO: 1900289 G/L: 498010 (Transfer from CIP) Expenditure $24,000 Fund: 209 IO: 1900289 G/L: 530670 (Other contractual services) Transfer $12,000 Fund: 426 WBS: P-00484 G/L: 561209(Transfer to grants) BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of $12,000 for the fiscal year 21-7-2018 from the Virginia Department of Historic Resources (DHR). May 26, 2017 Mary Jo Scala, AICP Preservation and Design Planner City of Charlottesville Department of Neighborhood Development Services Dear Mary Jo, I am writing on behalf of the Rose Hill Neighborhood Association in support of an historical survey of the Rose Hill neighborhood area of the City of Charlottesville. At the last neighborhood association meeting, May 23, 2017, members of the Association affirmed to have the survey conducted. As we understand from your email of May 22, 2017, the survey area The Burley School, not cross east of the tracks, not cross Preston Avenue, and not include newer commercial areas of Preston Avenue. These are the suggested boundaries which will be finalized after the architectural historisn completes the survey work. Please do not hesitate to contact us if you need anything else. Thank you, Nancy Carpenter, President Flo Taylor, Vice President Christy Reibling, Treasurer Liz Crotty, Secretary COMMONWEALTH of VIRGINIA Department of Historic Resources Moll y Joseph Ward 2801 Kensington Avenue, Richmond, Virginia 23221 Julie V. Langan Secretary qf Nalural Resources Director Tel : (804) 367-2323 Fax: (804) 367-2391 www.dhr.virginia.gov July 27, 2017 Mary Joy Scala Preservation and Design Planner P.O. Box 911 Charlottesville, VA Charlottesville, VA 22902 RE: 2017-2018 CLG Grant Agreement Dear Ms. Scala: I am pleased to enclose an agreement for your 2017-2018 CLG Grant for $12,000 for a comprehensive, reconnaissance-level survey of approximately 180 buildings located in the Rose Hill Neighborhood in central Charlottesville. Congratulations and we look forward to working with you on this project. Please sign this agreement and return it to Aubrey Von Lindern, Northern Regional Preservation Office, Department of Historic Resources, P.O. Box 519 in the next ten days. If you have any questions, you are welcome to contact Aubrey at (540) 868-7029. Sincerely, LJ--~'d~ ulie V. Langan Director Virginia Department of Historic Resources Administrative Services Eastern Reg ion Ofllce Western Region Ofllce Northern Region Office 10 Courthollse Ave. 2801 Kensington Avenue 962 Kime Lane 5357 Main Street Petersburg. VA 23803 R ichmond, VA 2322 1 Salem. VA 24153 PO Box 519 Tel: (804) 862-6408 Tel: (804) 367-2323 Tel: (540) 387-5443 Stephens City, VA 22655 Fax: (804) 862 -6196 Fax: (804) 367-2391 Fax: (540) 387-5446 Tel: (540) 868-7029 Fax : (5 40) 868-7033 Certified Local Government Grant Agreement 2017-2018 This agreement entered into this 27th day of July, 2017, by the Commonwealth of Virginia, Department of Historic Resources (DHR), and the City of Charlottesville, the Certified Local Government (CLG), WITNESS that DHR and the CLG, in consideration of the mutual covenants, promises, and agreements herein contained, agree that the grant awarded by DHR to the CLG shall be described below: Project Title: Rose Hill Neighborhood Historic Survey Grant Amount: $12,000 Matching Share: $12,000 Total Project Costs: $ 24,000 Grant Period: July 15,2017,* through June 30, 2018. *Actual start date is the date of full execution of agreement. This grant agreement incorporates the following documents: (1) This signed form; (2) DHR Request for Applications - 2017-2018 CLG Subgrant Program, dated March 06, 2017 (3) Grant Application from the City of Charlottesville, dated May 26,2017; (4) Any negotiated modifications thereto, all of which are referenced below: a. Any publications produced with grant funds must include the language concerning NPS financial assistance and nondiscrimination as shown below: This publication has been financed in part with Federal funds from the National Park Service, U.S. Department of the Interior. However, the contents and opinions do not necessarily reflect the view or policies of the U.S. Department of the Interior. This program receives Federal financial assistance for identification and protection of historic properties. Under Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975, as amended, the U.S. Department of the Interior prohibits discrimination on the basis of race, color, national origin, disability or age in its federally assisted programs . If you believe you have been discriminated against in any program, activity, or facility as described above, or if you desire further information, please write to: Office of Equal Opportunity, National Park Service, 1849 C Street, NW, Washington, D.C. 20240. Page 2, Charlottesville July 27, 2017 IN WITNESS WHEREOF, the parties have caused this Grant Agreement to be duly executed, intending to be bound thereby. CERTIFIED LOCAL GOVERNMENT COMMONWEAL TH OF VIRGINIA DEPT. OF HISTORIC RESOURCES Signature:~ Signat Name: Ma~ Name: Title: Preservation and Design Planner Title: Director Date: _ _"=----J-7_-----'U>=-"-I-"l-_ _ __ Date: 7-.4./ -/ Z This page intentionally left blank. CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: September 5, 2017 Action Required: Approval and Appropriation Presenter: Maggie Cullinan, Coordinator Victim and Witness Assistance Program Staff Contacts: Maggie Cullinan, Coordinator Victim and Witness Assistance Program Ryan Davidson, Senior Budget and Management Analyst Title: Victim Witness Assistance Program Grant $250,902 Background: The City of Charlottesville, through the Commonwealth’s Attorney’s Office, has received the Victim Witness Program Grant from the Virginia Department of Criminal Justice Services in the amount of $164,176 in Federal Funds and $54,726 in State General Funds, and $32,000 supplement from the Commonwealth Attorney’s operating budget for a total award of $250,902. Discussion: The victim’s rights movement began in the 1970s as a result of victims being re-victimized by the criminal justice process. Victims had difficulty navigating the complexities of the criminal justice system and no voice or recourse when their cases were continued or pled out without their knowledge or consent. Prosecutors did not have the time or skills to respond to victims who were traumatized, but knew that in order to proceed with their case, many victims would need more services than the prosecutor’s office could provide. In response to this need, the federal Victims of Crime Act was passed in 1984 and funds became available through the Virginia Department of Criminal Justice to respond to the needs of victims. The Charlottesville Victim/Witness Assistance Program was established in 1989 and has been meeting the needs of Charlottesville crime victims ever since. The Program is one of more than 60 such programs in the state that provides crisis intervention and advocacy, information and support during and after criminal justice proceedings, access to compensation and restitution, referrals to local community agencies and ensures victims are afforded their rights as outlined in Virginia’s Crime Victim and Witness Rights Act. The Program also provides training on victim issues to law enforcement and allied agencies. It regularly serves more than 800 victims and 20 witnesses each year. Alignment with City Council’s Vision and Strategic Plan: Approval of this agenda item aligns directly with Council’s vision for Charlottesville to be America’s Healthiest City, a Community of Mutual Respect and a Smart, Citizen-Focused Government. According to the Bureau of Justice Statistics, the total economic loss to crime victims was $1.19 billion for violent offenses and $16.2 billion for property crime in 2008. Statistics vary on the amount of intangible losses victims accumulate, such as the effects of the crime on their sense of security, mental health and relationships. The Charlottesville Victim Witness Assistance Program contributes to the health of the community by connecting crime victims with medical and mental health providers through the Criminal Injury Compensation Fund. The Program helps create a Community of Mutual Respect by responding to the needs of crime victims and helps achieve a Smart, Citizen-Focused Government by ensuring their rights are recognized throughout the local criminal justice system, including police, prosecution, judges and probation. Community Engagement: The Victim Witness Assistance Program is engaged daily with victims of crime who access services through referrals from police, court services, social services and other allied agencies. Program staff contacts crime victims within 48 hours of their reported victimization. Program staff serves on several coordinating councils, such as the Multi-Disciplinary Team on Child Abuse, the Domestic Violence Coordinating Council, the Sexual Assault Response Team, the Monticello Area Domestic Violence Fatality Review Team and the Charlottesville/Albemarle Evidence Based Decision Making Policy Team. The program regularly provides outreach in the forms of government services day, training and speaking engagements at UVA, PVCC and other allied agencies as requested. Budgetary Impact: The Victim Witness Assistance Program Grant is renewed annually; the amount of this year’s award is $218,902. The salary supplement of $32,000 was budgeted in the Commonwealth’s Attorney’s budget as part of the FY 2018 Adopted Budget and will be transferred into the grants fund. Recommendation: Staff recommends approval and appropriation of grant funds. Alternatives: If grant funds are not appropriated, Charlottesville crime victims will have no access to compensation, advocacy or services afforded to them under Virginia’s Crime Victim and Witness Rights Act. Attachments: Appropriation Memorandum APPROPRIATION Charlottesville Victim Witness Assistance Program Grant $250,902 WHEREAS, The City of Charlottesville, through the Commonwealth Attorney’s Office, has received an increase in the Victim Witness Program Grant from the Virginia Department of Criminal Justice Services in the amount of $250,902; and WHEREAS, the City is providing a supplement in the amount of $32,000, the source of which is the Commonwealth Attorney’s operating budget; NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that the sum of $218,902 is hereby appropriated in the following manner: Revenues $ 54,726 Fund: 209 Cost Center: 1414001000 G/L Account: 430110 $164,176 Fund: 209 Cost Center: 1414001000 G/L Account: 430120 $ 32,000 Fund: 209 Cost Center: 1414001000 G/L Account: 498010 Expenditures $222,214 Fund: 209 Cost Center: 1414001000 G/L Account: 519999 $ 7,379 Fund: 209 Cost Center: 1414001000 G/L Account: 530100 $ 21,309 Fund: 209 Cost Center: 1414001000 G/L Account: 599999 Transfer $ 32,000 Fund: 105 Cost Center: 1401001000 G/L Account: 561209 BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of $218,902 from the Virginia Department of Criminal Justice Services. This page intentionally left blank. CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: September 18, 2017 Action Required: Approve Appropriation Presenter: Chris Cullinan, Director of Finance Staff Contacts: Chris Cullinan, Director of Finance Jessica Rice, Risk Management Specialist Title: Risk Management Fund Line of Duty Act (LODA) Insurance Reimbursement – $28,200 Background: The City’s insurer, Virginia Municipal League (VML), provided a check in the amount of $28,200, as reimbursement for the City’s FY 18 out-of-pocket payments to the Virginia Department of Human Resource Management for Line of Duty Act accepted claim benefits. The Virginia Line of Duty Act (LODA), enacted in 1972, provides benefits to family members of public safety employees and volunteers killed or disabled in the line of duty. Discussion: The City has an insurance policy with Virginia Municipal League for coverage of LODA claims and associated benefits as outlined in the Code of Virginia. Currently, the City’s insurance policy is providing coverage for benefits of one accepted claim. Prior to July 1, 2017, the claimant was obtaining medical coverage through the City’s self-funded healthcare program, and VML issued payment directly to the City for that insurance coverage. Beginning on July 1, 2017, a new law took effect which mandated all LODA benefit recipients to obtain medical insurance from the Commonwealth of Virginia. Additionally, Local Government agencies are now billed directly for the recipient’s medical insurance. The City is issuing $2,350 to the Virginia Department of Human Resource Management each month to pay for the claimant’s medical insurance. VML has advanced payment for the annual total of the City’s estimated payments to the Commonwealth. Community Engagement: N/A Alignment with City Council’s Vision and Strategic Plan: Approval of this agenda item aligns directly with goal number 5 of the City’s Strategic Plan, to be a well-managed responsive organization, and specifically pertains to 5.1 Integrate effective business practices and strong fiscal policies. Budgetary Impact: Funds appropriated into Charlottesville’s Risk Management operating budget will off-set the cost of mandated payments to Virginia Department of Human Resource Management, and will utilize an insurance policy for which the City pays premiums. Recommendation: Approve appropriation. Alternatives: City Council may choose not to appropriate $28,200 to the Risk Management Fund which will result in an operating loss for the Fund. Attachments: N/A APPROPRIATION Risk Management Fund Line of Duty Act (LODA) Insurance Reimbursement $28,200 WHEREAS, the City’s insurer, Virginia Municipal League (VML), provided a check in the amount of $28,200, as reimbursement for the City’s FY 18 out-of-pocket payments to the Virginia Department of Human Resource Management for Line of Duty Act (LODA) accepted claim benefits. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Charlottesville, Virginia, that $28,200 is hereby appropriated in the following manner: Revenues - $28,200 Fund: 711 Cost Center: 2061001000 G/L Account: 451110 Expenditures - $28,200 Fund: 711 Cost Center: 2061001000 G/L Account: 530135 This page intentionally left blank. CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: September 18, 2017 Action Required: Appropriation Presenter: Mike Rogers, Deputy Chief – Operations, Charlottesville Fire Dept. Staff Contacts: Mike Rogers, Deputy Chief – Operations, Charlottesville Fire Dept. Title: Fiscal Year 2018 Fire Programs Aid to Locality Funding (Firefund) Appropriation - $145,343 Background: The Code of Virginia provides for the collection of an annual levy each fiscal period from the insurance industry. Such levy is collected by the State Corporation Commission, and the amounts collected are then transferred into the Fire Program Fund (Firefund). These aid to locality monies are then distributed to the jurisdictions to supplement the localities funding for fire service based training, training supplies, training equipment, prevention activities, and some response equipment. This is an annual allotment of funding. All usage and any carryovers are reported out to the Department of Fire Programs at the end of the fiscal period before the next fiscal period monies are granted. The City of Charlottesville has been awarded $145,343 in these funds for FY 2018. Discussion: The Aid to Locality monies are distributed annually to aid departments in their training, prevention, and equipment efforts. While the monies cannot be used to directly/indirectly supplant or replace other locality funds, they help us to provide for additional firefighting training resources, logistics, courses, and equipment as outlined in the Department of Fire Programs Aid to Locality allowable uses chart. Alignment with Council Vision Areas and Strategic Plan: The Aid to Locality/Firefund allocation supports the City’s mission “We provide services that promote equity and an excellent quality of life in our community” by providing supplemental training and equipment funding for fire prevention, firefighting, hazardous materials, and technical rescue. With this additional funding being put towards these purposes we are better able to prepare our responders to deliver emergency services and/or information to the citizens, students, business community members, and guests of the City. The assistance from this annual funding allotment also aligns with Goal 2.1, Reduce adverse impact from sudden injury and illness and the effects of chronic disease, as well as the elements within Goal 5 - A Well-managed and Responsive Organization. Community Engagement: N/A Budgetary Impact: There is no impact to the General Fund, as these are grant funds. The FY 2018 disbursement is slated to transfer to the City’s grant fund in September. Recommendation: Staff recommends approval and appropriation of grant funds. Alternatives: If Aid to Locality funding is not appropriated, the Fire Department will not be able to utilize this supplemental funding to help support its training, prevention, and equipment efforts. Attachments: N/A APPROPRIATION Fiscal Year 2018 Fire Programs Aid to Locality Funding (Firefund) Appropriation - $145,343 WHEREAS, the Virginia Department of Fire Programs has awarded a grant to the Fire Department, through the City of Charlottesville, specifically for fire service applications; NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville, Virginia, that a total of $145,343.00 be appropriated in the following manner: Revenues - $145,343 $145,343 Fund: 209 I/O: 1900010 G/L Account: 430110 Expenditures - $145,3432 $145,343 Fund: 209 I/O: 1900010 G/L Account: 599999 BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of $145,343 from the Virginia Department of Fire Programs. This page intentionally left blank. CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: September 18, 2017 Action Required: Approval and Appropriation Presenter: Kaki Dimock, Director, Human Services Staff Contacts: Kaki Dimock, Director, Human Services Leslie Beauregard, Assistant City Manager Title: Virginia Homelessness Solutions Grant (VHSP) - $477,151 Background: The Department of Human Services in coordination with the Thomas Jefferson Area Coalition for the Homeless (“TJACH”) and the Service Provider Council (“SPC”), applied for and received the Virginia Homelessness Solutions Grant (“VHSP”) from the Virginia Department of Housing and Community Development (“DHCD”) for $477,151. Discussion: The City of Charlottesville has staff from Human Services, Social Services, and Neighborhood Development Services all taking a leadership role in the governance of TJACH. The VHSP Grant is an important resource in our community’s efforts to end homelessness. The grant provides services in seven key areas. 1. Rapid Rehousing: The Haven is the sub-recipient of the VHSP funds for Rapid Re- Housing. Supportive Services will be provided to all recipients of financial subsidies for up to 24 months. A small portion of the rapid re-housing funds will be used to address the needs of women experiencing homelessness as a result of domestic violence. The remainder will be used to serve the most vulnerable households experiencing homelessness based on evidence-based decision-making tools. This category will also fund ¼ of a position for Housing Navigation to supplement the investment made by the local governments during the Agency Budget Review Team (ABRT) process. 2. Prevention: The Haven will provide prevention services and subsidies to individuals and families in order to avoid the need for emergency shelter stays. Rental subsidies and utility payments will be provided to those individuals and families determined eligible through the use of a validated, structured decision-making tool. Priority will be given to those households with a previous experience of literal homelessness. The Haven will use a service approach focused on providing the least amount of subsidy necessary to avoid literal homelessness and will make use of all available informal and mainstream resources in this effort. Ongoing eligibility for subsidies will be assessed every 90 days, at a minimum. Monthly case management will be provided to develop and implement a housing stability plan. 3. Shelter: PACEM is the recipient of VHSP funds for shelter. PACEM will continue to provide emergency, low barrier shelter beds during the winter months for the Charlottesville area. With ten years of experience as a DHCD grantee, PACEM offers the community 60 emergency beds (55 ongoing plus 5 thermal triage beds) between late October and early April when the risk of freezing is tangible for those on the streets. Annually, PACEM shelters between 200 and 225 adults. As a last resort, low barrier shelter, PACEM does not screen for substance use, mental health status, or criminal record, and provides shelter to registered sex offenders. The Families in Crisis program in the Albemarle County Public Schools is an additional recipient in this category. The program is meant to ensure the enrollment, attendance, and the success of homeless children and youth in school. In addition, emergency services, referrals for health services, transportation, school supplies, and costs related to obtaining school records may be provided. 4. Homeless Management Information System (“HMIS”): The City of Charlottesville as the award recipient will ensure that HMIS data is complete through an agreement with TJACH to have the Executive Director ensure data quality. Our Continuum of Care (“CoC”) has a well-populated database for individuals experiencing homelessness. HMIS collaboration provides real-time monitoring of the needs and progress of individuals and households facing homelessness. Collaborative use of HMIS among TJACH CoC Service Providers expedites communication and reduces the need to interface disparate documentation systems. 5. Coordinated Assessment process: TJACH, with service delivery through The Haven, will establish and publicize a daily central intake process for individuals and families in need of prevention, outreach, or shelter services. These assessments will be based on the agreed-upon Coordinated Assessment Packet developed through the Community Case Review which includes required demographic data elements, a vulnerability assessment, and release of information forms. Based on information gathered through the coordinated assessment process, clients will be referred to prevention services, emergency shelter services, housing navigation services, rapid re-housing services or permanent supportive housing resources. TJACH has made a commitment to using best-practice approaches and validated, structured decision-making tools to determine which resources will be most effective for people experiencing homelessness. These tools include the Shinn/Greer brief screener for access to prevention services, the Vulnerablity Index for Service Provision and Decision-Making Assessment Tool (VI-SPDAT) for access to rapid re-housing services, and the Community Case Review for collaborative problem- solving when the correct resource is not evident or available. 6. Continuum of Care Planning: TJACH will act as the lead agency of homelessness, conducting an annual Point in Time homeless census and submitting an annual Housing Inventory Chart. TJACH will track progress made on the goals of the Community Plan to End Homelessness, revising this plan as directed by the TJACH Governance Board. TJACH will support the operation of the Community Case Review, identifying a convener and anchor agencies willing to work collaboratively on the development of housing stabilization plans for people who have been housed through rapid re-housing services. TJACH will review sub-contractor invoices, collect documentation, establish monitoring protocols and submit monthly invoices to the City for activities conducted under the VHSP. 7. Administration: The City of Charlottesville as the award recipient is eligible for an administrative fee. Staff proposes that we pass these dollars through to TJACH to support the planning efforts of the Coalition. Community Engagement: This grant and plan are the product of extensive engagement of the service provider community for persons experiencing homelessness. This partnership is reflective of the new governance model for TJACH and the priority requests of the Interfaith Movement Promoting Action by Congregations Together (IMPACT). Alignment with City Council’s Vision and Strategic Plan: This grant advances the City of Charlottesville’s Strategic Plan goal #1 of “An Inclusive Community of Self-sufficient Residents”. Specifically, it will facilitate the objective of increasing affordable housing options. This item primarily aligns with Council’s vision for Quality Housing Opportunities for All. Outcomes will demonstrate a coordinated assessment process, individuals and families linked to housing and other resources, and the length of time homelessness was experienced. This grant also fosters the ideals of Community of Mutual Respect and Economic Sustainability by providing services to vulnerable citizens and promoting self-sufficiency. Budgetary Impact: This grant will be entirely State, and Federal pass-through funds. No local match is required. There is no budget impact for the City of Charlottesville. All funds will be distributed to sub- recipients for service provision. Recommendation: Staff recommends approval and appropriation of grant funds. Alternatives: Council may elect to not accept the funds and the community will not have the capacity to administer the following services to persons experiencing homelessness: shelter, prevention funds, rapid rehousing, HMIS, and administration. Attachments: Appropriation; Sub Grant agreement and amendment APPROPRIATION Virginia Homelessness Solutions Grant $477,151 WHEREAS, The City of Charlottesville, through the Department of Human Services, has received the Virginia Homelessness Solutions Grant from the Virginia Department of Housing and Community Development in the amount of $477,151; NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,Virginia that the sum of $477,151 is hereby appropriated in the following manner: Revenues $405,225 Fund: 209 IO: 1900290 (VHPS) G/L: 430110 State Grants $ 71,926 Fund: 209 IO: 1900290 (VHSP) G/L: 430120 Federal Pass-Thru State Expenditures $477,151 Fund: 209 IO: 1900290 (VHSP) G/L: 530550 Contracted Services BE IT FURTHER RESOLVED, that this appropriation is conditioned upon receipt of $477,151 in funds from the Virginia Department of Housing and Community Development. CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: September 18, 2017 Action Required: vote on resolution Staff Contact: Leslie Beauregard, Assistant City Manager Maurice Jones, City Manager Presenter: Nathan Moore, WTJU General Manager Title: WTJU Sponsor Request – City Sponsorship of the Black Business Expo on Saturday, September 23, 2017 - $2,000 Background: WTJU is seeking the City’s sponsorship and support for a Black Business Expo on Saturday, September 23, 2017. This even is being organized by Lifeview Marketing and WTJU Radio, with promotional support from the Chamber of Commerce’s Business Diversity Council. With this request for sponsorship, WTJU is seeking $2,000 from the City to help fund the costs of this free community event. Discussion: The Black Business Expo serves to support and celebrate black-owned businesses in Charlottesville and Albemarle County. This Expo is an initiative that is consistent with the City’s desire to support racial equity in economic opportunity. Black-owned businesses are important to the local Charlottesville economy, and supporting these businesses serves the interest of our entire business community. The Expo is free and open to the public, and will take place at the IX Art Park. The event will support black-owned businesses with a series of workshops on financing, marketing, and working with major buyer procurement. The event will also include opportunities for networking, promotions to the general public, and fun, closing with a live concert by reggae artist Mighty Joshua. Several dozen business owners will attend the workshops & networking portion of the Expo (2-5 p.m.), while many hundreds of people will attend the public event and concert that evening. Community Engagement: N/A Alignment with City Council’s Vision and Strategic Plan: Goal 1 speaks to a resilient community of self-sufficient residents and Goal 3 focused on a strong and diversified economy, of which this request would support. 1 Recommendation: Staff has prepared a resolution that allocates $2,000 from Council’s Strategic Initiative Account should Council choose to fund this request. No new money is required since this is coming from already appropriated funds. Budgetary Impact: Staff is recommending this come from Council’s Strategic Initiatives Account. There is a current available balance of $297,291 in this account. Alternatives: See recommendation. Attachments: Letter of request from Nathan Moore, WTJU General Manager 2 RESOLUTION WTJU Sponsor Request – City Sponsorship of the Black Business Expo on Saturday, September 23, 2017 $2,000 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Charlottesville, Virginia that the sum of $2,000 is hereby paid from currently appropriated funds in the Council Strategic Initiatives account in the General Fund to WTJU in support of the Black Business Expo taking place on September 23, 2017. $2,000 Fund: 105 Cost Center: 10110010000 3 WTJU Radio University of Virginia PO Box 400811 Charlottesville, VA 22904-4811 434-924-0885 wtju.net September 3, 2017 Dear Charlottesville City Council members and city staff, I am writing to seek the City’s sponsorship and support for a Black Business Expo on Saturday, September 23, which is being organized by Lifeview Marketing and WTJU Radio, with promotional support from the Chamber of Commerce’s Business Diversity Council. With this request for sponsorship, I am seeking $2,000 from the City to help fund the costs of this free community event. The Black Business Expo serves to support and celebrate black-owned businesses in Charlottesville and Albemarle County. This Expo is an initiative that is consistent with the City’s desire to support racial equity in economic opportunity. Black-owned businesses are important to the local Charlottesville economy, and supporting these businesses serves the interest of our entire business community. The Expo is free and open to the public, and will take place at the IX Art Park. The event will support black- owned businesses with a series of workshops on financing, marketing, and working with major buyer procurement. (We are already in touch with the City’s Office of Economic Development regarding the latter.) The event will also include opportunities for networking, promotions to the general public, and fun, closing with a live concert by reggae artist Mighty Joshua. Several dozen business owners will attend the workshops & networking portion of the Expo (2-5 p.m.), while many hundreds of people will attend the public event and concert that evening. On the next two pages, please find an expenses budget for this free event attached, as well as a flyer promoting the event to business owners. I thank you very much for your consideration. I would welcome the opportunity to answer any questions you might have via email, phone, or in person. Sincerely, Nathan Moore WTJU General Manager 434-249-7564 (cell) nbm9he@virginia.edu Black Business Expo 2017 - Budget Cash cost In-kind donation Event director & promoter $1,000 Marketing & printing $400 Tents and supplies $2,000 Food & refreshments $200 Lifeview Mareting staff (in-kind) $1,000 WTJU staff (in-kind) $800 IX Art Park space rental (in-kind) $500 TOTALS $3,600 $2,300 TOTAL CASH + IN-KIND $5,900 CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA. Agenda Date: September 18, 2017 Action Required: Adoption of Resolution Presenter: Mike Mollica, Division Manager, Facilities Development Staff Contacts: Mike Mollica, Division Manager, Facilities Development Ryan Davidson, Senior Budget & Management Analyst, Budget and Performance Management Title: Fund Transfer to Facilities Capital Projects Lump Sum Account for the Preston-Morris Building Interior Improvements Project - $37,000 Background: The City of Charlottesville’s Facilities Development Division is overseeing the Preston-Morris Building Interior Improvements Project – which includes an up-fit of the recently enclosed lower level, walk-out basement space. In early September, we will initiate the design phase of this project. The up-fit is being funded by the Facilities Capital Projects Lump Sum Account (C.P.