CHARLOTTESVILLE CITY COUNCIL June 1, 2020 Minutes Virtual/electronic meeting 5:30 PM CLOSED MEETING The Charlottesville City Council met electronically on Monday, June 1, 2020. The meeting was called to order at 5:33 p.m. with the following members present: Mayor Nikuyah Walker, Vice Mayor Sena Magill, Ms. Heather Hill, Mr. Michael Payne and Mr. Lloyd Snook. On motion by Ms. Hill, seconded by Mr. Snook, Council voted 5-0 (Ayes: Hill, Magill, Payne, Snook, Walker. Noes: none) to meet in closed session as authorized by Virginia Code Sections 2.2-3711 and 2.2-3712, specifically: - as authorized by Virginia Code Section 2.2-3711(A)(1) for discussion of the performance of the Charlottesville City Manager; and - as authorized by Virginia Code Section 2.2-3711(A)(1) for the discussion of prospective candidates for appointment to the Police Civilian Review Board. The meeting recessed at 6:40 p.m. to conduct the regular meeting of City Council. On motion by Ms. Hill, seconded by Ms. Magill, Council certified by the following vote: 5-0 (Ayes: Hill, Magill, Payne, Snook, Walker. Noes: none), that to the best of each Council member’s knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the Motion convening the closed session were heard, discussed or considered in the closed session. Council voted during the regular meeting to reconvene the closed meeting at the conclusion of the final Matters by the Public. At 8:51 p.m., on motion by Ms. Hill, seconded by Mr. Snook, Council by the following vote reconvened the closed session from 5:30 p.m.: 5-0 (Ayes: Hill, Magill, Payne, Snook, Walker. Noes: none). On motion by Ms. Hill, seconded by Ms. Magill, Council certified by the following vote: 5-0 (Ayes: Hill, Magill, Payne, Snook, Walker. Noes: none), that to the best of each Council member’s knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the Motion convening the closed session were heard, discussed or considered in the closed session. The meeting adjourned at 11:11 p.m. 6:30 PM REGULAR MEETING The Charlottesville City Council held a virtual meeting for its regular session on June 1, 2020, in an effort to comply with social distancing requirements surrounding the COVID-19 pandemic Declaration of Emergency. Ms. Walker called the meeting to order at 6:41p.m. with the following members in attendance: Mayor Nikuyah Walker, Vice Mayor Sena Magill, Ms. Heather Hill, Mr. Michael Payne and Mr. Lloyd Snook. On motion by Ms. Hill, seconded by Ms. Magill, Council by unanimous vote amended the meeting agenda to add the reconvening of the closed session at the conclusion of the final Matters by the Public. Ms. Walker called for a Moment of Silence. ANNOUNCEMENTS Ms. Magill made an announcement about available funds for disposition of Confederate monuments. BOARD & COMMISSION APPOINTMENTS On motion by Ms. Hill, seconded by Mr. Snook, Council by the following vote appointed Mr. Phillip Seay to the Police Civilian Review Board: 5-0 (Ayes: Hill, Magill, Payne, Snook, Walker. Noes: none). CONSENT AGENDA* Clerk of Council Kyna Thomas read the following Consent Agenda items into the record: 1. MINUTES: May 13, 2020 Council work session; May 18, 2020 Council closed and regular meetings 2. RESOLUTION/APPROPRIATION: Resolution adopting the Budget and City Council amendments for the City of Charlottesville for the fiscal year beginning July 1, 2020 and ending June 30, 2021, and providing for the annual appropriation of funds for such fiscal year (2nd reading) 2 RESOLUTION ADOPTING THE BUDGET FOR THE CITY OF CHARLOTTESVILLE FOR THE FISCAL YEAR BEGINNING JULY 1, 2020, AND ENDING JUNE 30, 2021 AND PROVIDING FOR THE ANNUAL APPROPRIATION OF FUNDS FOR SUCH FISCAL YEAR I. ADOPTION OF BUDGET WHEREAS, pursuant to Section 19 of the City Charter and Section 15.2-2503 of the Code of Virginia, the City Manager has caused to be prepared and presented to City Council a proposed budget for the fiscal year beginning July 1, 2020, and ending June 30, 2021; and WHEREAS, a synopsis of such proposed budget has been published in the Daily Progress, a newspaper of general circulation in the City, and notice duly given in such newspaper and public hearings held thereon on March 16, 2020 and May 18, 2020, and the estimates of revenues and expenditures therein debated and adjusted by City Council in open public meetings, all as required by the City Charter and Section 15.2-2506 of the Code of Virginia. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Charlottesville that such document, the statements of fiscal policy set forth therein, and the estimates of revenues and expenditures therein proposed by the City Manager and debated and adjusted by the City Council, are hereby adopted as the annual budget of the City of Charlottesville, for informative and fiscal planning purposes only, for the fiscal year beginning July 1, 2020, and ending June 30, 2021; and that a true and correct copy of the same, as adopted, shall be kept on file in the records of the Clerk of the Council. II. GENERAL FUND APPROPRIATIONS BE IT RESOLVED by the Council of the City of Charlottesville that: A. The sums hereinafter set forth are estimated as General Fund revenues for the fiscal year beginning July 1, 2020. Local Taxes Real Estate Taxes $78,353,270 Personal Property Tax 9,800,000 Public Service Corporation Tax 1,459,389 Penalty/Interest on Delinquent Taxes 415,000 Utility Services Consumer Tax (Gas, Water, Electric) 5,024,112 Virginia Communications Sales and Use Tax 2,600,000 Tax on Bank Stock 1,200,000 Tax on Wills and Deeds 625,000 Sales and Use Tax 11,504,331 3 Rolling Stock Tax 19,319 Transient Occupancy (Lodging) Tax 6,282,721 Meals Tax 11,842,493 Short-Term Rental Tax 60,000 Cigarette Tax 575,000 Recordation Tax Receipts 205,223 Vehicle Daily Rental Tax 82,500 Total Local Taxes $130,048,358 Licenses and Permits Business and Professional Licenses $6,225,000 Vehicle Licenses 900,000 Dog Licenses 10,000 Electrical and Mechanical Permits 250,000 Building and Plumbing