CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA




  Agenda Date:            June 15, 2020

  Action Required:        Appropriation


  Presenter:              Mike Rogers, Deputy Chief – Business Services, Charlottesville Fire
                          Dept.

  Staff Contacts:         Mike Rogers, Deputy Chief – Business Services, Charlottesville Fire
                          Dept.

  Title:                  Maintenance Vehicle Insurance Reimbursement – $40,706.32



Background: City asset, vehicle # 3338 – a 2017 Ford Utility Pickup (Maintenance 1), was involved in
an auto incident 12/20/2019 in which the vehicle was struck in an intersection. Vehicle # 3338 was
inspected by industry professionals and was deemed a total loss pursuant to Code of Virginia § 46.2-1600
as the vehicle was not economically repairable given the extensive damage from this loss.

Discussion: A settlement was reached with Erie Insurance for the total loss disposition of this vehicle.
Risk Management has secured payment in the amount of $40,706.32. The insurance monies will be
utilized to replace this vehicle.

Alignment with Council Vision Areas and Strategic Plan: The reimbursement of the insurance
monies for the vehicle loss associated with vehicle #3338 support the City’s mission - “We provide
services that promote equity and an excellent quality of life in our community”.

The anticipated use of the reimbursed monies also aligns with Goal 5 - A Well-managed and
Responsive Organization.

Community Engagement: N/A

Budgetary Impact: There is no impact to the General Fund, as these are reimbursed funds from
an insurance carrier for a loss.

Recommendation: Staff recommends approval and appropriation of insurance monies.

Alternatives: If the insurance reimbursement is not appropriated, the Fire Department will not
be able to utilize this funding to replace this vehicle.

Attachments: Appropriation
                                      APPROPRIATION

                       Maintenance Vehicle Insurance Reimbursement
                                           $40,706.32


       WHEREAS, Erie Insurance Company is reimbursing the City of Charlottesville for a
vehicle loss associated with an accident involving vehicle #3338;

       NOW, THEREFORE BE IT RESOLVED by the Council of the City of
Charlottesville, Virginia, that a total of $40,706.32 be appropriated in the following manner:


Revenues - $40,706.32

$40,706.32     Fund: 106      Cost Center: 3201001001               G/L Account: 451110

Expenditures - $40,706.32

$40,706.32     Fund: 106      Cost Center: 3201001001               G/L Account: 541040



       BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt
of funds from Erie Insurance.