-018) with an estimated budget of $75,000. It should be noted that Albemarle County is our 50% funding partner on this project, as this property is jointly owned by the City and County. Discussion: This request is to consolidate funds into one project account per City policy #200- 09, which requires all phases of a project to use the same account from start to finish. This request would transfer $37,000 from the Facilities Repair Lump Sum Account (F.R.-001), which was intended for a smaller improvement project (paint, carpet, lighting, limited main level corridor improvements, etc.), into the Facilities Capital Projects Lump Sum Account (C.P.-018) up-fit project. This would allow the project scopes to be combined and bid as one package, with a total project budget of approximately $112,000. In addition to the efficiencies associated with managing one construction project, versus two, we believe that the consolidated project will realize a more competitive bidding environment. Alignment with Council Vision Areas and Strategic Plan: This project supports City Council’s “Smart, Citizen-Focus Government” vision. It contributes to Goal 5 of the Strategic Plan, to “be a well-managed and responsive organization,” and objective 5.1, to “integrate effective business practices and strong fiscal policies.” Community Engagement: N/A Budgetary Impact: The funds to be transferred and consolidated were all previously appropriated by City Council. Recommendation: Staff recommends approval of this resolution. RESOLUTION Fund Transfer to Facilities Capital Projects Lump Sum Account for the Preston-Morris Building Interior Improvements Project - $37,000 NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that the following is hereby transferred in the following manner: Transfer From $37,000 Fund: 107 WBS: FR-001 G/L Account: 561426 Transfer To $37,000 Fund: 426 WBS: CP-018 (P-00948) G/L Account: 599999 $37,000 Fund: 426 WBS: CP-018 (P-00948) G/L Account: 498010 CITY OF CHARLOTTESVILLE CITY COUNCIL AGENDA Agenda Date: September 5, 2017 Action Required: Yes (First Reading of Ordinance) Presenter: Lauren Hildebrand, Director of Utilities Staff Contacts: Craig Brown, City Attorney Lauren Hildebrand, Director of Utilities Title: Release of a Portion of a Gas Line Easement: Shops At Stonefield Background: In January of 2015, the City acquired a natural gas line easement across property designated as Albemarle County Tax Map Parcel 61A-3-19A, located in the Shops at Stonefield shopping center. The building at 3924 Lenox Avenue in the Stonefield shopping center encroaches into the easement and the property owner has requested release of a portion of the easement. At the request of the Utilities Department, an ordinance releasing a portion of the 2015 easement, a deed of release, and the plat depicting its location have been prepared. Discussion: The easement to be partially released was granted to the City in 2015, but no gas lines have ever been installed in the easement area. The Department of Utilities has no objection to the release of this small portion of the easement in order to cure the encroachment. Alignment with Council Vision Areas and Strategic Plan: Not applicable. Community Engagement: A public hearing is required by law to give the public an opportunity to comment on the proposed conveyance of a property interest. Notice of such public hearing was advertised in the local newspaper at least 7 days in advance of the public hearing. Budgetary Impact: None. Recommendation: Staff recommends approval of the ordinance releasing a portion of the existing gas easement. Attachments: Request Letter; Ordinance and Deed of Release of Easement (with plat attached). AN ORDINANCE AUTHORIZING THE RELEASE OF A PORTION OF A NATURAL GAS EASEMENT GRANTED TO THE CITY BY OCT STONEFIELD PROPERTY OWNER, LLC WHEREAS, OCT Stonefield Property Owner, LLC is the current owner of property located at 3924 Lenox Avenue in The Shops at Stonefield shopping center in the County of Albemarle, and WHEREAS, OCT Stonefield Property Owner, LLC has requested release of a portion of the permanent natural gas easement granted to the City by deed dated January 8, 2015, of record in the Albemarle County Circuit Court Clerk’s Office in Deed Book 4576, page 428, in order to cure an existing encroachment of their building into the easement area, as shown on a plat made by W/W Associates, dated March 15, 2017; and WHEREAS, the Director of Utilities has reviewed the request and determined that the City has no objection to releasing said portion of the above described easement; and WHEREAS, in accordance with Virginia Code Sec. 15.2-1800(B), a public hearing was held to give the public an opportunity to comment on the partial release of this easement; now, therefore, BE IT ORDAINED by the Council of the City of Charlottesville, Virginia that the Mayor is hereby authorized to execute a Deed of Release of Easement, in form approved by the City Attorney, to release a portion of the above-described natural gas easement. Prepared by S. Craig Brown, Esq. (VSB #19286) Charlottesville City Attorney’s Office, P.O. Box 911, Charlottesville, VA 22902 Albemarle Tax Map 061W0-03-00-019A0 (Shops at Stonefield) This deed is exempt from state recordation taxes imposed by Virginia Code §58.1-802 pursuant to Virginia Code §58.1-811(C)(4). THIS DEED OF PARTIAL RELEASE OF EASEMENT, made and entered into this _____ day of September, 2017, by and between the CITY OF CHARLOTTESVILLE, VIRGINIA, a municipal corporation, Grantor, hereinafter “City”, and OCT STONEFIELD PROPERTY OWNER, LLC, “Grantee”, whose address is 240 Royal Palm Way, Suite 201 Palm Beach, FL, 33480. WITNESSETH: THAT FOR AND IN CONSIDERATION of the sum of ONE DOLLAR ($1.00), cash in hand paid, and other good and valuable consideration, the receipt of which is hereby acknowledged, the City hereby VACATES, ABANDONS, QUITCLAIMS and EXTINGUISHES all right, title and interest to a portion of the natural gas easement acquired by the City by Deed of Easement dated January 8, 2015, of record in the Clerk’s Office for the Albemarle County Circuit Court in Deed Book 4576, page 428. The vacated easement area is located on property owned by Grantee near Blackbird Lane in Albemarle County, and shown as a cross-hatched area labeled “15’ Gas Line Easement Created on Parcel 1 with DB 4576 PG 428 To Be Vacated At Face of Wall (Hatched Area – 358.5 SF)” on the attached plat dated March 15, 2017 made by W/W Associates. WITNESS the following signature and seal. CITY OF CHARLOTTESVILLE, VIRGINIA By: ___________________________________ A. Michael Signer, Mayor STATE OF VIRGINIA City of Charlottesville The foregoing instrument was acknowledged before me, a Notary Public in and for the aforesaid City and State, by A. Michael Signer, Mayor of the City of Charlottesville, on this _________ day of _______________________, 2017. My commission expires: _____________________________ _________________________________________ Notary Public Registration #: __________________ CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: September 18, 2017 Action Requested: Vote on resolution Presenter: Councilor Kristin Szakos Title: Resolution in Support of Deferred Action for Childhood Arrivals (DACA) and Permanent Legal Status for Dreamers Background: Councilor Kristin Szakos requested a resolution in support of Deferred Action for Childhood Arrivals (DACA) for vote by the Council. Attachments: Proposed resolution RESOLUTION IN SUPPORT OF CONTINUATION OF THE DEFERRED ACTION FOR CHILDHOOD ARRIVALS (DACA) AND PERMANENT LEGAL STATUS FOR DREAMERS WHEREAS, Charlottesville is officially recognized as a “Welcoming City” and is a city of dreamers where people from all walks of life and from all backgrounds can bring and build their dreams; and WHEREAS, dreamers are integral to the fabric of our community; they are teachers, nurses, artists, scientists, valedictorians, members of our armed forces, and have actively contributed to our City economically, socially and culturally; and WHEREAS, Deferred Action for Childhood Arrivals (DACA) provides employment authorization and protection from deportation for undocumented immigrants who entered the United States before they turned 16 and has benefitted nearly 800,000 undocumented youth across the nation since it began in 2012; and WHEREAS, in order to make the provisions of DACA permanent, Congress has introduced but not passed the DREAM (Development, Relief, and Education for Alien Minors) Act; and WHEREAS, ending the DACA program would leave 800,000 young people who now call this nation home unsure of their legal status and would lead to the loss of an estimated $1 billion in tax contributions over the next four years and $3.4 billion from the U.S. gross domestic product (GDP) over the next decade; and WHEREAS, the federal Administration’s intention to end the DACA program causes uncertainty and fear that endangers the future of these young people who have come forward and entrusted the government with their information; and WHEREAS, the ability of youth to live and work in their communities without fear of deportation is a foundation of sound, responsible immigration policy and enables these young people to participate in and contribute to our City; NOW THEREFORE BE IT RESOLVED, that we, the Charlottesville City Council, do hereby call on all governmental, business and nonprofit agencies and institutions in Charlottesville and surrounding localities to join together to urge Congress and the President to demonstrate commitment to the American economy and the ideals of our nation by continuing DACA to ensure protection for these young people until Congress has implemented a more permanent form of relief, as well as work to permanently address the legal status of Dreamers in such a way as to allow them a path to permanent United States citizenship. CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: September 18, 2017 Action Required: Public Hearing and Approval Staff Contacts: Tierra Howard, Grants Coordinator Presenter: Tierra Howard, Grants Coordinator Title: Review of Program Performance and Setting Priorities for Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) funds for Program Year 18-19 (Public Hearing) Background: This public hearing is intended to serve as a forum for public comment on the Fiscal Year (FY) 16 Consolidated Annual Performance Evaluation Report (CAPER) and to aid City Council and staff in gathering information about the City's needs. Goals and priorities determined as a result of this public hearing will be the framework for funding recommendations made by the CDBG Task Force for funding available after July 2018. Based on current projections, the City can expect CDBG funding amounts similar to or less than that received in FY 17 or about $388,000. The City can expect HOME funding to be similar or less than that received in FY 17 which is about $57,000 and $457,000 for the HOME consortium. Discussion FY 16-17 PROGRAM PERFORMANCE HIGHLIGHTS In FY 16, CDBG projects benefited 167 people. Projects included technical assistance for microenterprises and entrepreneurs, re-entry services, childcare scholarships, enhanced access to quality childcare, and workforce development programs. For economic development projects, it is important to note that businesses will have successes and growth far after FY 16. Some infrastructure improvements have been completed within the 10th & Page neighborhood; however, project outcomes cannot be reported until the project activities are fully complete. Of the 167 beneficiaries, 68% were extremely low-income, 25% were low-income, seven percent were moderate income, and 81% were minorities. The table below outlines the activities, goals, and outcomes for FY 16. Please note that overall, CDBG accomplishments for the past four years have far exceeded the strategic plan goals from the 2013-2017 Consolidated Plan. CDBG Activities - Program Year 2016 Goal Actual Support Job Improvement Persons Public service activities 180 138 Assisted Businesses Businesses assisted 35 31 Assisted Support Homeless and Transition to Independence Persons Public service activities 150 75 Assisted Conduct Training Sessions (Job training and technical assistance for microenterprises) Persons Public service activities 7 8 Assisted Businesses Businesses assisted 35 31 Assisted Support Job Improvement TOTAL 215 167 Support Homeless and Transition to Independence TOTAL 150 75 Conduct Training Sessions TOTAL 42 39 For FY 16, 29 HOME projects were completed: 1 rental project consisting of 1 unit; 12 homebuyer projects, and 16 homeowner rehabilitation projects, for a total of 29 units. Of the 29 beneficiaries, 21% were extremely low-income and 79% were low-income, and 72% were minorities. The table below outlines the activities, goals, and outcomes for the FY 16 HOME program. City of Charlottesville HOME Activities - Program Year 2016 Goal Actual Provide Down payment Assistance to 4 families through Piedmont Housing Alliance and 4 10 Habitat for Humanity. Rehabilitate 6 owner-occupied homes 6 7 Rental 0 1 TOTAL 10 18 HOME Consortium Activities - Program Year 2016 First-Time Homebuyer Assistance 3 12 Homeowner Rehab for Substandard Houses 21 16 Development of Rental Units 4 1 TOTAL 28 29 Through CDBG, HOME, and local housing programs, much has been done over the last fiscal year to maintain and grow affordable housing across the HOME Consortium. The full FY 16 CAPER Draft Report can be found on the City’s website by clicking here. FY 2018-2019 is the fifth year of the five year Consolidated Plan (FY 2013 – 2018) which was approved in May 2013. The Consolidated Plan sets forth plans for CDBG and HOME funding. This document provides information to encourage communities to look at housing and community development comprehensively, so that projects undertaken have a good fit with the community's needs. The next Consolidated Plan is due for submission in May 2018. SETTING PRIORITIES FOR FY 18-19 Current Year's Plan: The priorities set by Council for FY 17, as determined at the September 19, 2016 public hearing, were workforce development, microenterprise assistance, access to quality childcare, down payment assistance, and homeowner rehab. For FY 17, 20% of the CDBG entitlement was allocated to Administration and Planning, which pays for the Grants Coordinator position and other grant support fees, and 15% of the balance was devoted to public services activities. The remaining funds were set-aside for economic development projects and for the 10th & Page Priority Neighborhood. The current fiscal year’s adopted budget is attached to show how funding has been allocated to the different funding categories. Following the public hearing, staff is asking Council to make the following decisions: 1. Set priorities for CDBG & HOME Programs – Council is asked to determine what its priorities are for FY 18-19. Having specific priorities helps the CDBG Task Force ensure that the diminishing funds are targeted towards projects that meet the goals of Council, the Consolidated Plan and the Growing Opportunities Report. The high priority needs identified in the Consolidated Plan include: risk of homelessness, lack of jobs that pay a sufficient wage, rental cost-burden, lack of training needed by employers, high cost home purchase, transportation access barriers, housing options for special needs, lack of childcare options, and lack of shelter for homeless. An emphasis on workforce development, access to quality childcare, microenterprise assistance, homeowner rehab and down payment assistance helps meet these goals and needs and are consistent with Council goals, the Consolidated Plan, and the Growing Opportunities Report. 