1 NOTICE OF SPECIAL MEETING A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD ON Monday, October 16, 2017, AT 5:00 p.m. IN THE Second Floor Conference Room. THE PROPOSED AGENDA IS AS FOLLOWS: Closed session as provided by Section 2.2-3712 of the Virginia Code BY ORDER OF THE MAYOR BY Paige Rice SECOND FLOOR CONFERENCE ROOM – October 16, 2017 Council met in special session on this date with the following members present: Ms. Galvin, Mr. Signer, Mr. Bellamy, Mr. Fenwick. On motion by Mr. Fenwick, seconded by Mr. Bellamy, Council voted, (Ayes: Ms. Szakos, Ms. Galvin, Mr. Signer, Mr. Bellamy, Mr. Fenwick; Noes: None; Absent at time of vote: Ms. Szakos) to meet in closed session for: (1) The annual performance evaluation of the City Manager, and (2) consideration of specific individuals for appointment to City boards and commissions, as authorized by Virginia Code sec. 2.2-3711 (A) (1); and, (3) Consultation with legal counsel pertaining to actual litigation involving the Lee and Jackson statues, where such consultation in an open meeting would adversely affect the litigating posture of the City, as authorized by Virginia Code sec. 2.2-3711 (A) (7); and, (4) Discussion and consideration of the acquisition of real property near Grove Road for public park purposes, where discussion in an open meeting would adversely affect the City’s negotiating strategy, as authorized by Virginia Code sec. 2.2-3711 (A) (3). On motion by Ms. Szakos, seconded by Mr. Fenwick, Council certified by the following vote (Ayes: Ms. Galvin, Ms. Szakos, Mr. Fenwick, Mr. Bellamy, Mr. Signer; Noes: None), that to the best of each Council Member's knowledge, only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion convening the closed session were heard, discussed or considered in the closed session. COUNCIL CHAMBERS - October 16, 2017 ROLL CALL Council met in regular session on this date with the following members present: Mr. Signer, Mr. Bellamy, Mr. Fenwick, Ms. Galvin, Ms. Szakos. PUBLIC HEARING: AUGUST 12 & OCTOBER 7: COMMUNITY RESPONSE Mr. Signer called the meeting to order. He introduced the public hearing and invited Mr. Bellamy to make a statement. Mr. Signer reviewed meeting protocol. Ms. Szakos made a statement about the importance of proceeding with decisions on tonight's meeting agenda. 2 Mr. Jones reviewed activities that have taken place since August 12. Mr. Brown gave an overview of pro bono legal assistance the City has received to address issues the City experienced over the summer. Mr. Jones reviewed the process that has taken place regarding Mr. Deandre Harris's case. Ms. Szakos opened the public hearing. Ms. Bailee Hampton, former resident of Charlottesville, said she was disappointed the City allowed permits for Jason Kessler's attacks in August. She said she is disappointed in the lack of progress since she left five years ago. She said the statue needs to come down, or people will continue to attack the City. Mr. Dave Ghamandi, Albemarle County, said Charlottesville is not a world-class city. He reviewed the differences between community member groups. He campaigned for Ms. Nikuyah Walker. Mr. Don Gathers, City of Charlottesville, said there has not been recovery or healing. He said we should be proactive, not reactive to hate groups coming to the City. He said if something is done to our children, there will be riots in the streets. He said we are still waiting for answers. Ms. Mary Carey, City resident, said she is disappointed in some of the Councilors, particularly the naming of Emancipation Park. She said she has 1,000 signatures on her petition to rename Emancipation Park. Ms. Rosia Parker said parents were notified of a threat this past week much later than they should have been. She said the school's message about the threat referenced Deandre Harris, which was confusing. Ms. Ivy McCall, Albemarle County resident, said she is disappointed in Councilors' participation in the "Cville Stands for Love" campaign, which helps businesses and not people. She said she wants answers for what happened on August 12. She said this will not be over until the statues come down. She said if we want to be the capital of resistance, we should resist. A resident recommended the park names Charlottesville City Park and Court Square Park, which she said are appropriate to the location and are inclusive. Ms. Tanesha Hudson, City residents, said we keep having meetings, but nothing is being done. She said bullets and bombs do not see color. She said the City is segregated, and black people are not welcome here. She said another riot may come if something is not done soon. She said all Council cares about is profit from businesses. She said Council still needs to apologize. Ms. Aliyah Jones said she is disappointed in City leaders and the police. She said she is targeted and harassed by police. She said it will be a war zone if people come to the schools and threaten the kids. She said she is tired and stressed. 