CITY OF CHARLOTTESVILLE, VIRGINIA
                 CITY COUNCIL AGENDA




 Agenda Date:          June 15, 2020

 Action Required:      Appropriation of Funding

 Presenter:            Megan Arevalo, Budget Analyst, Charlottesville Police Department

 Staff Contacts:       RaShall Brackney, Chief, Charlottesville Police Department
                       Megan Arevalo, Budget Analyst, Charlottesville Police Department

 Title:                Bureau of Justice Assistance (BJA) Coronavirus Emergency
                       Supplemental Funding Program Fiscal Year 2020 - $80,781


Background:

As a component of the COVID-19 stimulus legislation recently approved by the federal government,
the Commonwealth of Virginia received approximately $16 million in assistance. Of that amount,
the Department of Criminal Justice Services (DCJS) received approximately $10.9 million to assist
localities and state agencies in their mitigation and response efforts to the COVID-19 pandemic. The
remainder has been set aside for specific localities to apply for, as determined by the U.S. Bureau of
Justice Assistance (BJA). The BJA allocation for the City of Charlottesville was determined to be
$80,781.

The purpose of the BJA Coronavirus Emergency Supplemental Funding (CESF) program is to
provide funding to assist eligible states, local units of government, and tribes in preventing,
preparing for, and responding to the coronavirus, as authorized by Division B of H.R. 748, Pub. L.
No. 116136 (Emergency Appropriations for Coronavirus Health Response and Agency Operations).


Discussion:

The City of Charlottesville, through the Police Department, applied for the FY 2020 BJA CESF
funding from the U.S. Department of Justice, Office of Justice Program. Notification of award
approval was received on June 6, 2020.

The BJA FY 2020 Coronavirus Emergency Supplemental Funding award amount is $80,781 and
requires no local match. The Charlottesville Police Department is requesting to use this funding for
the purchase of personal protective equipment (PPE), cleaning supplies and a logistics trailer.
Alignment with City Council’s Vision and Strategic Plan:

The CESF award supports Goal 2 of the Strategic Plan, to be a safe, equitable, thriving, and beautiful
community. With this funding, CPD will be able to enhance its ability to provide personnel with
needed personal protective gear and equipment to ensure the safety of our officers and community
during public health emergencies.

The funding also aligns with Goal 2.1, to reduce adverse impact from sudden injury and illness
and the effects of chronic disease, as well as the elements within Goal 5, which include being a
well-managed and responsive organization.


Community Engagement:

N/A


Budgetary Impact:

There is no direct impact on the General Fund. The grant funds do not require a City match and
will be expensed and reimbursed through a separate internal order in a Grants Fund.


Recommendation:

Staff recommends approval and appropriation of funds.


Alternatives:

Should the City decline to approve the appropriation request, the department would be ineligible
to participate in the grant program.

Attachments:

Appropriation
                                      APPROPRIATION


              BJA FY20 Coronavirus Emergency Supplemental Funding Program
                                Grant # 2020-VS-BX-1485
                                         $80,781



       WHEREAS, the City of Charlottesville, through the Police Department, has received the

U.S. Department of Justice, Office of Justice Programs’ Bureau of Justice Assistance FY 2020

Coronavirus Emergency Supplemental Funding grant in the amount of $80,781 to be used to

prevent, prepare for and respond to the Coronavirus.



       WHEREAS, the grant award covers the period from period January 1, 2020 through

January 31, 2022.


       NOW, THEREFORE BE IT RESOLVED by the Council of the City of
Charlottesville, Virginia, that the sum of $80,781, received from the U.S. Department of Justice,
Office of Justice Programs’ Bureau of Justice Assistance, is hereby appropriated in the following
manner:


Revenue
$ 80,781              Fund: 211      I/O: 1900351 G/L: 431110 Federal Grants

Expenditure
$ 9,250               Fund: 211      I/O: 1900351   G/L: 520050 Cleaning Supplies
$ 27,171              Fund: 211      I/O: 1900351   G/L: 520070 Safety Supplies
$ 3,900               Fund: 211      I/O: 1900351   G/L: 520900 Mach/Equip/Furn (NC)
$ 40,460              Fund: 211      I/O: 1900351   G/L: 541040 Acq Com Itm-Veh (MA)



       BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt
of $80,781 from the U.S. Department of Justice, Office of Justice Programs’ Bureau of Justice
Assistance.