Joint City/County Meeting Agenda Meeting Date: October 4, 2018 Meeting Time: 10:00 a.m.-1:00 pm Meeting Location: Albemarle County 5th Street Office Agenda: Welcome and Introductions: 10:00 am • Economic Development: 10:15 am to 11:30 am o Economic Development MOU: Coordination/Opportunities. (Roger Johnson/Chris Engel) o Revenue Sharing Agreement (Report). Break 15 minutes • MOUs: 11:45 am to 12:45 pm o Reports: (15 minutes)  Transportation  Education  Environment  Redevelopment and Affordable Housing  Economic Development o Overview of City’s Affordable Housing Work. o Overview of County’s Affordable Housing Work. • Final Comments/Follow Up/Next Steps. 12:45 pm • Adjourn. 1:00 pm MEMORANDUMS OF UNDERSTANDING COUNTY OF ALBEMARLE & CITY OF CHARLOTTESVILLE EDUCATION ENVIRONMENT REDEVELOPMENT & AFFORDABLE HOUSING TRANSPORTATION OCTOBER 4, 2018 EDUCATION Short-Term Implementation with No Significant Resource or Policy Changes Piedmont Futures Status Opportunities Required Resources/Policy Direction Timeframe • Ongoing/ • Continue to participate on the • Implementation of these • Many of these activities are already underway planning committee opportunities can be accomplished underway and recommendation is that • Sponsor breakfast/lunch for the within existing staff resources and they continue on the current timeframe. vendors. This could be a great does not require any changes in The new efforts, such as sponsoring a way to showcase CATEC’s culinary policy direction. meal for vendors or promoting career fairs program. should be accomplished within the next • Promote the career fairs to 12 months. employers through your marketing channels. • Continue to provide transportation to and from these events. KidsCollege@PVCC Status Opportunities Required Resources/Policy Direction Timeframe • Ongoing/ • Promote Kids College through available • Implementation of these • These initiatives should be accomplished underway marketing channels. opportunities can be accomplished within the next 12 months. • Promote scholarship opportunities within existing staff resources and (donations) through available marketing does not require any changes in channels. We use free or reduced lunch policy direction. guidelines to award scholarships. • Participate on our Youth Advisory Council. City/County Career Centers - Satellite Centers of the PWN focused on our region Status Opportunities Required Resources/Policy Direction Timeframe • Ongoing/ • Continued collaboration with libraries • Initial contact has already been made with • These initiatives should be accomplished underway in the County to expand career center the Jefferson Madison Regional Library within the next 12 months. Several joint • Virginia Career services beyond the current location (JMRL) Executive Director who has recruitment events were held in the last 12 Works is taking in the County’s Department of Social indicated support for the concept. JMRL months. the lead on the Services modeled after the City’s center is waiting for a more detailed proposal coordination of in the JMRL Main Branch downtown. with specifics pending the approval of this monthly, mini-job • Continued partnership in conducting initiative by the City/County – a staff team fairs at the North regional job fairs and in training and will convene to develop the proposal. Central Library placing local residents in jobs available • Implementing this initiative can be and Crozet Library. across both jurisdictions, i.e. the current accomplished within existing staff recruitment underway by new business resources and would involve a in Fifth Street Station. coordinated approach between the City and County Economic Development Offices and the Piedmont Workforce Network. Charlottesville-Albemarle Early Education Task Force Status Opportunities Required Resources/Policy Direction Timeframe • Shared application • Continue support of existing • Currently accomplished within existing • Ongoing is complete and recommendations from the EETF report, appropriations, collaboration, grant • VA Early Childhood Foundation grant family barriers do not establish competing initiatives. awards and private philanthropy. application due 11/2018, award 12/2018 have been • Explore putting the shared pre-k application with 6 month planning period and initiated. Support developed in 2017 for Charlottesville, implementation school years 20 & 21. of the EETF Albemarle, and Head Start online. Expect to serve both City and County. recommendations • Completing $350,000 grant application • Early Head Start grant program is ongoing. due Nov. 2018 with VA Early Childhood application is expected to be due fall • Vision Keepers, Foundation to pilot integrated financing 2019. including locality with public pre-k and DSS subsidy and school system programs to maximize use of State VA leadership recently Preschool funds, increase access to high- affirmed continued quality pre-k for 4’s currently in family day support of the Task homes, and re-purpose portion of subsidy Force. funds for DSS waitlists. This project may also provide supporting funds for local non-profit private providers participating in the CASTL Streamin3 age 0-5 curriculum pilot. • The Task Force is aware the national Early Head Start grant program will open summer/fall 2019 and will examine the best potential application to serve the Charlottesville/Albemarle community. Home Visiting Collaborative (HVC) Status Opportunities Required Resources/Policy