3 Mr. Tracy Saxon, former Charlottesville resident, currently residing in Orange, said the City is not stopping people from coming into the City. He is ready to enlist citizens to stop them. He said hate mail and threatening remarks made over the internet need to stop. He said he will not salute the flag until everyone is equally represented. Mr. Dan Shleifer, City resident, said he owns a business based in Charlottesville. He has had to defend the actions of Charlottesville, and the City and the Police's lack of response. He said people need to follow the rules, and police need to enforce the laws. Ms. Katrina Turner said hate groups were able to come here with torches, and they were escorted on October 7 by the police. She said people who are fighting for their heritage erased her heritage. The statue will keep causing trouble. Ms. Gloria Beard, City resident, said residents cannot live in fear. Ms. Danielle Honorary, UVA student, said Council listens to respond instead of listening to learn. You cannot make policies for people you do not understand. She said she does not feel safe at school. She said she is a full-time activist and a part-time student. Ms. Dawn McCada, 2nd year UVA student, said she is from South Carolina, and she has experienced numerous counts of racism. She said people are here to intimidate people, and the City needs to do something. Ms. Rachel Berman ceded her time to Mr. Tracy Saxon. He said he views the organizers of the rallies as murderers. Ms. Taneda Merro said she was here on August 12 and was one of the people who were hit by the Nazis. She said she does not feel safe in Charlottesville. She said she has been called and threatened multiple times since leaving the hospital and has nightmares every night. Ms. Angelina Khan said she was at the rally in July and August. She said there was a lack of police efforts on August 12. She said militia men coming into the City with large guns is a big issue. She said people of color doing the same thing would have been arrested. She said her daughter has been traumatized, and twice this week her school has been on lock-down. She passed her phone to the Councilors to view photographs. Mr. Signer said she needs to be sure she gives these to the investigators. Mr. Cauthen ceded his time to Ms. Tanesha Hudson. She said we have speeding tickets that cost more than what they were fined. She said there are internal problems and asked why it is so hard for the City to apologize. The City should have offered mental assistance to victims of the rallies. She said her son should not be made to feel that the police do not like him because he is black. She said we need to push bills to prevent this in our City. Ms. Kirsten Saxon, Orange County resident, 14 years old, said she should feel safe in her home town. She says a lot of people come to her school wearing the rebel flag. 4 Ms. Elliott Brown, City resident, said she would like to see laws to change systemic racism. She said there are help numbers for victims of August 12: call Victim Witness at 970-3176, or call the HEAL Charlottesville helpline at 234-4490 between 11am - 2pm. Common Ground Healing Arts can be reached at 218-7677. Ms. Amanda Evans ceded her time to Mr. Don Gathers. He said we should funnel money from the Belmont Bridge design to affordable housing. He said the report from Mr. Heaphy should be given to the public in full, without redactions. He asked Council to stop asking for attendees to pledge allegiance to the flag and recommended observing a moment of silence instead. He called for all neighborhoods in town to organize neighborhood watch and neighborhood safety committees. He called people to protect their homes and families by any means necessary. Mr. Jamie Dyer, City resident, said white people put the statue up, and white people need to take it down. He said it is a one-person job. Ms. Jessie Bryant ceded her time to Ms. Mary Carey. Ms. Carey shared memories from when she was growing up in Charlottesville. Ms. Reagan Rayfield ceded her time to Ms. Rosia Parker. Ms. Parker said someone shot at a group near 4th Street so that they would become a cluster and create a target for the car. She asked who opened 4th Street, and who ordered police to stand down. She said people lied to get a warrant for Deandre Harris. Ms. Nancy Carpenter said she was thankful for Shaun King and the work he has done to find perpetrators from August 12. She said Deandre Harris has no record, and there is something amiss in the Police Department regarding the charges. She called out NBC 29 News for interviewing Richard Spencer. She said we will have more of this if we do not do our due diligence. Ms. Alexandra Dillard, 17 year-old student, said she does not see action behind any of the promises that have been made. She said she expects City leaders to try harder. She said elected leaders are not doing their jobs and should go home, because there are plenty of people who will do it for them. Ms. Jolena Seay said she is 10 years old. She was at the July rally, and she prays that the hate groups will not come back but fears they will until the statue comes down. A gentleman ceded his time to Ms. Danielle Honorary. She said hate groups picked Charlottesville for a reason. This is a place that has allowed their behavior. Having no further speakers, the public hearing was closed. Ms. Szakos said they have given an apology, and it has not been enough. They are going to continue to work to make things better. 