2. Confirm Priority Neighborhood - Last year, Council designated 10th & Page as the Priority Neighborhood for FY 17-18 and approved Ridge Street and Belmont as the Priority Neighborhood for the upcoming 3-year cycle with funds being targeted in income eligible service areas. Ridge Street and Belmont are located within the Strategic Investment Area (SIA). Historically, Priority Neighborhoods receive three fiscal years of funding. In the past, priority neighborhood funds were set at $200,000, however, reduced entitlement amounts would make this amount more than 50% of the anticipated budget. Last year, the Priority Neighborhood budget was set at 73% of the total entitlement amount or about $288,000.31. As a result of program income received and reprogramming of funds from closed projects, about $40,000 was applied to the Priority Neighborhood this fiscal year. Council normally names only one Priority Neighborhood at a time. In order to ensure plenty of time for citizen engagement and coordination with the various City committees, staff will need to confirm if Council would like to move forward with the previously designated Priority Neighborhood, choose to not designate a Priority Neighborhood, or change the Priority Neighborhood. 3. Determine if CDBG funds should be set aside for Economic Development – Last year, Council set aside 9% of the entitlement amount to Economic Development activities or about $45,000; however, only $12,500 in eligible projects was funded for funding. These funds are used to help qualified entrepreneurs start businesses as well as help existing businesses improve their capacity and increase profit. 4. Determine the percentage for Public Service Projects – The maximum amount of the budget that can be allocated towards Public Service Programs is 15% as determined by the Department of Housing and Urban Development (HUD). Council can decide to keep allocation at 15% or designate a lower percentage. The current budget for Public Service projects is about $58,200. 5. Administration and Planning – This amount is capped by HUD at 20% of the total CDBG budget. The current budget for admin and planning is just over $77,600. 6. Additional Guidelines - Any other guidelines or directions Council may wish to give in determining how CDBG and HOME funds should be spent. Community Engagement: The CDBG Task Force will meet over the winter to review Housing and Public Service projects and make recommendations for funding to Council in spring 2018. The City’s Strategic Action Team will review Economic Development applications. A 10th and Page Priority Neighborhood Task Force was formed and made recommendations that could use all funding available. Notice of the public hearing for the initial recommendations and notice of a public comment period for the CAPER was advertised in the newspaper. The public comment period for the CAPER is open from September 1st to September 15th. Alignment with City Council’s Vision and Strategic Plan This agenda item aligns directly with Council’s vision for Charlottesville to have Economic Sustainability, Quality Housing Opportunities for All, and A Connected Community. Projects also have the potential to many all of the objectives and goals listed in the City’s Strategic Plan: An Inclusive Community of Self-sufficient Residents, A Beautiful and Sustainable Natural and Built Environment, A Strong, Creative and Diversified Economy, and a Healthy and Safe Community. Budgetary Impact: HOME funds will require a 25% local match. In previous years, this match came from the Charlottesville Affordable Housing Fund. There is no impact to the general fund regarding CDBG funds. Recommendations: Staff Recommends:  Council move forward with priorities similar to the priorities outlined last year.  Approving the 15% maximum allocation allowed for Public Service Projects and approving the 20% maximum allocation allowed for Admin and Planning.  Public Service funds remain citywide, but that non-profit partners are made aware of the Strategic Investment Area and encouraged to recruit beneficiaries from that area.  $45,000 be set aside for Economic Development Activities.  The remaining estimated CDBG budget, $200,000, goes towards Priority Neighborhood funding.  Belmont and Ridge Street are the next Priority Neighborhood in the rotation, as approved previously by City Council.  Any Public Service, Housing or Economic Development activity must meet the goals and recommendations of the Growing Opportunities report in addition to the Consolidated Plan.  For HOME funds, if there is any program income or reprogramming available, those funds go towards housing activities to support down payment assistance and homeowner rehab. Alternatives: Alternatives include funding the Priority Neighborhood, Economic Development, Public Service, and Housing programs at different percentages or restricting beneficiaries to specific areas of the City. Specifically, Council could choose to fund the Priority Neighborhood at less than the recommended $200,000. This would allow more funding available for Economic Development and housing projects. Attachments: Proposed Budget Resolution Current Budget Eligible CDBG and HOME Activities – click here to view list CDBG Priority Neighborhoods Map – click here to view map Proposed FY 18-19 CDBG & HOME Budget FY 17-18 Funding FY 18-19 Funding Priority $282,000.31 $200,000 (or Neighborhood remaining EN available) Economic $45,000 $45,000 Development Public Service 15% EN 15% EN Admin 20% EN 20% EN Housing $0 $0 CDBG Entitlement $388,048 $388,000 (EN) HOME Entitlement $90,748.69 $90,748.69 (plus match) Program Income and $42,268.31 $20,000 Reprogramming Note: As proposed, if CDBG funds are decreased, Priority Neighborhood funding would be decreased. Also, there is no way to predict how much program income will be received during the fiscal year; $20,000 is a conservative estimate based on prior years. A RESOLUTION COUNCIL PRIORITIES FOR CDBG and HOME FUNDS FY 18-19 WHEREAS, the City of Charlottesville is a U.S. Department of Housing and Urban Development (HUD) Entitlement Community for the Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) programs and as such expects to receive an award of funding July 1, 2018; and WHEREAS, in accordance with the City of Charlottesville’s Citizen Participation Plan for HUD funding, the CDBG Task Force composed of citizen and community representatives will need to review potential projects and make recommendations for funding in Spring 2018; BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that the priorities and spending allowances for FY 2018-2019 shall be as follows:  Council’s priorities for the CDBG and HOME program for FY 18-19 shall be ______  For FY 18-19, $______ CDBG entitlement shall be set aside for Economic Development  For FY 18-19, the Priority Neighborhood shall be ___ and the allocation shall be $_______ of the total CDBG entitlement. If the CDBG entitlement received is less than the estimate amount of $_______, this amount will be decreased accordingly. The next Priority Neighborhood shall be ___________  The CDBG Admin and Planning budget shall be set at 20% of the total CDBG entitlement.  The Public Services budget shall be set at 15% of the total CDBG entitlement. 2017-2018 CDBG and HOME BUDGET ALLOCATIONS RECOMMENDED BY CDBG/HOME TASK FORCE and SAT: 1/10/17, 1/11/17, 1/19/17, and 1/25/17 RECOMMENDED BY PLANNING COMMISSION: 3/1/2017 ANTICIPATED APROVAL BY CITY COUNCIL: 9/5/2017 I. PRIORITY NEIGHBORHOOD A. 10th and Page $282,000.31* II. ECONOMIC DEVELOPMENT PROJECTS A. Community Investment Collaborative Scholarships $12,500 ECONOMIC DEVELOPMENT TOTAL: $12,500 III. PUBLIC SERVICE PROJECTS A. City of Promise – Enrolled to Launch $17,837 B. OAR – Re-entry Services $15,533 C. United Way – Child Care Subsidies $24,837 SOCIAL PROGRAMS TOTAL: $58,207 (15% EN) IV. ADMINISTRATION AND PLANNING: A. Admin and Planning $77,609 (20% EN) GRAND TOTAL: $430,316.31 ESTIMATED NEW ENTITLEMENT AMOUNT: $388,048 REPROGRAMMING: $42,268.31 * Funding includes program income/reprogrammed funds _______________________________________________________________________ 2017-2018 HOME BUDGET ALLOCATIONS A. Habitat – Down payment Assistance $40,000 B. PHA – Down payment Assistance $50,748.69* TOTAL: $90,748.69 ENTITLEMENT AMOUNT: $57,113.25 ESTIMATED EN AVAILABLE AFTER PI APPLIED: $19,357.13 PI CARRY FORWARD TO BE APPLIED TO PROJECTS: $3,214.26 LOCAL MATCH: $14,278.31 * Includes estimated EN available after program income applied and program income carry forward CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: September 18, 2017 Action: Approval or Denial of Lease of McIntire Building Presenter: Mike Mollica, Facilities Development, Public Works Staff Contacts: Mike Mollica, Facilities Development, Public Works Title: Historical Society Lease of McIntire Building Background : The McIntire Building – built for use as a City library by Paul Goodloe McIntire – is one of the more stately properties in Charlottesville. It was first leased to the Albemarle-Charlottesville Historical Society in 1993, after an extensive renovation organized by the Society, using a combination of donated funds and a loan from the City. Discussion: The previous lease of the McIntire Library to the Albemarle Charlottesville Historical Society (ACHS) provided for a four-year initial term, expiring June 30, 2017, with a Tenant’s option for an additional one year. Rather than electing to extend the existing lease, the Historical Society has requested that a new lease be executed under more favorable terms. The previous lease agreement established a first-year rental rate of $2,184, sufficient to offset the City’s average cost to maintain the building. That rental rate did not account for the cost of capital improvements/repairs to the facility, nor did it reflect the Fair Market Value of the property, estimated at $15/square foot ($114,090/year) or compensate for lost commercial real estate revenue. The lease being provided for consideration by City Council includes all terms requested by the Historical Society, including:  No rent payments throughout the 5-year lease -- estimated minimum net revenue loss of $10,920, not including any rent rate adjustments which may have been negotiated to reflect building maintenance or other cost increases associated with ownership.  City assumes responsibility for the provision of electricity, natural gas and water/ sewer utilities – estimated cost to the City of ~$40,000 over 5 years  City assumes responsibility for grounds maintenance, including snow removal – estimated cost to the City of ~$11,000 over 5 years  City assumes responsibility for Casualty Insurance  City assumes responsibility for all capital improvements – estimated cost to the City of approximately $118,000 over 5 years, (roof replacement & fire alarm system). As a footnote, the City has expended about $430,000 for capital improvements, over the past ten years at this facility. Community Engagement: In accordance with Virginia Code Sec. 15.2-1800(B), a public hearing is required to give the public an opportunity to comment on the proposed lease of public property. Alignment with City Council’s Vision and Strategic Plan: 1. A Center for Lifelong Learning: The Historical Society and its presence in Charlottesville allows all of our citizens in the community to learn about its rich, diverse and sometimes tumultuous past. 2. Charlottesville Arts and Culture: The Historical Society, and its location in downtown Charlottesville, attracts both historians and those simply interested in the area’s history to visit not only ACHS, but also encourages visits to many surrounding areas and venues reflected in the exhibits and materials on display at the Historical Society. Budgetary Impact: Estimated net expenditures of $61,920 over the 5-year term of the lease plus the capital expenses borne by the City which is estimated at over $180,000 in the next five years. Recommendation: City staff does not agree with the terms being proposed by the Historical Society. Therefore, staff recommends continuing negotiations with the Historical Society with the aim of establishing a mutually beneficial lease. Alternatives: Approval of lease as written. Attachments: Lease Agreement between City and Albemarle Charlottesville Historical Society THIS LEASE AGREEMENT, made as of this _____ day of ________________, 2017, by and between the CITY OF CHARLOTTESVILLE, VIRGINIA, hereinafter the "Landlord", and the ALBEMARLE COUNTY HISTORICAL SOCIETY, a Virginia non-profit, non- stock corporation d/b/a the ALBEMARLE CHARLOTTESVILLE HISTORICAL SOCIETY, hereinafter the "Tenant"; W I T N E S S E T H: That Landlord hereby leases unto the Tenant and the Tenant hereby agrees to lease from the Landlord that lot located at 200 Second Street, N.E., Charlottesville, Virginia, and containing the McIntire Library Building and grounds, being more particularly described in a deed conveying the lot to the City of Charlottesville recorded among the records of the Charlottesville Circuit Court Clerk’s Office in Deed Book 33 at Page 92, hereinafter referred to as the "Premises.” 1. TERM. The Term of this Lease shall be for a period of five (5) years, beginning at 12:01 AM, __________________, 2017 (“Commencement Date”) and terminating at midnight on _(5 years less 1 day)__, 2022. This Lease may be terminated by the Landlord effective on or after June 30, 2020, provided the Landlord provides written notice of such termination to the Lessee at least one (1) year prior to the effective date of termination. The parties mutually agree that this Lease shall supersede and replace the existing lease agreement between the City and the Tenant for the Premises dated March 21, 2013. 2. RENT. The Landlord agrees that the Premises shall be leased to the Tenant with no Rent required. 3. TENANT ALTERATIONS. Any alterations, additions and improvements to the Premises must be approved by Landlord prior to the commencement of construction. Except as otherwise provided hereafter, all such alterations, additions, and improvements to the Premises shall enure to the benefit of and shall be the property of the Landlord. 4. LANDLORD’S COVENANTS. A. Landlord covenants and agrees to: 1. Comply with the requirements of applicable building and housing codes materially affecting health and safety; 2. Make, coordinate and pay for all routine repairs and maintenance of the exterior premises, including but not limited to, exterior painting and roof repairs. 3. Maintain in good and safe working order and condition all of the electrical, plumbing, sanitary, heating, ventilating, air-conditioning and other utility or mechanical systems located within the Premises. 