Direction Timeframe • Not initiated • Present Fiscal Map Report • To Be Determeined • This project was not undertaken, but demonstrating the unserved families the membership of the Task Force has of Charlottesville-Albemarle in need of been expanded to include home visiting Home Visiting to city and county elected and this will be discussed as part of the officials. development of the new work plan. MACAA Head Start Status Opportunities Required Resources/Policy Direction Timeframe • Ongoing • Head Start will be participating in Virginia • MACAA joined Virginia Quality spring • Ongoing Quality to better serve our communities’ 2018 and is participating in the pre-k PALS most vulnerable children. pilot with the Outcome Collaborative. MACAA may join the grant partners for potential inclusion in the VECF November 2018 project application. Outcome Collaborative Status Opportunities Required Resources/Policy Direction Timeframe • Ongoing • Establish outcome collaborative with initial • Initial partners: United Way, MACAA, CCS, • Ongoing partners ACPS, CHiP, Ready Kids • Amend MOU w/ UVA PALS and add • Work undertaken to add additional pre-K private partners focused partners-Barrett, Piedmont YMCA, JABA Shining Stars, The International School. All of these non-profit partners will have access to UVA pre-k PALS online database and reporting through United Way’s Smart Beginnings Initiative. These partners will have the ability to track classes through kindergarten to better understand their programming for school readiness. This will also allow the public school partners a common assessment by which to gauge the success of Mixed Delivery. Long-Term Implementation that Requires Either Significant Resources or Policy Changes Charlottesville-Albemarle Early Education Task Force Status Opportunities Required Resources/Policy Direction Timeframe • In development • Consider increased support for 0 – 3 • Vision Keepers have affirmed support • In discussion as part of the development year olds. of continuing the work of the Task of the FY19 work plan. • Examining single point of entry for Pre-K Force to address school readiness • Underway with next step putting via ages 0-5, by expanding the Task application online but will take more Force membership and development than 1 year to complete of focused work plan year-by year to improve the community’s early education system. • County and Head Start have expressed interest in moving forward in steps, including addressing practices and technology and funding. Home Visiting Collaborative (HVC) Status Opportunities Required Resources/Policy Direction Timeframe • Ongoing • Increase investment in HVC to assist • Requires significant financial resources • Unknown; multi-year investment unserved families. and capacity building by the HVC agencies. Outcome Collaborative Status Opportunities Required Resources/Policy Direction Timeframe • Underway • Develop model for the addition of other • In scope of work for 2-3 years out once • Approximately 1 or more years-likely foci/partners. the first 3 major data analyses have been ongoing. • Develop dashboard reporting of analyzed completed. Currently participating on state data for partners, interest groups and committee to inform development of a state community. integrated early childhood data system with funding secured by national foundation. • The first matched data will be analyzed October/November 2018 and will dictate timing of data sufficient to inform dashboards. In the interim, VA Early Childhood Foundation and VA Dept. of Education have provided 4 years of historical data and filters for 9 data points that can be used to develop Early Education profiles for each locality in the Planning District, as well as PALS benchmark data with filters for each elementary school in the planning district. These profiles should be available mid- Spring. KidsCollege@PVCC Status Opportunities Required Resources/Policy Direction Timeframe • In development • Transportation to PVCC or CATEC • Implementation would require a policy • Timeframe would depend on time from low-income neighborhoods direction and resource commitment required to develop and approve policy (Southwood, Friendship Court). This is from the Board of Supervisors and City direction. Identifying resources would the most difficult hurdle for the parents. Council, as well as the need to establish potentially need to wait until FY 19 budget • Transportation to PVCC or CATEC from and fund transportation assistance and cycle. central drop off/pick up points (Barracks to support academic during Spring Road, Fashion Square). This would Break. serve all students regardless of income. However, appropriate processes must be in place for child safety. • PVCC offered academic academies during Spring Break, but discontinued it due to lack of funding. • Help develop afterschool or school- based enrichment program during the school year, using Kids College as the model. This could be held at PVCC or in the schools. Transportation is the major issue. City/County Career Centers Status Opportunities Required Resources/Policy Direction Timeframe • Another joint GO • Expand the successful Charlottesville • Implementation would require the Board • In 2018, the City of Charlottesville and Driver program is Growing Opportunity (GO) program into of Supervisors to provide policy direction Albemarle County expanded the GO planned for June Albemarle County. and resource commitment establish