Permits 450,000 Temporary Parking Permits 150,000 Site Plans 75,000 Other Permits 140,500 Total Licenses and Permits $8,200,500 Intergovernmental Revenue Revenue from State Agencies PPTRA Revenue (State Personal Property Tax) $3,498,256 State Highway Assistance 4,291,324 Reimbursement/Constitutional Offices 1,698,184 State Aid for Police Protection 2,077,468 Trailer Title 1,200 DMV Select Office Commissions 35,000 Other State Assistance: Misc. Rev 50,000 Revenue from Other Intergovernmental Sources School Resource Officers (City Schools) 301,231 Regional Library Administrative Fee 117,144 Crisis intervention Team Revenue 105,910 Fire Department Ops (Albemarle County) 195,000 Fire Department Ops (UVA) 353,000 Juvenile & Domestic Relations Court (Albemarle County) 63,760 Juvenile & Domestic Relations Court Building Maintenance (Albemarle County) 57,913 Magistrate's Office (Albemarle County) 4,575 Payments In Lieu of Taxes (Housing Authority) 25,000 Service Charge (UVA) 46,000 Property Maintenance (UVA) 63,455 Total Intergovernmental Revenue $12,984,420 Charges for Services Property Transfer Fees $1,000 Zoning Appeals Fees 1,100 4 Court Revenue (Circuit/General District Courts) 500,000 Circuit Court - Online Land Records Subscription Revenue 30,000 Internal City Services 1,882,925 Utility Cut Permits 185,000 Recreation Income 1,335,824 Reimbursable Overtime/Public Safety 331,579 Payment in Lieu of Taxes: Utilities 6,091,667 Indirect Cost Recovery 125,000 Waste Disposal Fees 1,115,000 Emergency Medical Services (Ambulance) Revenue Recovery 1,300,000 Other Charges for Services 125,000 Total Charges for Services $13,024,095 Miscellaneous Revenue $706,000 Interest Earned Rent 194,956 Refund of Prior Years’ Expenditures 50,000 Other Miscellaneous Revenue 613,000 Total Misc. Revenue $1,563,956 Transfers from Other Funds Landfill Reserve Fund $250,000 Parking Enterprise Fund 1,200,000 Total Transfers from Other Funds $1,450,000 City/County Revenue Sharing: Operating Budget $13,289,313 Total Operating Revenue $180,560,642 Designated Revenue City/School Contracts: Pupil Transportation $2,972,130 City/School Contracts: School Building Maintenance 3,816,780 City/County Revenue Sharing: Transfer to Capital Improvement Fund 900,000 Transfer to the Capital Improvement Fund - Mall Vendor Fees 93,750 City/County Revenue Sharing: Transfer to Facilities Repair Fund 400,000 Transfer to Debt Service Fund: Meals Tax Revenue 2,452,571 Total Designated Revenue $10,635,231 Total General Fund Revenue $191,195,873 B. The sums hereinafter set forth are hereby appropriated from the General Fund of the City for the annual operation of the City departments, other agencies and non-departmental accounts so set forth, beginning July 1, 2020. 5 Operating Expenditures Management Mayor and City Council $572,629 Office of the City Manager/Administration 1,536,483 Office of the City Manager/Communications 552,602 Office of the City Manager/Economic Development 1,129,622 Office of the City Attorney 1,030,055 Office of General Registrar 671,840 Contributions to Organizational Memberships and Workforce Development Programs Virginia Municipal League 16,820 Chamber of Commerce 2,000 Thomas Jefferson Planning District Commission 86,454 Piedmont Workforce Network 7,971 Virginia Institute of Government 2,500 Alliance for Innovation 2,550 Virginia First Cities Coalition 18,000 Central Virginia Partnership for Economic Development 24,640 Thomas Jefferson Soil and Water Conservation District 13,049 Central Virginia Small Business Development Center 19,200 Rivanna Conservation Alliance 11,000 National League of Cities 5,000 Center for Nonprofit Excellence 600 Non Departmental Activities City Strategic Plan/P3: Plan, Perform, Perfect 105,000 Participatory Budgeting 15,000 Virginia Juvenile Community Crime Control Act (Local Match) 108,415 Citizen Engagement Opportunities 15,000 Food Equity 155,000 Citizen Review Board (CRB) 150,000 Innovation Fund 20,000 Performance Agreement Payments to CFA 250,000 Citywide Reserve - Economic Downturn 6,674,971 Ivy Landfill 210,000 Transfer to Debt Service Fund 8,560,788 Transfer to Fund Balance Target Adjustment Fund 481,905 Employee Compensation and Training 1,926,887 Internal and Financial Services Finance Department - Administration/Purchasing/Assessor 2,544,984 Human Resources 1,215,923 Commissioner of Revenue 1,344,901 Treasurer 1,356,697 6 Information Technology 2,996,483 Healthy Families and Community Transfer to Children's Services Act Fund 2,004,722 Transfer to Social Services Fund 3,602,777 Transfer to Human Services/Community Attention Fund 641,280 Neighborhood Development Services 2,406,657 Office of Human Rights/Human Rights Commission 238,438 Parks and Recreation 11,535,820 Transfer to Convention and Visitors' Bureau 1,212,691 Unallocated Agency Funding Unallocated Vibrant Community Funds 2,104,683 Unallocated Arts and Culture Funding 154,446 Contributions to Children, Youth, and Family Oriented Programs Virginia Cooperative Extension Program 52,297 Thomas Jefferson Health District 612,708 Region Ten Community Services Board 1,180,092 Jefferson Area Board for Aging (JABA) 319,192 United Way - Thomas Jefferson Area 192,504 Contributions to Education and the Arts Jefferson Madison Regional Library 2,015,037 City Center for Contemporary Arts 47,970 Piedmont Virginia Community College 12,317 McGuffey Art Center 24,035 Historic Preservation Task Force 5,000 Contributions to Housing Programs Rent Relief for Elderly, a sum sufficient estimated at 20,099 Rent Relief for Disabled, a sum sufficient estimated at 219,133 Tax Relief for Elderly, a sum sufficient estimated at 130,738 Tax Relief for Disabled, a sum sufficient estimated at 61,542 Homeowners Tax Relief Program 1,443,488 Stormwater Fee Assistance Program 20,000 Infrastructure and Transportation Public Works: Administration, Facilities Development, Facilities 3,258,129 Maintenance Public Works: Hedgerow Properties 49,820 Public Works: Public Service 