4. Maintain the grounds of the Premises, to include mowing, leaf removal, landscaping and tree maintenance. 5. Remove snow and ice from all walks and steps. 6. Provide utilities to serve the Premises, including electricity, water, sewer and natural gas. 7. Provide property insurance for the replacement value of the Premises, covering damages caused by structural, mechanical, or systems issues related to the building and grounds. B. Landlord further covenants that the Tenant, on performing the covenants and conditions contained in this Lease, may peaceably and quietly have, hold and enjoy the leased Premises, subject to the other terms of this Lease. 5. TENANT’S COVENANTS. Tenant covenants and agrees to: A. Keep and maintain the Premises in good, clean and safe condition, including: 1. Tenant shall comply with obligations imposed upon tenants by applicable building and housing codes materially affecting health and safety; 2. Tenant shall use all appliances, and all electrical, plumbing, sanitary, heating, ventilating, air-conditioning and other systems, in a reasonable and safe manner; 3. Tenant agrees to pay all costs resulting from the intentional or negligent destruction, damage or removal of any part of the Premises by the Tenant or by any sublessee of the Tenant. 4. Tenant shall make an annual report to City Council about the progress of Tenant's various programs, to be provided in January of each year of the lease Term. A. Tenant shall immediately notify the Landlord of any condition on the Premises that constitutes a fire hazard or other serious threat to the life, health or safety of the occupants of the Premises. Additionally, the Tenant shall provide prompt written notice to the Landlord of any defects or malfunctions in the Premises or in any of the equipment, appliances or parts thereof, as soon as the Tenant becomes aware of them. B. Tenant covenants and agrees that upon the expiration or termination of this Lease: (i) the Tenant will deliver the Premises in the same condition in which they were received, ordinary wear and tear excepted; and (ii) the Premises shall be thoroughly cleaned. In the event any of the above conditions have not been met by Tenant prior to its vacation of the Premises, the Tenant agrees to pay all costs and expenses incurred by the Landlord to do so. C. Tenant agrees to release, indemnify, protect, and hold the City, its officers, agents and employees harmless from any loss, liability or obligation of any nature whatsoever, which may occur by reason of the Tenant’s use of the Premises. This indemnification shall continue in full force and effect notwithstanding the termination of this Agreement. The Tenant shall maintain in force comprehensive public liability insurance coverage in a minimum amount of $1,000,000, with an insurer authorized to do business in Virginia. Such policy shall name the City as an additional insured and shall provide that such coverage shall not be cancelled without thirty (30) days written notice to the City. The Tenant shall submit evidence of such insurance coverage to the City Attorney for approval prior to the commencement date of this lease. D. The Tenant shall not deliberately or negligently destroy, deface, damage, impair or remove any part of the Premises or permit any other person to do so. Tenant shall be liable for all costs and expenses necessary to repair or replace the Premises, or any portion thereof, as a result of such deliberate or negligent acts. E. Tenant shall not commit or permit any waste or nuisance on or about the Premises, nor do anything that might create a hazard of fire on or within the Premises. 6. DAMAGE TO PREMISES. A. In the event the Premises are destroyed or substantially damaged by fire or other casualty, and thereby rendered unfit for occupancy, the Term of this lease shall, at the option of either party upon reasonable notice to the other, terminate as of the date of such damage. Under those circumstances, accrued rent shall be paid up to the time of such damage. If neither party desires to terminate the Lease, the Landlord shall enter and repair the Premises with reasonable speed and rent shall be waived during any period in which the Premises remain unfit for occupancy. Once the Premises have been restored to a condition which is suitable for occupancy, the Tenant’s rental obligation shall re-commence, but may be reduced by a reasonable amount for any period during which repairs continue, until such repairs have been completed. B. The Landlord shall maintain fire and extended coverage insurance on the Premises in an amount deemed adequate by the Director of Finance for the City of Charlottesville. C. The Tenant shall, at its own cost and expense, obtain adequate coverage for insuring the contents of the building against fire, theft or other peril, and the City expressly disclaims any liability for damages or loss of any nature whatsoever which may occur to the property of the Tenant, its members, or others while such property is located on the Premises. 7. INDEMNIFICATION. The Tenant agrees to indemnify the City, its officers, agents and employees and hold them harmless from any loss of any nature whatsoever, which may occur by reason of the Tenant’s use of the Premises. The Tenant shall maintain in force comprehensive public liability insurance coverage in a minimum amount of One Million Dollars ($1,000,000.00), with an insurer authorized to do business in Virginia. Such policy shall name the City as an additional insured and shall provide that such coverage shall not be cancelled without thirty (30) days written notice to the City. The Tenant shall submit evidence of such insurance coverage to the City Attorney for approval prior to the commencement date of this lease. 8. SUBLET OR ASSIGNMENT. The Tenant shall have no right to assign or sublet the Premises to any other party without the prior written consent of the Landlord, which consent shall be entirely within the discretion of the Landlord. The Landlord acknowledges that a portion of the building basement has been sublet by the Jefferson Madison Regional Library. 9. ACCESS. The Landlord shall have the right to enter the Premises during normal business hours in order to inspect the Premises, make necessary agreed repairs or exhibit the Premises to either prospective or actual purchasers, tenants, workers or contractors. The Landlord may so enter without the consent of the Tenant at any time in case of emergency. Except in the case of emergency, or if it is impractical to do so, the Landlord shall give the Tenant reasonable notice of its intention to enter. 10. HOURS OF OPERATION. Tenant shall establish regular hours during which the Premises will be open to the public. As a minimum, the Premises shall be open to the public 5 days per week, forty eight (48) weeks per year. For this purpose, a full day shall be deemed to be six (6) hours. 11. DEFAULT; TERMINATION. A. The following shall constitute events of Default by Tenant: (i) any material breach of this Lease by Tenant, including, without limitation, any breach that substantially affects the health or safety of any person; (ii) Tenant’s abandonment of the Premises; (iii) Tenant’s failure to make any payment of rent under this lease for a period of fifteen (15) days after written notice; (iv) use of the Premises by Tenant or others for any illegal purposes; (v) Tenant’s denial of any right reserved in this Lease to the Landlord; (vi) filing by the Tenant or against the Tenant in any court pursuant to any statute of a petition of bankruptcy or insolvency or for reorganization or for the appointment of a receiver or trustee of all or a portion of Tenant’s property or an assignment by the tenant for the benefit of creditors, provided that such proceedings are not dismissed within 90 days after the commencement of same; (vii) failure by the Tenant to maintain its status as a non-profit, non-stock organization, and (viii) the institution of legal proceedings by or against Tenant to levy upon or dispose of Tenant's leasehold interest in the Premises. i. If Tenant is in default for non-payment of rent, and such default continues for thirty (30) days following written notice from the Landlord demanding possession of the Premises or the payment of rent, then the Tenant shall thereby forfeit its right to possession of the Premises. In such case, Tenant’s possession may, at the Landlord’s option, be deemed unlawful and the Landlord may proceed to recover possession through all lawful means and proceedings. ii. In the event of a default for reasons other than failure to pay rent, the Landlord shall serve Tenant with a written notice stating the acts or omissions constituting the default and stating that the Lease will terminate, as set forth within the notice, upon a date not less than 30 days after Tenant receives the notice, unless the default is remedied within 21 days. If the breach is remediable by repairs or the payment of damages, and Tenant adequately remedies the breach within 21 days or such longer period of time as Landlord may specify in writing, the Lease shall not terminate. However, if a particular default is not remediable, Landlord’s written notice to Tenant may state the acts and omissions constituting the default and state that the Lease will terminate upon a specific date, which date shall not be less than 30 days after Tenant receives the notice. iii. In the event the Landlord pursues any remedies referenced above, the Tenant shall be liable as follows: (a) for all installments of rent and other charges that are past due, and those that are due and owing for the remainder of the Term of this Lease which shall immediately become due and payable; (b) for all expenses that may be incurred by the Landlord for re-letting the Premises, including, without limitation: brokerage, advertising, cleaning, repairing, redecorating and refurnishing expenses; (c) for any court costs incurred by the Landlord for possession of the Premises and for collection of unpaid rent or other charges under this Lease agreement; and (d) for reasonable attorney’s fees incurred by the Landlord to obtain possession of the Premises or to collect rent, damages, or other charges under this Lease agreement. B. The following shall constitute events of Default by Landlord: (i) any material breach of this Lease by Landlord, including, without limitation, any breach that substantially affects the health or safety of any person; and (ii) Landlord’s failure to comply with any laws pertaining to this Lease agreement. i. In the event of a Default by Landlord the Tenant shall serve a written notice to the Landlord specifying the acts or omissions constituting the Default and stating that this Lease agreement will terminate on a specific date not less than 30 days after receipt of the notice if such breach is not remedied within 21 days. If the breach can be remedied by repairs, and the Landlord adequately remedies the breach prior to the date specified in the notice, this Lease agreement shall not terminate. ii. The Tenant may not terminate this agreement for a condition caused by the deliberate or negligent act of the Tenant, sublessees or invitees. iii. The Tenant may recover damages and reasonable attorney’s fees and may obtain any other action or remedy permitted by law for Landlord’s failure to abide by the provisions of this Lease agreement. The Tenant’s recourse to any particular remedy shall not deprive him of any other action or remedy. C. Prior to Expiration, if the Tenant deserts the Premises, the Landlord may deem the Lease in default and the Premises to be abandoned. The Landlord shall post in a conspicuous area on the Premises a notice declaring the Premises abandoned. Thereafter, the Landlord may enter and secure Premises and, after compliance with any applicable provisions of state law, the Landlord shall be entitled to possession. D. Upon termination or expiration of this lease, Landlord shall have the right to reenter and repossess the Premises and may dispossess the Tenant and remove the Tenant and all other persons and property from the Premises. Tenant shall leave the Premises in good and clean condition, ordinary wear and tear excepted. 12. NOTICES. All notices required by this Lease, and all correspondence concerning this Lease, shall be sent by United States mail (postage prepaid), to the following individuals: A. To Landlord: to the attention of the City Manager for the City of Charlottesville, addressed as follows: P. O. Box 911, Charlottesville, Virginia 22902. B. To Tenant, to the address for the Premises, or such other address as the Tenant may designate in writing from time to time. 13. HEADINGS. The headings of the sections of this Lease are inserted for convenience only and do not alter or amend the provisions that follow such headings. 14. GOVERNING LAW. This Lease shall be construed, interpreted and applied in accordance with the laws of the Commonwealth of Virginia. 15. SEVERABILITY. Any provision of this Lease which is prohibited by, or declared by a court of competent jurisdiction to be unlawful or unenforceable under Virginia law shall be ineffective only to the extent of such prohibition or declaration; the remaining provisions of this Lease shall remain in full force and effect. 16. NO WAIVERS. Failure of the Landlord to insist, in any one or more instances, upon a strict performance of the covenants of this lease, or to exercise any option herein contained, shall not be construed as a waiver or a relinquishment of such right, but the same shall continue and remain in full force and effect. No waiver by the landlord of any provision hereof shall be deemed to have been made unless expressed in writing and signed by the Landlord. 17. AMENDMENTS. This lease may not be amended or modified except by written agreement signed by both parties. 18. BENEFITS. This agreement is binding upon and shall inure to the benefit of all the respective parties hereto, their respective successors, legal representatives and assigns. 