1 NOTICE OF REGULAR MEETING THE REGULAR MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD ON Monday, February 4, 2019, at 6:30 p.m. in the Council Chambers, 2nd Floor, City Hall, 605 E. Main Street, Charlottesville, Virginia. BY ORDER OF THE MAYOR BY Kyna Thomas COUNCIL CHAMBER - February 4, 2019 ROLL CALL Council met in regular session on this date with the following members present: Dr. Wes Bellamy, Vice Mayor Heather Hill, Mayor Nikuyah Walker, and Ms. Kathy Galvin; Mr. Mike Signer joined meeting at 6:34 p.m. Ms. Walker welcomed Kyna Thomas as the new City of Charlottesville Chief of Staff/Clerk of Council. ANNOUNCEMENTS / PROCLAMATIONS Ms. Hill announced that the Theatre CHS presents “Mama Mia” on February 15, 16, and 17 with showtime on Friday and Saturday at 7:30 p.m. and Sunday at 3:00 p.m. All performances take place at the MLK Performing Arts Center. Dr. Bellamy announced on behalf of Council the kickoff of African-American History Month with a Proclamation, which was presented to the young men and women of Dream Diamonds and Dream Clothing for their work in the community. They were commended for their back to school bash in the park on August 12, 2017, where they provided over 250 bookbags with school supplies to those in need, followed up by an annual toy drive in December 2017. Accepting the proclamation was Mr. Robert Gray of Dream Diamonds, who gave remarks. Ms. Walker added that during the chaos of August 12, 2017, coordinators of the back to school bash decided to continue with the event and took measures to make sure those attending in the park felt and were kept safe to enjoy the event. Ms. Walker made announcements regarding the NAACP schedule of events: - February 11, 7:00 p.m. - Branch meeting. Professor John Mason from UVa will be there. Topic: local African-American history, including the relationship between the community and UVa. - February 17, 4:00 p.m. - Founders’ Day celebration at Zion Union Baptist Church, 1015 Preston Avenue. - February 23 - Jazz Jamboree at the Center, 491 Hillsdale Drive. CONSENT AGENDA Ms. Thomas read the following Consent Agenda items into the record: 2 a. Minutes – January 22, 2019 Regular Meeting; January 23, January 30, and January 31, 2019 Work Sessions Minutes - January 22, 2019 Regular Meeting Minutes - January 23, 2019 Work Session Minutes - January 30, 2019 Joint Meeting with Albemarle Supervisors Minutes - January 31, 2019 Work Session b. APPROPRIATION: Grant for bicycle and pedestrian improvements at Monticello Ave/Ridge Street and Monticello/2nd Street - $547,730 (2nd reading) Grant for bicycle and pedestrian improvements at Monticello Ave/Ridge Street and Monticello/2nd Street WHEREAS, the Bicycle and Pedestrian Safety Program (BPSP), provides Federal funding for intersection improvements that target the reduction in the number and severity, or the risk of and exposure to crashes, and has awarded the City of Charlottesville $547,730 for such improvements; and WHEREAS, the BPSP program is a 100% reimbursement program requiring the City to meet all federal guidelines to qualify; and WHEREAS, the City desires to fund design with local CIP to accelerate project implementation to align with scheduled roadway maintenance; NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that the following is hereby appropriated in the following manner: Revenues $209,500 Fund: 426 WBS: P-01006 G/L Account: 430120 $338,230 Fund: 426 WBS: P-01007 G/L Account: 430120 Expenses $209,500 Fund: 426 WBS: P-01006 G/L Account: 519999 $338,230 Fund: 426 WBS: P-01007 G/L Account: 519999 c. APPROPRIATION: Housing Opportunities for People with AIDS/H.I.V. - $213,012 (2nd reading) Housing Opportunities for People with AIDS/H.I.V. WHEREAS, The City of Charlottesville, through the Department of Human Services, 3 has received the H.O.P.W.A. Grant from the Virginia Department of Housing and Community Development in the amount of $213,012; NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,Virginia that the sum of $213,012 is hereby appropriated in the following manner: Revenues $213,012 Fund: 209 IO: 1900322 (H.O.P.W.A.) G/L: 430120 Federal Pass-Thru State Expenditures $213,012 Fund: 209 IO: 1900322 (H.O.P.W.A.) G/L: 530550 Contracted Services BE IT FURTHER RESOLVED, that this appropriation is conditioned upon receipt of $213,012 in funds from the Virginia Department of Housing and Community Development. d. APPROPRIATION: Employment for Temporary Aid to Needy Families (TANF) Grant - $66,623.53 (2nd reading) Employment for Temporary Aid to Needy Families (TANF) Grant WHEREAS, the City of Charlottesville has received funds from the Virginia Department of Social Services in the amount of $56,630 requiring a $9,993.53 in local in-kind match provided by the Office of Economic Development through the Workforce Investment Fund; and WHEREAS, the funds will be used to support workforce development training programs provided by the Office of Economic Development; and WHEREAS, the grant award covers the period from January 1, 2019 and June 30, 2020; NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville, Virginia, that the sum of $66,623.53 is hereby appropriated in the following manner: Revenue – $56,630 $56,630 Fund: 209 IO: 1900284 G/L: 430120 State/Fed pass thru $56,630 Fund: 209 IO: 1900284 G/L: 498010 Transfers from Other Funds Expenditures - $66,623.53 $66,623.53 Fund: 209 IO: 1900284 G/L: 599999 Lump Sum Transfer From - $9,993.53 $9,993.53 Fund: 425 WBS: P-00385 G/L: 561209 Transfer to State Grants BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of $56,630 from the Virginia Department of Social Services and the matching in-kind funds from the Office of Economic Development through the Workforce Investment Fund. 4 e. APPROPRIATION: Home to Hope Peer Navigators Funding - $405,000 (2nd reading) Home to Hope Peer Navigators Funding NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Charlottesville, Virginia that the sum of $30,000 is hereby transferred for to the GO Peer Support Training Program from currently appropriated funds in the Council Priority Initiatives Fund in the General Fund as follows: Transfer From: $30,000 Fund: 105 Cost Center: 1011001000 G/L Account: 599999 Transfer To: $30,000 Fund: 213 Cost Center: 3411001000 G/L Account: 599999 $30,000 Fund: 213 Cost Center: 3411001000 G/L Account: 498010 BE IT FURTHER RESOLVED that the sum of $375,000 is hereby transferred for to the Home to Hope Peer Navigator Unit ($275,000) and the Flexible Funds for Practical Needs ($100,000) programs from currently appropriated funds in the Equity Fund in the General Fund as follows: Transfer From: $375,000 Fund: 105 Cost Center: 1011001000 G/L Account: 599999 Transfer To: $375,000 Fund: 213 Cost Center: 3411001000 G/L Account: 599999 $375,000 Fund: 213 Cost Center: 3411001000 G/L Account: 498010 f. RESOLUTION: Funding for Summer Clerk for Commonwealth's Attorney Office - $12,000 Funding for Summer Clerk for Commonwealth's Attorney Office Commonwealth’s Attorney Summer Law Clerk – Transfer of Funds $12,000 NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that funding from the City Council Strategic Initiatives