9,199,706 Transfer to Charlottesville Area Transit Fund 2,513,651 JAUNT Paratransit Services 1,744,416 Public Safety and Justice 7 City Sheriff 1,275,198 Commonwealth's Attorney 1,155,259 Clerk of Circuit Court 749,452 Circuit Court Judge 88,864 General District Court 21,143 Juvenile and Domestic Relations Court/Court Services Unit 415,260 Magistrate 9,150 Fire Department 12,539,795 Police Department 18,017,555 Contributions to Programs Supporting Public Safety and Justice Regional Jail 4,316,546 Blue Ridge Juvenile Detention Center 576,870 Emergency Communications Center 1,485,643 Society for the Prevention of Cruelty to Animals 282,415 Public Defender's Office 59,512 Local Contribution to Public Schools Operational Support 58,709,623 Total Operating Expenditures $180,560,642 Designated Expenditures City/School Contracts: Pupil Transportation $2,972,130 City/School Contracts: School Building Maintenance 3,816,780 Transfer to Capital Projects Fund 900,000 Transfer to Capital Projects Fund - Mall Vendor Fees 93,750 Transfer to Facilities Repair Fund 400,000 Transfer to Debt Service Fund - Meals Tax Revenue 2,452,571 Total Designated Expenditures $10,635,231 Total General Fund Expenditures $191,195,873 C. Of the sum of $14,589,313 to be received in the General Fund from the County of Albemarle under the revenue sharing agreement of May 24, 1982, $400,000 shall be transferred to the Facilities Repair Fund. D. The amounts hereinabove appropriated for salary accruals, education, training and employee benefits, or portions thereof, may on authorization from the City Manager, or his designee, be transferred by the Director of Finance or the Deputy City Manager to any departmental account, and notwithstanding any other provision of this resolution to the contrary, be expended for salaries or employee benefits in such account in the manner as sums originally appropriated thereto. 8 E. The portions of the foregoing appropriations to individual departments or agencies intended for motor vehicles and related equipment shall be transferred to the Equipment Replacement Fund for expenditure as hereinafter provided. F. The amount above appropriated for Debt Payment shall be transferred to the Debt Service Fund. In addition, an amount equivalent to 1 percent of the meals tax rate will be deposited into the Debt Service Fund. G. The amount above appropriated as Council Strategic Initiatives shall not be deemed to expire at the end of the fiscal year, but are hereby appropriated in the ensuring fiscal year unless altered by further action of City Council. H. The amount above appropriated as Ivy Landfill Remediation shall not be deemed to expire at the end of the fiscal year, and any unspent funds are hereby transferred to the Landfill Reserve account in the ensuing fiscal year unless altered by further action of City Council. Further, any amount in the Landfill Reserve may be immediately appropriated for use to cover costs associated with the landfill remediation budget in the current fiscal year. I. The amount above appropriated as Hedgerow Properties shall not be deemed to expire at the end of the fiscal year, but is hereby appropriated in the ensuing fiscal year unless altered by further action of City Council. J. The proceeds of the sale of any real property shall be appropriated to the Strategic Investment Fund. K. The amount received for $4-For-Life revenue shall not be deemed to expire at the end of the fiscal year, but are hereby appropriated in the ensuing fiscal year and will be appropriated into the Fire Department budget, unless altered by further action of City Council. L. Of the above amount of funding appropriated to the Fire Department budget for Emergency Medical Services (EMS), $450,000 is the City’s contribution to the Charlottesville Albemarle Rescue Squad (CARS). In addition, a 10% contingency of $91,064 for the EMS System shall be set aside per the agreement between the City and CARS. Any contingency funds remaining unexpended at the end of the fiscal year shall be transferred into a separate EMS Equipment Replacement Fund to be used for future EMS equipment needs to support the provision of emergency medical services in the City of Charlottesville. M. The amount above appropriated as Historic Resources Task Force shall not be deemed to expire at the end of the fiscal year, but is hereby appropriated in the ensuing fiscal year unless altered by further action of City Council. N. The amount received as drug forfeitures and seizures revenue collected by the Police Department and Commonwealth Attorney’s Office shall not be deemed to expire at the end of the fiscal year, but is hereby appropriated in the ensuing fiscal year unless altered by further action of City Council. 9 O. The amount received as Courthouse Security Revenue is hereby appropriated in the ensuing fiscal year and appropriated into the Sheriff Office budget to be used for court security related expenses (personnel and equipment) per the Code of Virginia. Further, any unspent funds in the Court House Security account shall not be deemed to expire at the end of the fiscal year, but are hereby appropriated in the ensuing fiscal year unless further altered by Council. P. Funds from the Citywide Reserve account may be transferred to other funds at the discretion of the City Manager for the purpose of addressing unforeseen expenditures in those funds. Any amount remaining in the Citywide Reserve account shall not be deemed to expire at the end of the fiscal year, but is hereby appropriated in the ensuing fiscal year unless altered by further action of City Council. Q. The amount above appropriated as Corporate Training Fund, within the Employee Compensation and Training funds, shall not be deemed to expire at the end of the fiscal year, but is hereby appropriated in the ensuing fiscal year unless altered by further action of City Council. R. The amounts received unspent for donations and grants in the General Fund received for