19. ENTIRE AGREEMENT. This lease shall constitute the full and complete agreement between the parties, and no other prior or contemporaneous writings or statements shall be of any consequence or have any legal effect. WITNESS the following signatures and seals. CITY OF CHARLOTTESVILLE, VIRGINIA By: _________________________________ Title: ________________________________ ALBEMARLE COUNTY HISTORICAL SOCIETY By: ________________________________ Title: ______________________________ CITY OF CHARLOTTESVILLE, VIRGINIA. CITY COUNCIL AGENDA Agenda Date: September 18, 2017 Action Required: Resolution Staff Contacts: Stacy Pethia, Housing Program Coordinator Presenter: Stacy Pethia, Housing Program Coordinator Title: Allocation of FY 2018 Charlottesville Affordable Housing Funds Background: Currently, the City does not utilize an annual competitive selective process in awarding Charlottesville Affordable Housing Fund (CAHF) monies. Instead, a rolling application process has been utilized with funding decisions made based on the merits of individual requests for funding until CAHF funds are fully depleted. To help ensure CAHF funds are invested in affordable housing projects with the greatest impact, FY 2018 funding requests have been collectively reviewed. Each of these requests is presented below with staff recommendations for funding. Discussion: Staff received four (4) requests for CAHF funding between May and June 2017. Summaries of the proposals are as follows: Project: Carlton Neighborhood Housing Applicant: Community Services Housing CAHF Request: $612,500 CAHF Cost/Unit: $17,500 Carlton Neighborhood Housing, located at 1200, 1210 and 1310 Carlton Avenue and 301 Carlton Road, is a 35 unit supported affordable housing development owned and managed by Community Services Housing (CSH), Inc. CSH is seeking CAHF funds to support the substantial rehabilitation of the properties to increase energy and water efficiency (through EarthCraft Gold certification), as well as accessibility of the units. The housing units will be designated for households earning no more than 60% of area median income, with a majority of household incomes below the federal poverty line (the average income of current residents is $9,000 per year). Region 10 has entered into a Memorandum of Understanding with CSH to provide housing subsidies and ongoing supportive services for Carlton Housing Residents. CSH has been awarded Low Income Housing Tax Credits (LIHTC) through the Accessible Supportive Housing pool. To comply with the tax credit program requirements, CSH will convert nine (9) of the units to meet Uniform Federal Accessibility Standards and 15 additional units will meet Virginia Housing Development Authority’s (VHDA) Universal Design Standards for accessibility. Once complete, the units will remain affordable for a 30 year period. Project: Carlton Views II Applicant: Carlton Views, LLC CAHF Request: $1,440,000 CAHF Cost/Unit: $30,000 Carlton Views II is the third phase of a mixed-income, mixed-use development located at 1337 Carlton Avenue. Phases one and two development included the construction of the Blue Ridge Pace Center and Carlton Views I, a 54-unit apartment building providing affordable housing options for households with incomes between 40% and 60% of area median income. This project, once complete, will add an additional 48 rent and income restricted units to the site, bringing the total affordable unit count on the site to 102 units. Twelve of the units in Carlton Views II will be reserved for persons with disabilities, with the remaining units incorporating universal design principles (e.g., no-step entrances, roll-under sinks, widened doors and pathways). Like Carlton Views I, which achieved EarthCraft Platinum certification, green building principles will be applied throughout this project to increase the energy efficiency of individual units. The Blue Ridge PACE has entered into an agreement with Carlton Views, LLC to provide rent subsidies for PACE program participants and income qualifying employees who reside in the completed development. Carlton Views, LLC has recently submitted a LIHTC application to VHDA. Total project costs are estimated at $10,380,785. The LIHTC compliance period for affordability is 30 years. Project: Homeowner Rehab & Emergency Repairs Applicant: AHIP CAHF Request: $905,656 CAHF Cost/Unit: $16,172 AHIP has partnered with the City of Charlottesville for eight years to provide emergency repairs and home rehabilitation services to the City’s lower-income homeowners. AHIP is seeking to continue this partnership in FY 2018 through their Scattered Site Rehab and Emergency Repair programs, as well as their targeted Block-by-Block Charlottesville program in the Orangedale and Prospect neighborhood. The requested funding amount will assist 60 to 70 households preserve their homes, enhance their home health environment, and remain safe at home for years to come. Assistance for each rehab project is provided to the homeowner as a zero interest loan, secured by a Deed of Trust, forgivable over a period of time depending on the amount of assistance provided. Project: Project 20 Applicant: Habitat for Humanity of Greater Charlottesville CAHF Request: $480,000 CAHF Cost/Unit: $30,000 Habitat for Humanity is requesting CAHF support for the continuation of their Project 20 program. Through this program, the organization purchases residential lots throughout the city for the construction of Habitat family homes. The $480,000 requested from the CAHF would support the purchase of 16 lots scattered throughout Charlottesville’s neighborhoods, with the intention of integrating lower-income homeownership opportunities into existing market rate communities. The affordability of each Habitat home will be protected by a variety of mechanisms (e.g., deed restrictions, appreciation sharing and right of first refusal). Proceeds from any future home sales will be reinvested into future affordable housing in the city. Each of the project proposals was reviewed by staff against the following measures; Table 1 (attached) provides a summary of that review: 1. Type of proposed project (new construction or rehabilitation); 2. Housing tenure (homeownership or rental housing); 3. Project timeline; 4. Amount of CAHF funding requested; 5. Total project cost; 6. Total number units in completed project; 7. Total number of affordable units in completed project; 8. CAHF investment per unit; 9. Amount of other funding; 10. Percentage of total project cost covered by CAHF funds; 11. Levels of affordability addressed by the project (i.e., level of area median income); AND 12. Affordability period for the completed units. As Table 1 demonstrates, all four proposed projects meet a variety of the City’s Strategic and Comprehensive Plan housing goals. All four projects also directly align with the City’s 2025 Goals for Affordable Housing by increasing the number of supportive affordable units in Charlottesville. Three of the four applicants have previously received CAHF support in the amounts of approximately $4.8 million for AHIP (FY 2008 – FY 2017), $950,000 for Carlton Views, LLC (FY 2014), and approximately $3.2 million for Habitat for Humanity (FY 2008 – FY 2017); Community Services Housing, Inc. has never requested CAHF support for any of their housing projects located within the City. Only the LIHTC projects – Carlton Views II and Carlton Neighborhood Housing – guarantee housing affordability over the long-term (30 years). These two projects also leverage the greatest amount of funding against CAHF dollars, with City funding comprising 14% and 11% of total project costs respectively. In terms of organizational capacity to complete the projects, all four applicants have significant experience carrying out their respective types of projects. Time to completion for each project varies from 12 months to three years; however, only the LIHTC projects have firm deadlines, which must be met to compliance with the LIHTC program. Community Engagement: On August 29, 2017, the Housing Advisory Committee’s Low Income Housing Tax Credit Subcommittee reviewed the proposals from Community Services Housing, Inc. and Carlton Views II, LLC. The subcommittee members support each project, noting the need for long-term affordable rental housing option within the City, as well as the importance of preserving an important source of supportive housing for members of the disability community. In addition, the Carlton Views development as a whole underwent a public process during the special use permit (SUP) review and approval process. A joint public hearing between Council and the Planning Commission was held on May 20, 2013, and SUP approval was granted on September 16, 2013, subject to a requirement that a minimum of 30% of the units to be constructed on the site (102 x 30% = 30.6 units) would be provided to residents at 60% AMI or less. The proposal fulfills that requirement. The proposals submitted by AHIP and Habitat for Humanity of Greater Charlottesville are not subject to public review or comment. Alignment with City Council Vision and Strategic Plan: AHIP Home Rehab:  Strategic Plan Goals o Goal 1.3: Increase affordable housing options  Comprehensive Plan Goals o Goal 2.1: Preserve and improve the quality and quantity of the existing housing stock through the renovation, rehabilitation and/or expansion of existing units as a means of enhancing neighborhood stability. o Goal 3.1: Continue to work toward the City’s goal of 15% supported affordable housing by 2025. Goal 3.6: Promote housing options to accommodate both renters and owners at all price points, including workforce housing. o Goal 5: Support projects and public/ private partnerships (i.e., private, non‐profits, private developers and governmental agencies) for affordable housing, including workforce housing and mixed‐use, and mixed-income developments. Carlton Views, LLC  Strategic Plan Goals o Goal 1.3: Increase affordable housing options o Goal 2.3: Improve community health and safety outcomes by connecting residents with effective resources (aligning health care with provision of housing for the elderly and disabled)  Comprehensive Plan Goals o Goal 3: Grow the City’s housing stock for residents of all income levels o Goal 3.1: Continue to work toward the City’s goal of 15% supported affordable housing by 2025. Goal 3.6: Promote housing options to accommodate both renters and owners at all price points, including workforce housing. o Goal 4.1: Continue to support the use of appropriate tax credit proposals submitted by private and non-profit developers within the locality to create affordable rental units, as consistent with Housing Advisory Committee policy. o Goal 5: Support projects and public/ private partnerships (i.e., private, non‐profits, private developers and governmental agencies) for affordable housing, including workforce housing and mixed‐use, and mixed-income developments. o Goal 5.7: Support housing programs at the local and regional level that encourage mixed-income neighborhoods and discourage the isolation of very low and low income households. o Goal 7: Offer a range of housing options to meet the needs of Charlottesville’s residents, including those presently underserved, in order to create vibrant residential areas or reinvigorate existing ones. o Goal 7.1: To the greatest extent feasible ensure affordable housing is aesthetically similar to market rate. o Goal 8.1: - Encourage mixed-use and mixed-income housing developments. o Goal 8.3: - Encourage housing development where increased density is desirable and strive to coordinate those areas with stronger access to employment opportunities, transit routes and commercial services. o Goal 8.7: Encourage the incorporation of green sustainable principles (e.g. LEED, EarthCraft Virginia, Energy Star, etc.) in all housing development to the maximum extent feasible both as a way to be more sustainable and to lower housing costs. Community Services Housing, Inc.  Strategic Plan Goals o Goal 1.3: Increase affordable housing options o Goal 2.3: Improve community health and safety outcomes by connecting residents with effective resources (aligning health care with provision of housing for the elderly and disabled)  Comprehensive Plan Goals o Goal 1.1: Consider the effect of housing decisions when considering the proximity of existing units and the effects of unit location on associated infrastructure. o Goal 1.2: Evaluate the effect of reduction transportation costs and improved energy efficiency on housing affordability. o Goal 2.1: Preserve and improve the quality and quantity of the existing housing stock through the renovation, rehabilitation and/or expansion of existing units as a means of enhancing neighborhood stability. o Goal 2.5: Promote the use of rapid rehousing and permanent supportive housing options by providing support to programs and organization serving the homeless and near-homeless populations, as well as those with challenges that would otherwise prevent independent living. o Goal 3.1: Continue to work toward the City's goal of 15% supported affordable housing by 2025. o Goal 4.1: Continue to support the use of appropriate tax credit proposals submitted by private and non-profit developers within the locality to create affordable rental units, as consistent with Housing Advisory Committee Policy, o Goal 4.2: Continue to fund programs that provide assistance to those unable to afford market rate housing options in the City. o Goal 8.7: Encourage the incorporation of green sustainable principles (e.g., LEED, EarthCraft Virginia, EnergyStar, etc.) in all housing development to the maximum extent feasible both as a way to be more sustainable and to lower housing costs. Habitat for Humanity of Greater Charlottesville  Strategic Plan Goals o Goal 1.3: Increase affordable housing options  Comprehensive Plan Goals o Goal 3: Grow the City’s housing stock for residents of all income levels o Goal 3.1: Continue to work toward the City’s goal of 15% supported affordable housing by 2025. Goal 3.6: Promote housing options to accommodate both renters and owners at all price points, including workforce housing. o Goal 5: Support projects and public/ private partnerships (i.e., private, non‐profits, private developers and governmental agencies) for affordable housing, including workforce housing and mixed‐use, and mixed-income developments. o Goal 5.7: Support housing programs at the local and regional level that encourage mixed-income neighborhoods and discourage the isolation of very low and low income households. o Goal 7: Offer a range of housing options to meet the needs of Charlottesville’s residents, including those presently underserved, in order to create vibrant residential areas or reinvigorate existing ones. o Goal 7.1: To the greatest extent feasible ensure affordable housing is aesthetically similar to market rate. o Goal 8.1: Encourage mixed-use and mixed-income housing developments. Budgetary Impact: The total amount of project funding requests equals $3,438,156. After accounting for already approved project funding, provisionally approved project funding, and set-aside funds for program administration/matching funds there is approximately $2.9 million dollars remaining for housing project funding. As such, approval of any of the four funding requests presented above will significantly impact the CAHF and the City’s ability to fund further projects throughout FY 2018. Table 2: CAHF Available Balance as of 9/11/2017 CAHF Available Balance $4,467,995.42 CRHA set-aside ($250,000.00) Administrative Funds ($82,681.74) HOME Match ($14,278.00) Rental Assistance Program ($900,000.00) Landlord Risk Reduction Fund ($75,000.00) TJCLT ($240,000.00) Free Paint Program ($15,000.00) CAHF Remaining Balance $2,891,035.68 Recommendation: Staff recommends funding both the Carlton Views II and Carlton Neighborhood Housing projects. This recommendation is based on several factors: 1. Both projects will significantly increase the number of supported affordable units (SAU) in the City’s housing stock by 83 units. 2. The projects will provide a sizeable number of affordable units for households earning less than 60% AMI, with the affordability of all 83 units guaranteed for 30 years through LIHTC program requirements. 3. Supportive services for residents are incorporated into each project post construction/renovation. Supportive services greatly enhance the ability of elderly and disabled persons to live independently within the community. Carlton Views, LLC and Community Services Housing, Inc. have entered into agreements with Blue Ridge PACE and Region 10 (respectively) to provide supportive services onsite. 