account is transferred to the Commonwealth Attorney’s budget for the summer law clerk internship position in the following manner: Transfer From; $12,000 Fund: 105 Cost Center: 1011001000 G/L Account: 599999 Transfer To 5 $12,000 Fund: 105 Cost Center: 1401001000 G/L Account: 519999 g. RESOLUTION: Designate Friendship Court Site as a Revitalization Area Designate Friendship Court Site as a Revitalization Area Revitalization Area Certification for Friendship Court Parcel Number: 280112000 BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that Friendship Court is located within a Revitalization Area, defined by the Virginia Housing Development Authority as any area that 1) the industrial, commercial or other economic development of such area will benefit the city or county but such area lacks the housing needed to induce manufacturing, industrial, commercial, governmental, educational, entertainment, community development, healthcare or nonprofit enterprises or undertakings to locate or remain in such area; AND 2) private enterprise and investment are not reasonably expected, without assistance, to produce the construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that will meet the needs of low and moderate income persons and families in such area and will induce other persons and families to live within such area and thereby create a desirable economic mix of residents in such area. h. RESOLUTION: Designate Crescent Halls Site as a Revitalization Area Designate Crescent Halls Site as a Revitalization Area Revitalization Area Certification for Crescent Halls Parcel ID: 280218000 BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that Crescent Halls is located within a Revitalization Area, defined by the Virginia Housing Development Authority as any area that 1) the industrial, commercial or other economic development of such area will benefit the city or county but such area lacks the housing needed to induce manufacturing, industrial, commercial, governmental, educational, entertainment, community development, healthcare or nonprofit enterprises or undertakings to locate or remain in such area; AND 2) private enterprise and investment are not reasonably expected, without assistance, to produce the construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that will meet the needs of low and moderate income persons and families in such area and will induce other persons and families to live within such area and thereby create a desirable economic mix of residents in such area. i. RESOLUTION: Designate South First Street Site as a Revitalization Area Designate South First Street Site as a Revitalization Area Revitalization Area Certification for South 1st Street Parcel ID: 260115000 6 BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that the South 1st Street site is located within a Revitalization Area, defined by the Virginia Housing Development Authority as any area that 1) the industrial, commercial or other economic development of such area will benefit the city or county but such area lacks the housing needed to induce manufacturing, industrial, commercial, governmental, educational, entertainment, community development, healthcare or nonprofit enterprises or undertakings to locate or remain in such area; AND 2) private enterprise and investment are not reasonably expected, without assistance, to produce the construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that will meet the needs of low and moderate income persons and families in such area and will induce other persons and families to live within such area and thereby create a desirable economic mix of residents in such area. j. ORDINANCE: Approve Amendments to CACVB Operating Agreement (2nd reading) Approve Amendments to CACVB Operating Agreement AN ORDINANCE TO AMEND THE AGREEMENT TO OPERATE A JOINT CONVENTION AND VISITORS’ BUREAU k. ORDINANCE: Increase in Limit for Small Purchase Procurement (Carried) Increase in Limit for Small Purchase Procurement Mayor Walker opened up the floor for comment on the Consent Agenda. Ms. Anna Mendez, Executive Director for Partner for Mental Health, spoke to request that Council locate the Home to Hope program with a community agency that is already providing peer navigation in Charlottesville. She advised that peer support is a Medicaid billable service and the Home to Hope program could be structured to have Medicaid cover the cost of service, rather than using City funds. Mr. Eddie Harris, resident, spoke in support of keeping the Home to Hope program in the City. He advised that the program should be given the chance to fail or succeed on its own merits, not connected to another agency. Dr. Bellamy echoed Mr. Harris’s statements and gave more context around the items “g”, “h”, and “i”, as steps toward affordable housing. He also thanked PHAR (Public Housing Association of Residents), the Housing Authority, and the Redevelopment Committee. Ms. Walker spoke about revitalization areas, and asked for caution with phrasing and terminology when speaking about the makeup of neighborhoods. She voiced support for CACVB (Charlottesville Albemarle Convention and Visitors Bureau), but questioned the diversity of the CACVB. 7 Dr. Bellamy recognized Ms. Jennifer Stieffenhofer from the City’s Procurement Department and the Minority Business Task Force, who helped with item “k”, which he says will have a direct positive impact on minority business within the City of Charlottesville. Ms. Hill spoke to the Home to Hope item, and recommended leveraging local partnerships. On motion by Ms. Galvin, seconded by Dr. Bellamy, the CONSENT AGENDA was APPROVED 5-0. (Ayes: Dr. Bellamy, Ms. Hill, Ms. Walker, Mr. Signer, Ms. Galvin; Noes: None) CITY MANAGER RESPONSE TO COMMUNITY MATTERS (FROM PREVIOUS MEETINGS) Mr. Murphy followed up on the pilot rerouting of the trolley Downtown. Signage will be needed because it will be necessary to reverse the flow of traffic on 1st and 2nd Streets, and eliminate parking. Mr. Murphy stated that the pilot is for demonstration purposes to verify the turning radius as well as whether it is possible to execute as planned. COMMUNITY MATTERS Ms. Donna Shaunesey, 1003 Birdwood Rd, of the Piedmont Group of the Sierra Club spoke about climate change. Mr. Charles Kendig, City resident, shared information about Milton Hershey School. Ms. Kate Fraleigh, City resident, spoke on behalf of the People’s Coalition about criminal justice, specifically about the disproportionate minority contact in every area of the justice system. She noted City Council’s creation of the Civilian Review Board and Chief Brackney’s frequent attendance at City Council meetings as positive steps to bringing about change. Mr. Michael Payne, City resident, spoke regarding funding challenges and the need to prioritize full funding for redevelopment of public housing, redevelopment of Friendship Court and a comprehensive affordable housing strategy. He encouraged Council to consider a 1-2 cent tax increase. He also spoke about climate change and the need to divest from fossil fuels as well as focus on an environmental movement that incorporates class and race. Ms. Katrina Turner spoke about a police incident that occurred on this past Friday, involving her son. She also advised that she has not received a letter promised from the Chief of Police. She expressed concern that she has not received follow-up on her complaint against the Chief of Police from a month ago. Ms. Mary Carey, City resident, discussed a conversation that she had with Interim City Manager Mike Murphy, regarding transportation and the trolley. She has been awaiting a call from the Transportation Department. 