specific purposes shall not be deemed to expire at the end of the fiscal year and hereby are appropriated in the ensuing fiscal year. S. The amounts above appropriated as Sister City Commission shall not be deemed to expire at the end of the fiscal year, but are hereby appropriated in the ensuing fiscal year unless altered by further action of City Council. T. Sums appropriated for the Stormwater Assistance Program shall not be deemed to expire at the end of the fiscal year, but are hereby appropriated in the ensuing fiscal year unless altered by further action of City Council. U. The amounts above appropriated funds for the City Strategic Plan - P3: Plan, Perform, Perfect shall not be deemed to expire at the end of the fiscal year, but are hereby appropriated in the ensuing fiscal year unless altered by further action of City Council. V. The amounts above appropriated funds for the Innovation Fund shall not be deemed to expire at the end of the fiscal year, but are hereby appropriated in the ensuing fiscal year unless altered by further action of City Council. W. The amounts above appropriated funds for the Crisis Intervention Team (CIT) shall not be deemed to expire at the end of the fiscal year, but are hereby appropriated in the ensuing fiscal year unless altered by further action of City Council. X. Sums appropriated in the General Fund which have not been encumbered or expended as of June 30, 2021, shall be deemed to revert to the unassigned balance of the General Fund, unless Council by resolution provides that any such sum shall be a continuing appropriation. 10 Y. Sums appropriated in the General Fund which have not been encumbered or expended as of June 30, 2021 and are in excess of 17% of General Fund expenditures for the next fiscal year shall be deemed to revert to the Capital Fund contingency account for future one-time investments in the City’s infrastructure as part of the year-end appropriation, unless further altered by Council with year-end adjustments. III. SCHOOL OPERATIONS APPROPRIATION BE IT RESOLVED by the Council of the City of Charlottesville: The sums hereinafter set forth are hereby appropriated for the annual operation of the school operations, effective July 1, 2020; the City contribution to the School operations having hereinabove been appropriated from the General Fund. School Budget (All Funds) Local Contribution $57,834,623 State Funds 21,014,925 Federal Funds 5,280,802 Fund Balance 720,649 Misc. Funds 3,167,089 Total School Operations Budget $88,018,088 A net increase in the School Operations general fund balance at June 30, 2021 shall be deemed to be allocated as follows: • Surplus operating budget up to $100,000 will be allocated to the School Facility Repair Fund, however Charlottesville City Schools will be required to commit $100,000 of their annual budget to the Facility Repair Fund • Funds in excess of $100,000 up to $200,000 will be retained by the City of Charlottesville School Division • Funds over $200,000 will be shared equally (50/50) between the City and Charlottesville City Schools IV. HEALTH BENEFITS FUND APPROPRIATION BE IT RESOLVED by the Council of the City of Charlottesville: There is hereby appropriated from the Health Benefits Fund sums received by said Fund from individual departments and agencies for the payment of health and medical benefit program costs, and for insurance covering such costs, and in addition, for the accumulation of a reserve for future expenditures to pay for such health and medical benefit program costs. This appropriation shall be effective during the fiscal year ending June 30, 2021, but shall not be deemed to expire at the end of that year. Instead, it shall continue in effect unless altered by further action of City Council. V. RETIREMENT BENEFITS FUND APPROPRIATION 11 BE IT RESOLVED by the Council of the City of Charlottesville: There is hereby appropriated from the Retirement Benefits Fund sums received by said Fund from individual departments and agencies for the payment of retirement benefit program costs, and for insurance covering such costs, and in addition, for the accumulation of a reserve for future expenditures to pay for such retirement benefit program costs. This appropriation shall be effective during the fiscal year ending June 30, 2021, but shall not be deemed to expire at the end of that year. Instead, it shall continue in effect unless altered by further action of City Council. VI. TRANSIT FUND APPROPRIATION BE IT RESOLVED by the Council of the City of Charlottesville, that there is hereby appropriated from the Transit Fund, for the operation of the transit bus system during the fiscal year beginning July 1, 2020 and ending June 30, 2021, the sum of $8,982,666 or the amount of revenue actually received by such fund, whichever is the greater amount. Such appropriation shall be effective July 1, 2020. Except as is otherwise expressly provided herein, the balance of any General Fund contribution to such funds not expended or encumbered as of June 30, 2021 shall be deemed to revert to the unassigned balance of the General Fund, unless the Council by resolution provides that any such sum shall be deemed a continuing appropriation. VII. RISK MANAGEMENT APPROPRIATION BE IT RESOLVED by the Council of the City of Charlottesville, that all sums previously appropriated to the Risk Management Fund, all sums received by such fund as payment from other City funds, are hereby appropriated for the uses prescribed for such fund, pursuant to the terms of, and subject to the limitations imposed by Article V of Chapter 11 of the Code of the City of Charlottesville, 1990, as amended. VIII. EQUIPMENT REPLACEMENT FUND APPROPRIATION BE IT RESOLVED by the Council of the City of Charlottesville: There is hereby appropriated from the Equipment Replacement Fund other sums received by such fund as payment from the General Fund and vehicle sales, and proceeds from vehicle loss insurance settlements for the lease, financing