4. Each project increases the number of accessible housing units in the City. Staff supports both projects and recommends Council approve the full amount of requested funding be awarded to each project. For the Carlton Views project, the funding will be dispersed through Piedmont Housing Alliance, the non-profit partner in this project. Additionally, to support Carlton Views, LLC’s LIHTC application, staff recommends City Council approve the attached resolution declaring the Carlton Views site as being located in a revitalization area based on the following: 1. The industrial, commercial or other economic development of such area will benefit the city or county but such area lacks the housing needed to induce manufacturing, industrial, commercial, governmental, educational, entertainment, community development, healthcare or nonprofit enterprises or undertakings to locate or remain in such area; AND 2. Private enterprise and investment are not reasonably expected, without assistance, to produce the construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that will meet the needs of low and moderate income persons and families in such area and will induce other persons and families to live within such area and thereby create a desirable economic mix of residents in such area. Alternatives: Council could decide against funding the Carlton Views and Community Services Housing projects, or to provide the projects with a different level of funding. Council could also decide to fund a different set of the projects outlined above, or choose to not fund any of these projects at this time. Additionally, City Council could choose to not support the revitalization area certification for the Carlton Views II project, which could have a negative impact on Carlton Views, LLC’s LIHTC application. Attachments: Table 1: CAHF Funding Request Summaries AHIP FY18 Funding Request Carlton Views II Funding Request Carlton Neighborhood Housing Funding Proposal Habitat for Humanity of Greater Charlottesville Project 20 Funding Request Resolution for Carlton Views II Revitalization Area Certification Resolution for Carlton Views II Funding Resolution for Carlton Neighborhood Housing Funding Table 1: CAHF Funding Request Summaries Habitat for Humanity Albemarle Housing Carlton Views II, LLC Community Services Housing of Greater Charlottesville Improvement Program Project Name: Carlton Views II Carlton Neighborhood Housing Project 20 Home Rehab Program Homeowner Rehab & Type of Project: New Construction Substantial Rehab Property Acquisition Emergency Repairs Housing Tenure: Rental Rental Homeowner Homeowner Project Timeline: 30 months 20 months 36 months 12 months Amount Requested: $1,440,000.00 $612,500.00 $480,000.00 $905,656.00 Total Project Cost: $10,380,785.00 $5,770,184.00 $3,110,400.00 $905,656.00 Total Number of Units: 48 35 16 56 Number of Affordable 48 35 16 56 Units: CAHF Amount/Unit: $30,000.00 $17,500.00 $30,000.00 $16,172.43 Other Funding: $8,940,785.00 $5,157,684.00 $2,630,400.00 $0.00 % City Funding: 14% 11% 15% 100.0% Level(s) of Affordability: 40% AMI & 60% AMI 40% - 60% AMI 25% - 60% AMI Up to 80% AMI Varies depending on City Period of Affordability: 30 years minimum 30 years minimum Varies by time of first resale share of project costs  9 units @ Uniform Federal Accessibility Standards Units for Special 12 units for persons with disabilities  15 units @ VHDA Universal N/A N/A Populations: Design Standards  35 units of supportive housing Habitat for Humanity of Greater Carlton Views II, LLC Community Services Housing AHIP Charlottesville  Goal 3: Grow the City’s housing  Goal 1.1: Consider the effect of  Goal 3: Grow the City’s stock for residents of all income housing decisions when  Goal 2.1: Preserve and housing stock for residents of levels considering the proximity of all income levels improve the quality and quantity of the existing  Goal 3.1: Continue to work toward existing units and the effects of  Goal 3.1: Continue to work housing stock through the City’s goal of 15% supported unit location on associated toward the City’s goal of 15% infrastructure. the renovation, affordable housing by 2025. Goal supported affordable housing rehabilitation and/or 3.6: Promote housing options to  Goal 1.2: Evaluate the effect of by 2025. Goal 3.6: Promote expansion of existing accommodate both renters and reduction transportation costs housing options to units as a means of owners at all price points, and improved energy efficiency accommodate both renters and enhancing neighborhood including workforce housing. on housing affordability. owners at all price points, stability.  Goal 4.1: Continue to support the  Goal 2.1: Preserve and improve including workforce housing.  Goal 3.1: Continue to use of appropriate tax credit the quality and quantity of the  Goal 5: Support projects and work toward the City’s proposals submitted by private and existing housing stock through public/ private partnerships goal of 15% supported non-profit developers within the the renovation, rehabilitation (i.e., private, non‐profits, affordable housing by locality to create affordable rental and/or expansion of existing private developers and Alignment with 2025. Goal 3.6: Promote units, as consistent with Housing units as a means of enhancing governmental agencies) for Comprehensive Plan housing options to Advisory Committee policy. neighborhood stability. affordable housing, including Goals: accommodate both  Goal 5: Support projects and  Goal 2.5: Promote the use of workforce housing and renters and owners at all public/ private partnerships (i.e., rapid rehousing and permanent mixed‐use, and mixed-income price points, including private, non‐profits, private supportive housing options by developments. workforce housing. developers and governmental providing support to programs  Goal 5.7: Support housing  Goal 5: Support projects agencies) for affordable housing, and organization serving the programs at the local and and public/ private including workforce housing and homeless and near-homeless regional level that encourage partnerships (i.e., mixed‐use, and mixed-income populations, as well as those mixed-income neighborhoods private, non‐profits, developments. with challenges that would and discourage the isolation of private developers and  Goal 5.7: Support housing otherwise prevent independent very low and low income governmental agencies) programs at the local and regional living. households. for affordable housing, level that encourage mixed-income  Goal 3.1: Continue to work  Goal 7: Offer a range of including workforce neighborhoods and discourage the toward the City's goal of 15% housing options to meet the housing and mixed‐use, isolation of very low and low supported affordable housing by needs of Charlottesville’s and mixed-income income households. 2025. residents, including those developments.  Goal 7: Offer a range of housing  Goal 4.1: Continue to support presently underserved, in options to meet the needs of the use of appropriate tax credit order to create vibrant Charlottesville’s residents, proposals submitted by private residential areas or including those presently and non-profit developers reinvigorate existing ones. underserved, in order to create within the locality to create  Goal 7.1: To the greatest vibrant residential areas or affordable rental units, as extent feasible ensure reinvigorate existing ones. consistent with Housing affordable housing is  Goal 7.1: To the greatest extent Advisory Committee Policy, aesthetically similar to market feasible ensure affordable housing  Goal 4.2: Continue to fund rate. is aesthetically similar to market programs that provide assistance  Goal 8.1: Encourage mixed- rate. to those unable to afford market use and mixed-income  Goal 8.1: - Encourage mixed-use rate housing options in the City. housing developments. and mixed-income housing  Goal 8.7: Encourage the developments. incorporation of green  Goal 8.3: - Encourage housing sustainable principles (e.g., development where increased LEED, EarthCraft Virginia, density is desirable and strive to EnergyStar, etc.) in all housing coordinate those areas with development to the maximum stronger access to employment extent feasible both as a way to opportunities, transit routes and be more sustainable and to commercial services. lower housing costs.  Goal 8.7: Encourage the incorporation of green sustainable principles (e.g. LEED, EarthCraft Virginia, Energy Star, etc.) in all housing development to the maximum extent feasible both as a way to be more sustainable and to lower housing costs. Habitat for Humanity of Greater Albemarle Housing Carlton Views II, LLC Community Services Housing Charlottesville Improvement Program  Goal 1.3: Increase affordable  Goal 1.3: Increase affordable housing options housing options  Goal 2.3: Improve community  Goal 2.3: Improve community Goal 1.3: Increase affordable Goal 1.3: Increase affordable health and safety outcomes by Alignment with Strategic health and safety outcomes by connecting residents with housing options housing options Plan Goals: connecting residents with effective effective resources (aligning resources (aligning health care with health care with provision of provision of housing for the elderly housing for the elderly and and disabled) disabled) RESOLUTION Revitalization Area Certification for Carlton Views II BE IT RESOLVED by the City Council of the City of Charlottesville, Virginia that Carlton Views II is located within a Revitalization Area, defined by the Virginia Housing Development Authority as any area that 1) the industrial, commercial or other economic development of such area will benefit the city or county but such area lacks the housing needed to induce manufacturing, industrial, commercial, governmental, educational, entertainment, community development, healthcare or nonprofit enterprises or undertakings to locate or remain in such area; AND 2) private enterprise and investment are not reasonably expected, without assistance, to produce the construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that will meet the needs of low and moderate income persons and families in such area and will induce other persons and families to live within such area and thereby create a desirable economic mix of residents in such area. RESOLUTION Allocation of Charlottesville Affordable Housing Fund (CAHF) for Carlton Views, LLC Carlton Views II Development Project -- $1,440,000 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Charlottesville, Virginia that the sum of $1,440,000 be allocated from previously appropriated funds in the Charlottesville Affordable Housing Fund (CAHF) to the Carlton Views II, LLC for the purpose of providing funds for the Carlton Views II affordable housing development project. Fund: 426 Project: CP-084 G/L Account: 530670 Carlton Views, LLC $1,440,000 RESOLUTION Allocation of Charlottesville Affordable Housing Fund (CAHF) for the Community Services Housing, Inc. -- $612,500 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Charlottesville, Virginia that the sum of $612,500 be allocated from previously appropriated funds in the Charlottesville Affordable Housing Fund (CAHF) to the Community Services Housing, Inc. for the purpose of providing funds for the Carlton Neighborhood Housing substantial rehabilitation project. Fund: 426 Project: CP-084 G/L Account: 530670 Carlton Views, LLC $612,500 CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: September 18, 2017 Action Requested: None Presenter: Dan Sweet, Stormwater Utility Administrator Staff Contacts: Dan Sweet, Stormwater Utility Administrator Lauren Hildebrand, Utilities Director Title: Stormwater Utility Program Update Background: In 2013 City Council adopted a Stormwater Utility to provide a programmatic response to address the City’s municipal stormwater needs. The Stormwater Utility originated on January 1, 2014. The Stormwater Utility is operated and executed in accordance with the multi-year business plan for fiscal years 2014-2018 included in the Stormwater Utility package adopted by Council. The Stormwater Utility is in its fourth year of operation. Discussion: The Stormwater Utility administration has been largely successful with a high collection rate and no significant billings errors. Customer service has gone very well with the most intense volume following initial billing. There have been several consistent customer service themes including drainage issues and runoff characteristics of individual properties and impervious areas. The Stormwater Utility has been operating through three audited fiscal years (FY14-FY16). In general, actual expenditures are in line with planned expenditures. Over the 2.5 year period represented by the FY14-FY17 financials, $4.72 million in fees were collected and $3.32 million of the fees has been spent. The Stormwater Conveyance System Rehabilitation Program was initiated in 2009 and the work was increased with the launch of the Stormwater Utility. The goal of the program is the rehabilitation, replacement, and repair of vitrified clay and corrugated metal pipes and associated structures located in the City right-of-way and on City owned parcels. To date, approximately 9 miles of clay and metal pipe, 1 mile of concrete or plastic pipe, and 120 structures have been rehabilitated. A total of $5.7 million dollars in pre-utility and Stormwater Utility funds have been spent. The Chesapeake Bay Total Maximum Daily Load (TMDL) is a federal mandate to restore the Chesapeake Bay. The City is required to reduce phosphorus, nitrogen, and total suspended solids (sediment) pollution via requirements embedded in the Municipal Separate Stormwater Sewer System (MS4) permit issued by the Virginia Department of Environmental Quality (DEQ). DEQ approved the City’s first Chesapeake Bay TMDL Action Plan in December of 2015. The City is largely compliant with the required pollutant reductions over the 15 year compliance period with nitrogen attainment at 64%, phosphorus attainment at 100% and total suspended solids at 186%. The City-wide Water Resources Master Plan was included in the Stormwater Utility program adopted by Council. The Master Plan was initiated in 2016. The final product, completed in April 2017, is a drainage improvement and water quality capital improvement plan (CIP) that ranks and prioritizes projects in reference to available funding. This dynamic tool will continue to be updated allowing changes in regulations and program priorities and funding and incorporation of new projects. Work on high priority drainage and water quality projects has been initiated. The current focus of the Stormwater Utility program is customer service, Master Plan project implementation, continued progress towards attainment of the required nitrogen reductions, maintaining the pace and progress of the Stormwater Conveyance System Rehabilitation Program, and exploring partnerships to achieve social and economic benefits while simultaneously improving local and regional water resources. The multi-year business plan ends on June 30, 2018. The current plan is to structure FY19 as a transition year to focus on spending down the capital fund balance via project implementation. Staff is proposing presenting a multi-year business plan (FY20-FY24) and associated Stormwater Utility fee rate for Council’s consideration and approval in 2018. Alignment with City Council’s Vision and Strategic Plan: The Stormwater Utility program supports City Council’s “Green City” vision. It contributes to Goal 3 of the Strategic Plan: a beautiful and sustainable natural and built environment. Objective 3.2, to provide reliable and high quality infrastructure and objective 3.4, to be a responsible stewards of natural resources are specifically addressed. Community Engagement: During the first year of Stormwater Utility operations, meetings were held with neighborhood association leaders and aligned non-profits. Community engagement is regularly achieved through customer service ranging from billing inquiries to drainage complaints. A cross section of the community is engaged periodically throughout the year during meetings of the Water Resources Protection Program (WRPP) Advisory Committee. Budgetary Impact: There is no impact to the budget Recommendation: Staff recommends continued support from Council for the Stormwater Utility Program Alternatives: There are none to be considered at this time. Attachments: Stormwater Utility Program Update Presentation Stormwater Utility Program Update • March 2013 – passed stormwater utility Capital Spending: Fees vs. Bonds