CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: April 20, 2020 Action Required: Approve Supplemental Appropriation for Transit Division Staff Contact: Garland Williams, Transit Director Ryan Davidson, Budget Office Presenter: Garland Williams, Transit Director Title: Appropriation of FY 2020 Transit Grants - $2,021,606 Background and Discussion: With a Resolution Authorizing the Application for State & Federal Aid to Public Transportation, City Council authorized the local match necessary to apply for Federal and State grants to fund Charlottesville Area Transit expenses, including both Capital and non-Capital projects. The Capital portion of the application will help fund the purchase of one (1) On-Board Surveillance System for CAT’s fleet of 36 buses, (2) Consulting Services to conduct a Review of CAT’s current Transit System and Routes; as well as funds for (3) Purchase and installation of shelter and other transit amenities. Transit has sufficient funds in the budget for the required match for these projects due to unallocated fund balance held in CIP. The final Virginia Department of Rail and Public Transportation (DRPT) operating award, which includes a one-year only “transition assistance” amount of $64,705, is $12,056 less than appropriated in the FY2020 budget. An additional $221,227 was received from the State to help in covering COVID-19 Emergency Operational cost during current State of Emergency. The final Federal Transit Administration (FTA) operating award is $373,405 greater than appropriated for in the FY2020 budget. The increase in FTA operating funding is due to CAT recouping 5% of FY18 & FY19 allocated operating funding, which had been withheld from CAT and all Virginia recipients of 5307 funding until such a time as the FTA certified WMATA’s Virginia State Safety Oversight Program. This o FTA is releasing those previously withheld funds. Additionally, the FTA has awarded $669,030 to JAUNT (which includes 24% of the total 5% withholding). The City acts as fiscal agent and 5307 funds for JAUNT must pass through the City. A supplemental appropriation is requested for project revenues/expenses that include: The City of Charlottesville is responsible for a 50% match of all federal operating funds. Transit Grants by Type FY 2020 Budget FY2020 Award Appropriation State Operating assistance $1,945,749 $2,154,920 $209,171 Federal Operating assistance $1,637,736 $2,011,141 $373,405 TOTAL OPERATING AWARD $3,583,485 $4,166,061 $582,576 TOTAL JAUNT (Pass-through Funds) $0 $669,030 $669,030 State Capital award $0 106,400 $106,400 Federal Capital award $0 $584,500 $584,500 Local CIP match P-00334 - $79,100 $79,100 TOTAL CAPITAL $770,000 $770,000 TOTAL APPROPRIATION REQUEST $2,021,606 Community Engagement: Charlottesville Area Transit utilizes the Metropolitan Planning Organization’s Public Participation Plan to fulfill its public engagement requirements. The MPO’s PPP includes an opportunity for members of the public to request a public hearing on CAT’s Program of Projects. No public hearing was requested. Alignment with City Council’s Vision and Priority Areas: Approval of this agenda item aligns directly with Council’s vision for Charlottesville as a Connected Community, where the City is part of a comprehensive, transportation system that enables citizens of all ages and incomes to easily navigate our community. It also aligns with Strategic Plan Goal 3: A Beautiful and Sustainable Natural and Built Environment, Objective 3.3 Provide a variety of transportation and mobility options. Budget Impact: There is no impact to the General Fund. The local match requirement for Operating Assistance will be covered through the City’s contribution from the General Fund and Albemarle County’s contribution and was previously appropriated as part of the FY 2020 Adopted Budget. Emergency COVID-19 Funding will have no impact on General Funds as the local match for these funds was at zero percent. The local share for Capital Projects will be covered through previously appropriated funding in the CIP. The pass through of grant funds for JAUNT has no budget impact for the General Fund. Recommendation: Staff recommends approval and appropriation of funds. Alternatives: City Council may choose not to appropriate match funds. Without an appropriation, CAT will not receive grants funds to support its operations or planned capital projects. Attachments: Appropriation APPROPRIATION Transit Division Project Funds $2,021,606 WHEREAS, State Operating Grants of $2,154,920 and Federal Operating Grant of $2,011,141 have been awarded to the City of Charlottesville, the combined amounts of operating grants are $582,576 more than previously budgeted; and WHEREAS, a Federal Capital Grant of $584,500 and a State Capital Grant of $106,400 have been awarded to the City of Charlottesville; and WHEREAS, a Federal Grant has been awarded to JAUNT in the amount of $669,030 and these funds must pass through the City of Charlottesville; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that the following is hereby appropriated in the following manner, contingent upon receipt of the grant funds: Revenue (Operating) (12,056) Fund: 245 Cost Center: 2801003000 G/L: 430080 State Assistance $221,227 Fund:245 Cost Center: 2801001000 G/L: 430080 State Assistance (2200037 Internal Order Number) $373,405 Fund: 245 Cost Center: 2801003000 G/L: 431010 Federal Assistance Expenditures (Operating) $582,576 Fund: 245 Cost Center: 2801003000 G/L: 599999 Lump Sum Revenue (Capital) $106,400 Fund: 245 Cost Center: 2804001000 G/L: 430110 St Grants $584,500 Fund: 245 Cost Center: 2804001000 G/L: 431110 Fed Grants Expenditures (Capital) $770,000 Fund: 245 Cost Center: 2804001000 G/L: 541040 Acq. Com-Veh. Revenue (JAUNT) $669,030 Fund: 245 Cost Center: 2821002000 G/L: 431010 Fed Assistance Expenditures (JAUNT) $669,030 Fund: 245 Cost Center: 2821002000 G/L: 540365 JAUNT Payment BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of $2,261,320 from the Virginia Department of Rail and Public Transportation and $3,264,671 from the Federal Transit Administration.