or purchase of motor vehicles and related equipment and for accumulation of a reserve for future equipment purchases during the fiscal year beginning July 1, 2020 and ending June 30, 2021. Such appropriation shall be effective July 1, 2020; provided that such appropriations shall not be deemed to expire at the end of such fiscal year, but are hereby appropriated in the ensuing fiscal year unless altered by further action of City Council. Of the sums received by the Equipment Replacement Fund, a sum sufficient to 12 service the debt on any pieces of general governmental equipment obtained under a master lease, credit line, or an installment purchase agreement shall be transferred to the Debt Service Fund. IX. FACILITIES REPAIR FUND APPROPRIATION BE IT RESOLVED by the Council of the City of Charlottesville: The sum of $400,000 transferred to the Facilities Repair Fund from the General Fund, and such sums as may be transferred to the Facilities Repair Fund from other funds during the fiscal year beginning July 1, 2020 are appropriated for carrying out the purposes of this fund during that fiscal year. However, such appropriation shall not be deemed to expire at the end of the fiscal year, but are hereby appropriated in the ensuing fiscal year unless altered by further action of this Council. X. JOINT HEALTH DEPARTMENT BUILDING FUND APPROPRIATION BE IT RESOLVED by the Council of the City of Charlottesville: The amounts received as Health Department Building Account revenue during the fiscal year beginning July 1, 2020 are appropriated to the Joint Health Department Building Fund to be used for general improvements, maintenance and small capital projects related to the Thomas Jefferson Health District building. Further, any unspent funds in the Health Department Building account shall not be deemed to expire at the end of the fiscal year, but are hereby appropriated in the ensuing fiscal year unless further altered by Council. XI. DEBT SERVICE FUND APPROPRIATION BE IT RESOLVED by the Council of the City of Charlottesville: A. The Debt Service Fund shall serve as a permanent reserve for the payment of principal and interest of bonds, notes and other evidences of indebtedness and the cost of issuance thereof issued by the City pursuant to its Charter and/or the Virginia Public Finance Act. B. The sum of $8,560,788 transferred to such fund by Part II of this resolution, as well as the designated Meals Tax transfer (estimated at $2,452,571), or as much thereof as may be necessary, is hereby appropriated to pay such debt service expenses during the fiscal year beginning July 1, 2020 and ending June 30, 2021. C. Appropriations in the Debt Service Fund shall be deemed continuing appropriations, and balances remaining in such fund at the end of each fiscal year shall be carried forward to pay principal and interest due on City obligations and costs associated with the issuance of those obligations in future years. XII. SPECIAL REVENUE FUND APPROPRIATIONS 13 BE IT RESOLVED by the Council of the City of Charlottesville, that the following appropriations are hereby approved for agency expenditures accounted for as separate funds of the City, for their respective programs during the fiscal year beginning July 1, 2020 and ending June 30, 2021; the City contribution to each such fund having hereinabove been appropriated from the General Fund: A. There is hereby appropriated from the Human Services/Community Attention Fund, for the operation of the Community Attention Homes and related programs during such fiscal year, the sum of $6,784,014, or the amount of revenue actually received by such fund, whichever shall be the lesser amount. B. There is hereby appropriated from the Social Services Fund, for the operation of the Department of Social Services during such fiscal year, the sum of $14,981,907, or the amount of revenue actually received by such fund, whichever shall be the lesser amount. C. There is hereby appropriated from the Children’s Services Act Fund, for the operation of the Children’s Services Act entitlement program, the sum of $8,444,864, or the amount of revenue actually received by such fund, whichever shall be the greater amount. Each such special revenue fund appropriation shall be deemed effective July 1, 2020. Except as is otherwise expressly provided herein, the balance of any General Fund contribution to such funds not expended or encumbered as of June 30, 2021 shall be deemed to revert to the unassigned balance of the General Fund, unless the Council by resolution provides that any such sum shall be deemed a continuing appropriation. XIII. INTERNAL SERVICES FUND APPROPRIATION BE IT RESOLVED by the Council of the City of Charlottesville that the following appropriations are hereby approved for internal services accounted for as separate funds on the books of the City, for their respective programs during the fiscal year beginning July 1, 2020 and ending June 30, 2021; the payments of individual departments and agencies to each such fund having hereinabove been appropriated in the General Fund and other applicable funds: A. There is hereby appropriated from the Information Technology Fund, for the operation of the various functions within this fund during the fiscal year beginning July 1, 2020, or the amount of revenue actually credited to such fund from other City departments and agencies, whichever shall be the greater amount: 14 1. For the operation and infrastructure of City Link, the sum of $1,200,000. However, such appropriation shall not be deemed to expire at the end of the fiscal year, but is hereby appropriated in the ensuing fiscal year into the City Link Infrastructure cost center unless altered by further action of this Council. 