8 Ms. Tanesha Hudson spoke about: 1) police complaint follow-up and asked Mr. Murphy to look into complaints not responded to since the events of August 12, 2017; 2) the lack of benches and seats on the downtown mall, thus impacting the diversity of mall visitors served; and 3) hypocrisy in some people who did not in the past think that Dr. Bellamy should resign from City Council, now saying that Governor Northam should resign. Ms. Joanie Freeman and the Green Grannies of Charlottesville sang a song encouraging climate change proactivity. Mr. David Redding with Eco Village Charlottesville talked about the effects that climate change will have on low income people. He encouraged offering more apartments to keep housing affordable and reduce carbon output. Mr. John Edward Hall, Fry’s Spring neighborhood, suggested that Council consider continuing Charlottesville Area Transit Bus 5 to the Forest Lakes Shopping Center and that Albemarle County should help fund. He spoke about portraits of Heather Heyer and Susan Bro that he believes should be placed in City Hall. Mr. Brandon Collins, City resident, spoke about Vinegar Hill and Crescent Halls, and public housing connectivity. He encouraged a new approach to redevelopment of these areas and encouraged personal investment of resources, support and time in redevelopment. Ms. Star Peterson, Fifeville resident, demanded that the police officers who interacted with Tim Porter on Friday be held accountable and that Katrina Turner’s complaint against Chief Brackney be addressed immediately. She asked for full funding of public housing, and for full backing of the community summer unity events now and every summer. She also asked to rid all street names related to Thomas Jefferson. Ms. Shawn Harris, City resident, spoke in opposition to the proposed resolution to rename Preston Avenue, offering historical context to express the importance of telling the truth of history, and she acknowledged the contributions of Ms. Asalie Minor Preston and other notable community pillars. Mr. Roy Van Dorn, of City Select, member of the Downtown Business Association and Virginia Restaurant Travel and Lodging Association, asked about benches for the downtown mall. He also asked Council to preserve the Transient Occupancy Tax for the Charlottesville and Albemarle Convention and Visitors Bureau (CACVB), advising that the CACVB is underfunded compared to peer cities. Ms. Nancy Carpenter, City resident, spoke in support of benches for the downtown mall. She also discussed the housing issues that affect people’s ability to pay for housing and gave information about an eviction diversion pilot program in Richmond. Dr. Bellamy asked for Mr. Murphy to follow up with the Board of Architectural Review 9 (BAR) regarding downtown mall benches. Mr. Murphy gave his recollection of the history of the decision to remove/not install benches downtown. He advised that he will follow up with staff. Ms. Galvin recollected that funding had been allocated last year for a cultural landscape plan for the downtown mall, which would include items like benches. With staffing changes now may be a good time to revisit and get an update on the plan. Mr. Paul Long, 100 Ridge Street, spoke of recent press coverage of Governor Northam’s pictures from his medical school yearbook, and asked Council to pass a resolution asking the Governor to resign. Ms. Galvin shared that the Democratic Party Committee of Charlottesville voted on a resolution demanding that Governor Northam resign. Ms. Walker gave comments on the Governor Northam coverage. She encouraged a deeper look into everyday policies to address oppression, and said that people should not be surprised by the photos. Ms. Walker called a fifteen minute recess. The meeting reconvened at 8:13 p.m. PUBLIC HEARING / RESOLUTION*: SPECIAL USE PERMIT FOR 901 RIVER ROAD Special Use Permit for 901 River Road Mr. Matt Alfele, City Planner, came forward to introduce the item. The request is to allow for an increased residential density with a self-storage company. This item was discussed at the Planning Commission meeting of January 8, 2019, and Planning Commission voted 6-0 to recommend approval with conditions. Mr. Justin Shimp, engineer for the project, gave an overview presentation. Ms. Galvin asked what would be the guarantee that the final product will look like the renderings. Mr. Alfele advised that City Council could include project materials in the resolution. City Attorney John Blair directed Council’s attention to wording in Condition #1 – “will be consistent with the representations and details presented by the landowner within the Application, including, without limitation: the SUP Conceptual plan for 901 River Road dated October 23, 2018.” Ms. Galvin asked what the residents would see as the rear elevation, and was satisfied with the rendering shown by Mr. Shimp. In response to a question from Ms. Galvin, Mr. Shimp estimated approximately six jobs would be created. 10 Mayor Walker asked about the affordable housing component and Mr. Shimp advised that there are no conditions for this project regarding affordable housing, so the project will be all market-based housing. Ms. Galvin expressed concern that there is not affordable housing component with this project. Mayor Walker opened the public hearing. With no one present who wished to speak, the public hearing was closed. On motion by Dr. Bellamy, seconded by Ms. Hill, with friendly amendment by Ms. Galvin accepted, the Special Use Permit for 901 River Road was APPROVED 4-1. (Ayes: Dr. Bellamy, Ms. Hill, Mr. Signer, Ms. Galvin; Noes: Ms. Walker) RESOLUTION GRANTING A SPECIAL USE PERMIT FOR A M I X E D U S E D E V E L O P M E N T A T 901 RIVER ROAD WHEREAS, landowner Go Store It River, LLC has applied for a special use permit (“Application”) for property having an address of 901 River Road, further identified on City Tax Map 49 as Parcel 98, having an area of approximately 95,963 square feet in area (2.203 acres) (hereinafter, the "Subject Property"); and WHEREAS, the Subject Property is zoned "IC" (Industrial Corridor Mixed Use District); and WHEREAS, pursuant to City Code §34-458 and §34-480, the purpose of the requested special use permit is to allow construction of a specific mixed use development within the Subject Property consisting of two buildings and related parking and amenities (the “Project”), more specifically: (i) a 4-story building having 62,000 square feet of gross floor area containing more than 50 residential dwelling units together with retail and/or restaurant uses and an accessory office space, with at least 1,500 