CITY COUNCIL AGENDA Members August 3, 2020 Nikuyah Walker, Mayor Sena Magill, Vice Mayor Heather D. Hill Michael K. Payne J.Lloyd Snook, III 5:30 p.m. Closed session as provided by Sections 2.2­3711 and 2.2­3712 of the Virginia Code (Legal consultation, boards and commissions) 6:30 p.m. Regular Meeting Virtual/electronic meeting. Register at www.charlottesville.gov/zoom CALL TO ORDER MOMENT OF SILENCE ROLL CALL AGENDA APPROVAL ANNOUNCEMENTS RECOGNITIONS/PROCLAMATIONS BOARD/COMMISSION APPOINTMENTS 1. Report: Boards & Commissions (oral report from City Council) CONSENT AGENDA* 2. Ordinance: Amending Section 2­6 of Chapter 2 (Administration) of the Code of the City of Charlottesville, to add June 19 as an Official City Holiday (2nd reading) 3. Ordinance: Flint Hill Planned Unit Development (PUD): consideration of a rezoning application, critical slope waiver, and right­of­way realignment (2nd reading) a. Ordinance: Ordinance to amend and re­enact the Zoning Map for the City of Charlottesville, to reclassify certain property from R­1S to Planned Unit Development ("Flint Hill PUD") b. Ordinance: An Ordinance closing, vacating and discontinuing portions of Flint Drive and Keene Court within the area of the proposed Flint Hill PUD c. Resolution: Resolution granting a Critical Slope Waiver for a development project described in Rezoning Application ZM20­00001 (“Flint Hill Planned Unit Development”) 4. Appropriation: Virginia Housing Solutions Program Supplemental COVID­19 Grant Award ­ $243,276 (2nd reading) 5. Appropriation: Emergency Food and Shelter Program­C.A.R.E.S. act funding ­ $7,099 (2nd reading) 6. Appropriation: Open Society Foundation Emma Lazarus Campaign on Cities Grant ­ $250,000 (2nd reading) 7. Appropriation: Safe Routes to School Non­Infrastructure Grant Award ­ $95,000 (1st of 2 readings) 8. Appropriation: Community Development Block Grant Coronavirus (CDBG­CV) Funding, FY 20­21 ­ $246,699 (1st of 2 readings) Page 1 of 120 9. Appropriation: Office of the Registrar CARES funding for 2020 Presidential election ­ $64,229 (1st of 2 readings) 10. Appropriation: BAMA Works Grant for Supporting Aspirations­Improving Resiliency for Vulnerable Families ­ $6,000 (1st of 2 readings) 11. Resolution: Emergency Communications Center request to retain funds ­ $463,074 (1 reading) 12. Resolution: Honorary street naming request ­ Black Lives Matter Avenue CITY MANAGER RESPONSE TO COMMUNITY MATTERS (FROM PREVIOUS MEETINGS) COMMUNITY MATTERS Public comment for up to 16 speakers (limit 3 minutes per speaker). Pre­registration available for up to 8 spaces; pre­registered speakers announced by Noon the day of the meeting. Additional public comment period at end of meeting. Public comment will be conducted through electronic participation as City Hall is closed to the public. Participants can register in advance at www.charlottesville.org/zoom. ACTION ITEMS 13. Ordinance: Rezoning property at 909 Landonia Circle from B­1 (Business / Commercial) to B­2 (Business / Commercial) (1st of 2 readings) 14. Appropriation: Belmont Bridge Replacement Project – $15,263,257.41 (1st of 2 readings) GENERAL BUSINESS 15. Report: JAUNT initiatives update from Brad Sheffield (oral presentation) OTHER BUSINESS MATTERS BY THE PUBLIC Page 2 of 120 CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: July 20, 2020 Action Required: Ordinance Amendment Staff Contacts: John Blair, City Attorney Presenters: Mayor Nikuyah Walker John Blair, City Attorney Title: Amend Section 2-6 of the Charlottesville City Code Background: On January 4, 1971, the Charlottesville City Council enacted City Code Section 2-189.1 codifying the legal holidays observed by the City of Charlottesville. The City Council establishes the legal holidays observed by the City of Charlottesville in Charlottesville City Code Section 2-6. A legal holiday results in the closure of the City of Charlottesville’s offices for business on the designated day. The City Council last amended the City’s official holiday schedule on July 1, 2019, by adding March 3, Liberation and Freedom Day, as a holiday and removed April 13, the observance of Thomas Jefferson’s birthday, as a holiday. Discussion: On January 1, 1863, President Abraham Lincoln issued the Emancipation Proclamation to free enslaved people in states that were in rebellion against the United States. Due to the rebellion, many enslaved individuals did not experience freedom upon the issuance of the Emancipation Proclamation. United States Major General Gordon Granger arrived in Galveston, Texas on June 18, 1865. On June 19, 1865, General Granger read aloud General Order 3 which stated, “The people of Texas are informed that in accordance with a Proclamation from the Executive of the United States, all slaves are free…” Formerly enslaved individuals immediately celebrated their freedom. On June 19, 1866, formerly enslaved individuals gathered in Galveston, Texas to celebrate the first anniversary of their freedom. This celebration became an annual tradition, and it is now celebrated as Juneteenth. Juneteenth celebrates Black freedom and achievement. It is a day to celebrate formerly enslaved individuals, subjected to inhumane and evil conditions, gaining their freedom and to honor their contributions to this nation. The celebration of Juneteenth as an official government holiday began in Texas in 1980. Page 3 of 120 Governor Northam recently stated that he intends to introduce legislation to make Juneteenth an official state holiday in Virginia in 2021. Budgetary Impact: An additional city holiday would have a budgetary impact of approximately $62,500 in Fiscal Year 2021 if the Council adopts the proposal to make June 19 an official City holiday. Attachments: Proposed Ordinance Adding June 19 as an Official City Holiday Page 4 of 120 AN ORDINANCE AMENDING SECTION 2-6 OF CHAPTER 2 (ADMINISTRATION) WHEREAS, on January 1, 1863, President Abraham Lincoln issued Proclamation 95, known as the “Emancipation Proclamation” which freed enslaved people in states “in rebellion against the United States”; and WHEREAS, the Emancipation Proclamation was not enforced in many areas of the United States then in rebellion; and WHEREAS, on June 19, 1865, United States Major General Gordon Granger read General Order Number 3 to the residents of Galveston, Texas; and WHEREAS, General Order Number 3 stated, “The people of Texas are informed that in accordance with a Proclamation from the Executive of the United States, all slaves are free” and formerly enslaved people celebrated upon General Granger’s statement; and WHEREAS, on June 19, 1866, formerly enslaved individuals celebrated the first anniversary of General Granger’s statement by establishing the holiday now known as Juneteenth; and WHEREAS, Juneteenth is a celebration of Black freedom and achievement that the Charlottesville City Council desires to celebrate on an annual basis. NOWE, THEREFORE, BE IT ORDAINED by the Council for the City of Charlottesville, Virginia, that: Section 2-6 of Chapter 2 of the Code of the City of Charlottesville (1990) is amended as follows: Sec. 2-6. - Legal holidays. In each year, the first day of January (New Year's Day), the third Monday in January (Martin Luther King, Jr. Day), the third Monday in February (George Washington Day), the third day of March (Freedom and Liberation Day), the last Monday in May (Memorial Day), the nineteenth day of June (Juneteenth), the fourth day of July (Independence Day), the first Monday in September (Labor Day), the eleventh day of November (Veterans Day), the fourth Thursday in November (Thanksgiving Day), the Friday after the fourth Thursday in November, the twenty- fifth day of December (Christmas Day) or, whenever any of such days shall fall on Saturday, the preceding Friday shall be a legal holiday, and whenever such days shall fall on Sunday, the Monday next following such day shall be a legal holiday. Page 5 of 120 &,7<2)&+$5/277(69,//(9,5*,1,$ &,7<&281&,/$*(1'$ $JHQGD'DWH -XO\ $FWLRQ5HTXHVWHG &RQVLGHUDWLRQRID5H]RQLQJ$SSOLFDWLRQ&ULWLFDO6ORSH:DLYHUDQG 52:UHDOLJQPHQW 3UHVHQWHU 0DWW$OIHOH$,&3&LW\3ODQQHU 6WDII&RQWDFWV 0DWW$OIHOH$,&3&LW\3ODQQHU 7LWOH )OLQW+LOO38'  =03 3 Background: Šƒ”Ž‹‡ ”•–”‘‰ ȋ‘ˆ ‡Ž‘– –ƒ–‹‘ǡ ǡ Žƒ†‘™‡”Ȍ Šƒ• •—„‹––‡† ƒ ƒ’’Ž‹ ƒ–‹‘ ’—”•—ƒ––‘‹–›‘†‡͵ͶǦͶͻͲ‡–•‡“Ǥǡ•‡‡‹‰ƒœ‘‹‰ƒ’ƒ‡†‡––‘ Šƒ‰‡–Š‡œ‘‹‰ †‹•–”‹ – Žƒ••‹ˆ‹ ƒ–‹‘•‘ˆ–Š‡ˆ‘ŽŽ‘™‹‰–Š‹”–‡‡ȋͳ͵Ȍ’ƒ” ‡Ž•‘ˆŽƒ†ǣ ͳͲͲȂͳͲͻ‡‡‡–Ǥǡ͵ͲͶ Ȃ ͵Ͳ͸ Ž‹– ”Ǥǡ ƒ† ƒ ’‘”–‹‘ ‘ˆ ͵Ͳ͸ ƒ‡ŽŽ‹ƒ ”Ǥ ȋƒš ƒ’ ʹͲͲʹͷͻ͵ͳͲǡ ʹͲͲʹͷͻ͵Ͳͳǡ ʹͲͲʹͷͻʹͻͲǡ ʹͲͲʹͷͻʹͺͲǡ ʹͲͲʹͷͻʹ͹Ͳǡ ʹͲͲʹͷͻʹ͸Ͳǡ ʹͲͲʹͷͻ͵͹Ͳǡ ʹͲͲʹͷͻ͵ͺͲǡ ʹͲͲʹͷͻ͵ͷͲǡ ʹͲͲʹͷͻ͵ͶͲǡʹͲͲʹͷͻ͵͵ͲǡʹͲͲʹͷͻ͵ʹͲǡƒ†ƒ’‘”–‹‘‘ˆʹͲͲͳͻ͸ͲͲͲȌȋ–‘‰‡–Š‡”ǡ–Š‡Dz—„Œ‡ – ”‘’‡”–›dz–‘–ƒŽ‹‰ͻǤͺͳƒ ”‡•ȌǤ Š‡ƒ’’Ž‹ ƒ–‹‘’”‘’‘•‡•–‘ Šƒ‰‡–Š‡œ‘‹‰ Žƒ••‹ˆ‹ ƒ–‹‘ ‘ˆ –Š‡ —„Œ‡ – ”‘’‡”–› ˆ”‘ DzǦͳdz ȋ‡•‹†‡–‹ƒŽ ƒŽŽ ‘–•Ȍ –‘ Dzdz ȋŽƒ‡† ‹– ‡˜‡Ž‘’‡–Ȍ •—„Œ‡ – –‘ ’”‘ˆˆ‡”‡† †‡˜‡Ž‘’‡– ‘†‹–‹‘•Ǥ  ƒ††‹–‹‘ǡ –Š‡ ’”‘’‘•‡† ‹’”‘˜‡‡–•ƒ••‘ ‹ƒ–‡†™‹–Š–Š‡”‡œ‘‹‰™‹ŽŽ‹’ƒ – ”‹–‹ ƒŽ•Ž‘’‡•‘Ǧ•‹–‡ƒ•†‡ˆ‹‡†„› ‡ –‹‘͵ͶǦͳͳʹͲȋ„ȌȋʹȌǤ Š‡”‡ˆ‡””‡†–‘ƒ•Dz Ž‹– ‹ŽŽdz™‘—Ž†ƒŽŽ‘™—’–‘•‹š–›—‹–• •’Ž‹–„‡–™‡‡•‡˜‡”‘™•–‘™Š‘—•‡•ƒ†–™‘—Ž–‹ˆƒ‹Ž›—‹–•ƒ–ƒƒ’’”‘š‹ƒ–‡†‡•‹–› ‘ˆ•‹š†™‡ŽŽ‹‰—‹–•’‡”ƒ ”‡ȋȌƒ†–Š‡ˆ‘ŽŽ‘™‹‰’”‘ˆˆ‡”‡† ‘†‹–‹‘•ǣ (i) Density: Š‡”‡•ŠƒŽŽ„‡ƒƒš‹—‘ˆ͸Ͳ”‡•‹†‡–‹ƒŽ—‹–•™‹–Š‹–Š‡ƒ”‡ƒ‘ˆ–Š‡ —„Œ‡ –”‘’‡”–›Ǣ (ii) Affordable dwelling units: (a): Š‡ ƒ†‘™‡” •ŠƒŽŽ ƒ—•‡ ƒ ‹‹— ͳͷΨ ‘ˆ –Š‡ ”‡•‹†‡–‹ƒŽ —‹–• ‘•–”— –‡†™‹–Š‹–Š‡ƒ”‡ƒ‘ˆ–Š‡—„Œ‡ –”‘’‡”–›–‘„‡ƒˆˆ‘”†ƒ„Ž‡–‘Š‘—•‡Š‘Ž†• Šƒ˜‹‰‹ ‘‡„‡–™‡‡ʹͷΨƒ†͸ͲΨ‘ˆƒ”‡ƒ‡†‹ƒ‹ ‘‡ȋƒ•†‡ˆ‹‡†‹‹–› ‘†‡͵ͶǦͳʹȋ Ȍƒ†͵ͶǦͳʹȋ‰ȌȌǡ™‹–Š•— Šƒˆˆ‘”†ƒ„‹Ž‹–›‰—ƒ”ƒ–‡‡†ˆ‘”ƒ’‡”‹‘†‘ˆƒ– Ž‡ƒ•––Š‹”–›ȋ͵ͲȌ›‡ƒ”•„›†‡‡†”‡•–”‹ –‹‘•”‡ ‘”†‡†„›–Š‡ƒ†‘™‡”™‹–Š‹–Š‡ Žƒ† ”‡ ‘”†• ‘ˆ –Š‡ Šƒ”Ž‘––‡•˜‹ŽŽ‡ ‹” —‹– ‘—”–ǡ ™Š‹ Š †‡‡† ”‡•–”‹ –‹‘• •ŠƒŽŽ ‹ Ž—†‡ǡƒ–ƒ‹‹—ǡƒˆ‹”•–”‹‰Š–‘ˆ”‡ˆ—•ƒŽˆ‘”–Š‡ƒ†‘™‡”–‘”‡’—” Šƒ•‡–Š‡ ’”‘’‡”–›ǡ ƒ’’”‡ ‹ƒ–‹‘Ǧ•Šƒ”‹‰ ’”‘˜‹•‹‘•ǡ ƒ† ˆ‘”‰‹˜ƒ„Ž‡ ƒ†Ȁ‘” ‘Ǧ‹–‡”‡•– ‘”–‰ƒ‰‡• ˆ”‘ –Š‡ ƒ†‘™‡” ‘” ƒ†‘™‡”ǯ• †‡•‹‰‡‡ –‘ ƒ “—ƒŽ‹ˆ‹‡† Š‘‡ „—›‡”ȋDzˆˆ‘”†ƒ„Ž‡™‡ŽŽ‹‰‹–•ǡ‘”Dz•dzȌǤ  Page 6 of 120 (b): —”‹‰ Š‘‡ ‘•–”— –‹‘ ™‹–Š‹ –Š‡ ”‘Œ‡ –ǡ –Š‡ • •ŠƒŽŽ „‡ ’”‘˜‹†‡† ‹ ”‡‡–ƒŽŽ›•— Š–Šƒ–ƒ–Ž‡ƒ•–ͳ•ŠƒŽŽ„‡—†‡” ‘•–”— –‹‘’”‹‘”–‘–Š‡ ‹••—ƒ ‡‘ˆ‡˜‡”›ͳͲ–Š‡”–‹ˆ‹ ƒ–‡‘ˆ —’ƒ ›Ǥ ––Š‡ƒ†‘™‡”ǯ•‘’–‹‘ǡ‹ˆ–Š‡ ƒ†‘™‡” ‘˜‡›•–‘ ”‡ƒ–‡”Šƒ”Ž‘––‡•˜‹ŽŽ‡ ƒ„‹–ƒ–ˆ‘” —ƒ‹–›ȋDz ƒ„‹–ƒ–dzȌǡ „›”‡ ‘”†‡††‡‡†ǡƒ›Ž‘–ȋ•Ȍ™‹–Š‹–Š‡—„Œ‡ –”‘’‡”–›ǡ–Š‡ǣ (i) –Š‡ ‘˜‡›‡†Ž‘–ȋ•Ȍ•ŠƒŽŽ„‡†‡‡‡†•–Šƒ–ƒ”‡Dz—†‡” ‘•–”— –‹‘dzƒ• ‘ˆ –Š‡ †ƒ–‡ ‘ˆ ”‡ ‘”†ƒ–‹‘ ‘ˆ –Š‡ †‡‡† ‘ˆ ‘˜‡›ƒ ‡ ˆ”‘ ƒ†‘™‡” –‘ ƒ„‹–ƒ– ‘–ƒ‹‹‰–Š‡†‡‡†”‡•–”‹ –‹‘•”‡ˆ‡”‡ ‡†‹’ƒ”ƒ‰”ƒ’ŠʹǤƒǤǡƒ„‘˜‡Ǣ ƒ† (ii) –Š‡†‡‡†”‡•–”‹ –‹‘••ŠƒŽŽ‹ Ž—†‡ƒ ‘˜‡ƒ–”‡“—‹”‹‰–Šƒ–ǡ‹ˆƒ›‘ˆ–Š‡ ‹‹–‹ƒŽŠ‘‡‘™‡”•‘ˆ–Š‡••‡ŽŽ‘”‘–Š‡”™‹•‡–”ƒ•ˆ‡”‘™‡”•Š‹’‘ˆ–Š‡ –‘ƒ’‡”•‘‘–Š‡”–Šƒ ƒ„‹–ƒ–‘”ƒ“—ƒŽ‹ˆ›‹‰Š‡‹”ǡ™‹–Š‹–Š‡ˆ‹”•––Š‹”–› ȋ͵ͲȌ›‡ƒ”•ˆ‘ŽŽ‘™‹‰‹••—ƒ ‡‘ˆƒ ‡”–‹ˆ‹ ƒ–‡‘ˆ‘ —’ƒ ›ˆ‘”–Š‡—‹–•‘Ž†‘” –”ƒ•ˆ‡””‡†ǡ–Š‡ ƒ„‹–ƒ–™‹ŽŽ—•‡ƒ›ƒ’’”‡ ‹ƒ–‹‘Ǧ•Šƒ”‹‰’”‘ ‡‡†•ˆ”‘–Š‡ •ƒŽ‡ ‘” –”ƒ•ˆ‡” ‘ˆ –Šƒ–  ˆ‘” ‘•–”— –‹‘ ‘ˆ ƒ ”‡’Žƒ ‡‡– ƒˆˆ‘”†ƒ„Ž‡ †™‡ŽŽ‹‰—‹–™‹–Š‹–Š‡‹–›‘ˆŠƒ”Ž‘––‡•˜‹ŽŽ‡ƒ†•ŠƒŽŽ†‘ —‡–•— Š—•‡‘ˆ –Š‡ ƒ’’”‡ ‹ƒ–‹‘Ǧ•Šƒ”‹‰ ’”‘ ‡‡†•ǡ ƒ† •ŠƒŽŽ ƒ‡ •— Š †‘ —‡–ƒ–‹‘ ƒ˜ƒ‹Žƒ„Ž‡–‘–Š‡‹–›ǯ•œ‘‹‰ƒ†‹‹•–”ƒ–‘”—’‘”‡“—‡•–Ǥ Key Features and Material Representations ƒ„‘—– –Š‡ ’‡ ‹ˆ‹ • ‘ˆ –Š‡ ”‘’‘•‡†  ‡˜‡Ž‘’‡–ǣ Š‡  ‡˜‡Ž‘’‡– Žƒ ˆ‘” –Š‹• ’”‘’‘•‡† †‡˜‡Ž‘’‡– ‹ Ž—†‡• –Š‡ ˆ‘ŽŽ‘™‹‰‡› ‘’‘‡–•ƒ†–Š‡ƒ’’Ž‹ ƒ–ǯ•”‡’”‡•‡–ƒ–‹‘•ƒ•–‘–Š‡‡Ž‡‡–•–Šƒ–™‹ŽŽ „‡‹ Ž—†‡†™‹–Š‹–Š‡†‡˜‡Ž‘’‡–ǣ x ͹”‘™•‘ˆ–‘™Š‘—•‡•ǡ‹–Š‡‰‡‡”ƒŽ‘”ƒ’’”‘š‹ƒ–‡Ž‘ ƒ–‹‘•†‡’‹ –‡†™‹–Š‹–Š‡  ‡˜‡Ž‘’‡– Žƒǡ ™‹–Š ƒ” Š‹–‡ –—”ƒŽ ‡Ž‡‡–• ƒ• ˆ‘ŽŽ‘™•ǣ –Š”‡‡ •–‘”› –‘™Š‘—•‡•™‹–Š–”ƒ†‹–‹‘ƒŽƒ†‘†‡”ˆƒ ƒ†‡•‹ŽŽ—•–”ƒ–‡†‹–Š‡ƒ’’Ž‹ ƒ–‹‘ ƒ–‡”‹ƒŽ•ȋ—’’Ž‡‡–ƒŽ ˆ‘”ƒ–‹‘ƒ ‡–†ƒ–‡†ƒ›ͳǡʹͲʹͲȌǤ x ʹ—Ž–‹ˆƒ‹Ž›†™‡ŽŽ‹‰•ǡ‹–Š‡‰‡‡”ƒŽ‘”ƒ’’”‘š‹ƒ–‡Ž‘ ƒ–‹‘•†‡’‹ –‡†™‹–Š‹–Š‡  ‡˜‡Ž‘’‡– Žƒǡ ™‹–Š ‘ ƒ” Š‹–‡ –—”ƒŽ ‡Ž‡‡–• ‘–Š‡” –Šƒ ƒ Š‡‹‰Š– ‘ˆ –™‘ •–‘”‹‡•Ǥ x —•‡ƒ–”‹š–Šƒ–ƒŽŽ‘™•”‡•‹†‡–‹ƒŽƒ†”‡Žƒ–‡†—•‡••— Šƒ••‹‰Ž‡Ǧˆƒ‹Ž›ƒ––ƒ Š‡†ǡ –‘™Š‘—•‡•ǡˆƒ‹Ž›†ƒ›Š‘‡ǡƒ†”‡•‹†‡–‹ƒŽ–”‡ƒ–‡–ˆƒ ‹Ž‹–‹‡•—’–‘ͺ”‡•‹†‡–•Ǣ ‘Ǧ”‡•‹†‡–‹ƒŽ—•‡••— Šƒ•Š‘—•‡‘ˆ™‘”•Š‹’ǡ„ƒŽŽˆ‹‡Ž†•ǡƒ†•™‹‹‰’‘‘Ž• x Š‡ ’”‘’‘•‡†  •‡ ƒ–”‹š ƒŽŽ‘™•  ǡ  ǡ  ǡ   ƒ† —’Ž‡š‡• „›Ǧ”‹‰Š–Ǥ ‡’ƒ”ƒ–‡Ž›ǡ–Š‡ƒ””ƒ–‹˜‡•–ƒ–‡•–Šƒ–Dz–Š‡†‡˜‡Ž‘’‡–™‹ŽŽ’”‘˜‹†‡„‘–Š•‹‰Ž‡ ˆƒ‹Ž›ƒ––ƒ Š‡†ȋ Ȍƒ†‡‹‰Š„‘”Š‘‘†Ǧ• ƒŽ‡ ‘†‘‹‹—Š‘—•‹‰–›’‡•ȋ ȌǤ ‘‰ –Š‘•‡ Š‘—•‹‰ –›’‡• ™‹ŽŽ „‡ •‡˜‡”ƒŽ •—„–›’‡• ‘ˆ ˜ƒ”‹‘—• •“—ƒ”‡ ˆ‘‘–ƒ‰‡•ǡ ™‹†–Š•ǡ•–›Ž‡•ƒ†’”‹ ‡’‘‹–•Ǣ”‡ƒ”ǦƒŽŽ‡›ǦŽ‘ƒ†‡†‰ƒ”ƒ‰‡–‘™Š‘‡•ǡƒ†’”‘ˆˆ‡”‡† •–‘‰—ƒ”ƒ–‡‡ƒˆˆ‘”†ƒ„‹Ž‹–›ƒ†˜ƒ”‹‡–›Ǥdzȋ‡˜‡Ž‘’‡–Žƒ†ƒ–‡†ƒ›ͳǡ ʹͲʹͲ’ƒ‰‡͹Ȍ x Š‡ƒ””ƒ–‹˜‡•–ƒ–‡•ƒ” Š‹–‡ –—”ƒŽ‡˜‹‡™‘ƒ”†™‹ŽŽ„‡‡•–ƒ„Ž‹•Š‡†„›–Š‡ Š‘‡‘™‡”ƒ••‘ ‹ƒ–‹‘–‘ ”‡ƒ–‡ƒ ‘‘”†‹ƒ–‡†ƒ” Š‹–‡ –—”ƒŽ•–›Ž‡Ǥ x ’”‹˜ƒ–‡”‘ƒ†–‘ƒ ‡••–‘™Š‘—•‡•–‘–Š‡‘”–Š‡ƒ•–‘ˆ Ž‹–”‹˜‡Ǥ Š‡•‡Ž‘–•™‹ŽŽ „‡Žƒ†Ž‘ ‡†ƒ•–Š‡›™‹ŽŽ‘–Šƒ˜‡ˆ”‘–ƒ‰‡‘ƒ‹–›ƒ‹–ƒ‹‡†”‘ƒ†Ǥ x ’’”‘š‹ƒ–‡Ž› ͷ ƒ ”‡• ‘ˆ ‘’‡ •’ƒ ‡ǡ ‹ –Š‡ ‰‡‡”ƒŽ ‘” ƒ’’”‘š‹ƒ–‡ Ž‘ ƒ–‹‘ȋ•Ȍ †‡’‹ –‡† ™‹–Š –Š‡  ‡˜‡Ž‘’‡– ŽƒǤ ‘‰ ‘–Š‡” •’‡ ‹ˆ‹  ’”‘‹•‡•ǡ –Š‡  Page 7 of 120 ƒ’’Ž‹ ƒ– ‹• ’”‘‹•‹‰ –‘ ’”‡•‡”˜‡ ”‘—‰ŠŽ› ŠƒŽˆ ‘ˆ ‡š‹•–‹‰ –”‡‡•ǡ •–”‡ƒ•ǡ ƒ† •‡•‹–‹˜‡–‘’‘‰”ƒ’Š›‘•‹–‡Ǥ x Š‡Ž–‡”‡† ͷǯ •‹†‡™ƒŽ• Ž‘ ƒ–‡† ƒŽ‘‰ ‡‡‡ ‘—”– ƒ† Ž‹– ”‹˜‡Ǣ ƒ–—”ƒŽ –”ƒ‹Ž• †‡†‹ ƒ–‡†ˆ‘”’—„Ž‹ —•‡™‹–Š‹–Š‡†‡˜‡Ž‘’‡–•‹–‡–‘’”‘˜‹†‡ƒ ‡••–‘‘’‡•’ƒ ‡Ǥ x Ǧ•–”‡‡–’ƒ”‹‰‰‡‡”ƒŽŽ›Ž‘ ƒ–‡†ƒ• †‡’‹ –‡†™‹–Š‹–Š‡‡˜‡Ž‘’‡–ŽƒǤ  Ž—†‹‰’ƒ”‹‰ƒ––Š‡‡†‘ˆ‡‡‡‘—”––Šƒ–™‹ŽŽ„‡ƒ‹–ƒ‹‡†„›–Š‡‹–›Ǥ x ‡ƒ”Ž‘ƒ†‡†’ƒ”‹‰„‡Š‹†–‘™Š‘—•‡• ‘•–”— –‡†‘ Ž‹–”‹˜‡Ǥ x ‘‘Ǧ•‹–‡’ƒ”‹‰ˆ‘”–Š‡–™‘ȋʹȌ ƒ––Š‡‡†‘ˆ‡‡‡‘—”–ǤŽŽ’ƒ”‹‰™‹ŽŽ„‡ ’”‘˜‹†‡†‘–Š‡•–”‡‡–ƒ†ƒ‹–ƒ‹‡†„›–Š‡‹–›Ǥ x –‡ƒ”†”‘’Žƒ›‘—–‘ˆ‡‡‡‘—”–Ǥ x  ’”‡Ž‹‹ƒ”› Žƒ†• ƒ’‡ ’Žƒ ȋ™‹–Š‹ –Š‡ —’’Ž‡‡–ƒŽ ˆ‘”ƒ–‹‘ ƒ ‡– †ƒ–‡† ƒ›ͳǡʹͲʹͲȌ™‹–Š• ”‡‡‹‰–‘–Š‡‡ƒ•–ƒ†™‡•–‘ˆ–Š‡•‹–‡ƒ†‰‡‡”ƒŽŽ‘ ƒ–‹‘‘ˆ •–”‡‡––”‡‡•Ǥ x ‘’Šƒ•‹‰ǤŠ‡‹•’”‘’‘•‡†–‘„‡†‡˜‡Ž‘’‡†ƒŽŽƒ–‘ ‡Ǥ ‘†‡˜‡Ž‘’–Š‡ƒ•’”‘’‘•‡†ǡ‡Ž‘––ƒ–‹‘ǡ‹•”‡“—‡•–‹‰ƒ™ƒ‹˜‡”ˆ”‘‡ –‹‘ ͵ͶǦͳͳʹͲȋ„Ȍ ‘ˆ –Š‡ ‹–› ‘†‡ ȋ”‹–‹ ƒŽ Ž‘’‡ ”†‹ƒ ‡ȌǤ ’”‘˜‡‡–• •’‡ ‹ˆ‹  –‘ ƒ”‡ƒ• ™Š‡”‡ ”‹–‹ ƒŽ•Ž‘’‡•™‘—Ž†„‡‹’ƒ –‡†•Š‘—Ž†–Š‡™ƒ‹˜‡”„‡ƒ’’”‘˜‡†‹ Ž—†‡’‘”–‹‘•‘ˆ Ž‘–•ͳͷǤͳ͸ǡͳͻ–Š”‘—‰Šʹ͹ǡŽ‘–•ƒ†ǡ‘’‡•’ƒ ‡ǡƒ†’ƒ”‹‰‘ Ž‹–”‹˜‡Ǥ š‹•–‹‰ ”‹–‹ ƒŽ•Ž‘’‡•ƒ”‡ƒ•Ž‘ ƒ–‡†‘–Š‹•”‘’‡”–›‹ Ž—†‡ʹǤ͸ͷƒ ”‡•‘”ʹ͹’‡” ‡–‘ˆ–Š‡•‹–‡ǤŠ‡ ƒ’’Ž‹ ƒ„Ž‡†‡ˆ‹‹–‹‘‘ˆDz ”‹–‹ ƒŽ•Ž‘’‡dz‹•ƒ•ˆ‘ŽŽ‘™•ǣ › •Ž‘’‡ ™Š‘•‡ ‰”ƒ†‡ ‹• ʹͷΨ ‘” ‰”‡ƒ–‡”ǡ and ȋƒȌ ƒ ’‘”–‹‘ ‘ˆ –Š‡ •Ž‘’‡ Šƒ• ƒ Š‘”‹œ‘–ƒŽ”—‘ˆ‰”‡ƒ–‡”–ŠƒʹͲˆ‡‡–ǡƒ†‹–•–‘–ƒŽƒ”‡ƒ‹•͸ǡͲͲͲ ‘”‰”‡ƒ–‡”ǡand ȋ„Ȍ ƒ ’‘”–‹‘ ‘ˆ –Š‡ •Ž‘’‡ ‹• ™‹–Š‹ ʹͲͲ ˆ‡‡– ‘ˆ ƒ ™ƒ–‡”™ƒ›Ǥ See ‹–› ‘†‡ ‡ Ǥ ͵ͶǦ ͳͳʹͲȋ„ȌȋʹȌǤ ƒ††‹–‹‘ǡ‡Ž‘––ƒ–‹‘ǡ‹•”‡“—‡•–‹‰‹–›‘— ‹Ž˜ƒ ƒ–‡–Š‡ˆ‘” Ž‹–”‹˜‡ ƒ† ‡‡‡ ‘—”–Ǥ Š‹• ˜ƒ ƒ–‹‘ ‹• ”‡“—‡•–‡† –‘ ˆƒ ‹Ž‹–ƒ–‡ –Š‡ ”‡’Žƒ–‹‰ ‘ˆ Ž‹– ”‹˜‡ ƒ† ‡‡‡ ‘—”– –‘ ƒ– Š –Š‡ Žƒ›‘—– ™‹–Š‹ –Š‡  ‡˜‡Ž‘’‡– ŽƒǤ Š‡ ƒ’’Ž‹ ƒ–‹‘ ˆ‘” ˜ƒ ƒ–‹‰–Š‡ ƒ„‡ˆ‘—†ƒ•ƒ––ƒ Š‡–Ǥ †‡”–Š‡‡™’”‘ ‡†—”‡ˆ‘” ‘•‹†‡”ƒ–‹‘ ‘ˆ ƒ’’Ž‹ ƒ–‹‘ ˆ‘” •–”‡‡– ‘” ƒŽŽ‡› Ž‘•‹‰•ǡ •–ƒˆˆ ”‡˜‹‡™‡† –Š‡ ƒ’’Ž‹ ƒ–‹‘ ƒ• ’ƒ”– ‘ˆ –Š‡ ”‡œ‘‹‰’”‘ ‡••ƒ†’”‘ˆˆ‡”‡††‡˜‡Ž‘’‡–„ƒ•‡†‘–Š‡ǦͳǤͷ’‘‹–•‘–Š‡• ‘”‹‰”—„”‹  ƒ†‘—–Ž‹‡†‹–Š‡’‘Ž‹ ›ƒ”–ȋ‡ȌȋͶȌȋƒȌǤ ††‹–‹‘ƒŽƒƒŽ›•‹•„ƒ•‡†‘ƒ”–ȋŠ”‡‡ȌȋȌǣ i. Willvacating the streetor alley impede any person’s accessto his property, or otherwise cause irreparable damage to the owner of any lot shown on the original subdivision plat? –ƒˆˆˆ‹†•–Šƒ–ƒ ‡••™‹ŽŽ‘–„‡‹’ƒ –‡†ƒ•–Š‡‡™ •–”‡‡–•™‹ŽŽ„‡’Žƒ–‡†‹–Š‡‰‡‡”ƒŽŽ‘ ƒ–‹‘ƒ•–Š‡‡š‹•–‹‰’ƒ’‡”•–”‡‡–•Ǥ ii. Are there any public utilities currently located in the area proposed to be vacated? If so, is the applicant offering to allow the City to reserve a public utility easement? ‘—–‹Ž‹–‹‡•ƒ”‡ —””‡–Ž›‹–Š‡‡š‹•–‹‰’ƒ’‡”•–”‡‡–•Ǥ iii. Will vacation of the street or alley result in an adverse impact on traffic on nearby public streets, or result in undesirable circulation conditions for vehicular movements in and through the subdivision? –ƒˆˆˆ‹†•˜ƒ ƒ–‹‰ƒ† ”‡’Žƒ–‹‰–Š‡•–”‡‡–•‹–Š‡‰‡‡”ƒŽŽ‘ ƒ–‹‘™‹ŽŽŠƒ˜‡‘ƒ†˜‡”•‡‹’ƒ –•Ǥ  Page 8 of 120 Discussion: Š‡ Žƒ‹‰‘‹••‹‘ Š‡Ž†ƒ ˜‹”–—ƒŽŒ‘‹– —„Ž‹  ‡ƒ”‹‰™‹–Š‹–›‘— ‹Ž ‘ —‡ ͻǡ ʹͲʹͲ ‘ –Š‹• ƒ––‡”Ǥ —”‹‰ –Š‡ †‹• —••‹‘ǡ Žƒ‹‰ ‘‹••‹‘ ‰ƒ˜‡ ƒ ˆƒ˜‘”ƒ„Ž‡ ‹’”‡••‹‘‘ˆ–Š‡’”‘’‘•‡††‡˜‡Ž‘’‡–ƒ•ƒ™Š‘Ž‡™‹–Š•’‡ ‹ˆ‹ •—’’‘”–‘ˆ–Š‡ƒˆˆ‘”†ƒ„Ž‡ Š‘—•‹‰ ’”‘ˆˆ‡”Ǥ Š‡› ƒŽ•‘ ”ƒ‹•‡† ‘ ‡”• ™‹–Š ƒ•’‡ –• ‘ˆ –Š‡ ’”‘’‘•‡† †‡˜‡Ž‘’‡–Ǥ Š‡•‡ ‘ ‡”•”‡Žƒ–‡†–‘ǣ x  ƒ†” Š‹–‡ –—”ƒŽ‡˜‹‡™‘ƒ”†ˆ‘”–Š‡†‡˜‡Ž‘’‡––Šƒ– ‘—Ž†‹’ƒ ––Š‡ ƒˆˆ‘”†ƒ„Ž‡—‹–•Ǥ x Š‡’‡’ƒ ‡‹•‘–—•ƒ„Ž‡ˆ‘”ƒ –‹˜‡”‡ ”‡ƒ–‹‘ƒ†–Š‡ ‡–‡”‘ˆ‡‡‡‘—”–™‹ŽŽ „‡ƒ•–‘”™ƒ–‡”†‡–‡–‹‘ˆƒ ‹Ž‹–›Ǥ x Š›–Š‡ƒŒ‘”‹–›‘ˆ–Š‡’‡’ƒ ‡™ƒ•‘Ž‘‰‡”„‡‹‰’”‘ˆˆ‡”‡†ƒ•ƒ‹–›ƒ”ȋ–Š‹• ™ƒ•ƒ’”‘ˆˆ‡”ˆ”‘–Š‡ʹͲͳͻƒ’’Ž‹ ƒ–‹‘ȌǤ x Š‡ ƒ–—”‡ ‘ˆ –Š‡ ”‹–‹ ƒŽ Ž‘’‡ ƒ’’Ž‹ ƒ–‹‘ ’”‘ ‡•• ƒ• ‹– ”‡Žƒ–‡• –‘ †‡–ƒ‹Ž‡† ‡‰‹‡‡”‹‰Ǥ Š‡”‹–‹ ƒŽŽ‘’‡ƒ’’Ž‹ ƒ–‹‘‹•”‡“—‹”‡†–‘„‡Š‡ƒ”†ƒ––Š‡•ƒ‡–‹‡ ƒ•–Š‡”‡œ‘‹‰”‡“—‡•–ƒ†–Šƒ–’”‘ ‡••†‘‡•‘–ƒŽŽ‘™ˆ‘”‘”‡†‡–ƒ‹Ž‡†‡‰‹‡‡”‹‰ †‘ —‡–•–‘„‡ ”‡ƒ–‡†Ǥ Alignment with City Council’s Vision and Strategic Plan: ˆ ‹–› ‘— ‹Ž ƒ’’”‘˜‡• –Š‡ ”‡œ‘‹‰ ”‡“—‡•–ǡ –Š‡ ’”‘Œ‡ – ‘—Ž† ‘–”‹„—–‡ –‘ Goal 3: A Beautiful and Sustainable Natural and Built Environment, 3.1 Engage in robust and context sensitive urban planning and implementation, ƒ†–Š‡‹–›‘— ‹Ž‹•‹‘‘ˆQuality Housing Opportunities for All. Community Engagement:  ƒ—ƒ”›ʹʹǡʹͲʹͲ–Š‡ƒ’’Ž‹ ƒ–Š‡Ž†ƒ ‘—‹–›‡‡–‹‰ƒ–Š‡””›˜‡—‡Š”‹•–‹ƒ Š—” Šƒ•’ƒ”–‘ˆ–Š‡ ‘–ŠŽ›‡‡–‹‰Ǥ Š‡ƒ’’Ž‹ ƒ–‰ƒ˜‡ƒ‘˜‡”˜‹‡™‘ˆ–Š‡’”‘Œ‡ – ƒ•‹–”‡Žƒ–‡†–‘–Š‡‡‡†ˆ‘”ƒ”‡œ‘‹‰Ǥ Š‡‡‡–‹‰™ƒ•™‡ŽŽƒ––‡†‡†ǡ„—–ƒƒŒ‘”‹–›†‹† ‘– ‘‡–‘–Š‡’”‘Œ‡ –Ǥ‡Ž‘™ƒ”‡–Š‡ ‘ ‡”•–Šƒ–™‡”‡”ƒ‹•‡†ǣ x Š‡†‡•‹–›‹•–‘‘Š‹‰ŠǤ Š‡‹–›†‘‡•‘–Šƒ˜‡–Š‡‹ˆ”ƒ•–”— –—”‡–‘•—’’‘”–‘”‡ †‡˜‡Ž‘’‡–ȋ”‘ƒ†•ǡ•‹†‡™ƒŽ•ǥȌ x ”ƒˆˆ‹ ™‹ŽŽ„‡ƒ’”‘„Ž‡Ǥ x ƒ”‹‰™‹ŽŽ„‡ƒ’”‘„Ž‡ƒ†™‹ŽŽ‹’ƒ ––Š‡•—””‘—†‹‰‡‹‰Š„‘”Š‘‘†Ǥ x Š‡†‡˜‡Ž‘’‡– ‘—Ž† Šƒ‰‡–Š‡ Šƒ”ƒ –‡”‘ˆ–Š‡‡‹‰Š„‘”Š‘‘†Ǥ x Š‡—„‡”‘ˆ—‹–•ƒ†–›’‡‘ˆ†‡˜‡Ž‘’‡–‹–Š‹•ƒ”‡ƒ‹•‘–ƒ’’”‘’”‹ƒ–‡Ǥ Š‡ †‡˜‡Ž‘’‡–•Š‘—Ž†‹ Ž—†‡ƒ‹š‘ˆ•‹‰Ž‡ˆƒ‹Ž›Š‘‡•ǡ†—’Ž‡š‡•ƒ†–‘™Š‘—•‡•Ǥ x ‘ ‡”‡†ƒ„‘—– ‘•–”— –‹‘‘‹•‡ƒ†‡˜‹”‘‡–ƒŽ†ƒƒ‰‡Ǥ  —‡ ͻǡ ʹͲʹͲ –Š‡ Žƒ‹‰ ‘‹••‹‘ Š‡Ž† ƒ ˜‹”–—ƒŽ Œ‘‹– —„Ž‹  ‡ƒ”‹‰ ™‹–Š ‹–› ‘— ‹ŽǤ–‡ȋͳͲȌ‡„‡”•‘ˆ–Š‡’—„Ž‹ •’‘‡ƒ†‡š’”‡••‡†–Š‡ˆ‘ŽŽ‘™‹‰ǣ x —’’‘”–ˆ‘”–Š‡†‡˜‡Ž‘’‡–ƒ•‹–™‹ŽŽ ”‡ƒ–‡ƒˆˆ‘”†ƒ„Ž‡—‹–•ˆ‘”ƒŽ‘‰’‡”‹‘†‘ˆ–‹‡Ǥ x —’’‘”–ˆ‘”–Š‡ƒˆˆ‘”†ƒ„Ž‡ƒ•’‡ –ƒ––Š‡ʹͷΨƒ†͸ͲΨ Ǥ x Š‡ †‡˜‡Ž‘’‡– •Š‘—Ž† Šƒ˜‡ ‘”‡ —‹–• ™‹–Š ƒ Š‹‰Š‡” †‡•‹–› –‘ ”‡ƒ–‡ ‘”‡ ƒˆˆ‘”†ƒ„Ž‡—‹–•Ǥ  Page 9 of 120 x —’’‘”–•ˆ‘”–Š‡’ƒ”–‡”•Š‹’™‹–Š ƒ„‹–ƒ–ˆ‘” —ƒ‹–›ƒ•ƒ’ƒ–Š–‘Š‘‡‘™‡”•Š‹’ ™‹–Š‹–Š‡†‡˜‡Ž‘’‡–Ǥ x ”ƒˆˆ‹  ƒ† ’ƒ”‹‰ ™‹ŽŽ „‡ ƒ ’”‘„Ž‡ ƒ† –Š‡ †‡˜‡Ž‘’‡– •Š‘—Ž† ‘– „‡ ƒ– –Š‹• †‡•‹–›Ǥ –ƒˆˆ”‡ ‡‹˜‡†ƒ—„‡”‘ˆ‡ƒ‹Ž•”‡‰ƒ”†‹‰–Š‹•’”‘Œ‡ –ƒ†–Š‡›Šƒ˜‡„‡‡ˆ‘”™ƒ”†‡†–‘ Žƒ‹‰‘‹••‹‘ƒ†‹–›‘— ‹ŽǤ Budgetary Impact: Š‹•Šƒ•‘‹’ƒ –‘–Š‡ ‡‡”ƒŽ —†Ǥ Recommendations: Š‡Žƒ‹‰‘‹••‹‘–‘‘–Š‡ˆ‘ŽŽ‘™‹‰ƒ –‹‘ǣ ”‹–‹ ƒŽŽ‘’‡’’Ž‹ ƒ–‹‘ȋʹͲǦͲͲͲͺȌ ”Ǥ‘ŽŽƒǦƒ–‡•‘˜‡†–‘ ”‡ ‘‡†ƒ’’”‘˜ƒŽ‘ˆ–Š‡ ”‹–‹ ƒŽ•Ž‘’‡™ƒ‹˜‡”ˆ‘”ƒšƒ’ƒ† ƒ” ‡Ž ʹͲͲʹͷͻ͵ͳͲǡ ʹͲͲʹͷͻ͵Ͳͳǡ ʹͲͲʹͷͻʹͻͲǡ ʹͲͲʹͷͻʹͺͲǡ ʹͲͲʹͷͻʹ͹Ͳǡ ʹͲͲʹͷͻʹ͸Ͳǡ ʹͲͲʹͷͻ͵͹Ͳǡ ʹͲͲʹͷͻ͵ͺͲǡ ʹͲͲʹͷͻ͵ͷͲǡ ʹͲͲʹͷͻ͵ͶͲǡ ʹͲͲʹͷͻ͵͵Ͳǡ ʹͲͲʹͷͻ͵ʹͲǡ ƒ† ʹͲͲͳͻ͸ͲͲͲǡƒ•”‡“—‡•–‡†ǡ™‹–Š–Š‡ˆ‘ŽŽ‘™‹‰ ‘†‹–‹‘•ǣ ͳǤDzŠ‡ ’’Ž‹ ƒ– •ŠƒŽŽ †‡•‹‰  ‡ƒ•—”‡• –‘ ’”‘˜‹†‡ ƒ• — Š ™ƒ–‡” “—ƒŽ‹–› –”‡ƒ–‡–‘•‹–‡ƒ•–Š‡’’Ž‹ ƒ–†‡‡•’”ƒ –‹ ƒŽ‰‹˜‡–Š‡ ‘•–”ƒ‹–•‘ˆ–Š‡•‹–‡ǡ ™‹–Šƒ‹‹—‘ˆ͹ͷΨ‘ˆ–Š‡”‡“—‹”‡†–”‡ƒ–‡–‘ —””‹‰‘•‹–‡Ǥdz ʹǤDzŠ‡ ’’Ž‹ ƒ– •ŠƒŽŽ ’”‘˜‹†‡ Šƒ‹ Ž‹ •—’’‘”–‡† •‹Ž– ˆ‡ ‡ ƒ„‘˜‡ ”‹–‹ ƒŽ •Ž‘’‡ ƒ”‡ƒ•ˆ‘”‡Šƒ ‡†’”‘–‡ –‹‘‘ˆ•Ž‘’‡•†—”‹‰ ‘•–”— –‹‘Ǥdz ͵ǤDz –Š‡‘•‹–‡„‹‘ˆ‹Ž–‡”–Š‡’’Ž‹ ƒ–•ŠƒŽŽ’”‘˜‹†‡ƒƒ††‹–‹‘ƒŽ‘‡ˆ‘‘–†‡’–Š‘ˆ ‰”ƒ˜‡Ž•—’ƒ ”‘••–Š‡„‘––‘‘ˆ–Š‡„‹‘ˆ‹Ž–‡”ǡƒ„‘˜‡ƒ†„‡›‘†™Šƒ–‹•”‡“—‹”‡†‹ •–ƒ†ƒ”††‡•‹‰ǡ–‘’”‘˜‹†‡–Š‡‘’’‘”–—‹–›ˆ‘”ƒ††‹–‹‘ƒŽ•–‘”™ƒ–‡”•–‘”ƒ‰‡ƒ† ’‘–‡–‹ƒŽˆ‘”ƒ††‹–‹‘ƒŽ‹ˆ‹Ž–”ƒ–‹‘ƒ†‰”‘—†™ƒ–‡””‡ Šƒ”‰‡Ǥdz •Ǥ ”‡‡•‡ ‘†‡†–Š‡‘–‹‘ •Ǥ‘™‡ŽŽǡ‡• ”ǤƒŠ‡†”‘ǡ‡• ”Ǥ‘ŽŽƒǦƒ–‡•ǡ‡• ”Ǥ–‘Žœ‡„‡”‰ǡ‡• ”Ǥ ‡ƒ–‘ǡ‡• ”Ǥ‹– Š‡ŽŽǡ‡• •Ǥ ”‡‡ǡ‡• Š‡‘–‹‘’ƒ••‡†͹Ǧ Ͳ–‘”‡ ‘‡†ƒ’’”‘˜ƒŽ‘ˆ–Š‡ ”‹–‹ ƒŽ•Ž‘’‡™ƒ‹˜‡”ƒ’’Ž‹ ƒ–‹‘–‘ ‹–›‘— ‹ŽǤ ‡œ‘‹‰’’Ž‹ ƒ–‹‘ȋǦʹͲǦͲͲͲͲͳȌ  Page 10 of 120 ”Ǥ ‘ŽŽƒǦƒ–‡• ‘˜‡† –‘ ”‡ ‘‡† –Šƒ– ‹–› ‘— ‹Ž •Š‘—Ž† ƒ’’”‘˜‡ ʹͲǦͲͲͲͲͳǡ ‹ Ž—†‹‰ –Š‡ ”‹–‹ ƒŽ •Ž‘’‡ ™ƒ‹˜‡” ”‡“—‡•–‡† ‹ ʹͲǦͲͲͲͳͳǡ ‘ –Š‡ „ƒ•‹• –Šƒ– –Š‡ •–”‡‡–• ’”‘’‘•‡†™‹–Š‹–Š‡‡˜‡Ž‘’‡–ƒ”‡Žƒ‹†‘—–‹ƒƒ‡”•—„•–ƒ–‹ƒŽŽ›‹ƒ ‘”†™‹–Š –Š‡‘’”‡Š‡•‹˜‡Žƒǡƒ†ƒ’’”‘˜ƒŽ‘ˆ–Š‡’”‘’‘•‡†‡˜‡Ž‘’‡–‹• ‘•‹•–‡–™‹–Š –Š‡‘’”‡Š‡•‹˜‡Žƒƒ†™‹ŽŽ•‡”˜‡–Š‡’—„Ž‹ ‡ ‡••‹–›ǡ ‘˜‡‹‡ ‡ǡ‰‡‡”ƒŽ™‡Žˆƒ”‡ ƒ†‰‘‘†œ‘‹‰’”ƒ –‹ ‡Ǥ •Ǥ‘™‡ŽŽ•‡ ‘†‡†–Š‡‘–‹‘ •Ǥ‘™‡ŽŽǡ‡• ”ǤƒŠ‡†”‘ǡ‡• ”Ǥ‘ŽŽƒǦƒ–‡•ǡ‡• ”Ǥ–‘Žœ‡„‡”‰ǡ‡• ”Ǥ ‡ƒ–‘ǡ‡• ”Ǥ‹– Š‡ŽŽǡ‡• •Ǥ ”‡‡ǡ‡• Š‡‘–‹‘’ƒ••‡†͹Ǧ Ͳ–‘”‡ ‘‡†ƒ’’”‘˜ƒŽ‘ˆ–Š‡”‡œ‘‹‰ƒ’’Ž‹ ƒ–‹‘–‘‹–›‘— ‹ŽǤ Alternativesǣ ‹–› ‘— ‹Ž Šƒ• •‡˜‡”ƒŽ ƒŽ–‡”ƒ–‹˜‡• ƒˆ–‡” Š‘Ž†‹‰ ƒ —„Ž‹  ‡ƒ”‹‰ ˆ‘” –Š‡ ”‘ƒ† Ž‘•—”‡ ”‡“—‡•–ǣ ȋͳȌ„›‘–‹‘•ǡ’”‘˜‹†‡ƒ’’”‘˜ƒŽ•ƒ•‘—–Ž‹‡†‹–Š‡ƒ––ƒ Š‡†”‘ ‡†—”ƒŽ‡‘ˆ”‘–Š‡‹–› ––‘”‡›ǯ•ˆˆ‹ ‡Ǣ ȋʹȌ „› ‘–‹‘ǡ –ƒ‡ ƒ –‹‘ –‘ †‡› –Š‡ ƒ––ƒ Š‡† ‘”†‹ƒ ‡ ‰”ƒ–‹‰ –Š‡ ‡œ‘‹‰ǡ –”‡‡– ƒ ƒ–‹‘ƒ†”‹–‹ ƒŽŽ‘’‡ƒ‹˜‡”Ǣ ȋ͵Ȍ„›‘–‹‘ǡ”‡“—‡•– Šƒ‰‡•–‘–Š‡ƒ––ƒ Š‡†‘”†‹ƒ ‡•ǡƒ†–Š‡ƒ’’”‘˜‡–Š‡‡œ‘‹‰ –”‡‡–ƒ ƒ–‹‘ǡƒ†”‹–‹ ƒŽŽ‘’‡ƒ‹˜‡”Ǣ‘” ȋͶȌ„›‘–‹‘ǡ†‡ˆ‡”ƒ –‹‘‘–Š‡‡œ‘‹‰ǡ–”‡‡–ƒ ƒ–‹‘ǡƒ†”‹–‹ ƒŽŽ‘’‡ƒ‹˜‡”Ǥ Attachmentsǣ Ǥ ‡œ‘‹‰”†‹ƒ ‡ Ǥ–”‡‡–Ž‘•‹‰‡•‘Ž—–‹‘ Ǥ”‹–‹ ƒŽŽ‘’‡ƒ‹˜‡”‡•‘Ž—–‹‘ Ǥ –”‡‡–Ž‘•—”‡’’Ž‹ ƒ–‹‘ƒ† ‘”‹‰—„”‹ ȋʹͲǦͲͲͳͳȌ Ǥ ‡˜‡Ž‘’‡–Žƒƒ–‡†ƒ›ͳǡʹͲʹͲƒ†—’’Ž‡‡–ƒŽƒ–‡”‹ƒŽ•ƒ–‡†ƒ›ͳǡʹͲʹͲ Ǥ‹‰‡†”‘ˆˆ‡”–ƒ–‡‡–ƒ–‡† 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3('(675,$1$&&(66)520$=$/($'5,9($1'6855281',1*1(,*+%25+22' 7+(&211(&7,212)026(/(<'5$1'/21*:22''5:,//'(&5($6(7+($02817 2)7,0(7+$70$1<678'(176:,//63(1'21+$55,652$':+,/(:$/.,1*72 -$&.6219,$(/(0(17$5<6&+22/7+(5($5($3352;,0$7(/<+286(67+$7 5(6,'(,17+(6+$'('$5($3529,'('217+,66+((7 7+(&/26(67%866723,6$77+(,17(56(&7,212)/21*:22''5,9($1'+$55,6 52$'&765287(,6$3352;,0$7(/<)7$:$<)5207+,63/$11('81,7 '(9(/230(17 %866723 3('(675,$1 6,'(:$/. Page 51 of 120 $WWDFKPHQW( Page 52 of 120 $WWDFKPHQW( Page 53 of 120 $WWDFKPHQW( Page 54 of 120 $WWDFKPHQW( Page 55 of 120 $WWDFKPHQW( Page 56 of 120 $WWDFKPHQW( Page 57 of 120 $WWDFKPHQW( Page 58 of 120 $WWDFKPHQW) Page 59 of 120 CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: July 20, 2020 Action Required: Approval and Appropriation Presenter: Kaki Dimock, Director, Human Services Staff Contacts: Kaki Dimock, Director, Human Services Title: Virginia Housing Solutions Program Supplemental COVID-19 Grant Award ($243,276) Background: The Department of Human Services in coordination with the Thomas Jefferson Area Coalition for the Homeless (T.J.A.C.H.) and the Service Provider Council (S.P.C.), applied for and received a grant from the Virginia Department of Housing and Community Development. A supplemental award of $243,276 for emergency shelter operation expenses related to COVID-19 global pandemic has been provided. Discussion: The City of Charlottesville has staff from Human Services and Social Services taking a leadership role in the governance of T.J.A.C.H. V. H. S P. is an important resource in our community’s efforts to end homelessness. The grant provides services in several points along the local continuum of services including coordinated assessment, emergency low barrier shelter, rapid re-housing and housing navigation, case management, and coalition coordination. This supplemental award must be used for costs associated with emergency shelter operations including case management and supportive services, maintenance, rent, supplies, utilities, transportation and administrative costs, capped at 5%. Community Engagement: The original grant and plan are the product of extensive engagement of the service provider community for persons experiencing homelessness. This partnership is reflective of the city’s recommended governance model for T.J.A.C.H. and the priority requests of the Interfaith Movement Promoting Action by Congregations Together (IMPACT). Alignment with City Council’s Vision and Strategic Plan: This grant advances the City of Charlottesville’s Strategic Plan Goal #1 of an inclusive community of self-sufficient residents. Specifically, it will facilitate the objective of increasing affordable housing options. Page 60 of 120 Budgetary Impact: This grant will be entirely State, and Federal pass-through funds. No local match is required. There is no budget impact for the City of Charlottesville. All funds will be distributed to sub- recipients for service provision. Recommendation: Staff recommends approval and appropriation of grant funds. Alternatives: Council may elect to not accept the funds and the community will not have the capacity to administer the following services to persons experiencing a housing crisis during this global pandemic. Attachments: Supplemental amendment and appropriation are attached. Page 61 of 120 APPROPRIATION V. H. S. P. Grant $34,457 WHEREAS, The City of Charlottesville, through the Department of Human Services, has received the V. H. S. P. Grant from the Virginia Department of Housing and Community Development in the amount of $243,276. NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,Virginia that the sum of $243,276 is hereby appropriated in the following manner: Revenues $243,276 Fund: 209 IO: 1900352 G/L: 430127 State COVID Expenditures $243,276 Fund: 209 IO: 1900352 G/L: 530550 Contracted Services BE IT