2. For Technology Infrastructure Replacement, the sum of $291,900. However, such appropriation shall not be deemed to expire at the end of the fiscal year, but is hereby appropriated in the ensuing fiscal year unless altered by further action of this Council. B. There is hereby appropriated from the Warehouse Fund, for the operation of the Warehouse during such fiscal year, the sum of $163,218, or the amount of revenue actually credited to such fund from other City departments and agencies, whichever shall be the greater amount. C. There is hereby appropriated from the Fleet Maintenance Fund, for the operation of the Central Garage, Vehicle Wash and Fuel System during such fiscal year, the sum of $1,169,528 or the amount of revenue actually credited to such fund from other City departments and agencies, whichever shall be the greater amount. D. There is hereby appropriated from the Communications System Fund, for the operation of the citywide phone system and mailroom operations during such fiscal year, the sum of $273,587, or the amount of revenue actually credited to such fund from other City departments and agencies, whichever shall be the greater amount. XIV. CAPITAL PROJECTS FUND APPROPRIATIONS BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that: A. The following are hereby designated as revenue of the Capital Projects Fund: 1. The sum of $900,000 shall be transferred from the General Fund. 2. The sum of $93,750 collected as mall vendor fees will be transferred from the General Fund and used to fund infrastructure repairs for the Downtown Mall. 3. The proceeds of the sale of any real property, as prescribed by resolution of this Council adopted November 3, 1986. 4. The proceeds of the sale of any real property to be used for housing shall be appropriated to the “Charlottesville Affordable Housing Fund” account in the Capital Fund. 15 5. Funds received as donations and/or contributions for sidewalks shall hereby be appropriated into Sidewalks account (P-00335) to be used for the replacement, construction or repair of sidewalks. These funds shall not be deemed to expire at the end of the fiscal year and shall be hereby appropriated in the ensuing fiscal year unless altered by further action of City Council. B. The sums hereinafter set forth are hereby appropriated from the Capital Projects Fund of the City for the respective capital purchases or projects so set forth, effective for the fiscal year beginning July 1, 2020; provided that such appropriations shall not be deemed to expire at the end of such fiscal year, but are hereby appropriated in the ensuing fiscal year unless altered by further action of City Council. C. The Capital Projects Fund Fiscal Year 2021-2025 will reflect the budget delineations set forth below for Fiscal Year 2020-2021. The Capital Projects Fund grouped by area: Revenue Transfer from General Fund $900,000 Transfer from General Fund - Mall Vendor Fees $93,750 Contribution from Albemarle County 500,000 Contribution from City Schools 200,000 VDOT Revenue Sharing 200,000 PEG Fee Revenue 40,000 CY 2021 Bond Issue 23,861,092 TOTAL REVENUE $25,794,842 Expenditures Education $3,400,000 Public Safety and Justice 1,295,500 Facilities Capital Projects 4,120,491 Transportation and Access 14,445,101 Parks and Recreation 93,750 Affordable Housing 2,400,000 Technology Infrastructure 40,000 TOTAL EXPENDITURES $25,794,842 XV. GAS FUND APPROPRIATION BE IT RESOLVED by the Council of the City of Charlottesville, that there is hereby appropriated from the Gas Fund, for the operation of the gas utility during the fiscal year beginning July 1, 2020 and ending June 30, 2021, the sum of $27,837,698 or the amount of revenue actually received by such fund, whichever is the greater amount. Such appropriation shall be effective July 1, 2020. However, the appropriations for the Vehicle Replacement Program, the Gas Fund Capital program, the Thermostat Program the Strategic Energy Initiatives program and the Gas Assistance Program shall not be deemed to expire at the end of 16 the fiscal year, but are hereby appropriated in the ensuing fiscal year unless altered by further action of this Council. The Gas rates for our customers indicated in the Utility Rate Study are reviewed and approved by Council each year. At that time the Gas operations budget, including any new programmatic requests, and the Gas capital improvement program budget are reviewed and may be amended. XVI. WATER FUND APPROPRIATION BE IT RESOLVED by the Council of the City of Charlottesville, that there is hereby appropriated from the Water Fund, for the operation of the water utility during the fiscal year beginning July 1, 2020 and ending June 30, 2021, the sum of $17,272,327, or the amount of revenue actually received by such fund, whichever is the greater amount. Such appropriation shall be effective July 1, 2020. However, the appropriations for the Vehicle Replacement Program, Water Fund Capital program, Water Conservation Program, Water Assistance Program, Rain Barrel Program and the Toilet Rebate Program shall not be deemed to expire at the end of the fiscal year, but are hereby appropriated in the ensuing fiscal year unless altered by further action of this Council. The Water rates for our customers indicated in the Utility Rate Study are reviewed and approved by Council each year. At that time the Water operations budget, including any new programmatic requests, and the Water capital improvement program budget are reviewed and may be amended. XVII. WASTEWATER FUND APPROPRIATION BE IT RESOLVED by the Council of the City of Charlottesville, that there is hereby appropriated from the Wastewater Fund, for the operation of the wastewater utility during the fiscal year beginning July 1, 2020 and ending June 30, 2021, the sum of $17,203,764 or the amount of revenue actually received by such fund, whichever is the greater amount. Such appropriation shall be effective July 1, 2020. However, the appropriations for the Vehicle Replacement Program, the Wastewater Fund Capital program, and the Wastewater Assistance Program shall not be deemed to expire at the end of the fiscal year, but are hereby appropriated in the ensuing fiscal year unless altered by further action of this