square feet of ground floor space fronting on River Road being devoted to retail uses and up to 140 additional square feet which may either be used as an accessory office or for additional retail and/or restaurant use; and (ii) a 4-story self-storage building containing approximately 61,000 square feet of gross floor area. Said Project is more particularly described within the materials accompanying City application number SP-18-00010; and WHEREAS, a public hearing on the this Application was held before the Planning Commission on January 8, 2019, following notice to the public and to adjacent property owners as required by law; on that date the Planning Commission reviewed the Application materials and staff’s analysis thereof (including the provisions of City Code §34-157), considered public comments received, and voted to recommend to City Council that the proposed Project could be approved under certain suitable regulations and safeguards; and 11 WHEREAS, this City Council has conducted an additional public hearing on this Application, following notice to the public and to adjacent property owners as required by law; and WHEREAS, based on the representations, information, and materials included within t h e Application, and upon consideration of the information and analysis set forth within the Staff Report, consideration of the factors set forth in City Code §34-157, consideration of the recommendations of the Planning Commission, and consideration of the comments received at each of the public hearings, this Council finds that the Project is appropriate in the location requested and may be approved subject to suitable regulations and safeguards; NO W , T H E RE FO R E , BE IT RESOLVED by the Council of the City of Charlottesville, THAT a Special Use Permit is hereby granted to authorize the construction of the Project on the Subject Property, subject to the following conditions: 1. Any proposed final site plan for the Project, and all construction plans for the buildings within the Project, will be consistent with the representations and details presented by the landowner within the Application, including, without limitation: the SUP Conceptual plan for 901 River Road dated October 23, 2018 and the landowner’s presentation to the Charlottesville City Council at its February 4, 2019 meeting. 2. The residential density within the Subject Property shall not exceed twenty-five (25) dwelling units per acre, calculated with respect to the entire area (95,963 square feet) of the Subject Property. 3. Use of the Subject Property shall be limited to the specific uses referenced within the Application for this Special Use Permit; no other use(s) shall be established unless the landowner first obtains an amendment of this Special Use Permit authorizing the inclusion or substitution of other use(s). The buildings authorized for this Mixed Use Project are (i) one 4- story mixed-use building containing approximately 62,000 square feet of gross floor area containing more than 50 residential dwelling units and at least 1,500 square feet of ground floor space fronting on River Road devoted to retail and/or restaurant uses (“mixed-use building”) and up to 140 square feet of additional space for an accessory office or additional retail/ restaurant space; and (ii) one 4-story self-storage building containing approximately 61,000 square feet of gross floor area (“self-storage building”). 4. Amendment of this special use permit shall be required, prior to: (i) decrease of the gross floor area (GFA) devoted to retail and/or restaurant uses below 1,500 square feet; (ii) increase in the GFA of the accessory office within the mixed use building by more than three percent (3%), or (iii) change in the total GFA of the mixed-use building or the self-storage building by more than three percent (3%) of the GFA referenced in condition 3, above. 5. The Project shall be constructed as a single phase development. The self-storage building shall not be used or occupied prior to completion of the mixed-use building. 12 6. As part of the development of the Project, the landowner will construct sidewalk improvements along River Road and Belleview Avenue, to include connections to existing sidewalk networks on the following adjacent properties: Tax Map 49 Parcel 99 and Tax Map 49 Parcel 95. The landowner shall present plans for the sidewalk improvements to the City’s Bicycle and Pedestrian Coordinator, ADA Coordinator, and City Engineer for their review and approval, prior to official submission of any final site plan for the Project, and the approved plans for the sidewalk improvements will be included as part of any proposed final site plan(s) for the Project. The sidewalk improvements along Belleview Avenue will be designed in accordance with the City’s Streets That Work design guidelines, and will be constructed as a standard five-foot wide sidewalk which connects smoothly to existing sidewalks; further, the sidewalk improvements shall be designed and constructed to allow for on-street parking on the south side of Belleview Avenue while maintaining two-way travel lanes. 7. As part of the development of the Project, the landowner will construct curb ramps on the north side of Belleview Avenue to facilitate access. The landowner shall present plans for the curb ramps to the City’s Bicycle and Pedestrian Coordinator and ADA Coordinator for review and approval, prior to official submission of any final site plan for the Project, and the approved plans for the curb ramps will be included as part of any proposed final site plan(s) for the Project. 8. The stormwater management plan for the Project will incorporate all construction and land disturbing activity within the area of the Subject Property, and it will provide on-site water quality treatment for the entire Project, using any best management practice(s) (“BMP”) approved by the Virginia Department of Environmental Quality (whether proprietary or non- proprietary), but not using any credit(s) for off-site treatment. The location and type of each BMP shall be depicted on any proposed final site plan(s) for the Project, in addition to being depicted and described within the approved final stormwater management plan for the Project. PUBLIC HEARING / RESOLUTION*: EMMET STREET STREETSCAPE CONCEPT Emmet Street Streetscape Concept Mr. John Stuart of ClarkNexsen, made a presentation, giving an update to information that was presented to the Planning Commission and advising that the project would be constructed in May of 2021. The City is moving forward with Smartscale funding awarded by the Virginia Department of Transportation (VDOT). The project is at the concept design stage, with a goal of getting to the final design stage this year. Next steps include: • Citizens information meeting – May 2019 • Project scoping – June 2019 • Public hearing – November 2019 Mayor Walker opened the public hearing. 