and Driver training program into Albemarle 2019. Plans to launch a GO program for the County. County. The cohort graduated in March expand Go Cook of 2018 and four non-City residents programming are who were funded by Albemarle County underway. Economic Development were trained and placed into employment at Albemarle County School Bus. • Timeframe would depend on time required to develop and approve policy direction. Identifying resources would potentially need to wait until FY 19 budget cycle. ENVIRONMENT Short-Term Implementation with No Significant Resource or Policy Changes Rivanna Solid Waste Authority (RSWA) Status Opportunities Required Resources/Policy Direction Timeframe • Underway • Improve sustainability of solid waste • County staff participates with the Board- • Many of these activities are already management. appointed Solid Waste Alternatives underway and recommendation is that Advisory Committee (SWAAC); City they continue on the current timeframe. and RSWA staff and other local experts The new efforts, such as sponsoring a are invited to attend. Individual policy meal for vendors or promoting career fairs proposals will include a thorough should be accomplished within the next budgetary and environmental impact 12 months. analysis and will describe resource requirements specific to each proposal. • UVA/City/County collaborating with RSWA on a pilot strategy to support a local compostable collection model. No additional resources required for the near term strategy. Additional resources associated with longer term strategies to be evaluated. New Ivy MUC transfer station now open; discussion initiated about how composting might be addressed. Joint Solid Waste Management Plan Status Opportunities Required Resources/Policy Direction Timeframe • Not initiated • Use this plan and team as mechanism • Commit to meet on a regular basis (i.e., • Meetings can begin in the near term to better coordinate solid waste-related twice per year) to review and track work and, if effective, this process could be an initiatives. plan progress and opportunities. RSWA ongoing effort. participation is requested. • Required resources and policy direction are TBD. Rivanna Conservation Alliance Status Opportunities Required Resources/Policy Direction Timeframe • Underway • Future projects in shared watersheds • City/County staff to engage with RCA • Collaboration with RCA occurs in an (depending on receipts of grant as needed to implement projects (e.g., ongoing manner. awards), expanded monitoring; higher through membership on science advisory level of sampling certification. committee, contracts for discrete monitoring projects, education efforts, letters of support for grant applications, and volunteer activities) • FY19 City/County funding supporting near-term needs. Water Quality Compliance (aka TMDLs) Status Opportunities Required Resources/Policy Direction Timeframe • Underway • Establish a mechanism for jointly pursuing • Current partnership project underway with • Cost-share principles and an agreement cost effective capital projects that generate shared funding agreement and agreed- for the first project established. pollutant reduction credits needed by each upon pollutant credit allocations: stream Subsequent agreements will be needed to meet compliance requirements. restoration at the River Run neighborhood as opportunities present themselves and and Pen Park. Project is County-led and is could become an ongoing process. supported by grant (SLAF). City to apply for SLAF grant for expansion to project. • No locality funding beyond existing TMDL appropriations is required. • City/County/UVA collaborating in strategies to address TDMLs set for local waterways where allocations are assigned to the local Municipal Separate Storm Sewer System (MS4) permit holders in aggregate. Climate Action Plan (CAP) Development Process Status Opportunities Required Resources/Policy Direction Timeframe • Underway • Utilize City/County experts and other local • County/City/UVA staff collaborating • County: CAP work teams will partners during the CAP development to review and determine activities by begin meeting during Fall 2018 process. Build on past collaborative each organization related to actions and are expected to develop initial work including the Local Climate Action and strategies identified by the LCAPP recommendations by the end of Winter Planning Process (LCAPP) Framework. Framework. 2019. Subsequent related work (for • C-PACE – Explore partnership opportunities • County: Development of the County instance, adding specificity to initial, as both organizations pursue the adoption CAP will require significant County staff broad goals and implementation of of a Commercial Property-Assessed Clean resources and a smaller commitment strategies) will continue over years. Energy (C-PACE) program. by the City and other local partner • City: Following public release of the most organizations. recent greenhouse gas (GHG) inventory • City: Establishment of the emissions in Fall 2018, program will focus on setting reduction targets for the City be reduction target(s) by June 2019 and then conducted with significant public input; move to the action planning phase. concurrent and then subsequent effort • The adoption of a C-PACE program will related to vulnerability assessment and require a significant effort over the course development of a strategic action plan to of a couple of years. reduce greenhouse gas emissions and adapt to climate change. • City staff and leadership have been tracking C-PACE for many years and have been involved in local and regional stakeholder efforts. County leadership have affirmed an interest in establishing a C-PACE program. Adoption will require significant staff time, which can be partially met by new climate-focused staff position starting September 2018. Staff are exploring possible grants that may be used to secure external assistance in program development. 