FURTHER RESOLVED, that this appropriation is conditioned upon receipt of $243,276 in funds from the Virginia Department of Housing and Community Development. Page 62 of 120 CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: July 20, 2020 Action Required: Approve appropriation Presenter: Kaki Dimock, Director, Department of Human Services Staff Contacts: Sue Moffett, Assistant Director, Department of Social Services Title: Emergency Food and Shelter Program-C.A.R.E.S. act funding Background: The Emergency Food and Shelter Program (E.F.S.P.) Local Board in Charlottesville allocated the City of Charlottesville Department of Human Services $7,099 from the Corona Virus Relief Fund (C.A.R.E.S. Act). This funding supports the cost of alternate lodging for community members who must quarantine or isolate due to COVID-19 and are unable to return to their usual place of residence. Funds will be prioritized to support alternative housing options for people that test positive for the disease at testing initiatives. Discussion: The Emergency Food and Shelter Program (E.F.S..P) is a federally funded program administrated by F.E.M.A. Authorized by the McKinney-Vento Homeless Assistance Act of 1987 (P.L. 100- 77; reauthorized under P.L. 100-628). E.F.S.P. supplements and expands ongoing work of local social service organizations, both nonprofit and governmental. The C.A.RE.S. Act Corona virus relief fund was established to mitigate the impact of the corona virus pandemic. The C.A.R.E.S. Act requires that the payments from the Coronavirus Relief Fund only be used to cover expenses that—  are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID–19);  were not accounted for in the budget most recently approved as of March 27, 2020 (the date of enactment of the C.A.R.E.S. Act) for the State or local government; and  are incurred between March 1, 2020, and December 30, 2020. Page 63 of 120 Alignment with City Council’s Vision and Strategic Plan: This appropriation request is aligned with the City Council’s vision, which includes being flexible and progressive in anticipating and responding to the needs of our citizens, and supporting self- sufficiency of residents. Community Engagement: The Department of Human Services in collaboration with other Regional Emergency Operation Center partners: The Department of Social Services, The Thomas Jefferson Area Health District, and the Thomas Jefferson Area United Way; is working to meet the shelter and support needs for vulnerable community members impacted by COVID 19. Budgetary Impact: There are no general funds required or being requested. Recommendation: Staff recommends approval and appropriation of these funds. Alternatives: We may not be available to meet the isolation and quarantine needs of our community members if the appropriation is not approved. Attachments: Appropriation Page 64 of 120 APPROPRIATION Emergency Food and Shelter Program $7,099 WHEREAS, the Charlottesville Department of Human Services has receives $7,099 from the Emergency Food and Shelter Program-C.A.R.E.S. Act funding, , NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that the sum of $7,099 is hereby appropriated in the following manner: Revenues $7,099 Fund: 210 IO: 1900367 G/L: 451022 Other Grant Funding Expenditures $7,099 Fund: 210 IO: 1900367 G/L: 530550 Contracted Services BE IT FURTHER RESOLVED, that this appropriation is conditioned upon receipt of $7,099 from the Emergency Food and Shelter Program – C.A.R.E.S. Act funding. Page 65 of 120 CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: July 20, 2020 Action Required: Approval and Appropriation Presenter: Kaki Dimock, Director, Human Services Staff Contacts: Kaki Dimock, Director, Human Services Title: Open Society Foundation Emma Lazarus Campaign on Cities Grant Appropriation ($250,000) Background: The Department of Human Services in coordination with Albemarle County Office of Equity and Inclusion has been awarded a $250,000 grant from the Emma Lazarus Campaign on Cities, a project of the Open Society Foundation, to provide emergency financial assistance to community members of Charlottesville and Albemarle County that are ineligible for federal stimulus relief from June 1, 2020 through December 31, 2020. Discussion: Based on requirements of the grant award, direct financial assistance, in the form of prepaid cards, will be provided to members of the Charlottesville and Albemarle community that identify as undocumented, immigrant, migrant or domestic workers. Priority will be determine by the following criteria:  severe economic risk  households with children under 18 years of age  medical vulnerability Screening for eligibility and distribution of direct financial assistance will be provided by community partners with pre-existing trusting relationships with this population. Data will be collected in the aggregate only, ensuring that no personal information is shared with city or county staff managing implementation. These funds will be matched by $50,000 in Department of Human Services funds that were previously appropriated. Community Engagement: City and county staff have met regularly with service providers focusing on improving the well- being of undocumented, immigrant, migrant and domestic workers to ensure that implementation could be achieved in partnership. Decisions around data collection, screening criteria, and government engagement were informed by community service providers with direct knowledge of the needs, conditions, and fears of the targeted population. Page 66 of 120 Alignment with City Council’s Vision and Strategic Plan: This grant advances the City of Charlottesville’s Strategic Plan Goal #1 of an inclusive community of self-sufficient residents. . Budgetary Impact: This grant will be private foundation funds. Local match was appropriated from the Department of Human Services Fund Balance on May 18, 2020. There is no budget impact for the City of Charlottesville. All funds will be distributed to sub-recipients for service provision. Recommendation: Staff recommends approval and appropriation of grant funds. Alternatives: Council may elect to not accept the funds and the community will not have the capacity to provide emergency financial relief to community members ineligible for the federal stimulus relief. Attachments: Supplemental amendment and appropriation are attached. Page 67 of 120 APPROPRIATION O.S.F. Emma Lazarus Campaign on Cities Grant Award ($250,000) WHEREAS, The City of Charlottesville, through the Department of Human Services, has received the Emma Lazarus Campaign on Cities grant award from the Open Society Foundation in the amount of $250,000. , NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,Virginia that the sum of $250,000 is hereby appropriated in the following manner: Revenues $250,000 Fund: 210 IO: 1900359 G/L: 451022 Other Grant Funding Expenditures $250,000 Fund: 210 IO: 1900359 G/L: 530550 Contracted Services BE IT FURTHER RESOLVED, that this appropriation is conditioned upon receipt of $250,000 in funds from the Open Society Foundation Emma Lazarus Campaign on Cities. Page 68 of 120 CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCILAGENDA Agenda Date: August 3, 2020 Appropriation of Grant Funds Action Required: Presenter: Amanda Poncy, Bicycle and Pedestrian Coordinator Amanda Poncy, Bicycle and Pedestrian Coordinator; Staff Contacts: Kyle Rodland, Safe Routes to School Coordinator Title: Safe Routes to School Non-Infrastructure Grant Award - $95,000 Background: This is the 5th year that the Virginia Department of Transportation (VDOT) has awarded the City of Charlottesville with a Safe Routes to School (SRTS) Non-Infrastructure (Activities and Programs) Grant. This $76,000 grant will be used to fund education, encouragement, evaluation and enforcement programs related to Safe Routes to School. The Non-Infrastructure Grant will also be used to fund a full-time SRTS coordinator who works within the school division to promote and facilitate Safe Routes to School activities. Last year, the city received a non-infrastructure grant in the amount of $74,500 to fund a full-time coordinator and associated program budget to manage, train, and expand Safe Routes to School programming city-wide. The grant provides for a dedicated champion to work within schools to provide education, encouragement and evaluation activities needed to support active transportation for K-8 students. Discussion: As part of the grant application, the City was required to update the Safe Routes to School (SRTS) Activities and Programs Plan (APP), a written document that outlines a community’s intentions for enabling and encouraging students to engage in active transportation (i.e. walking or bicycling) as they travel to and from school. The plan details the number of students living within ¼ to 2 miles of their school and demonstrates the potential benefits that can be accrued from a coordinate SRTS program (nearly 30% of students live within ½ mile of school and nearly 70% live within 1 mile of school). The SRTS APP was originally created through a team-based approach that involved key community stakeholders and members of the public in both identifying key behavior-related to barriers to active transportation and, using the four non- Page 69 of 120 infrastructure related E’s (education, encouragement, enforcement and evaluation) to address them. The APP update reflects minimal changes from last year’s plan, but emphasizes lessons learned since our Coordinator was hired in October 2016. The following short-term recommendations were developed to enhance the program:  Institute bike riding, repair, and safety curriculum (Education)  Develop a division-wide SRTS website and newsletter (Education)  Facilitate biking and walking incentive program (Encouragement)  Regularly host walk- and bike-to-school days (Encouragement)  Consistently host annual Bicycle Rodeos (Encouragement)  Conduct bike safety checks (Enforcement)  Expand the bike helmet give-away program (Enforcement)  Administer student travel tallies (Evaluation)  Keep records of participation in workshops, biking and walking trains, bike rodeos, afterschool clubs, and other events (Evaluation) The SRTS Activities and Programs Plan will continue to serve as a guiding document to assist in promoting, encouraging, and enabling walking and bicycling to school. The $76,000 grant will allow the City to continue to fund a full-time Safe Routes to School Coordinator and the supplies needed to implement the recommendations included in the APP. The grant requires a 20% match in the amount of $19,000. Of that amount $15,400 will be funded by the Public Works Engineering Operating Budget. An additional $3,600 will be provided as an in-kind donation of bicycle maintenance. For the 2019-2020 school year, the program received approximately $10,000 in local in-kind and we anticipate being able to secure that level of match again for the 2020 – 2021 school year. As a reimbursable grant, costs will be incurred by Public Works and reimbursed by VDOT. Alignment with City Council’s Vision and Strategic Plan: This initiative supports Council’s Vision to be a “Connected Community” (“the City of Charlottesville is part of a comprehensive, regional transportation system that enables citizens of all ages and incomes to easily navigate our community”) and “America’s Healthiest City (“we have a community-wide commitment to personal fitness and wellness, and all residents enjoy our outstanding recreational facilities, walking trails, and safe routes to schools”). In addition, the project contributes to Goals 1 and 3 of the Strategic Plan, to be an inclusive, self- sufficient community and a healthy and safe city. The initiative further implements recommendations within the Comprehensive Plan (2013), Bicycle and Pedestrian Master Plan (2015) and supports the City's Healthy Eating Active Living (HEAL) Resolution. Page 70 of 120 Community Engagement: This grant application implements one of the programming recommendations included in the Bicycle and Pedestrian Master Plan (adopted 2015), which included significant public involvement. Further, city staff from Neighborhood Development Services worked with staff from the Thomas Jefferson Health District and Charlottesville City Schools (Physical Education and Pupil Transportation) to create a Safe Routes to School Task Force in 2016 that was responsible for outlining elements of a city-wide Safe Routes to School Activities and Programs Plan (APP). The task force included representatives from city schools, community organizations, multiple city departments (NDS, Public Works, Parks and Recreation), as well as health and enforcement disciplines. The APP was developed by the task force with input from parents (via Parent Survey) and further discussed/refined at public meeting in February 2016. The Bicycle and Pedestrian Advisory Committee provided feedback on the APP annually. A parent survey will be conducted in the 2020-2021 school year to better understand some of the barriers and challenges of walking and biking school. Budgetary Impact: There is no impact to the General Fund. The total grant appropriation is $95,000 which will be recorded and expensed from a grant fund. The grant requires a 20% match of $19,000 (cash or in-kind donations are acceptable). $15,400 of the City match will come from funds previously appropriated as part of the FY 2021 PW Operating Budget, and local in-kind donations will cover the remainder ($3,600). Recommendation: Staff recommends approval and appropriation of the grant funds. Alternatives: If grants funds are not appropriated, Safe Routes to School programming will continue in an ad- hoc fashion with assistance from community partners and parent volunteers. Attachments: Safe Routes to School Activities and Programs Plan http://www.charlottesville.org/departments- and-services/departments-h-z/neighborhood- development-services/transportation/bicycle-and- pedestrian/safe-routes-to-school Appropriation Page 71 of 120 APPROPRIATION Safe Routes to School Program (SRTS) Non-Infrastructure Grants $95,000 WHEREAS, the Safe Routes to School Program (SRTS) non-infrastructure grant, providing Federal payments for education, encouragement, evaluation and enforcement programs to promote safe walking and bicycling to school has been awarded the City of Charlottesville, in the amount of $76,000; WHEREAS, the SRTS program is a 80% reimbursement program requiring a 20% match from the City, of which $15,400 will come from Public Works and the remainder will be in-kind contributions; NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that the following is hereby appropriated in the following manner: REVENUE $76,000 Fund: 209 Cost Center: 3901008000 G/L Account: 430120 $15,400 Fund: 209 Cost Center: 3901008000 G/L Account: 498010 EXPENDITURES $67,400 Fund: 209 Cost Center: 3901008000 G/L Account: 519999 $24,000 Fund: 209 Cost Center: 3901008000 G/L Account: 599999 TRANSFER FROM $15,400 Fund: 105 Cost Center: 2401003000 G/L Account: 561209 BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of $76,000 from the Virginia Department of Transportation. Page 72 of 120 CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: August 3, 2020 Action Required: Appropriation and Approval Presenter: Erin Atak, Grants Coordinator Staff Contacts: Erin Atak, Grants Coordinator Title: Approval and Appropriation of CDBG-CV Budget Allocations for FY 2020-2021 Background: The City of Charlottesville is eligible to receive $246,699 in Community Development Block Grant Coronavirus (CDBG-CV) funding from the United States Department of Housing and Urban Development (HUD) through the Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Public Law116-136; to respond to the growing effects of the historic public health crisis. Minutes from meetings are attached which outline the recommendations made from the CDBG/HOME Taskforce, and the Planning Commission. It is important to note that all projects underwent an extensive review as a result of the RFP process. The administering department for these funds is the City of Charlottesville’s City Manager’s Office. Discussion: CDBG-CV funding is separate from the regular, annual CDBG funds that the City receives every year. In May 2020, the City of Charlottesville advertised a Request for Proposals (RFP) based on HUD guidance regarding eligible CDBG-CV activities, and the Council priorities set on September 16, 2019. The Council priorities were for affordable housing (priority for persons who are 0-50 percent AMI, including but not limited to low income housing redevelopment), support for the homelessness and those at risk of homelessness, workforce development (including but not limited to efforts to bolster Section 3 training opportunities and partnerships with the City’s GO programs, support for programs that aid in self-sufficiency, including but not limited to quality childcare), microenterprise assistance, and mental health and substance abuse services. HUD has waived certain standard procedures, including the timeframe for community engagement. The City received five CDBG-CV public service applications totaling $304,324 and one CDBG-CV economic development application totaling $98,640. One of the five CDBG-CV public service applications was submitted late and was not considered for scoring in accordance with the program guidelines. A summary of applications received is included in this packet. 1 Page 73 of 120 On June 11 and June 15, 2020, the CDBG/HOME Task Force reviewed and recommended two public service projects for funding and the Strategic Action Team reviewed and recommended one economic development project for funding. CDBG and HOME Project Recommendations for FY 2020-2021: The CDBG-CV program total has an estimated $246,699 for the 2020-2021 program year. Entitlement funds were divided into three categories: Public Services, Economic Development, and Administrative/Planning to respond to the growing effects of the coronavirus. All applications for potential funding must be able to demonstrate that the program/project to be conducted meets federal income requirements that benefit low to moderate income individuals. Additionally, applications must clearly demonstrate project/program readiness or that the project or program that the funding is being requested for will be ready to begin providing services immediately after July 1, 2020. Potential applicants are required to demonstrate sufficient organizational capacity and fully meet projected outcomes in previous grant years. Staff organizational capacity scores are not included into the final total score averages. The eligibility of all subrecipients, pursuant to HUD guidelines, will be verified prior to contract award on-line at System for Award Management (SAM). In addition to City requirements, the subrecipient will comply with Section 3, and Davis-Bacon requirements. Economic Development – In accordance to HUD’s Quick Guide to CDBG Eligible Activities to Support Infectious Disease Response, $98,679.60 in FY 20-21 CDBG-CV funds were set aside for Economic Development activities in accordance with Council CDBG priorities. Members of the Strategic Action Team reviewed one application for Economic Development and made a recommendation of $98,679.60 to the Community Investment Collaborative (CIC). Funds are proposed to be used to administer 24 grants and technical support to eligible microenterprises. Grants will help businesses cover expenses including rent, payroll, replacing inventory, etc. Technical support will help owners access services to adapt to the economic environment: support in bringing businesses online, financial planning, additional cleaning, etc. Public Service Programs – $98,679.60 in FY 20-21 CDBG-CV funds were set aside for Public Service Program activities. The CDBG/HOME Task Force has recommended two public service programs. Programs were evaluated based on HUD’s Quick Guide to CDBG Eligible Activities to Support Coronavirus and Other Infectious Disease Response and City Council CDBG priorities. Programs were also evaluated based upon metrics included in the RFP evaluation scoring rubric. Funding will enable the organizations to prevent and respond to the spread of infectious diseases such as the coronavirus. The Taskforce made a funding recommendation of $49,661.78 for the Thomas Jefferson Health District for COVID-19 Outreach, Testing, and Linkage to Care. Estimated benefits include hiring two full-time Community Health workers to engage priority populations in COVID-19 prevention, act as liaison for testing and wrap around services, and inform the health department’s COVID-19 strategy. The Taskforce also made a funding recommendation of $49,017.82 for the Thomas Jefferson Area Coalition (TJACH) for the COVID-19 Homeless Prevention Response. Estimated benefits include providing rental and utility assistance to 25 households under 30% of AMI at imminent risk of 2 Page 74 of 120 homelessness due to income loss from COVID-19 and hiring one additional staff person to assist with homeless prevention assistance Administration and Planning: To pay for the costs of staff working with CDBG-CV projects, citizen participation, and other grant related costs directly related to CDBG-CV funds, $49,339.80 is budgeted. On July 14, 2020, the Planning Commission held a public hearing and reviewed the CDBG/HOME Taskforce CDBG-CV proposed budget. The motion passed unanimously with Planning Commission supporting the Taskforce recommendations for City Council approval on August 3rd 2020. No public comments were received during the public hearing. Community Engagement: A request for proposals was held for economic development, public facilities, and public service programs. Applications received were reviewed by the CDBG Task Force or the Strategic Action Team (SAT). Eleven interested applicants inquired about the program, and a total of six applicants submitted a final application for review. Members of the public were given the opportunity to voice their opinions during the HUD authorized expedited 5-day public comment period between April 28, 2020 through May 4, 2020, on May 18, 2020 at the virtual City Council Public Hearing, the virtual June 11, 2020 Strategic Action Team Subcommittee meeting, the virtual June 15, 2020 CDBG/HOME Taskforce meeting, the virtual July 14, 2020 Planning Commission. HUD authorized an expedited 5-day public comment period on April 2, 2020 to prevent, prepare for, and respond to the coronavirus with the goal to quickly appropriate funds to eligible activities. Alignment with City Council’s Vision and Strategic Plan: Approval of this agenda item aligns directly with Council’s vision for Charlottesville to have Economic Sustainability, A Center for Lifelong Learning, Quality Housing Opportunities for All, and A Connected Community. It contributes to variety of Strategic Plan Goals and Objectives including: Goal 1: Inclusive, Self-sufficient Community; Goal 3: Beautiful Environment; Goal 4: Strong, Diversified Economy; and Goal 5: Responsive Organization. Budgetary Impact: None Recommendation: Staff recommends approval of the proposed CDBG-CV funding recommendations. Funds included in this budget will not be spent until after HUD authorizes the approved FY 2021 amended Action Plan. Alternatives: City Council may reappropriate the funds among the scored public service and economic development applicants. Staff recommends taking into consideration the RFP application scores if funds are to be reappropriated. 