13 Mr. Peter Krebs from Piedmont Environmental Committee, and City resident, spoke in support of the project. The public hearing was closed. On motion by Ms. Galvin, seconded by Ms. Hill, the Emmet Street Streetscape Concept RESOLUTION was APPROVED 5-0. (Ayes: Dr. Bellamy, Ms. Hill, Ms. Walker, Mr. Signer, Ms. Galvin; Noes: None) Ms. Galvin and Mr. Signer acknowledged this project as a good example of the City and The University of Virginia working together effectively toward environmental and biking safety solutions. RESOLUTION APPROVING THE EMMET STREETSCAPE PROJECT PREFERRED CONCEPTUAL DESIGN WHEREAS, on January 8, 2019, the Planning Commission held a public hearing on the proposed Emmet Streetscape Project, after notice given as required by law and, pursuant to Va. Code Sec. 15.2-2232, the Planning Commission determined that the features set forth within the Preferred Conceptual Design are substantially in accordance with the City's adopted Comprehensive Plan, and recommended approval thereof; and WHEREAS, on January 8, 2019, the Planning Commission adopted a resolution recommending approval by City Council of the Emmet Streetscape Project, and certified a copy of the Resolution to Council for its consideration; and WHEREAS, on February 4, 2019 City Council, after notice given as required by law and in accordance with Va. Code Sec. 15.2-2232, considered the Planning Commission’s recommendation as well as matters presented by public comment; now, therefore, BE IT RESOLVED that this City Council concurs with the Planning Commission that the general character, location and extent of the Emmet Streetscape Project concept are substantially in accord with the City's adopted Comprehensive Plan or part thereof, and this Council approves the matters set forth therein. PUBLIC HEARING / RESOLUTION*: 5TH STREET/RIDGE/MCINTIRE MULTIMODAL CORRIDOR CONCEPT 5th Street/Ridge/McIntire Multimodal Corridor Concept Mr. Brennen Duncan, City Traffic Engineer, came forward to share the City corridor planning study supported by consulting firm EPR, to share staff recommendations to improve the corridor for all users, and to provide the City with project prioritization and readiness for funding 14 opportunities. In response to a question from Ms. Galvin, Mr. Duncan advised that this project does intersect with the Elliot Streetscape project. Mr. Signer asked about any cooperation with the County in the planning. Mr. Brennan advised that the County’s Planning staff has seen the documents. Ms. Galvin asked staff to look at crosswalks at Perry. Mayor Walker opened the public hearing. Mr. Peter Krebs from Piedmont Environmental Council spoke in favor of the project moving forward. Ms. Dee Dee Smith spoke with concern that there is no mention of Barrett Early Learning Center (the oldest childcare center in Virginia), being along the corridor. She also expressed concern about pedestrian traffic in the area. Ms. Joan Albeston, resident of Willoughby, spoke in favor of approving the plan, and asked that one of the first priorities be to increase safety between Harris and 5th Streets in light of a major traffic accident which happened since the last Planning Commission meeting. Mr. Brad Slocum, City resident, mentioned that he did not hear information about stormwater management in the plan. He asked that the planning process factor in flooding consideration for rainfall now and in the future. The public hearing was closed. On motion by Ms. Hill, seconded by Ms. Galvin, the 5th Street/Ridge/McIntire Multimodal Corridor Concept RESOLUTION was APPROVED 5-0. (Ayes: Dr. Bellamy, Ms. Hill, Ms. Walker, Mr. Signer, Ms. Galvin; Noes: None) RESOLUTION OF THE CHARLOTTESVILLE CITY COUNCIL CONFIRMING THAT THE 5TH / RIDGE/McINTIRE MULTIMODAL STUDY IS IN CONFORMANCE WITH THE CITY’S COMPREHENSIVE PLAN WHEREAS, on January 8, 2019 the Planning Commission held a public hearing on the proposed 5th/Ridge/McIntire Multimodal Study, after notice given as required by law and, pursuant to Va. Code Sec. 15.2-2232, the Planning Commission determined that the features set forth within the study are substantially in accordance with the City’s adopted Comprehensive Plan, and recommended approval thereof; now, therefore, BE IT RESOLVED that this City Council concurs with the Planning Commission that the general character, location and extent of the features and improvements set forth within the study are substantially in accord with the City’s adopted Comprehensive Plan or part thereof, and this Council approves the matters set forth therein. 15 PUBLIC HEARING / ORDINANCE*: LEASE TERMS FOR ALBEMARLE- CHARLOTTESVILLE HISTORICAL SOCIETY AT 200 2ND STREET, NE (Carried) Lease Terms for Albemarle-Charlottesville Historical Society at 200 2nd Street, NE City Attorney John Blair presented the item, summarizing the direction given from Council at the January 22, 2019 meeting regarding lease terms for Albemarle-Charlottesville Historical Society (ACHS) at 200 2nd Street, NE. The lease before Council was for consideration of a term of three years with the possibility of two separate one year renewals pursuant to the written agreement of the City and ACHS. The lease also removes the requirement that the City appoints one third of the ACHS Board of Directors. Dr. Bellamy advised that attention needs to be paid to efforts against Council. One example he mentioned was a donation box that was placed at the Historical Society to fund efforts to keep statues in place. Mr. Coy Barefoot, Executive Director of the ACHS, advised that was unaware of these issues. He recommended that Council review the December report from the Historical Society, and added for the record that the Historical Society as a non-profit organization holds no political opinion. Ms. Walker re-emphasized her concerns about tying the next City Manager’s hands with a multi-year lease, and the need for Council to effect term limits and appoint board members. Mayor Walker opened public hearing Ms. Molly Conger, City resident, expressed that the lease is a $105,000 per year gift. She asked questions such as: Who is being served? How well are they being served? What value is being added to the community? What programs and events are being held that are easily accessible to all members of the community? She expressed concern that events for the next five months are not being held in the building. She concluded that Council could consider cutting funding to ACHS in budget discussions. Mr. John Conover spoke in favor of a three year lease. He advised that fundraising and a lease are required in order to have events in the building, but the building is not suited for large crowds. He asked Mr. Bellamy to send collection box pictures to him in order to track down what happened. Mr. Michael Payne, City resident, spoke toward the potential of the Historical Society to utilize the space as more of a public space for public benefit like the public library. Mayor Walker advised that the new City Manager will be tasked with looking at the way things have been done through a fresh lense. 