5 Ms. Szakos called Ms. Parker to order. Ms. Parker left the meeting. Mr. Fenwick said the Florida Governor is getting ready to declare a state of emergency because the Unite the Right groups are coming to them. He said the alt-right is here every single day, and people do not realize it. Mr. Fenwick said a tiki torch flame is a clear and present danger and poses a threat. He encouraged the Commonwealth Attorney's office to reconsider not pressing charges on Richard Spencer for the October 7 rally. Ms. Galvin asked to defer announcements to later in the meeting, because it does not feel right at this emotional time. Mr. Bellamy said we hear the community, and we should respond in the way they are looking to hear from us. He said often when we call on different parts to take action, we are met with a system that is not intended for people who look like him. He said it may be time for us to test the laws in the same way others do. He said he is prepared for action. Mr. Signer said he is sorry that he failed the citizens. He gave testimony to his personal experience with these hate groups as a Jewish person. He said he wants to put a stop to this as much as anyone here. He said we are going to work harder and try harder. Council took a recess at 8:54 p.m. and reconvened at 9:07 p.m. AWARDS/RECOGNITIONS & ANNOUNCEMENTS Mr. Bellamy announced the Sister Cities Commission is accepting grant applications for 2017-18. He also announced voter information for the November election. Mr. Fenwick reviewed drought restrictions. Go to www.charlottesville.org/drought for more information. Ms. Szakos announced special waste collection dates. Go to www.rivanna.org/hhw for more information. She congratulated the City's IT department for receiving an award for their utility map viewer. She announced the City is looking for a tree donation for the Grand Illumination event. Ms. Galvin announced a joint City Council / Planning Commission meeting on Thursday, October 26 at 4:00 p.m. at the Carver Recreation Center. She also announced the City received a WaterSense Award for their water conservation activities. Mr. Signer announced Mr. Alex Zan's safe driving initiative to address anger and road rage. The kick-off will take place on Saturday at Reid's Super Market. For more information, call 202-0773, e-mail alexzan@i-c.net or go to yoletitgo.wordpress.com for more information. 6 CITY MANAGER RESPONSE TO MATTERS BY THE PUBLIC Mr. Jones said staff is looking into questions raised by Ms. Walker regarding Dogwood Housing and will announce them at the Council meeting on November 6. MATTERS BY THE PUBLIC Mr. Michael Payne said Bloomberg did a profile on John Dewberry and dubbed him the "emperor of empty lots." He said he is the developer of the Landmark Hotel, and the City has given him credits and breaks. He said we do not need this hotel on the downtown mall, especially from a developer who does not care about the community. Ms. Nancy Carpenter said the PACEM season starts on October 28. She spoke in support of the housing vouchers program and outlined issues with it. She said more community engagement with the neighborhoods is needed. Ms. Janette Boyd Martin, NAACP, called on the City to determine a plan of action to ensure safety for citizens in Charlottesville. She said while the City may have had good intentions in renaming the park, the NAACP supports renaming the park from Emancipation Park. Mr. Chris Henry read a memo about mixed-use transit-oriented development. He said there is an acute need for additional long-range planning capacity at City Hall and recommended that this new capacity have multi-departmental decision making authority within the City Manager's office. Ms. Joy Johnson, on behalf of the Charlottesville Low Income Housing Coalition, delivered copies of a letter from the group. She reviewed issues with the form-based code process, including problems with the consultants. She asked for answers to the list of demands in the letter before October 26. Mr. Peter Krebs, 1022 Tufton Ave., with Piedmont Environmental Council, said they are working on a connected trails project. He announced their launch in November; go to www.pecva.org/events for more information. He spoke in support of two Parks and Recreation projects on the Council agenda. Ms. Galvin acknowledged Ms. Johnson's reference to the letter from Ms. Elaine Poon, which was addressed to Council. She said Council will decide how to respond. Ms. Szakos clarified that Mr. Dewberry has to build the building by a certain date and will forfeit any benefits if he does not do so. Mr. Bellamy asked Mr. Jones who would be the most appropriate person to address the concerns Ms. Johnson read from the letter. Mr. Jones said staff is coming to Council in November about the affordable housing policy. The equity policy will take more time. Mr. Jones recommended that the draft go to Friendship Court residents at the same time it goes to 7 Council. Staff will look at data on loss of diversity and the SIA and provide the information to Council. Mr. Bellamy and Ms. Galvin said they would like to serve on the Charlottesville Low Income Housing Coalition. Mr. Bellamy asked for a meeting to address concerns. CONSENT AGENDA a. Minutes for October 2, 2017 b. APPROPRIATION: Virginia Juvenile Community Crime Control Act Grant - $452,704 (2nd reading) Virginia Juvenile Community Crime Control WHEREAS, the City of Charlottesville has been awarded $292,058 from the Virginia Department of Juvenile Justice; and WHEREAS, this grant requires local maintenance of effort funds in the amount of $52,231 from Albemarle County and $108,415 from the City; and WHEREAS, the grant award covers the period from July 1, 2017 through June 30, 2018. NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville, Virginia, that the sum of $452,704 is hereby appropriated in the following manner: Revenue – $452,704 $292,058 Fund: 220 Cost Center: 3523001000 G/L Account: 430080 $52,231 Fund: 220 Cost Center: 3523001000 G/L Account: 432030 $108,415 Fund: 220 Cost Center: 3523001000 G/L Account: 498010 Expenditures - $452,704 $ 52,832 Fund: 220 Cost Center: 3523001000 G/L Account: 519999 $399,872 Fund: 220 Cost Center: 3523001000 G/L Account: 530010 BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of $292,058 from Virginia Department of Juvenile Justice, and $52,231 from Albemarle County. c. APPROPRIATION: Virginia Department of Health Special Nutrition Child and Adult Care Food Program - $32,000 (2nd reading) Child and Adult Care Food Program WHEREAS, the City of Charlottesville, through Parks and Recreation, has received approval for reimbursement up to $32,000 from the Virginia Department of Health Special 8 Nutrition Program to provide free dinner to children attending select drop-in afterschool centers; And WHEREAS, the grant award covers the period from period October 1, 2017 through September 30, 2018; NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that the sum of $32,000, received from the Virginia Department of Health Special Nutrition Program is hereby appropriated in the following manner: Revenue – $ 32,000 Fund: 209 Internal Order: 1900292 G/L Account: 430120 Expenditures - $32,000 Fund: 209 Internal Order: 1900292 G/L Account: 530670 BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of $32,000 from the Virginia Department of Health Special Nutrition Program. d. RESOLUTION: Washington Park / Madison Avenue bicycle connector path Washington Park / Madison Avenue bicycle connector path RESOLUTION Highway Safety Improvement Program Project Endorsement WHEREAS, in accordance with the Commonwealth Transportation Board construction allocation procedures, it is necessary that a resolution be received from the sponsoring local jurisdiction or agency requesting the Virginia Department of Transportation to establish a Highway Safety Improvement Program project in the City of Charlottesville. NOW THEREFORE BE IT RESOLVED, that the City of Charlottesville requests the Commonwealth Transportation Board to establish a project for the improvement of Washington Park/Madison Avenue Bicycle Connector Path. BE IT FURTHER RESOLVED that the City of Charlottesville hereby agrees to provide a minimum twenty (20) percent matching contribution for this project. BE IT FURTHER RESOLVED that the City of Charlottesville hereby agrees to enter into a project administration agreement with the Virginia Department of Transportation and provide the necessary oversight to ensure the project is developed in accordance with all state and federal requirements for design, right of way acquisition, and construction of a federally funded transportation project. BE IT FURTHER RESOLVED that the City of Charlottesville will be responsible for maintenance and operating costs of any facility constructed with Highway Safety Improvement 9 Program funds unless other arrangements have been made with the Department. BE IT FURTHER RESOLVED that if the City of Charlottesville subsequently elects to cancel this project the City of Charlottesville hereby agrees to reimburse the Virginia Department of Transportation for the total amount of costs expended by the Department through the date the Department is notified of such cancellation. The City of Charlottesville also agrees to repay any funds previously reimbursed that are later deemed ineligible by the Federal Highway Administration. e. RESOLUTION: Allocation of Charlottesville Affordable Housing Funds Charlottesville Affordable Housing Funds RESOLUTION Transfer of $645,656 from CIP Contingency to the Charlottesville Affordable Housing Fund (CAHF) BE IT RESOLVED by the City Council of the City of Charlottesville, Virginia that the sum of $645,656 is hereby transferred from the CIP contingency to CAHF in the following manner: Budget Transfer From $645,656 Fund: 426 WBS: CP-080 G/L Account: 599999 Budget Transfer To $645,656 Fund: 426 WBS: CP-084 G/L Account: 599999 f. RESOLUTION: Capital Funds Transfer to Charlottesville Affordable Housing Fund Charlottesville Affordable Housing Fund RESOLUTION Allocation of Charlottesville Affordable Housing Fund (CAHF) for Albemarle Housing Improvement Program ($905,656) and Habitat for Humanity of Greater Charlottesville’s Project 20 ($480,000) BE IT RESOLVED by the City Council of the City of Charlottesville, Virginia that the sum of $905,656 be allocated from the Charlottesville Affordable Housing Fund (CAHF) to the Albemarle Housing Improvement Program for their homeowner rehabilitation and emergency repair programs and that the sum of $480,000 be allocated from the