3 Page 75 of 120 Attachments: HUD’s Quick Guide to Eligible CDBG Activities to Support Coronavirus and Other Infectious Disease Response Appropriation Resolution for CDBG funds 2020-2021 Proposed CDBG-CV Budget Summary of RFPs submitted RFP Scoring Template Minutes from CDBG Task Force meetings 4 Page 76 of 120 Quick Guide to CDBG Eligible Activities to Support Coronavirus and Other Infectious Disease Response REVISED April 6, 2020 Grantees should coordinate with local health authorities before undertaking any activity to support state or local pandemic response. Grantees may use Community Development Block Grant (CDBG) funds for a range of eligible activities that prevent and respond to the spread of infectious diseases such as the coronavirus. Examples of Eligible Activities to Support Coronavirus and Other Infectious Disease Response For more information, refer to applicable sections of the Housing and Community Development Act of 1974 (for State CDBG Grantees) and CDBG regulations (for Entitlement CDBG grantees). Buildings and Improvements, Including Public Facilities Acquisition, construction, Construct a facility for testing, diagnosis, or treatment. reconstruction, or installation of public works, facilities, and Rehabilitate a community facility to establish an infectious disease treatment clinic. site or other improvements. Acquire and rehabilitate, or construct, a group living facility that may be used to See section 105(a)(2) (42 centralize patients undergoing treatment. U.S.C. 5305(a)(2)); 24 CFR 570.201(c). Rehabilitation of buildings and Rehabilitate a commercial building or closed school building to establish an infectious improvements (including disease treatment clinic, e.g., by replacing the HVAC system. interim assistance). See section 105(a)(4) (42 Acquire, and quickly rehabilitate (if necessary) a motel or hotel building to expand U.S.C. 5305(a)(4)); 24 CFR capacity of hospitals to accommodate isolation of patients during recovery. 570.201(f); 570.202(b). Make interim improvements to private properties to enable an individual patient to remain quarantined on a temporary basis. Assistance to Businesses, including Special Economic Development Assistance Provision of assistance to Provide grants or loans to support new businesses or business expansion to create jobs private, for-profit entities, and manufacture medical supplies necessary to respond to infectious disease. when appropriate to carry out an economic development Avoid job loss caused by business closures related to social distancing by providing project. short-term working capital assistance to small businesses to enable retention of jobs held by low- and moderate-income persons. See section 105(a)(17) (42 U.S.C. 5305(a)(17)); 24 CFR 570.203(b). Provision of assistance to Provide technical assistance, grants, loans, and other financial assistance to establish, microenterprises. stabilize, and expand microenterprises that provide medical, food delivery, cleaning, See section 105(a)(22) (42 and other services to support home health and quarantine. U.S.C. 5305(a)(22)); 24 CFR 570.201(o). Page 77 of 120 Provision of New or Quantifiably Increased Public Services Following enactment of the Carry out job training to expand the pool of health care workers and technicians that CARES Act1, the public are available to treat disease within a community. services cap2 has no effect on CDBG-CV grants and no Provide testing, diagnosis or other services at a fixed or mobile location. effect on FY 2019 and 2020 Increase the capacity and availability of targeted health services for infectious disease CDBG grant funds used for response within existing health facilities. coronavirus efforts. See section 105(a)(8) (42 Provide equipment, supplies, and materials necessary to carry-out a public service. U.S.C. 5305(a)(8)); 24 CFR Deliver meals on wheels to quarantined individuals or individuals that need to 570.201(e). maintain social distancing due to medical vulnerabilities. Planning, Capacity Building, and Technical Assistance States only: planning grants Grant funds to units of general local government may be used for planning activities and planning only grants. in conjunction with an activity, they may also be used for planning only as an activity. See section 105(a)(12). These activities must meet or demonstrate that they would meet a national objective. These activities are subject to the State’s 20 percent administration, planning and technical assistance cap. States only: use a part of to Grant funds to units of general local government to hire technical assistance providers support TA and capacity to deliver CDBG training to new subrecipients and local government departments that building. are administering CDBG funds for the first time to assist with infectious disease See section 106(d)(5) (42 response. This activity is subject to the State’s 3 percent administration, planning and U.S.C. 5306(d)(5). technical assistance cap. Entitlement only: data Gather data and develop non-project specific emergency infectious disease response gathering, studies, analysis, plans. and preparation of plans and the identification of actions that will implement such plans. See 24 CFR 570.205. Planning Considerations Infectious disease response conditions rapidly evolve and may require changes to the planned use of funds:  CDBG grantees must amend their Consolidated Annual Action Plan (Con Plan) when there is a change to the allocation priorities or method of distribution of funds; an addition of an activity not described in the plan; or a change to the purpose, scope, location, or beneficiaries of an activity (24 CFR 91.505).  If the changes meet the criteria for a “substantial amendment” in the grantee’s citizen participation plan, the grantee must follow its citizen participation process for amendments (24 CFR 91.105 and 91.115).  Under the CARES Act, CDBG grantees may amend citizen participation and Con Plans concurrently in order to establish and implement expedited procedures with a comment period of no less than 5-days. Resources The Department has technical assistance providers that may be available to assist grantees in their implementation of CDBG funds for activities to prevent or respond to the spread of infectious disease. Please contact your local CPD Field Office Director to request technical assistance from HUD staff or a TA provider.  Submit your questions to: CPDQuestionsAnswered@hud.gov  Coronavirus (COVID-19) Information and Resources: https://www.hud.gov/coronavirus  CPD Program Guidance and Training: https://www.hudexchange.info/program-support/ 1 On March 27, 2020, President Trump approved the Coronavirus Aid, Relief, and Economic Security Act (Public Law 116-136) (CARES Act). The CARES Act makes available $5 billion in CDBG coronavirus response (CDBG-CV) funds to prevent, prepare for, and respond to coronavirus. 2 Section 105(a)(8) of the HCD Act caps public service activities at 15 percent of most CDBG grants. Some grantees have a different percentage cap. Page 78 of 120 APPROPRIATION OF FUNDS FOR THE CITY OF CHARLOTTESVILLE'S 2020-2021 COMMUNITY DEVELOPMENT BLOCK GRANT CORONAVIRUS - $246,699 WHEREAS, the City of Charlottesville has been advised of the approval by the U.S. Department of Housing and Urban Development of a Community Development Block Grant Coronavirus (CDBG-CV) authorized by the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to respond to the growing effects of the historic public health crisis for the fiscal year in the total amount of $246,699. WHEREAS, City Council has received recommendations for the expenditure of funds from the CDBG/HOME Task Force, the Strategic Action Team (SAT), and the Planning Commission; and has conducted a public hearing thereon as provided by law; now, therefore; BE IT RESOLVED by the City Council of Charlottesville, Virginia, that the sums hereinafter set forth are hereby appropriated from funds received from the aforesaid grant to the following individual expenditure accounts in the Community Development Block Grant Coronavirus Fund for the respective purposes set forth; provided, however, that the City Manager is hereby authorized to transfer funds between and among such individual accounts as circumstances may require, to the extent permitted by applicable federal grant regulations. ECONOMIC DEVELOPMENT Community Investment Collaborative – COVID-19 Grants $98,679.60 PUBLIC SERVICE PROGRAMS TJACH – COVID-19 Homeless Prevention Response $49,017.82 Thomas Jefferson Health District – COVID-19 Outreach $49,661.78 ADMINISTRATION AND PLANNING: Admin and Planning $49,017.82 TOTAL $246,699 BE IT FURTHER RESOLVED that this appropriation is conditioned upon the receipt of $246,699 from the Department of Housing and Urban Development authorized by the CARES Act. Funds authorized will be used to prevent, prepare for, and respond to the coronavirus (COVID-19). The amounts so appropriated as grants to other public agencies and private non-profit, charitable organizations (sub-recipients) are for the sole purpose stated. The City Manager is authorized to enter into agreements with those agencies and organizations as he may deem advisable to ensure that the grants are expended for the intended purposes, and in accordance with applicable federal and state laws and regulations; and The City Manager, the Directors of Finance or Neighborhood Development Services, and staff are authorized to establish administrative procedures and provide for mutual assistance in the execution of the programs. Page 79 of 120 Approved by Council August 3, 2020 Kyna Thomas, CMC Clerk of Council Page 80 of 120 2020-2021 CDBG-CV BUDGET ALLOCATIONS RECOMMENDED BY CDBG/HOME TASK FORCE and SAT: 6/11/2020, 6/15/2020 RECOMMENDED BY PLANNING COMMISSION: 7/14/2020 APPROVED BY CITY COUNCIL: A. ECONOMIC DEVELOPMENT PROJECTS A. Community Investment Collaborative – Entrepreneur Scholarships $98,679.60 ECONOMIC DEVELOPMENT TOTAL: $98,679.60 B. PUBLIC SERVICE PROJECTS A. TJACH - Coordinated Entry System $49,017.82 B. Thomas Jefferson Health District $49,661.78 SOCIAL PROGRAMS TOTAL: $98,679.60 C. ADMINISTRATION AND PLANNING: A. Admin and Planning $49,339.80 (20% EN) GRAND TOTAL: $246,699 ESTIMATED NEW ENTITLEMENT AMOUNT: $246,699 Page 81 of 120 CDBG-CV FY20/21 RFP Submissions Organization, Program Title Project Contact Program Description Submittal Funding Requested Office of Economic Development (OED) Hollie Lee GO Delivery/S.E.L.F Odyssey On Time $35,000.00 Public Services COVID-19 Outreach, Testing and Linkage to Thomas Jefferson Health District Rebecca Schmidt Care On Time $99,323.56 Thomas Jefferson Area Coalition for the Homeless (TJACH) Anthony Haro COVID-19 Homeless Prevention Response On-Time $60,000.00 Habitat for Humanity Ruth Stone Mortgage Forbearence Loan Late $40,000.00 Charlottesville Redevelopment and Kathleen Glenn- Housing Authority (CRHA) Matthews CRHA Rental Assistance Program On Time $70,000.00 Total Amount of Request $304,324 Total Projected Budget $98,679.60 Request Overage $205,644 Organization, Program Title Project Contact Program Description Submittal Funding Requested Community Investment Collaborative Econ (CIC) Stephen Davis CIC COVID Microbusiness Grant On Time $98,640.00 Total Amount of Request $98,640 Total Projected Budget $98,679.60 Request Overage ($40) Page 82 of 120 SCORING RUBRIC FOR CDBG-CV PROPOSALS Name of Applicant: Name of Project: Exemplary Adequate Needs Missing Score Comments Improvement Information (3 Points) (2 Points) (1 Point) (0 Points) Program/Project Provides a clear Provides a description Program/project Proposal does not Description description and clearly that adequately description needs describe how it will explains how it will explains how it will improvement address a Council address a Council address a Council Priority Priority Priority Program/Project Provides a clear Provides an adequate Program/Project goal Goal is missing Goal explanation of the goal. explanation