1998 Sustainability Accords Status Opportunities Required Resources/Policy Direction Timeframe • Not initiated • Review the Accords and the • Primary effort could begin with City/ • Review of the Accords is achievable in the accompanying document published by County staff coordinating a review near term. Pursuit of opportunities may the members of the Thomas Jefferson of goals and objectives status require efforts over the mid to long term. Sustainability Council (6 localities). and identification of collaboration Original process led by the TJPDC. opportunities. • Required resources and policy direction are TBD. Green Infrastructure Planning Status Opportunities Required Resources/Policy Direction Timeframe • Underway • Complete green infrastructure inventory • County and City were recipients of grant • Grant-funded technical assistance project. funded technical assistance in 2017. The received. County’s Natural Heritage Committee and staff completed a Biodiversity Action Plan in June 2018. Data from the green infrastructure grant project were critical in developing the biodiversity plan. City project involved establishing a green infrastructure baseline (including mapping of key resources) and the development of an analysis/planning tool focused on tree planting potential. Long-Term Implementation that Requires Either Significant Resources or Policy Changes Better Business Challenge (BBC) Status Opportunities Required Resources/Policy Direction Timeframe • Underway • Deliver round three of commercial • Round Three of the BBC is again being • The Charlottesville Area Better Business sector-focused competition promoting delivered by a local nonprofit, the Challenge (BBC) was started by a sustainability. Previous challenge was Charlottesville Climate Collaborative partnership with Better World Betty conducted in FY14. (C3). and LEAP in 2010. Round Three has • Both the City and County are been launched in 2018 and will run 2018 BBC Partners – contributing approximately 18 months. resources, participating on the Steering Committee, and supporting with promotion. Charlottesville has enrolled as a participant, as well. Green Infrastructure Planning Status Opportunities Required Resources/Policy Direction Timeframe • Ongoing • Continue pursuing topics such as parks, • Jointly develop a regional needs • A regional needs assessment is a much greenways, and trail connections and assessment for recreational and longer-term exercise. (Recommendations communication on those efforts. alternative transportation opportunities. to address outcomes will include both Additional resources may be required for short- and long- term strategies.) a regional needs assessment. County is beginning a Comprehensive Plan Amendment process to incorporate key elements of the Biodiversity Action Plan in the Comprehensive Plan. City is currently working on Comprehensive Plan updates and has incorporated several goals/ objectives addressing this topic. Rivanna River Basin Commission (RRBC) Status Opportunities Required Resources/Policy Direction Timeframe • TBD • Current goal is to keep the state • City and County should work with other • Continuation of RRBC would be an sanctioned Commission in good standing RRBC partners to determine long term ongoing expectation. until permanent resources are identified needs and role of Commission. to grow the organization within its mission • City and County are supporting RRBC in limits. FY19 through agency funding for TJPDC. Rivanna River Corridor Plan Status Opportunities Required Resources/Policy Direction Timeframe • Underway • Committee made a staged set of • The Board and City Council will be • The Phase I report is being completed. recommendations to City and County presented with a proposal by the The TJPDC has drafted a Phase II for cooperatively planning uses TJPDC to conduct the Phase II/III Scope Scope of Work and is currently seeking and preservation of the section of of Work this year. Later, both bodies will endorsement by the Steering Committee. the Rivanna River that borders both have an opportunity to review and adopt Phase II work will commence upon localities the drafted Rivanna River Corridor Plan. approval of scope and fee. The Board’s Strategic Plan establishes a June 2019 deadline to adopt an updated joint Rivanna River Corridor Plan. REDEVELOPMENT & AFFORDABLE HOUSING Short-Term Implementation with No Significant Resource or Policy Changes Partner with nonprofit organizations receiving funding support from both the City and County to implement priorities and strategies Status Opportunities Required Resources/Policy Direction Timeframe • Underway/ • Continue existing and seek new non- • Appropriate resources as needed. • Specific timelines have not been ongoing profit collaborators. established as of yet. Resident – Involved Redevelopment Status Opportunities Required Resources/Policy Direction Timeframe • Ongoing • The Charlottesville Redevelopment and • Appropriate