Charlottesville Affordable Housing Fund (CAHF) to the Habitat for Humanity of Greater Charlottesville for the purpose of providing funds for the Project 20 project. Fund: 426 Project: CP-084 G/L Account: 530670 10 Albemarle Housing Improvement Program $905,656 Fund: 426 Project: CP-084 G/L Account: 530670 Habitat for Humanity Project 20 $480,000 g. RESOLUTION: Federal Project Funding for Transit Division Federal Project Funding for Transit Division RESOLUTION Authorizing the filing of applications with the Federal Transit Administration, an operating administration of the United States Department of Transportation, for Federal transportation assistance authorized by 49 U.S.C. Chapter 53, and/or authorized by any other Federal statutes administered by the Federal Transit Administration, including, but not limited to, applicable sections of 23 U.S.C. Chapter 23 WHEREAS, the Federal Transit Administrator has been delegated authority to award Federal financial assistance for a public transportation project; WHEREAS, the grant or cooperative agreement for Federal financial assistance will impose certain obligations upon the Applicant and may require the Applicant to provide the local share of the project cost; WHEREAS, the Applicant has or will provide all annual certifications and assurances to the Federal Transit Administration required for the project; NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Charlottesville, Virginia: 1. Charlottesville Area Transit (CAT), a division of the City of Charlottesville, applies for and is the direct recipient of Urbanized Area Formula Program assistance authorized by 49 U.S.C. § 5307, either alone or in addition to other Federal assistance administered by the Federal Transit Administration. The Transit Director, or his/her designee is authorized to execute and file an application for Federal assistance on behalf of the City of Charlottesville with the Federal Transit Administration for Federal assistance authorized by 49.U.S.C. Chapter 53, and/or authorized by any other Federal statutes administered by the Federal Transit Administration, including, but not limited to, applicable sections of 23 U.S.C. Chapter 23. 2. The Transit Director, or his/her designee is authorized to execute and file with its application(s) the annual certification and assurances and other documents the Federal Transit Administration requires before awarding a Federal assistance grant or cooperative agreement. 3. The Transit Director or his/her designee is authorized to execute grant and cooperative agreements with the Federal Transit Administration on behalf of The City of Charlottesville. 11 On motion by Ms. Szakos, seconded by Ms. Galvin, the consent agenda passed. (Ayes: Ms. Szakos, Ms. Galvin, Mr. Signer, Mr. Bellamy, Mr. Fenwick; Noes: None.) PUBLIC HEARING/APPROPRIATION: STATE OF GOOD REPAIR (SGR) FOR BRIDGE REPAIRS - $10,079,968.00 (carried) State Of Good Repair for bridge repairs Mr. Silman presented to Council and answered clarifying questions. On motion, the public hearing was opened. Having no speakers, the public hearing was closed. On motion by Ms. Szakos, seconded by Ms. Galvin, the appropriation carried for a second reading. RESOLUTION: IMPLEMENTATION PLAN FOR THE CHARLOTTESVILLE SUPPLEMENTAL RENTAL ASSISTANCE PROGRAM (CSRAP) - $900,000 Dr. Stacy Pethia, Housing Program Coordinator, presented to Council and answered clarifying questions. Mr. Phil D'Oronzio, Chair for the Housing Advisory Committee (HAC), presented HAC's recommendations to Council. Ms. Szakos moved a resolution to allocate from the Charlottesville Albemarle Housing Fund $900,000 to the Charlottesville Supplemental Rental Assistance Program. Mr. Bellamy seconded the motion. Ms. Galvin recommended amending the section on Programming and Funding “as recommended by staff” by replacing it with “the programming and funding recommended by the Housing Advisory Committee”. Mr. Fenwick seconded. After deliberation, Ms. Galvin withdrew the amendment. Dr. Pethia distributed to Council a resolution approving the rules and regulations of the program. Mr. Brown said Council can replace Ms. Szakos’ motion for the resolution in the Council materials. He asked if Ms. Szakos and Mr. Bellamy would like to substitute the motion with the new draft resolution from staff, and they both agreed. Ms. Szakos read the draft resolution. Mr. Jones clarified that the 5% annual increase is based on the total allocation and not the more complicated system that was brought to Council this evening for consideration. 