16 Mr. Signer asked Mr. Murphy in how many other situations is the City the landlord? Mr. Murphy named several arrangements. Council reached consensus to carry this item forward to the February 19, 2019 consent agenda. RESOLUTION*: CRHA DRAWDOWN REQUEST OF PREVIOUSLY APPROPRIATED FUNDS CRHA Drawdown Request of Previously Appropriated Funds Ms. Brenda Kelley, Redevelopment Manager, came forward to ask Council for approval to reallocate funds and accept identified activities to allow previous funding allocation to be more clearly spelled out for Charlottesville Redevelopment and Housing Authority (CRHA) current needs. She explained that this would allow designated and straightforward access to drawdown by CRHA. The Housing Authority is planning redevelopment to Crescent Halls on the South 1st Street site and the planning will continue with phased redevelopment of other CRHA properties. Ms. Walker made a statement that asking the CRHA at this moment to pay funds back for previous expenses should be discussed to determine whether past expenses can be waived and funds returned to the CRHA as an investment for redevelopment of public housing. Dr. Bellamy addressed Mr. Murphy to put on the record that this is a chance to have a formalized public discussion of how to treat past due expenses from CRHA – whether they be waived, forgiven or collected. Mr. Murphy advised that the City has allocated approximately $1.45 million in funds over time for the use of the Housing Authority. This is an opportunity for Council to free up those funds for relevant uses of Housing Authority purposes today. Dr. Bellamy advised that these funds are an immediate resource need of the Housing Authority and he asked whether the non-collection of the $191,134 from CRHA, which spans multiple fiscal years would significantly impact City operation negatively. Dr. Bellamy recommended that Council consider a plan from Mr. Duffield, Executive Director of CRHA, and Ms. Kelley, of how the funds will be used, so that the $191,134 would be absorbed by the City and the remaining funds could be released for immediate use. Ms. Galvin mentioned that ultimately the CRHA should be self-sustaining and that she would like to see a plan for how the CRHA will become self-sufficient. Mr. Murphy replied that there have been many avenues for the CRHA to become self-sufficient. Dr. Bellamy advised that the CRHA cannot become self-sustaining without redevelopment. Mr. Signer asked Dr. Bellamy for further explanation of how redevelopment intends to create financial self-sufficiency. Ms. Walker advised that the current climate and social conditions need to be considered when talking about mixed-income developments and the City needs to be realistic about what its investment into public housing will be and how to make that sustainable. She advised that she does not want to force the CRHA into making plans that do not serve the families. 17 Ms. Hill advised that she would like to see the funds go toward a plan to show Council what fiscal feasibility and site development look like. Ms. Galvin agreed that the funds should be freed up to allow CRHA to create a master plan. Dr. Bellamy made a motion to allocate the funds available for the 4 items presented in the staff report, totaling $908,249, and release the funds to CRHA: • FY2011 allocation for “implementation and predevelopment funds for the renovation of the Crescent Halls site” • FY2015 allocation for Modernization Coordinator position (CAHF) • 2016 Marriott proffer for the redevelopment of Westhaven and other CRHA housing sites • FY2018 Public Housing Redevelopment (CIP funding) Mr. Murphy advised that funds will be released once the stated uses have occurred and documentation is submitted to Ms. Kelley. Ms. Galvin asked whether the $558,967 requested for FY2018 Public Housing Redevelopment would include a master plan for the South 1st Street redevelopment. Mr. Duffield advised that they have not received a cost estimate yet for such a project, but using assumptions based on City Council’s experience with similar projects, the CRHA should be able to develop a similar master plan for the equivalent of $350,000 in today’s dollars. He would feel comfortable that if Council released the funds including the $191,134, that the CRHA could provide the master plan as well as a fiscal sustainability model, with funding coming from other philanthropic sources. Mr. Signer suggested that there be a broader arrangement between the City and CRHA rather than improvising on requests as they arise. Mayor Walker advised that she and Dr. Bellamy are now attending the Redevelopment Committee meetings and she would like to give time to see if that has an impact. Mr. Signer brought up the idea that impact investing includes financial and social returns such as the lives impacted and impact to the community, and the return on investment can be reported in an annual report. Mr. Blair, offered that the resolution presented be amended to remove the “BE IT FURTHER RESOLVED” clause regarding the $191,134, and the memo be amended for the City Manager’s signature because of changes in Clause 1. A future resolution would need to be made for the $191,134. On motion by Dr. Bellamy, seconded by Mr. Signer, the amended CRHA Drawdown Request of Previously Appropriated Funds RESOLUTION was APPROVED 5-0. (Ayes: Dr. Bellamy, Ms. Hill, Ms. Walker, Mr. Signer, Ms. Galvin; Noes: None) 18 RESOLUTION Charlottesville Redevelopment and Housing Authority – Drawdown Request of Previously Appropriated Funds - $908,249 NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that previously appropriated funding to the Charlottesville Redevelopment and Housing Authority is authorized to be allocated to assist in funding various public housing redevelopment activities. $240,416 Fund: 426 Project: CP-084 G/L: 540010 $300,000 Fund: 426 Project: P-00904 G/L: 540010 $367,833 Fund: 426 Project: P-00937 G/L: 540010 Mayor Walker called for a ten minute recess. The meeting reconvened at 10:59 p.m. RESOLUTION*: RESOURCES REQUIRED FOR COMPREHENSIVE PLAN COMPLETION AND LONG RANGE PLANNING Resources Required for Comprehensive Plan Completion and Long Range Planning Interim City Manager Mike Murphy referenced the December 17, 2018 City Council meeting, during which Council directed him to evaluate the possibility of hiring outside consultants and/or staff to assist with the completion of the comprehensive plan, the Housing Strategy and rewrite of the Zoning Ordinance, including cost estimates for undertaking these projects. Staff recommends the following actions: • The funds that were appropriated for a third Assistant City Manager should be used to hire a Manager of Long-Range Planning. This individual will take a leadership role in the proposed RFP to complete the Housing Strategy, Comprehensive Plan, and Zoning Ordinance rewrite. • The $200,019.40 allocated to complete the Affordable Housing Strategy should be combined with the $85,164.25 balance from the comprehensive plan update and $90,000 in salary savings from the unfilled Assistant City Manager position and used to hire a consultant to complete both tasks ($375,183.65). • A new appropriation of $600,000 to complete the Zoning Ordinance rewrite should be made by transferring funds from the CIP Contingency. 