of the goal needs improvement. and/or not Identifies what will be Barely identifies what explained. provided to whom, how will be provided to Identification of many. Provides whom and how beneficiaries, demographic many. Barely number of information of the provides beneficiaries, beneficiaries and how demographic demographic they will meet the information and how information, and income guidelines the beneficiaries will information about meet the income how the guidelines beneficiaries will meet the income guidelines is missing Need Clearly describes how Adequately describes Description of need Does not describe the program will how the program will needs improvement. how the program directly address the directly address the Only state, regional, will directly address needs. needs using some local or national data the needs and/or 1 Page 83 of 120 Provides local data to data to describe the provided, data not does not provide describe the needs of needs of the specific to clients data to describe the the community and the community and the needs of the beneficiaries beneficiaries community and the beneficiaries Outcomes Clearly explains how Adequately explains Explanation of how Does not explain proposed outcomes will how proposed proposed outcomes how proposed be meaningful, client- outcomes will be will be meaningful, outcomes will be focused and related to meaningful, client- client-focused and meaningful, client- the service focused and related to related to the service focused and/or the service needs improvement related to the service Strategies Provides evidence- Adequately describes Describes how Does not identify based strategies for how strategies address strategies address how strategies how the need using researched need without directly address program/project will best practices information about need address the need strategies at a best practices or minimum research Implementation Timeline is detailed and Timeline is adequate Timeline is limited or No timeline Timeline realistic not realistic provided and information is missing Evaluation Plan Provides a rigorous Provides a solid Evaluates some Proposal does not evaluation plan which evaluation plan elements of its work, provide an informs ongoing work, but the evaluation is evaluation plan or explains metrics and not thorough the plan is why they are used insufficient Demographic Proposal clearly Proposal adequately Proposal describes Proposal does not Verification describes how the describes how the how the agency will describe how the agency will collect and agency will collect and collect and verify agency will collect verify all required verify all required some required and verify any information information information required information 2 Page 84 of 120 Financial Proposal describes how Proposal describes how Proposal describes Proposal does not Benefits the program fully the program fully how the program describe how the meets two financial meets one financial partially meets one to program will provide benefits benefit two financial benefits a financial benefit Collaboration Proposal describes how Proposal describes Proposal describes Proposal does not the program formal agreements collaboration describe collaborates with other with more than two informally with other collaboration with organizations to organizations organizations (ex. other entities achieve a common goal describing how they information sharing, using defined cooperate, but does resource sharing) deliverables and not share common metrics (ex. Clear deliverables or metrics. accountability, shared management, such as MOU’s or formal partnership agreements) Engagement/ Proposal describes Proposal describes Proposal explains Proposal does not Outreach complete outreach and some outreach and that services are provide strategies Strategy engagement strategies engagement strategies available to needy for outreach and and explains how it will and how it will serve and underserved engagement to serve needy and needy and underserved populations but needy and underserved populations program/project does underserved populations not conduct outreach populations or engagement Priority Proposal describes Proposal describes Proposal explains Proposal does not Neighborhood complete outreach some outreach and that services are provide strategies Ridge Street strategies and program/project serves available to priority for outreach to program/project serves residents in the Priority neighborhood priority residents in the Priority Neighborhood residents but neighborhood Neighborhood program/project does residents not conduct outreach 3 Page 85 of 120 Organizational Organization Organization Organization capacity The organization Capacity demonstrated demonstrated needs improvement, demonstrated a lack (STAFF ONLY) sufficient capacity and adequate capacity and did not meet of a capacity fully met projected almost met projected projected outcomes outcomes in previous outcomes in previous grant year grant year Organizational Proposal provides clear Proposal provides Evidence of capacity Proposal does not Capacity evidence of the adequate evidence of and ability needs provide evidence of capacity and ability to the capacity and ability improvement. Does the capacity and ensure timely to ensure timely not address the ability performance and performance and question fully reporting reporting Budget Proposal clearly Proposal provides an Proposed budget The proposal does demonstrates: adequate budget. needs improvement not demonstrate A. How requested Adequately addresses and barely addresses how the requested funds will be A, B, and C A, B, and/or C. funds will be applied applied to Proposed budget to expense line expense line needs improvement. items, how the items amount requested is B. How the reasonable, and amount does not show a requested is direct relationship reasonable with proposed C. That the overall service items program budget shows a direct relationship with proposed service items TOTAL SCORE (MAX SCORE = 42 PTS) 4 Page 86 of 120 Meeting registration/participation available at www.charlottesville.gov/zoom Individuals with disabilities who require assistance or special arrangements to participate in the public meeting may call the ADA Coordinator at (434) 970-3182 or submit a request via email to ada@charlottesville.gov. The City of Charlottesville requests that you provide a 48-hour notice so that proper arrangements may be made. CDBG Taskforce Monday, June 15th, 2020 3:30-5:00 PM Virtual Meeting AGENDA 1. Introductions/Housekeeping/Minutes 2. Review Application Scores & Create proposal budget. 3. Other Business 4. Public Comment Staff Contact: Erin Atak, Grants Coordinator (atake@charlottesville.gov), (434) 970-3093 1|Page Page 87 of 120 Meeting registration/participation available at www.charlottesville.gov/zoom Individuals with disabilities who require assistance or special arrangements to participate in the public meeting may call the ADA Coordinator at (434) 970-3182 or submit a request via email to ada@charlottesville.gov. The City of Charlottesville requests that you provide a 48-hour notice so that proper arrangements may be made. CDBG Taskforce Meeting Minutes Monday, June 15th, 2020 3:30-5:00 PM Virtual Meeting AGENDA 1. Introductions/Housekeeping/Minutes City Staff member Erin Atak (EA), Grants Coordinator, begins meeting with CDBG Taskforce attendance. Meeting commences at 3:32 PM on Monday July 15, 2020. CDBG/HOME Taskforce Roster Attendance Howard Evergreen Present Helen Kimble Present Nancy Carpenter Present Emily Cone Miller Absent James Bryant Present Kem Lea Spaulding Present Taneia Dowell Absent Matthew Gillikin Present Olivia Gabbay Absent Other City Staff members present: Symia Tabron, Brenda Kelley, John Sales. EA begins to explain the CDBG-CV program to Taskforce members and viewers at home: The main goal of the CDBG-CV grant is to prevent, prepare for, and respond to the Coronavirus. HUD priorities are to fund activities towards infectious disease response. The City of Charlottesville was awarded $246,699 in CDBG-CV funds authorized by the CARES Act. The CDBG-CV award is divided into three funding categories. All qualifying applicants are able to apply for public services and economic development funds. The Administrative/Planning portion of the CDBG-CV grant is 2|Page Page 88 of 120 Meeting registration/participation available at www.charlottesville.gov/zoom Individuals with disabilities who require assistance or special arrangements to participate in the public meeting may call the ADA Coordinator at (434) 970-3182 or submit a request via email to ada@charlottesville.gov. The City of Charlottesville requests that you provide a 48-hour notice so that proper arrangements may be made. designated for City of Charlottesville to cover all grant related expenses (ex: Davis Bacon, Section 3, Environmental Reviews, Citizen Participation, etc.) a. Public Service: $98,679.60 b. Economic Development: $98,679.60 c. Administrative/Planning: $49,339.80 On June 11, 2020 the economic development CDBG taskforce subcommittee, the Strategic Action Team (SAT), convened discussed one application the City received applying for the econ funds. The SAT made a funding recommendation to award the application all $98,679.60 to the one economic development CDBG-CV applicant. The job of the CDBG/HOME Taskforce is to create a funding recommendation for the public services fund of the CDBG-CV grant. 2. Review Application Scores & Create proposal budget. EA shares CDBG/HOME Taskforce Score Spreadsheet on screen. Average score rankings: Thomas Jefferson Health District (TJHD): 33.33 Thomas Jefferson Area Coalition for the Homeless (THACH): 30 Charlottesville Redevelopment Housing Authority (CRHA): 28 Office of Economic Development (OED): 25.17 Taskforce opens for discussion: Taskforce member Matthew Gillikin begins meeting with clarification question for city staff member Erin Atak. Question concerns Staff Organization Capacity scores for all applicants and the relation to COVID-19 situation. City Staff Erin Atak, Grants Coordinator, clarifies to Taskforce members that Staff Organizational Capacity Scores for all organizations is not included in the final score averaging. Staff Organizational Capacity scores review previous audits, how previous invoices were processed, quarterly reports, and whether organizations were able to follow HUD protocol. With COVID-19, jurisdictions were more lenient with grading, however, City Staff cannot overlook HUD procedures and paperwork requirements. Scores were given accordingly. Taskforce member Matthew Gillikin request additional information on CRHA’s staff organizational capacity score. 