12 Ms. Galvin moved to amend section 4 of the standing resolution titled Program Funding to say "as further amended to incorporate the HAC's recommendations on program funding in its entirety." Ms. Szakos said she does not support this and rejected the amendment to her motion. Mr. Fenwick seconded Ms. Galvin's motion to amend the motion. Mr. Signer said he does not support the waiting list recommendation from HAC. Mr. Jones recommended Council reevaluate the program one year from when the vouchers are distributed. The motion to amend the motion failed. (Ayes: Mr. Fenwick, Ms. Galvin; Noes: Mr. Signer, Mr. Bellamy, Ms. Szakos.) Ms. Szakos said she is amenable to adding a one-year review period. Mr. Bellamy said he does not agree with this. Ms. Szakos suggested adding a fifth item to the resolution asking staff to submit a report at the one-year mark for Council review. Mr. Bellamy agreed. Ms. Szakos's motion passed. (Ayes: Ms. Szakos, Ms. Galvin, Mr. Signer, Mr. Bellamy, Mr. Fenwick; Noes: None.) Ms. Szakos polled Council on allocating 75% in the first year, reserving 25% in addition to the 10% reserve, to guarantee that every family receives two years of funding. Council gave general support, but Mr. Signer said this matter needs to come to Council on a future agenda. RESOLUTION Allocation of Charlottesville Affordable Housing Fund (CAHF) for the Charlottesville Supplemental Rental Assistance Program (CSRAP) -- $900,000 WHEREAS, on June 19, 2017, the City of Charlottesville approved the Housing Advisory Committee’s recommendation to create a City-funded Supplemental Rental Assistance program; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Charlottesville, Virginia that: 1. The sum of $900,000 be allocated from previously appropriated funds in the Charlottesville Affordable Housing Fund (CAHF) to the Charlottesville Supplemental Rental Assistance Program (CSRAP), which will be administered by the Charlottesville Redevelopment and Housing Authority (CRHA). 2. The City Council agrees to guarantee rental assistance for 24 months (two 12-month periods) for each household receiving assistance through the CSRAP. 3. Annual allocations of CSRAP funding will increase by 5% per annum. 13 4. The CRHA will administer the CSRAP in accordance federal Housing Choice Voucher Program rules and regulations, as amended, and the CSRAP program rules and regulations, as amended. 5. Provide City Council with program updates annually. Fund: 426 Project: CP-084 G/L Account: 530670 Charlottesville Supplemental Rental Assistance Program (CSRAP) $900,000 BOARDS AND COMMISSIONS On motion by Mr. Fenwick, seconded by Ms. Szakos, Council made the following appointments: to the Rivanna River Corridor Steering Committee, Mr. Fenwick, Mr. Signer, and Bill Emory as an interim appointment until the position has been properly advertised; to the Regional Transit Partnership, Ms. Szakos and Ms. Galvin. The motion passed. (Ayes: Ms. Szakos, Ms. Galvin, Mr. Signer, Mr. Bellamy, Mr. Fenwick; Noes: None.) RESOLUTION: BELMONT BRIDGE CONCEPTUAL DESIGN Belmont Bridge Conceptual Design Ms. Jeanette Janiczek, Urban Construction Initiative Program Manager, presented to Council. Mr. Sal Mussero, Kimley Horn & Associates, also presented to Council. Mr. Jones asked when the agreement to employee local workers will take effect with the Belmont Bridge project. Ms. Janiczek said they will start working with the Economic Development Office on this. Ms. Galvin moved the resolution approving an amendment to the City Comprehensive Plan by incorporating the Belmont Bridge replacement project's preferred conceptual design; Ms. Szakos seconded the motion. Mr. Fenwick said he does not think businesses support the one lane in / one lane out design and does not support spending money on a project that will give the City gridlock. The resolution passed. (Ayes: Ms. Szakos, Ms. Galvin, Mr. Signer, Mr. Bellamy; Noes: Mr. Fenwick.) RESOLUTION APPROVING AN AMENDMENT TO THE CITY COMPREHENSIVE PLAN BY INCORPORATING THE BELMONT BRIDGE REPLACEMENT PROJECT'S PREFERRED CONCEPTUAL DESIGN WHEREAS, on September 12, 2017, after notice given as required by law, the Charlottesville Planning Commission and Charlottesville City Council conducted a public 14 hearing on a proposed amendment to the Comprehensive Plan for the City of Charlottesville (2013), to include the contents of the preferred conceptual design of the Belmont Bridge Replacement project (“Comprehensive Plan Amendment”); and WHEREAS, on June 12, 2017, the Planning Commission adopted a resolution recommending approval by City Council of the Comprehensive Plan Amendment, and certifying a copy of the Comprehensive Plan Amendment to Council for its consideration; now, therefore, BE IT RESOLVED that, upon consideration of the Comprehensive Plan Amendment, the City Council hereby adopts the preferred conceptual design of the Belmont Bridge Replacement project as an amendment to the City’s Comprehensive Plan and authorizes commencement of final design. Neighborhood Development Services staff shall post on the City’s website notice of Council’s adoption of this Update, along with a copy of the approved Update. Council took a recess at 11:20 p.m. and reconvened at 11:32 p.m. RESOLUTION: WEST MAIN REVENUE SHARING West Main Revenue Sharing Ms. Jeanette Janiczek, Urban Construction Initiative Program Manager, presented to Council. On motion by Ms. Szakos, seconded by Ms. Galvin, the resolution passed. (Ayes: Ms. Szakos, Ms. Galvin, Mr. Signer, Mr. Bellamy, Mr. Fenwick; Noes: None.) Ms. Szakos moved approval of $2,400,000 for the FY 2019 – 2020 Revenue Sharing Program; Ms. Galvin seconded. The resolution passed. (Ayes: Ms. Szakos, Ms. Galvin, Mr. Signer, Mr. Bellamy, Mr. Fenwick; Noes: None.) RESOLUTION Fiscal Year 2018 – 2019 Revenue Sharing Program - $3,500,000 At a regularly scheduled meeting of the Charlottesville City Council held on October 16, 2017, on a motion by Ms. Szakos, seconded by Ms. Galvin, the following resolution