ordinance/fee to provide dedicated funding 3,000,000 source for the Water Resources Protection 2,500,000 2,000,000 Program 1,500,000 • Includes a 4.5 year (FY14-FY18) business 1,000,000 plan funded through a mix of fees and bond 500,000 0 sales FY14 FY15 FY16 FY17 FY18 BOND REVENUE 275,000 275,000 170,000 930,000 1,750,000 • Generally funds new and enhanced program FEE REVENUE 500,000 1,000,000 1,000,000 1,000,000 1,000,000 elements with pre-utility stormwater programs remaining in general funds Utility Budget: COMPLY WITH FEDERAL Operations Versus Capital • AND STATE STORMWATER REGULATIONS 4,000,000 • REHABILITATE THE CITY'S AGING STORMWATER 3,000,000 SYSTEM 2,000,000 1,000,000 • ADDRESS DRAINAGE AND FLOODING PROBLEMS 0 FY14 FY15 FY16 FY17 FY18 • PURSUE ENVIRONMENTAL OperatingBudget 295,658 506,124 506,124 506,124 506124 STEWARDSHIP Capital Budget 775,000 1,275,000 1,170,000 1,930,000 2,750,000 Stormwater Utility Program Update Stormwater Utility Fee Administration Common Customer Service Themes • 4.76 million in fees FY-14-16 • Drainage Issues • Average residential bill ~$40-$70 • Gravel, pavers, decks, bricks and similar annually surface considered impervious • Fee considered a financial hardship • Collection rate >99% • Stormwater Utility Fee credit program • No significant errors with billing • Runoff characteristics of the property • $310,006 in additional stormwater fees and/or impervious areas on the versus plan (6% increase) property • Petition for Adjustments successful • Credits and Incentives not fully utilized • Homeowner assistance implemented Stormwater Utility Program Update FY14-FY16 Multi-Year Budget - $4.38 million $494,497 PLANNED FUND BALANCE $746,235 11% SALARIES AND BENEFITS 17% SALARIES AND BENEFITS $561,671 OPERATING EXPENSES OPERATING EXPENSES 13% DEBT SERVICE CAPITAL FUNDING PLANNED FUND BALANCE $80,558 DEBT SERVICE 2% $2,500,000 CAPITAL FUNDING 57% Stormwater Utility Program Update FY14-FY16 Actuals - $4.72 million $691,208 SALARIES AND BENEFITS 14% $1,391,110 UNSPENT REVENUE 29% $565,964 OPERATING EXPENSES 12% SALARIES AND BENEFITS OPERATING EXPENSES DEBT SERVICE $75,588 DEBT SERVICE CAPITAL FUNDING 1% UNSPENT REVENUE $2,120,000 CAPITAL FUNDING 44% Stormwater Utility Program Update FY14-16 Fund Balance - $1.4 million $367,287 FUND BALANCE 27% $500,000 2014 CAPITAL 36% 2014 CAPITAL ADD. STORMWATER FEE SALARIES UNSPENT OPERATIONS UNSPENT VSMP PERMIT FEES $87,864 VSMP PERMIT FEES FUND BALANCE 6% $46,995 OPERATIONS UNSPENT 3% $78,958 SALARIES UNSPENT 6% $310,006 ADD. STORMWATER FEE 22% Stormwater Utility Program Update FY14-16 Capital Planned Spending - 3.34 million $120,000 $150,000 ADDITIONAL REVENUE NEIGHBORHOOD DRAINAGE TRANSFER 4% 4% $450,000 MASTER PLANNING 13% STORM CONVEYANCE REHAB $120,000 DESIGN PERMITTING DESIGN PERMITTING 4% MASTER PLANNING NEIGHBORHOOD DRAINAGE ADDITIONAL REVENUE TRANSFER $2,500,000 STORM CONVEYANCE REHAB 75% Stormwater Utility Program Update FY14-16 Actual Capital Spending - 3.34 Million $595,618 $600,000 UNSPENT BUDGET PRE-UTILITY STORM REHAB 15% 15% $109,739 MASTER PLAN 3% PRE-UTILITY STORM REHAB UTILITY STORM REHAB MASTER PLAN UNSPENT BUDGET $2,634,643 UTILITY STORM REHAB 67% Stormwater Utility Program Update CAPITAL FUNDING / SPENDING $3,000,000.00 $2,500,000.00 $2,000,000.00 $1,500,000.00 $1,000,000.00 $500,000.00 $0.00 FY14 FY15 FY16 TOTAL BONDS FEES EXPENSES Stormwater Utility Program Update • Stormwater Conveyance System Rehabilitation Program since 2009. – Rehabilitation, replacement, and repair of vitrified clay and corrugated metal pipes and associated structures located in the City right of way and on City owned parcels. – To date, approximately 10 miles of pipe (9 miles of clay and metal) and 120 structures have been rehabilitated and $5.7 million spent. • The City-wide Water Resources Master Plan was initiated in 2016. – The final product, completed in April 2017, is a drainage improvement and water quality capital improvement plan (CIP) that ranks and prioritizes projects in reference to available funding. This dynamic tool will continue to be updated to incorporate new projects, changes in regulations and program priorities and funding. Stormwater Utility Program Update HOLISTIC PLAN FOR MEETING TMDL GOALS, INTEGRATING WATER QUALITY PROTECTION WITH DRAINAGE SYSTEM IMPROVEMENT PROJECTS 2014 December 2015 December 2016 Stormwater Utility CB TMDL Plan Contract Enacted Approved Modification #2 July 2015 March 2016 April 2017 Master Plan Contract Contract Modification Work Complete Awarded to AMEC #1 POC % COMPLIANCE N 64.2% P 100.1% TSS 186.0% Stormwater Utility Program Update Nitrogen Reductions LESS THAN AN ACRE 1% 1% 3% GREATER THAN AN ACRE 11% REDUCED POST DEVELOPMENT LOAD VOLUNTARY 53% 31% STREAM RESTORATION LAND USE CHANGE URBAN NUTRIENT 0.1% 0.1% MANAGEMENT STREET SWEEPING Stormwater Utility Program Update Phosphorus Reductions LESS THAN AN ACRE 1% 0.5% 1% GREATER THAN AN ACRE 3% 0.1% 19% REDUCED POST DEVELOPMENT 0.1% LOAD VOLUNTARY STREAM RESTORATION 76% LAND USE CHANGE URBAN NUTRIENT MANAGEMENT STREET SWEEPING Stormwater Utility Program Update Sediment Reductions 1% 1% LESS THAN AN ACRE 0.4% 2% GREATER THAN AN ACRE 36% REDUCED POST DEVELOPMENT LOAD VOLUNTARY 60% STREAM RESTORATION 0.1% LAND USE CHANGE STREET SWEEPING Stormwater Utility Program Update Selection Criteria • Cost Effectiveness • Local Water Resources Improvement Project • Community Benefit Selection • City lands • No right-of-way green infrastructure stormwater Water Quality - CIP#1 Ranking and Prioritization • No Parks (except stream restoration) $350,000 pre-construction Findings $800,000 construction • Distributed green infrastructure is too expensive Implementation • 5-20 acres minimum drainage area • Small projects may be best at community benefit • Managing for one pollutant of concern is a major shift in strategy • No good data on maintenance costs P Natural Addresses N Efficiency Access Utilities Visibility Efficiency Resources Drainage 25% 10% 10% 10% 10% 10% 25% Stormwater Utility Program Update Selection Criteria • City Drainage Policy Project • Integrate Water Quality Selection • Feasibility Findings Drainage - CIP#2 Ranking and Prioritization $350,000 pre-construction • Public/Private Drainage is complicated • Small projects that merit addressing can cost big $1,200,000 construction bucks Implementation • Opportunities abound to incorporate water quality improvements into drainage improvements • Demand may likely always exceed funding • Challenging to secure easements and permissions from private owners Public Cost/ Health and Neighborho Water Quality Responsibili Structure Damage od and Off- Erosion Prevention Feasibility Drainage Safety Opportunity ty 20% Site Impact 5% 5% 10% Area 15% 5% 15% 15% 10% CIP#1 Highest Ranking Project Phos. Nitrogen Drainage Ownership $/lb of P $/lb of N Reduction Reduction Total Cost Area Scenario removed removed (lbs) (lbs) 25.4 13.7 42.2 Private 84,000 6,154 1,990 10% 25% 10% 10% 10% 10% 25% Addresses Cost Cost Access Utility Natural Visibility Drainage Efficiency P Efficiency N Constraints Constraints Resources Issue 3 3 3 2 2 3 2 CIP#1 Second Highest Ranking Project Phos. Nitrogen Drainage Ownership $/lb of P $/lb of N Reduction Reduction Total Cost Area Scenario removed removed (lbs) (lbs) 9.7 4.1 12.2 Private 93,076 22,646 7,661 10% 25% 10% 10% 10% 10% 25% Addresses Cost Cost Access Utility Natural Visibility Drainage Efficiency P Efficiency N Constraints Constraints Resources Issue 3 3 3 3 2 3 1 CIP#1 Lowest Ranking Project Phos. Nitrogen Drainage Ownership $/lb of P $/lb of N Reduction Reduction Total Cost Area Scenario removed removed (lbs) (lbs) 0.13 0.09 0.3 City 56,123 623,594 193,529 10% 25% 10% 10% 10% 10% 25% Addresses Cost Cost Access Utility Natural Visibility Drainage Efficiency P Efficiency N Constraints Constraints Resources Issue 1 1 3 2 2 3 1 CIP#2 Highest Ranking Project 12% 12% 12% 4% 4% 4% 15% 25% 10% Neighborhood Public Public Health Structural WQ Cost/Drainage and Off-Site Erosion Prevention Feasibility Responsibility and Safety Damage Opportunity Area Impact 1.75 1 2 2 3 3 3 2 3 DA Rank Total Cost ($) $/AC (Ac) 1 327,660.48 39.7 8,253.41 CIP#2 Low Ranking Project 15% 15% 20% 5% 5% 5% 15% 10% 10% Neighborhood Public Public Health Structural WQ Cost/Drainage and Off-Site Erosion Prevention Feasibility Responsibility and Safety Damage Opportunity Area Impact 1.5 1 1 1 3 2 1 2 1 DA Rank Total Cost ($) $/AC (Ac) 17 314,978.30 0.9 349,975.89 CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: September 18, 2017 Action Requested: Vote on resolution Presenter: Vice Mayor Wes Bellamy Title: Resolution to Celebrate Indigenous Peoples Day Background: Vice Mayor Bellamy presented the attached resolution entitled “Resolution to Celebrate Indigenous Peoples Day” for vote by the Council. Attachments: Proposed resolution RESOLUTION to Celebrate Indigenous Peoples Day Recognizing the Second Monday of October as Indigenous Peoples Day Whereas, the City of Charlottesville understands that in order to help close the equity gap, government entities, organizations and other public institutions should change their policies and practices to better reflect the experiences of American Indian people and uplift our country’s Indigenous roots, history, and contributions; and Whereas, the idea of Indigenous Peoples Day was first proposed in 1977 by a delegation of Native nations to the United Nations-sponsored International Conference on Discrimination Against Indigenous Populations in the Americas; and Whereas, in 1990 representatives from 120 Indigenous nations at the First Continental Conference on 500 Years of Indian Resistance unanimously passed a resolution to transform Columbus Day into an occasion to strengthen the process of continental unity and struggle towards liberation, and thereby use the occasion to reveal a more accurate historical record; and Whereas, the United States federal government, the State of Virginia, and the City of Charlottesville recognize Columbus Day on the second Monday of October, in accordance with the federal holiday established in 1937; Now, Therefore, Be It Resolved by the City Council that the City of Charlottesville shall recognize Indigenous Peoples Day on the second Monday in October. Be It Further Resolved that the City of Charlottesville shall continue its efforts to promote the well-being and growth of the Charlottesville American Indian and Indigenous community. Be It Further Resolved that Indigenous Peoples Day shall be used to reflect upon the ongoing struggles of Indigenous people on this land, and to celebrate the thriving culture and value that Indigenous nations add to our city. Be It Further Resolved that the City of Charlottesville encourages other businesses, organizations and public entities to recognize Indigenous Peoples Day. CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: September 18, 2017 Action Requested: Vote on resolution Presenter: Councilor Kathy Galvin Vice Mayor Wes Bellamy Title: Statement of Economic Principles Background: Vice Mayor Bellamy and Councilor Galvin presented the attached resolution entitled “Statement of principles for a creative, equitable, place-based economy” for discussion and vote by the Council. Attachments: Proposed resolution RESOLUTION Principles for a Creative, Equitable, Place-based Economy WHEREAS the City of Charlottesville [herein referred to as the City] has a Strategic Plan that calls for: 1.) a community of self-sufficient, resilient, and empowered residents; 2.) a healthy and safe city; 3.) a beautiful and sustainable natural and built environment; 4.) a strong and diversified economy; and 5.) a well-managed and responsive government. WHEREAS the Charlottesville Comprehensive Plan’s vision for economic sustainability is built upon a competitive workforce; innovation; strengthening existing businesses and community partnerships; tourism and the downtown mall; WHEREAS the City embraces creativity, innovation and growing a diverse, skilled workforce and entrepreneurial class; WHEREAS the City is committed to equity and ensuring that economic mobility, access to opportunity and prosperity are available to all citizens, regardless of age, gender, gender preference, race, religion or ethnicity; WHEREAS the City is a healthy, sustainable and authentic place that thrives while safeguarding the health of our planet. BE IT RESOLVED that the City Council adopts the following principles for a creative, equitable, place-based economy. #1: Grow, diversify and support a local creative economy in a wide array of sectors, including but not limited to innovation, technology, health, manufacturing, construction, local foods, beverages and crafts, finance, hospitality, retail, education and government in order to generate self-sustaining, career-ladder employment and entrepreneurship opportunities for all citizens, most especially minorities, people of color and women. #2: Promote greater family self-sufficiency by ensuring that a broad range of excellent affordable housing, transportation and childcare opportunities are available throughout the city for all households at various stages of life. #3: Create a globally competitive workforce by promoting life-long learning tied to excellent, affordable educational and workforce development programs as well as paid apprenticeships for youth and adults. #4: Use strategic planning and public investment to pursue equitable, and inclusive, redevelopment that: diversifies the city’s tax base; produces local jobs; fosters business growth; builds more supported affordable and workforce housing without displacement or isolating poverty; coordinates and “leverages” private investment in the City; and regularly engages the full community in the process. #5: Build upon Charlottesville’s unique physical character and commitment to sustainability that make it a healthy, walkable, bike-able, authentic and attractive place to live work, and play by; investing in street improvements and public spaces; promoting planning, development and design excellence that respects and promotes inclusive neighborhoods; safeguarding historic, natural and cultural landscapes and expanding multi-modal transportation options. #6: Develop and monitor performance indicators on cost of living, business growth, local workforce competitiveness, social-economic mobility and poverty reduction, and returns on public investment (i.e. unemployment rates, median incomes, wages, homeownership rates and educational attainment by socio-economic groups; sales and business-related tax receipts; building starts; assessments; median home prices and rental rates; commercial occupancy/vacancy rates; etc.) so as to identify trends on a quarterly or biennial basis in keeping with the City’s Strategic Plan. #7: Promote active partnerships, and encourage new partnerships at the local, regional and state level between the City of Charlottesville and other community institutions, organizations and agencies such as: Albemarle County; Central Virginia Partnership for Economic Development, Piedmont Workforce Network, Chamber of Commerce, Diversity Business Council, Charlottesville Investment Collaborative, Charlottesville Business Innovation Council, Thomas Jefferson Planning District Commission, Public Schools, University of Virginia, Piedmont Virginia Community College, Charlottesville Albemarle Technical Education Center, Adult Career and Education Center, Literacy Volunteers of America, Charlottesville Redevelopment and Housing Authority, Piedmont Housing Alliance, Public Housing Association of Residents, other resident associations, private industry and others so as to promote economic mobility within a thriving economy for the benefit of all citizens. 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