3|Page Page 89 of 120 Meeting registration/participation available at www.charlottesville.gov/zoom Individuals with disabilities who require assistance or special arrangements to participate in the public meeting may call the ADA Coordinator at (434) 970-3182 or submit a request via email to ada@charlottesville.gov. The City of Charlottesville requests that you provide a 48-hour notice so that proper arrangements may be made. City Staff Erin Atak explains that detailed explanation is written on staff sheet of the Taskforce binder, however the CRHA applicant had to repay the City HOME and CDBG funding back to HUD in the past. The concern with the applicant is focused on the inability to spend funds in a timely manner. The concern was raised during the CRHA technical assistance meeting with CRHA staff, and was not addressed in the CDBG-CV application. Additionally, CRHA received a copy of the last CDBG/HOME audit to address concerns. Said concerns were not addressed in the application. Taskforce member Nancy Carpenter states that CDBG-CV and CDBG funding is meant for low income people. Ms. Carpenter recounts listening to weekly calls with the National Low-Income Housing Coalition during the months of April and May. She adds that CRHA has the infrastructure to provide rental assistance as 22-23% of rental households nationwide will face risk of eviction starting July. CRHA wanting to provide housing stability for families outside of public housing is an important cause. Staff Member Erin Atak comments to Taskforce Member Nancy Carpenter stating that CRHA application was not marked down from the lack of subject importance, but concern for administration. She reminded all taskforce members again that the staff organizational capacity score is not included into the final average score of each organization. City Staff Housing Coordinator John Sales introduces himself to the Taskforce and provides additional information concerning the housing related applications (CRHA and TJACH). Mr. Sales also discusses the four housing initiatives being proposed for City Council on June 15, 2020. Mr. Sales notes the funding request for CRHA CDBG-CV application may not be able to serve three months’ worth of rent for 50 families, and is similar to city’s housing proposal. Taskforce member Nancy Carpenter highlights the importance of housing during the COVID-19 pandemic. Housing Coordinator provides a hypothetical breakdown of three months’ worth of rent using CRHA’s funding request. Grants Coordinator explains to the Taskforce that even with partial funding awarded to an organization, she would need to use the total goal amount written on the application for HUD reporting purposes. Taskforce member Matthew Gillikin poses Housing Coordinator a question on TJACH’s application and whether the applicant would be able to achieve their goal for the funding amount requested. 4|Page Page 90 of 120 Meeting registration/participation available at www.charlottesville.gov/zoom Individuals with disabilities who require assistance or special arrangements to participate in the public meeting may call the ADA Coordinator at (434) 970-3182 or submit a request via email to ada@charlottesville.gov. The City of Charlottesville requests that you provide a 48-hour notice so that proper arrangements may be made. Housing Coordinator replies “yes” as TJACH is proposing to partner CDBG-CV funds with outside sources. Mr. Sales elaborates and states all program proposals submitted for the CDBG- CV program appear to be important needs for the community. Discussion continues around fair market rent prices and three-months’ worth of rent. Taskforce member Howard Evergreen notes that many residents that would be receiving assistance through the CRHA program would be living outside the fair market rate rental prices. Taskforce members note the concerns for applicant CRHA meeting the conditions of the grant. City Staff member Symia Tabron raises a question of whether CRHA would undergo or submit another audit. Grants Coordinator Erin Atak explains that CRHA has not submitted an audit for the CDBG- HOME program since 2015. Taskforce member Nancy Carpenter states the importance of funding housing initiatives over other priorities such as health initiatives currently. Taskforce member James Bryant agrees and proposes to divide the $98,679.60 among all applicants. Taskforce member Howard Evergreen reminds the committee that the discussion on scoring is repeated each year. Scores are overlooked and there is never enough CDBG money. Mr. Evergreen reminds everyone that health priorities were included with the CDBG-CV funds specifically with the new release of the funds as an equal priority to housing. Mr. Evergreen continues and states that the scoring method cannot be disregarded. Taskforce member Mattew Gillikin makes funding recommendation #1: Not funding OED, not funding CRHA due to hurdles identified by City Staff, fully funding TJACH to support housing initiatives at $60,000, and give TJHD the remaining $38,678.60. Taskforce member Helen Kimble reminds the rest of the committee that the TJHD community health worker salary was around $44,000 in addition to supervisory fees added on. Funding recommendation #1 would not support the cost of one community health worker. Potentially a part-time community health worker. Ms. Kimble asks City Staff whether they would be able to guarantee the living wage contract to community workers if TJHD was awarded funds. City Staff Erin Atak states the CDBG program would not be able to dictate salary contracts for community health workers but could hold TJHD accountable for having provided a salary for community health workers in accordance to the program application. 5|Page Page 91 of 120 Meeting registration/participation available at www.charlottesville.gov/zoom Individuals with disabilities who require assistance or special arrangements to participate in the public meeting may call the ADA Coordinator at (434) 970-3182 or submit a request via email to ada@charlottesville.gov. The City of Charlottesville requests that you provide a 48-hour notice so that proper arrangements may be made. Taskforce member Howard Evergreen offers a counter funding recommendation #2, to either flip the recommendation #1 or give TJHD 2/3 of the funding and give TJACH 1/3 of the CDBG-CV funding in accordance to the application scores. Taskforce member Nancy Carpenter states that Mr. Evergreen makes a point about rubric indexing. Taskforce member Matthew Gillikin proposed funding recommendation #3 to award TJHD 50% ($49,661.78) of the funding request and award TJACH ($49,017.82) the remaining CDBG-CV funds. Taskforce members agree with funding proposal #3. Public Services CDBG-CV: $98,679.60 (Breakdown of Funding Recommendation #3) Thomas Jefferson Health District: $49,661.78 Thomas Jeffrson Area Coalition for the Homeless: $49,017.82 Office of Economic Development: $0.00 Charlottesville Redevelopment Housing Authority: $0.00 Funding Recommendation Approval – CDBG/HOME Taskforce Roll Call CDBG/HOME Taskforce Roster Vote – Funding Recommendation of Award 3 Howard Evergreen Approve Helen Kimble Approve Nancy Carpenter Approve Emily Cone Miller James Bryant Approve Kem Lea Spaulding Approve Taneia Dowell Matthew Gillikin Approve Olivia Gabbay 3. Other Business None 4. Public Comment None Meeting Adjourned. 6|Page Page 92 of 120 Total Final Description Goal Need Outcomes Strategies Implement Eval Demogr Financial Collab Engage PN STAFF Org Org Capa Budget Subtotal Score Average CRHA TD 0 ECM 2 2 2 2 2 2 2 2 2 2 2 2 0 2 2 28 HE 1 2 2 1 1 1 1 1 1 2 2 0 0 1 1 17 JB 2 3 3 2 3 2 2 2 3 2 2 2 0 2 2 32 HK 2 2 2 3 1 2 0 0 2 1 2 2 0 1 2 22 MG 2 3 3 3 3 3 2 3 3 3 3 2 0 2 3 38 NC 2 2 2 2 3 3 2 3 2 2 2 2 0 1 3 31 OG 0 KLS 0 168 28 0 TJHD 0 TD 0 ECM 3 3 3 3 2 2 2 2 2 2 2 2 3 2 2 32 HE 3 3 3 3 3 3 2 1 3 3 3 2 3 3 3 38 JB 3 3 3 2 2 2 2 2 2 3 2 2 3 3 3 34 HK 3 3 2 3 2 2 2 2 3 2 3 3 3 3 2 35 MG 1 3 2 2 2 3 2 2 2 3 2 2 3 3 3 32 NC 1 3 2 2 2 3 1 2 2 3 2 2 3 2 2 29 OG 0 KLS 0 200 33.33333 0 TJACH 0 TD 0 ECM 3 3 3 2 2 2 2 2 2 2 2 2 3 2 2 31 HE 1 1 1 1 2 2 2 1 1 2 2 0 3 1 0 17 JB 2 2 2 2 2 2 2 2 3 3 3 2 3 3 2 32 HK 3 2 2 2 3 2 1 3 2 2 2 1 3 1 2 28 MG 3 3 3 3 3 2 3 3 3 3 3 1 3 3 2 38 NC 3 2 3 3 2 3 3 3 2 3 2 0 3 3 2 34 OG 0 KLS 0 180 30 0 OED 0 TD 0 ECM 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 28 HE 1 1 1 1 1 1 1 2 1 2 1 0 2 1 1 15 JB 3 3 3 3 2 3 2 3 2 2 2 2 2 2 2 34 HK 3 1 2 3 2 1 1 2 0 2 2 0 2 3 1 23 MG 3 3 3 3 2 1 2 3 2 2 3 1 2 3 3 34 NC 1 2 2 1 1 2 1 2 1 1 2 0 2 0 1 17 OG 0 KLS 0 151 25.16667 Econ Scores below CIC EG 2 3 3 3 2 3 2 3 2 2 3 0 2 3 2 33 KL 3 3 3 3 2 3 2 3 3 3 3 2 2 3 3 39 SM 3 3 2 2 2 3 2 3 2 2 3 1 2 3 2 33 DK 3 3 3 3 1 2 3 3 1 2 3 0 2 2 3 32 LS 2 2 2 2 2 2 2 2 2 2 2 0 2 2 2 26 163 32.6 Page 93 of 120 CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: August 3, 2020 Action Required: Appropriation of CARES ACT Funding Presenter: Anne Hemenway, City of Charlottesville Electoral Board Chair Staff Contacts: Melissa A. Morton, Director of Elections and General Registrar City of Charlottesville Office of Voter Registration and Elections Anne Hemenway, Electoral Board Chair Title: Office of Voter Registration CARES ACT funding for 2020 Presidential Election - $64,229 Background: The City of Charlottesville Office of Voter Registration and Elections has received award approval for $64,229 from the CARES ACT- (COVID-19) from the Virginia Department of Elections to use to help offset the costs associated with the 2020 Presidential Election. Discussion: The Office of Voter Registration and Elections will use the funding for costs related to the 2020 Presidential Election for items such as postage, mailings, purchase of an additional absentee hi-speed scanner, purchase of a cart to store absentee and election day ballots, office supplies, two workstations, and office and precinct supplies. COVID-19 office and precinct plans were written and implemented for the June 23, 2020 Dual Congressional Primary. The purchase of the additional HART Verity Central package is to handle the increase of the working capacity for absentee mailed ballots scanned for pre-processing and on Election Day. Both scanners can work independently with two teams of election officers to tabulate and report numbers faster and accurately. The package includes a Cannon scanner, workstation with a monitor and printer and other related items. The purchasing cost is $22,429.00 including shipping and handling charges. The Director of Elections and General Registrar, Electoral Board Members, and Voting Equipment Technicians will receive, inspect, and perform a functionality test on the equipment upon arrival. Training will be provided for, and by, the Director of Elections to the electoral board members, voting equipment technicians, voter registration manager, and all election officers working in the Central Absentee Precinct (CAP) prior to usage. Due to the unknown of COVID-19, we are anticipating of the 31,000+ registered voters that half will vote by mail or in-person during the Absentee Voting period from September 18-October 31 and the other half will vote on Election Day. The $64,229 appropriation funding will also cover the cost to Page 94 of 120 mail approximately 15,000 voters an absentee application and the ballot package, which includes two return envelopes; $7,700.00 for postage; $6,450.00 for a precinct scanner; $3,054.00 all required envelopes for the ballot package; $4,000.00 for two staff workstations, a table, precinct voter stanchions, and a secured cage; $15,115.00 for working and training of staff, precinct election officers and CAP election officers. Alignment with City Council’s Vision and Strategic Plan: This funding supports and contributes to Goal 5 of the Strategic Plan, a responsible organization and Goal 2, a healthy and safe city. Due to the unknown of the pandemic bringing unprecedented challenges to the voters, office staff, electoral board members, election officers and the polling places for the June Primary and will continue for the November General Elections. Community Engagement: Office of Voter Registration and Elections will provide qualified voters who request their absentee ballot by mail a pre-paid return postage envelope for their absentee ballot. Hand sanitizer stations were purchased for voters use in-person and on Election Day. Election officers, staff, electoral board members had to wear personal protective equipment (PPE) for their safety, and voters were encouraged to, but not required, to wear PPE. We will also follow and administer any recommendations and guidelines provided by the State of Virginia Governor’s Office, and Center of Disease Control and Preventions. Voters will be notified via the city’s website and media outlets of any changes related to the November General Election, including but not limited to polling place, election date, election officers, witness signatures, candidates on the ballot, etc. as soon as possible. Budgetary