resources, would be • The County is currently promoting this on Housing Authority (CRHA) the Public identified as needed. all Community Development Block Grant Housing Association of Residents • Private property owners would be (CDBG) funded projects. (PHAR), and the City of Charlottesville encouraged to include resident • The County has received a grant for applied for and received a grant of participation in redevelopment/ conducting community outreach in $283,000 from the Charlottesville Area revitalization plans. Southwood. The completion of initial Community Foundation (CACF) to jump- activities is expected in summer of 2017. start resident-involved redevelopment of Charlottesville’s Public Housing. • The results of this effort could clearly transfer lessons to collaborative efforts on redevelopment between the City of Charlottesville and Albemarle County. Long-Term Implementation that Requires Either Significant Resources or Policy Changes Regional Agreement for Use of Housing Choice Vouchers Status Opportunities Required Resources/Policy Direction Timeframe • Creation of a Regional HCV consortium, • Resources unknown • No timeframe established. could allow CRHA to focus on • Determination to share administration public housing site improvements/ of existing programs or form a Housing redevelopment. Choice Voucher Consortium with lead agency Partner with nonprofit organizations receiving funding support from both the City and County Status Opportunities Required Resources/Policy Direction Timeframe • Creation of a regional housing fund- • Could provide potential applications for • No timeframe established. expansion of the current City Housing grant funds. Fund. • Agreements & funding will require a • Exploration of a collaborative funding different approach and must be in model for the support of non-profits in accordance with procurement policies. this sector that assist in addressing City/ • Will likely require the use of RFPs. County goals. TRANSPORTATION Short-Term Implementation with No Significant Resource or Policy Changes Small Area Planning-Hydraulic Road and Route 29 Status Opportunities Required Resources/Policy Direction Timeframe • Land Use Plan • Coordinated Land Use and • Appointment of County staff to • This process is underway and will approved and Transportation Plan for City and serve on the planning committee continue through implementation of Smart Scale County properties surrounding The will likely be required. Once begun transportation and land use projects Grants submitted. Hydraulic/29 Intersection. MPO the process will require a good as necessary. Policy Board grant requests for deal of County feedback from transportation improvements to within the Community Development the Secretary and Commonwealth Department, County Executive’s Transportation Board for Office, and the Board of Supervisors. consideration. • A scoping meeting was held with the selected consultants, stakeholders have been identified and are either already appointed, or pending appointment. Regional Bicycle and Pedestrian Planning Status Opportunities Required Resources/Policy Direction Timeframe • Underway • The City, County, and VDOT are currently • County staff has been appointed to the • The planning process is underway coordinating on the regional Jefferson advisory committee guiding development with an estimated completion at the Area Bicycle and Pedestrian Plan update of the planning document. Once end of 2018. being developed by the TJPDC/C-A MPO. complete this will be approved by both the MPO Policy Board and the Board of Supervisors. • Implementation will require identification of funding sources. County staff recently recommended this be the focus for the TJPDC 2018 Work Program. Long-Term Implementation that Requires Either Significant Resources or Policy Changes Regional Transit Partnership Status Opportunities Required Resources/Policy Direction Timeframe • Underway • Consideration of creation of regional • Regional Transit Partnership involves • Joint City/County Worksession held in transit services by a combined structure appointed City/County representatives. for February 2017. between CAT and JAUNT with oversight • Participation in the CAT and JAUNT TDP • The PDC/MPO completed the Transit from representatives of the City and updates requires staff time and direction Coordination Study. County. from the Board of Supervisors and • Regional Transit Partnership began • Increase efforts toward City/County County Executive’s office. meeting in October of 2017. collaboration specifically in the process • Following the completion of the TDP the • County is participating in the update of creating the Charlottesville Area City and County will need to coordinate of the CAT and JAUNT Transit Transit and JAUNT Development Plans implementation of recommended Development Plans. (TDP). service improvements along with • Transit service will be evaluated by the • Expansion of transit service (by CAT cost estimates from the appropriate Regional Transit Partnership through the and/or JAUNT) in targeted areas. provider. These will require review and TDP • Staff participation/ Joint Comprehensive identification of funding and approval Planning exercises in the development from staff and the Board of Supervisors. process for transit operations and Financial commitment will be necessary capital plans. to match State resources and should be commensurate with the County’s service expectations.