was adopted by a vote of 5 to 0: WHEREAS, the Charlottesville City Council desires to submit two applications for an allocation of funds of up to $3,500,000 through the Virginia Department of Transportation Fiscal Year 2018-19, Revenue Sharing Program; and, WHEREAS, $3 million of these funds are requested to fund the West Main Streetscape project, between Ridge Street and 6th Street NW; and, WHEREAS, $500,000 of these funds are requested to fund the Multi-Modal Improvements, Citywide; and, 15 WHEREAS: The Charlottesville City Council hereby supports these applications for an allocation of $3,500,000 through the Virginia Department of Transportation Fiscal Year 2018- 19 Revenue Sharing Program. NOW THEREFORE BE IT RESOLVED, that the Council of the City of Charlottesville hereby commits to fund its local share of preliminary engineering, right-of-way and construction (as applicable) of the project(s) under agreement with the Virginia Department of Transportation in accordance with the project financial document(s). BE IT FURTHER RESOLVED, that the City Manager is authorized to execute all agreements and/or addendums for any approved projects with the Virginia Department of Transportation. ADOPTED this 16 day of October 2017. RESOLUTION Fiscal Year FY 2019 – 2020 Revenue Sharing Program - $2,400,000 At a regularly scheduled meeting of the Charlottesville City Council held on October 16, 2017, on a motion by Ms. Szakos, seconded by Ms. Galvin the following resolution was adopted by a vote of 5 to 0: WHEREAS, the Charlottesville City Council desires to submit two applications for an allocation of funds of up to $2,400,000 through the Virginia Department of Transportation Fiscal Year 2019-20, Revenue Sharing Program; and, WHEREAS, $2 million of these funds are requested to fund the West Main th Streetscape project, between 6th Street NW and 8 Street NW ; and, WHEREAS, $400,000 of these funds are requested to fund the Multi-Modal Improvements, Citywide; and, WHEREAS: The Charlottesville City Council hereby supports these applications for an allocation of $2,400,000 through the Virginia Department of Transportation Fiscal Year 2019- 20 Revenue Sharing Program. NOW THEREFORE BE IT RESOLVED, that the Council of the City of Charlottesville hereby commits to fund its local share of preliminary engineering, right-of-way and construction (as applicable) of the project(s) under agreement with the Virginia Department of Transportation in accordance with the project financial document(s). BE IT FURTHER RESOLVED, that the City Manager is authorized to execute all agreements and/or addendums for any approved projects with the Virginia Department of Transportation. 16 RESOLUTION: MEADOW CREEK VALLEY TRAIL BRIDGE GRANT - $375,000 Meadow Creek Valley Trail Bridge Grant Mr. Daly, Director of Parks and Recreation, presented to Council. Mr. Chris Gensic, Parks and Trails Planner, was also present. On motion by Ms. Galvin, seconded by Ms. Szakos, the resolution passed. (Ayes: Ms. Szakos, Ms. Galvin, Mr. Signer, Mr. Bellamy, Mr. Fenwick; Noes: None.) RESOLUTION Transportation Alternatives Project Endorsement WHEREAS, in accordance with the Commonwealth Transportation Board construction allocation procedures, it is necessary that a resolution be received from the sponsoring local jurisdiction or agency requesting the Virginia Department of Transportation to establish a Transportation Alternatives project in the City of Charlottesville. NOW, THEREFORE BE IT RESOLVED, that the City of Charlottesville requests the Commonwealth Transportation Board to establish a project for the improvement of the Meadow Creek Valley Trail Bridge. BE IT FURTHER RESOLVED that the City of Charlottesville hereby agrees to provide a minimum 20 percent matching contribution for this project. BE IT FURTHER RESOLVED that the City of Charlottesville hereby agrees to enter into a project administration agreement with the Virginia Department of Transportation and provide the necessary oversight to ensure the project is developed in accordance with all state and federal requirements for design, right of way acquisition, and construction of a federally funded transportation project. BE IT FURTHER RESOLVED that the City of Charlottesville will be responsible for maintenance and operating costs of any facility constructed with Transportation Alternatives Program funds unless other arrangements have been made with the Department. BE IT FURTHER RESOLVED that if the City of Charlottesville subsequently elects to cancel this project the City of Charlottesville hereby agrees to reimburse the Virginia Department of Transportation for the total amount of costs expended by the Department through the date the Department is notified of such cancellation. The City of Charlottesville also agrees to repay any funds previously reimbursed that are later deemed ineligible by the Federal Highway Administration. RESOLUTION: 250 BYPASS COMMUTER PATH GRANT - $250,000 250 Bypass Commuter Path 17 Mr. Daly, Director of Parks and Recreation, presented to Council. Mr. Chris Gensic, Parks and Trails Planner, was also present. On motion by Ms. Szakos, seconded by Ms. Galvin, the resolution passed. (Ayes: Ms. Szakos, Ms. Galvin, Mr. Signer, Mr. Bellamy, Mr. Fenwick; Noes: None.) RESOLUTION Transportation Alternatives Project Endorsement WHEREAS, in accordance with the Commonwealth Transportation Board construction allocation procedures, it is necessary that a resolution be received from the sponsoring local jurisdiction or agency requesting the Virginia Department of Transportation to establish a Transportation Alternatives project in the City of Charlottesville. NOW, THEREFORE BE IT RESOLVED, that the City of Charlottesville requests the Commonwealth Transportation Board to establish a project for the improvement of the Route 250 Bypass Commuter Path. BE IT FURTHER RESOLVED that the City of Charlottesville hereby agrees to provide a minimum 20 percent matching contribution for this project. BE IT FURTHER RESOLVED that the City of Charlottesville hereby agrees to enter into a project administration agreement with the Virginia Department of Transportation and provide the necessary oversight to ensure the project is developed in accordance with all state and federal requirements for design, right of way acquisition, and construction of a federally funded transportation project. BE IT FURTHER RESOLVED that the City of Charlottesville will be responsible for maintenance and operating costs of any facility constructed with Transportation Alternatives Program funds unless other arrangements have been made with the Department. BE IT FURTHER RESOLVED that if the City of Charlottesville subsequently elects to cancel this project the City of Charlottesville hereby agrees to reimburse the Virginia Department of Transportation for the total amount of costs expended by the Department through the date the Department is notified of such cancellation. The City of Charlottesville also agrees to repay any funds previously reimbursed that are later deemed ineligible by the Federal Highway Administration. REPORT: STREETS THAT WORK UPDATE Streets That Work Update Mr. Brennen Duncan, City Traffic Engineer, presented to Council. Ms. Galvin said it is important to get this information out to the City's neighborhoods. 18 Ms. Galvin asked that the idea of capturing the differential of the tax revenue from redevelopment and committing it to affordable housing be included in an upcoming agenda. She said that capturing the differentials of the tax revenue does not have to be tied to bonds or a debt service; Council can determine a certain percentage be set aside for affordable housing. The topic could be included on a meeting agenda about comprehensive housing production strategy as a way to think about capturing extra revenue from a corridor like West Main St. to keep funding for housing and job training. Council gave consensus for adding this to a future agenda. REPORT: MASTER PLANNER/NEIGHBORHOOD ADVOCATE POSITION Master Planner/Neighborhood Advocate Position Mr. Jones presented to Council. He clarified that PLACE did not recommend that the position be responsible for coordination, but instead to work to coordinate with groups within the City. Ms. Szakos said she has become comfortable with this position as recommended and thinks it is the right approach. Ms. Galvin referenced Chris Henry's letter and said this is an important piece for all, from developers to neighborhood associations. She recommended other bodies give input for the job description, including the Office of Human Rights. She said she is concerned about the CRM being included in this, because this should be a communications initiative across all departments. She said she supports additional resources to create a more robust Communications Department. Mr. Fenwick said it is false advertising to call this a neighborhood advocate position and will create unrealistic expectations. He supported additional assistance for the City Manager, who will need all the help he can get in the coming year. Mr. Signer said he is concerned about bringing so many different parts together into one position. The focus of this should be on planning and neighborhood advocacy. We should focus on the issues presented in Chris Henry's letter with this position. Mr. Jones said we can break off some responsibilities and deal with them differently, especially if Council is willing to put forward resources. Mr. Signer said we need help with intake for Councilors as well, perhaps as part of an overall strategy. Ms. Galvin confirmed that at least three Councilors see this as an Assistant City Manager level position. OTHER BUSINESS Mr. Bellamy read a letter from the Charlottesville Police Citizen's Advisory Panel with recommendations for reforming the panel. He requested the matter be placed on the November 6 Council agenda. Ms. Szakos suggested Mr. Murphy work with the Advisory Panel to explore options. 19 Mr. Bellamy made a motion for the Citizen's Advisory Panel to do the research necessary to amend their bylaws, seconded by Ms. Galvin. The motion passed. (Ayes: Ms. Szakos, Ms. Galvin, Mr. Signer, Mr. Bellamy, Mr. Fenwick; Noes: None.) MATTERS BY THE PUBLIC Mr. Brandon Collins, 418 Fairway Ave., said the process to form a citizen's advisory board for the Police Department needs to be a community process. He said this should be as strong of a body as possible to provide transparency and make recommendations. Meeting adjourned at 12:22 a.m.