Council. The Wastewater rates for our customers indicated in the Utility Rate Study are reviewed and approved by Council each year. At that time the Wastewater operations budget, including any new programmatic requests, and the Wastewater capital improvement program budget are reviewed and may be amended. XVIII. STORMWATER FUND APPROPRIATION BE IT RESOLVED by the Council of the City of Charlottesville, that there is hereby appropriated from the Stormwater Fund, for the operation of the stormwater utility during the fiscal year beginning July 1, 2020 and ending June 30, 2021, the sum of $2,794,572 or the amount of revenue actually received by such fund, whichever is the greater amount. Such appropriation shall be effective July 1, 2020. However, the appropriations for the Stormwater Fund Capital program shall not be deemed to expire at the end of the fiscal year, but are hereby appropriated in the ensuing fiscal year unless altered by further action of this Council. 17 XIX. UTILITIES FUNDS DEBT SERVICE APPROPRIATION BE IT RESOLVED by the Council of the City of Charlottesville, that there is hereby appropriated from the Utilities Funds (Gas, Water, Wastewater and Stormwater) for the payment of principal and interest of bonds, notes and other evidences of indebtedness and the cost of issuance thereof issued by the City pursuant to its Charter and/or the Virginia Public Finance Act., during the fiscal year beginning July 1, 2020 and ending June 30, 2021, or as much thereof as may be necessary, is hereby appropriated to pay such debt service expenses during the fiscal year beginning July 1, 2020 and ending June 30, 2021. However, such appropriation shall not be deemed to expire at the end of the fiscal year, but is hereby appropriated in the ensuing fiscal year unless altered by further action of this Council. A. There is hereby appropriated from the Gas Debt Service Fund, the sum of $300,000 as revenue (transfer from Gas Fund) and $133,166 in principal and interest payments or as much thereof as may be necessary, is hereby appropriated to pay such debt service expenses during the fiscal year beginning July 1, 2020 and ending June 30, 2021. B. There is hereby appropriated from the Wastewater Debt Service Fund the sum of $3,000,000 in revenue (transfer from the Wastewater Fund) and $2,731,162 in principal and interest payments or as much thereof as may be necessary, is hereby appropriated to pay such debt service expenses during the fiscal year beginning July 1, 2020 and ending June 30, 2021. C. There is hereby appropriated from the Water Debt Service Fund the sum of $1,800,000 in revenue (transfer from the Water Fund) and $1,696,008 in principal and interest payments or as much thereof as may be necessary, is hereby appropriated to pay such debt service expenses during the fiscal year beginning July 1, 2020 and ending June 30, 2021. D. There is hereby appropriated from the Stormwater Debt Service Fund the sum of $129,683 in revenue (transfer from the Stormwater Fund) and $119,039 in principal and interest payments or as much thereof as may be necessary, is hereby appropriated to pay such debt service expenses during the fiscal year beginning July 1, 2020 and ending June 30, 2021. XX. PARKING FUND BE IT RESOLVED by the Council of the City of Charlottesville, that there is hereby appropriated from the Parking Fund, for parking operations the sum of $3,657,155, or the amount of revenue actually received by such fund, whichever is the greater amount. 1. The Parking Operation budget includes a budgeted transfer to the General Fund in the amount of $1,200,000 or the actual net revenues received from public serving parking facilities, permits, meters and fines, whichever is the lesser. 2. Revenue received for parking development contributions shall not be deemed to expire at the end of the fiscal year, but are hereby appropriated in the ensuing fiscal year unless altered by further action of this Council. 18 XXI. PAY PLAN APPROVAL BE IT RESOLVED by the Council of the City of Charlottesville that the Employee Classification and Pay Plan for the City of Charlottesville dated July 1, 2020 and effective on that same date, which assigns salary ranges to each class or position in the City service is hereby approved pursuant to Section 19-3 and 19-4 of the City Code, 1990, as amended and a copy of the same shall be kept on file with the records of the meeting at which this resolution is approved. XXII. GOLF FUND BE IT RESOLVED by the Council of the City of Charlottesville, that there is hereby appropriated from the Golf Fund, for the operation of the golf courses during the fiscal year beginning July 1, 2020 the sum of $989,940 or the amount of revenue actually received by such fund, whichever is the greater amount. 3. APPROPRIATION*: Appropriation from Department of Human Services Fund Balance for the Pathways/Community Resource Hotline - $400,000 (2nd reading) APPROPRIATION Human Services Fund Balance for the Pathways/Community Resource Hotline $400,000 NOW, THERFORE BE IT RESOLVED by the Council of the City of Charlottesville, Virginia, that the sum of $400,000 in Department of Human Services fund balance, is hereby appropriated in the following manner: Expenditures - $400,000 Fund: 213 Cost Center: 3411001000 G/L Account: 561105 Transfer From: Fund: 213 Cost Center: 3411001000 G/L Account: 561105 Transfer To: Revenue: Fund: 105 Cost Center: 974302008000 G/L Account: 498010 Expense: Fund: 105 Cost Center: 974302008000 G/L Account: 599999 19 BE IT FURTHER RESOLVED, the amount above appropriated from the Human Services Fund balance for the Pathways/Community Resource Hotline shall not be deemed to expire at the end of the fiscal year, but are hereby automatically appropriated in the ensuring fiscal year unless altered by further action of City Council. 