19 • Issue a consolidated Request for Proposal for the completion of the comprehensive plan, Affordable Housing Strategy and zoning rewrite. Dr. Bellamy asked for clarification on whether the position would have staff. Mr. Murphy advised that the planner would make systems more effective and perhaps relieve some burden on staff, operating cross-departmentally. Ms. Walker spoke of hesitation with supporting approval of this position, and questioned what the timeline would be for hiring, whether it would be before the new City Manager is hired. She advised that in other localities this position reports to a department director, and she questioned why this appears to be a stand-alone position. Ms. Galvin stressed the importance of the position, and Council agreed that the City Manager would have authority to restructure if necessary. Ms. Walker asked if the job description had been written and Mr. Murphy advised that the description can be ready in about a week and an equity component can be added. On motion by Ms. Hill, seconded by Ms. Galvin, the Resources Required for Comprehensive Plan Completion and Long Range Planning RESOLUTION was APPROVED 5- 0. (Ayes: Dr. Bellamy, Ms. Hill, Ms. Walker, Mr. Signer, Ms. Galvin; Noes: None) RESOLUTION Funding Transfer for Comprehensive Plan Completion and Long Range Planning $890,019.40 Whereas, the City Council of the City of Charlottesville, Virginia will use the sum of $600,000 in previously appropriated funds in the CIP Contingency Account for the completion of the Zoning Ordinance rewrite; Whereas, the $200,019.40 allocated to complete the Affordable Housing Strategy should be combined with the $85,164.25 balance from the comprehensive plan update and $90,000 in CIP Contingency funding and used to hire a consultant to complete both tasks ($375,183.65). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Charlottesville, Virginia that the sum of $890,019.40 be allocated from previously appropriated funds in the CIP and is hereby transferred in the following manner: Transfer From: $690,000.00 Fund: 426 WBS: CP-080 G/L Account: 599999 $200,019.40 Fund: 426 WBS: CP-084 G/L Account: 599999 Transfer To $890,019.40 Fund: 426 WBS: P-00935 G/L Account: 599999 20 RESOLUTION*: RE-NAMING PRESTON AVENUE Re-Naming Preston Avenue City Attorney Blair reviewed the resolution proposed by Dr. Bellamy. He advised that there has been confusion about the signs. The proposed signs would be brown signs as honorary designation, rather than changing the green street signs. He turned the item over to Dr. Bellamy, for further discussion. Dr. Bellamy shared historic context for the current Preston Avenue designation named after Thomas L. Preston, and the proposed Preston Avenue historic designation in honor of Asalie Minor Preston. This recommendation came from Mr. John Conover, Ms. Teresa Walker- Price and several other community members, and should come at a minimal cost to the City. Mr. Bellamy referenced an idea from Councilor Signer to look at other unnamed items or landmarks that could be named to acknowledge contributions of other major community pillars. Mr. Signer suggested that there could be a dozen places in the community that have not been designated, and there could be a dozen or so people who deserve to be honored. The community could be polled. Ms. Walker advised that this resolution may be simpler than future ones since the last names are the same. On motion by Dr. Bellamy, seconded by Ms. Galvin, the RESOLUTION for the Re- Naming Preston Avenue was APPROVED 5-0. (Ayes: Dr. Bellamy, Ms. Hill, Ms. Walker, Mr. Signer, Ms. Galvin; Noes: None) RESOLUTION Honorary Street Name Designation for Preston Avenue WHEREAS, Preston Avenue in the City of Charlottesville was named after Thomas L. Preston; and WHEREAS, Thomas L. Preston was the Rector of the University of Virginia, a member of the Confederate States Army, and owner of twenty-nine enslaved human beings in Charlottesville; and WHEREAS, the citizens of Charlottesville believe that the ownership of another human being is an injustice against humanity; and WHEREAS, Thomas L. Preston earned income and maintained his lifestyle by oppressing and exploiting other human beings; and WHEREAS, the citizens of Charlottesville, through their various faiths and actions over the recent months, uphold the principle that all of humankind is created equal; and 21 WHEREAS, Ms. Asalie M. Preston was, like her father, committed from a very young age to teaching, and passionate about the power of education to forge and improve lives; and WHEREAS, Ms. Preston taught in the segregated schools of Albemarle County between 1922 and 1933, pausing only to attend St. Paul’s College in Lawrenceville, Virginia, and WHEREAS, after graduating from St. Paul’s College in 1936, she resumed teaching in Albemarle County Public Schools until her retirement in 1969; and WHEREAS, during her lengthy teaching career she taught in many area schools, including Greenwood, Scottsville, North Garden, and Providence, the Rosehill School, and the Albemarle County Training School; and WHEREAS, the Rives C. Minor and Asalie M. Preston Educational Fund (hereinafter “Minor Preston Educational Fund”) was founded over thirty-five years ago to honor the exemplary lives and legacies of two African American educators, father and daughter, whose combined teaching careers spanned more than eight decades in Albemarle County public schools, with most of those years in segregated schools; and WHEREAS, the Minor Preston Educational Fund has awarded over three million dollars in college scholarships to nearly one thousand local students; and WHEREAS, many of the one thousand local students receiving Minor Preston Educational Fund scholarships have settled in the Charlottesville area and are employed in the area’s public and private sectors, with a heavy concentration of recipients employed in the local public schools and at the University of Virginia; and WHEREAS, the Minor Preston Educational Fund provided funding for innovative local educational programs including the Imani Project, founded at Venable Elementary School, and the Learning Lab at Walker Upper Elementary School; and WHEREAS, the Minor Preston Educational Fund also supported the JustChildren program at the Legal Aid Justice Center to ensure access to public education; and WHEREAS, for many years Ms. Preston lived in the Rock House, located at 1010 Preston Avenue. The Rock House is, itself, prominent in local African American history. Today it is a Virginia Landmark and National Historic Place, and home to the Legal Aid Justice Center offices; and WHEREAS, the Charlottesville City Council adopted an Honorary Street Name Policy in 2011 that requires citizens submit an application to the Charlottesville Clerk of Council in order to determine if there is sufficient Council support for the request to be considered by the Council; and WHEREAS, Councilor Bellamy initiated this Honorary Street Name Resolution, therefore the Honorary Street Name Designation application to determine Council’s support for this request is 22 unnecessary and hereby waived; and WHEREAS, Charlottesville City Code Section 28-4 authorizes the Charlottesville City Council to change the City of Charlottesville’s street names. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Charlottesville that it hereby sets forth the historical basis for the honorary "renaming" of Preston Avenue in honor of Ms. Asalie Preston, a woman whose contributions are well documented and celebrated by and throughout City of Charlottesville, and who embodies the attributes for which the citizens of Charlottesville can be proud, and claim as their own. AND BE IT FURTHER RESOLVED, by the Council of the City of Charlottesville that Preston Avenue shall be honorarily named Ms. Asalie Preston Avenue. Adopted this 4th day of February, 2019. RESOLUTION*: DESIGNATION OF NEW COMMUNITY EVENT TO BE HELD ANNUALLY IN AUGUST Designation of New Community Event to be Held Annually in August Interim City Manager Mike Murphy described the resolution to add to community events that are articulated in the City Code, and to say that the second weekend of August each year as well as August 12 would be considered community events and the City will designate use of the downtown parks, 4th Street and the downtown mall as locations for events planned. He advised that the next few months will be used to engage the community in the planning of events, and that it is of significance to designate those dates in perpetuity until reconsidered by Council. Mr. Brian Wheeler, Director of Communications, gave context surrounding the transition from the first anniversary focus of public safety to this year’s community-driven annual event that educates, inspires and honors people to create movement towards healing and unity on a path for racial justice; although the planning does include public safety components. He acknowledged planning team members and focus group participants. He described the proposal from the focus group discussions. The recurring community event would be called Unity Days, which would be City-sponsored, but community-driven. Ms. Charlene Green, Manager of the Office of Human Rights, advised that planning for the 2019 Summer of Unity events will begin in May. Each month from May through August will focus on a different theme: • May: Examination of History • June: Breaking Down Institutions of Oppression • July: Honoring Community Members and Neighborhood Leaders • Aug: Honoring and Remembering the Lives Lost in August 2017 and ending with a call to action. 23 The community group, working under the umbrella of Unity Days will set the expectations for the monthly planning groups. Ms. Hill expressed thanks to community members and staff for bringing this item forward so quickly and with such great community engagement. Ms. Galvin agreed. Mr. Signer expressed that he is glad that the Office of Human Rights has taken this on and the work of the Office of Communication is also valued. Ms. Galvin agreed and acknowledged the effort that staff has put into engaging the community. On motion by Ms. Hill, seconded by Mr. Signer, the RESOLUTION for the Designation of New Community Event to be Held Annually in August was APPROVED 5-0. (Ayes: Dr. Bellamy, Ms. Hill, Ms. Walker, Mr. Signer, Ms. Galvin; Noes: None) RESOLUTION Designation of Unity Days as a community event to mark the anniversary of August 2017 WHEREAS, the Council of the City of Charlottesville, Virginia desires to designate “Unity Days” as a "Community Event"; and WHEREAS, the second weekend of August (Friday, August 9 to Monday August 12) in 2019, the City of Charlottesville shall observe “Unity Days” as the anniversary of the events of August 11-12, 2017; and WHEREAS, activities shall be scheduled by the City of Charlottesville in locations to include the Downtown Mall, McGuffey Park, Market Street Park, Court Square Park, and on Fourth Street; and WHEREAS, on the second weekend of August in future years (and on August 12 when it falls on a weekday) the City of Charlottesville shall observe “Unity Days” as the anniversary of the events of August 11-12, 2017; and WHEREAS, this Council is supportive of the goal of having a community-driven programming committee facilitated by City staff to hold “Unity Days” programs that educate, inspire, and honor people in our community to create movement towards healing and unity on a path for economic and racial justice; NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Charlottesville, that "Unity Days" is the second weekend of August and on August 12 when August 12 falls on a weekday; BE IT FURTHER RESOLVED, by the Council of the City of Charlottesville that “Unity Days” is hereby designated as a “Community Event” pursuant to Section 28-29(C) of the Code of the City of Charlottesville; and 24 BE IT FURTHER RESOLVED, by the Council of the City of Charlottesville that May 11, 2019, May 12, 2019, July 6, 2019, and July 7, 2019 are hereby designated as “Community Events” pursuant to Section 28-29(C) of the Code of the City of Charlottesville. OTHER BUSINESS Mr. Signer asked on behalf of City Council to include on an upcoming meeting, time to consider staff proposals for a process for identifying new naming opportunities in the City to recognize heroes of racial and social justice. Specifically, Council would like to identify such naming opportunities and the number of individuals to be recognized, with the suggestion of beginning with twelve individuals, borrowing from the process that was successfully employed to engage the public on the renaming of Emancipation and Justice Parks to Market Square and Court Square Parks. Staff is requested to come to Council with ways to gather and rank suggestions from the public about naming opportunities and individuals who should be recognized. As with the Park process, staff working with Council should begin with identifying a number of good opportunities for new names such as the Belmont Bridge, Tonsler Park Fieldhouse and City Hall, but also include space for the public to contribute and gather around new opportunities. The suggestion is for staff to further work with Council prior to providing a draft list of possible candidates to be recognized and provide that list to the public while including additional space for new names. Council would like to decide upon the process within one month, and for the community engagement piece to be completed within three months after that in order to begin recognizing new individuals by the Summer of 2019. By consensus Councilors agreed to bring the item back at the second meeting in March. MATTERS BY THE PUBLIC Mr. Brad Slocum expressed concerns that events surrounding Unity Days may leave accountability by the wayside. There are still community expectations surrounding questions that are still unanswered from the events of August 12, 2017, and some degree of action to be taken even though some leaders are no longer with the City. He expressed that there is still a lot of distrust with the police and as time goes by, it seems less likely that questions will be answered. Mayor Walker expressed that she would also like to see accountability. Ms. Shawn Harris made comments regarding community sentiments of being stuck between white guilt and black rage. Who falls heir to the promises of America? She encouraged community members to make their voices heard. Mayor Walker adjourned the meeting at 12:14 a.m.