4. APPROPRIATION: Supplemental State Funding for the Children’s Services Act - $880,522.88 (carried) 5. APPROPRIATION: Department of Social Services Additional Funding for Adoption Assistance - $625,000 (carried) 6. APPROPRIATION: Appropriation of CARES Act funding designed to provide emergency assistance for Charlottesville Area Transit (CAT) and JAUNT. Total funding $7,143,582 – CAT $5,357,686 and JAUNT $1,785,896 (carried) 7. ORDINANCE: Taxicab Driver Ordinance Amendment (carried) Ms. Walker opened the floor for comments from the public on Consent Agenda items. The following people spoke: • Mr. William Elder spoke about the taxicab registration window opening and closing. • Ms. Nancy Carpenter, City resident, spoke in support of defunding the City budget for School Resource Officers. • Mr. Chris Meyer, City resident, spoke about the City budget regarding the school system operating budget, and about a way to recover some funds, if necessary. As local director for LEAP (Local Energy Alliance Program), he spoke about the Vibrant Community Fund allocation process. • Mr. Andy Orban spoke about removing funding for School Resource Officers. Ms. Walker spoke about a Memorandum of Understanding between the Police Department and City Schools regarding School Resource Officers and the willingness of the Chief of Police to further discuss. Mr. Blair advised that City Council could not direct Schools operating expenditures. On motion by Mr. Snook, seconded by Ms. Hill, Council by the following vote approved the Consent Agenda: 5-0 (Ayes: Hill, Magill, Payne, Snook, Walker. Noes: none). CITY MANAGER RESPONSE TO COMMUNITY MATTERS City Manager Tarron Richardson addressed a question from Mr. Walt Heinecke from the May 18 City Council meeting regarding City subsidization of parking for businesses in the 20 parking deck. Dr. Richardson advised that businesses pay the same as others in the parking deck. Ms. Walker recessed the meeting at 7:05 p.m. and reconvened at 7:14 p.m. COMMUNITY MATTERS Ms. Walker opened the floor for public comment. Ms. Tanesha Hudson spoke about systemic race issues in Charlottesville. Mr. Rory Stolzenberg spoke about transparency of the City budget for Police and about the downtown parking garage subsidies. Ms. Anna Hennessy, representing Carlita Thompson, read a letter that they co-authored regarding the Charlottesville Police Department. Ms. Jennifer Koch, representing Cville Plans Together, spoke about community engagement opportunities for the process for developing the Comprehensive Plan. Mr. Chris Meyer spoke in opposition to systemic racism. He spoke about the University of Virginia response to Covid­19 and asked that they be a better neighbor. Ms. Angela Ciolfi with Legal Aid Justice Center, spoke about the Vibrant Community Fund and gave an update on Covid­19 impacts to racial equity and efforts to help lower income residents. Ms. Nancy Carpenter, City resident, spoke in support of communities of color and in support of the University of Virginia playing a larger role in helping the community during the Covid­19 pandemic. Mr. Walt Heinecke spoke in support of Mayor Walker's statement regarding racial justice, naming recent victims: George Floyd, Breanna Taylor, and Ahmaud Aubery. He asked for a review of the Police Civilian Review Board by­laws, the Disproportionate Minority Contact Report follow-up, and the Police Department budget line items. Mr. Tim Wallace spoke in support of the Police Civilian Review Board (PCRB) and about tying the amount of funding for the PCRB to one percent of the Police Department budget. 21 - City Attorney John Blair provided a response to earlier comments regarding the Taxicab Ordinance, advising that the City's Declaration of Emergency has closed City Hall and opening will be addressed through a phased approach. Mr. William Elder spoke about taxicab driver registration requirements and the need to open the window for application processing. Mr. Blair, Dr. Richardson, Ms. Walker and Police Chief Brackney shared clarification. The meeting recessed at 8:00 p.m. and reconvened at 8:16 p.m. ACTION ITEMS ORDINANCE*: Appropriation of remaining $250,000 from FY20 Real Estate Tax Relief for the elderly and/or disabled and Charlottesville Housing Affordability Program to fund one-time COVID-19 Real Estate Tax Relief Grants Commissioner of the Revenue Todd Divers gave introductory remarks. Ms. Walker expressed her enthusiasm for expanding the program. Mr. Payne asked about evaluation and measurement of the impacts of this and various funds. After further discussion, on motion by Ms. Hill, seconded by Mr. Snook, Council by the following vote approved the ordinance: 5-0 (Ayes: Hill, Magill, Payne, Snook, Walker. Noes: none). With at least a four-fifths vote, the ordinance passed on the first reading. AN ORDINANCE PROVIDING ONE TIME GRANTS TO CHARLOTTESVILLE HOUSING AFFORDABILITY PROGRAM AND REAL ESTATE TAX RELIEF FOR THE ELDERLY AND DISABLED PROGRAM RECIPIENTS GENERAL BUSINESS There were no General Business items. OTHER BUSINESS There were no Other Business items. MATTERS BY THE PUBLIC Ms. Walker opened the floor for comments from the public. Ms. Tanesha Hudson spoke about race issues in the City. 22 Mr. William Elder asked Council and staff to come up with a solution for opening the taxicab service window at the Police Department. Mr. Walt Heinecke spoke about raising rates for downtown parking by business owners and residents. He expressed concern about affordable housing related to rental assistance. He also spoke about empowerment for the Police Civilian Review Board. Mr. Don Gathers spoke about recent events and the need for empowerment for the Police Civilian Review Board. Mr. Rory Stolzenberg spoke about recent nationwide events and acknowledged Charlottesville City Police handling of peaceful protests. He also spoke about downtown parking funds. Councilors followed up with comments. Ms. Walker adjourned the meeting at 8:51 Ms. Hill read Council into closed session at 8:51 p.m. BY Order of City Council BY Kyna Thomas, Clerk of Council Approved by Council July 20, 2020 Kyna Thomas, CMC Clerk of Council 23