Impact: This has no impact on the General Fund. These funds will be appropriated to and expended from a grants fund and no local match is required. These funds will be expensed and used for Elections expenses for the 2020 Presidential Election only and will be separate from the approved fiscal year 2021 budget. Recommendation: Director of Elections and General Registrar and the City of Charlottesville Electoral Board recommends approval and appropriation of CARES ACT (COVID-19) Funding. Alternatives: There is no alternative. Funds must be used for 2020 Presidential Election or returned to the Department of Elections. Attachments: This section should list additional relevant supplemental material provided, such as appropriations, resolutions, ordinances, maps and drawings, reports, presentations, etc. Page 95 of 120 APPROPRATION Office of Voter Registration CARES ACT funding for 2020 Presidential Election $64,229 WHEREAS, the Charlottesville Office of Voter Registration and Elections has received award approval for $64,229 from the CARES ACT from the Virginia Department of Elections to use to help offset the costs associated with the 2020 Presidential Election; NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville, Virginia, that the sum of $64,229 is hereby appropriated in the following manner: Revenue-$64,229 Fund 208 Cost Center: 2301001000 I/O: 1900368 G/L Account: 430127 Expenditures $11,634 Fund 208 Cost Center: 2301001000 I/O: 1900368 G/L Account: 599999 $7,700 Fund 208 Cost Center: 2301001000 I/O: 1900368 G/L Account: 520030 $6,450 Fund 208 Cost Center: 2301001000 I/O: 1900368 G/L Account: 520900 $12,535 Fund 208 Cost Center: 2301001000 I/O: 1900368 G/L Account: 520990 $3,481 Fund 208 Cost Center: 2301001000 I/O: 1900368 G/L Account: 530210 $22,429 Fund 208 Cost Center: 2301001000 I/O: 1900368 G/L Account: 541050 Page 96 of 120 CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: August 3, 2020 Action Required: Approve appropriation Presenter: Diane Kuknyo, Director, Department of Social Services Staff Contacts: Elmona Reid, Family Services Specialist, Foster Care Prevention Sue Moffett, Assistant Director, Department of Social Services Title: BAMA Works Grant for Supporting Aspirations-Improving Resiliency for Vulnerable Families - $6,000 Background: The Charlottesville Department of Social Services has received $6,000 from the BAMA works fund to implement an employee-designed initiative: Supporting Aspirations-Improving Resiliency for Vulnerable Families. The Foster Care Prevention Team works to help vulnerable families develop skills and resources needed for safety and stability. While poverty does not equate child neglect, the trauma of persistent poverty is a risk to child well-being as evidenced in the landmark CDC-Kaiser-Peremente Adverse Childhood Experiences (ACE) study. https://www.cdc.gov/violenceprevention/childabuseandneglect/acestudy/about.html One challenge in our work with vulnerable families is to build on their resiliency, and help them overcome the trauma of persistent poverty. The parents with whom we work see increases in household income evaporate in a cloud of rent increases and public assistance decreases. Routine “emergencies” like missing work to care for an ill child, or new tires for a 10-year-old car make budgeting for field trips, club and sports participation fees and birthday celebrations unrealistic; and saving for aspirations is impossible. Persistent poverty is isolating, and limits the economic and social mobility of the most vulnerable families in our community. Discussion: Using available budgeting tools, participating families will work to develop a budget for not only routine and necessary household expenses, but also aspirational financial goals. Supporting Aspirations funds will be used to support family celebrations- important activities that organize and stabilize family life, celebrate and reward short-term successes, and increase capacity for resiliency. Page 97 of 120 Alignment with City Council’s Vision and Strategic Plan: This appropriation request aligns with the City Council’s vision, which includes being flexible and progressive in anticipating and responding to the needs of our citizens. Community Engagement: The Department of Social Services works with community members and service providers to identify and meet the needs of the most vulnerable. Budgetary Impact: There are no additional City funds required or being requested for this initiative. Recommendation: Staff recommends approval and appropriation of these funds. Alternatives: Funds that are not appropriated will need to be returned to BAMA works. Attachments: Appropriation Page 98 of 120 APPROPRIATION Supporting Aspirations-Improving Resiliency for Vulnerable Families $6,000 WHEREAS, the Charlottesville Department of Social Services has received $6,000 from the BAMA Works Fund to implement supporting aspirations initiative for vulnerable families. NOW, THEREFORE BE IT RESOLVED by the council of the City of Charlottesville, Virginia, that the sum of $6,000 is hereby appropriated in the following manner: Revenue - $6,000 Fund 212 Cost Center: 9900000000 G/L Account: 451022 Expenditures - $6,000 Fund 212 Cost Center: 3343011000 G/L Account: 540060 Page 99 of 120 CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: August 3, 2020 Action Required: Approved Authorization Resolution Presenter: Sonny Saxton, Executive Director, Emergency Communications Center Staff Contacts: Letitia Shelton, Deputy City Manager Charlottesville-U.V.A.-Albemarle County Emergency Communications Title: Center Fund Balance Retention - $463,074 Background: A 1984 agreement between the County of Albemarle, City of Charlottesville, and University of Virginia, developed the joint Emergency Communications Center. An addendum in 2013, focused on operational, capital, and 800 MHz funding support, stipulated the E.C.C. may retain an additional year-end fund balance that exceeds 25% of the Center's total annual operating budget for alternative purposes, subject to the approval of the Participants. The F.Y. 2019 year-end settlement process for the Charlottesville-U.V.A.-Albemarle County Emergency Communications Center (E.C.C.) resulted in a fund balance of $3,061,114, which is $1,623,074 above 25% of the E.C.C.’s total annual operating budget. Of that amount the City’s share would be $463,074, or 28.5307% or the total amount, which could potentially be returned to the City. Discussion: The E.C.C. is formally requesting that fund balance exceeding 25% of the E.C.C.'s total operating budget, or $1,623,074, be retained by the E.C.C. The recommended usage of retained funds would be subject to additional review and approval by the E.C.C. Management Board, of which the City has representation. The proposed recommended uses of these additional funds include: F.Y. 21 Unfunded Capital Outlay Requests $578,868 Operating Contingency $184,255 COVID-19 Community Response and/or Critical Infrastructure $859,951 Similar requests have been sent to the other partners, Albemarle County and the University of Virginia, with the Albemarle County Board of Supervisors approving the request at their July 1, 2020 Board of Supervisors meeting. Page 100 of 120 Alignment with City Council’s Vision and Strategic Plan: Approval of this agenda item aligns directly with Council’s vision for Charlottesville to be America’s Healthiest City. This request also aligns with Strategic Plan Goal 2: A Healthy and Safe City, and more specifically Objective 2.3 – Improve community health and safety outcomes by connecting residents with effective resources. Community Engagement: N/A Budgetary Impact: There is no impact to the City’s F.Y. 21 appropriated budget as no additional funds are being requested. The funds being requested represent the City’s share of unspent funds paid to the E.C.C. as part of the City’s annual contribution in F.Y. 20. These funds would remain in the E.C.C. budget to be expended upon approval by the E.C.C. Management Board. Recommendation: Staff recommends approval of the Emergency Communication Center’s request to use F.Y. 2019 surplus funds of $463,074. Albemarle County received and approved a similar request. Alternatives: If this request is rejected, then the Emergency Communications Center would return the City’s share of the fund balance ($463,074) to the City as a one-time payment. However, the E.C.C. would then return to Council with a future request for the City’s share of the unfunded F.Y. 21 capital outlay costs and potential COVID-19 Community Response costs. Attachments: • Resolution • E.C.C. Request to Retain Funds Letter • 2013 Addendum to the 1984 Agreement between the County of Albemarle, City of Charlottesville, and University of Virginia, Developing the joint Emergency Communications Center Page 101 of 120 RESOLUTION Authorization of Retention of Fund Balance in Excess of 25% for Charlottesville-UVA- Albemarle County Emergency Communications Center $463,074 WHEREAS, the City of Charlottesville, Virginia, entered into an agreement on January 20, 1984, between the County of Albemarle, City of Charlottesville, and University of Virginia, to developed the joint Emergency Communications Center; WHEREAS, an addendum to that agreement in January 2013, focused on operational, capital, and 800 MHz funding support, stipulated the ECC may retain an additional year-end fund balance that exceeds 25% of the Center's total annual operating budget for alternative purposes, subject to the approval of the Participants; NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville, Virginia, that the sum of $463,074 be retained by the Charlottesville-UVA-Albemarle County Emergency Communications Center to be used for the purposes approved by the ECC Management Board. Page 102 of 120 Page 103 of 120 Page 104 of 120 ADDENDUM #2 TO AGREEMENT DATED JANUARY 20, 1984 BY AND AMONG THE COUNTY OF ALBEMARLE, VIRGINIA, THE CITY OF CHARLOTTESVILLE, VIRGINIA, AND THE RECTOR AND VISITORS OF THE UNIVERSITY OF VIRGINIA This Addendum #2, dated January I , 20 1 3 , to the Agreement dated January 20, 1 984, and first amended October 1 0, 2002, by and among the COUNTY OF ALB EMARLE, VIRGINIA, the CITY OF CHARLOTTESVILLE, VIRGINIA, and the RECTOR and VISITORS of THE UNIVERSITY OF VIRG INIA (collectively referred to as the "Pa1ticipants"). The Participants agree to the foll owing modifications to the Agreement: 1. Section IV ("Allocation of Costs") is del eted and replaced with the fol lowing paragraphs : a. Operating Costs. Beginni ng with the fiscal year commencing July 1 , 20 1 3 , the Management Board shall submit the annual budget request for the Center to each Participant by January I 5 th of each year in a format generally in accordance with the Uniform Financial Reporting System of the Auditor of Publ ic Accounts for the Commonwealth of Virginia. Operating costs wi l l be al located among the Partici pants i n direct propo1tion to their respective shares of the percentage of the numbers of calls for servi ce recei ved by the Center. In preparing for the budget for each year, the Management Board shal l obtain the actual number of calls received by the Center for the immediately preceding 1 2 month period of October 1 through September 30. The Management Board shall use such actual call numbers to recompute the al location formula for each next ensuing fiscal year. The recomputation shall be made as soon after January 1 as possi ble to make accurate figures available to the Participants for their annual budget. A hypothetical example of the Funding Formula calcul ated under thi s section if it had applied to fiscal year 20 1 2-20 1 3 is attached hereto as Exhibit A. The budget shares for the Participants under the formula calculated under thi s section are set fmth on Exhibit B attached hereto. b. Capital Improvements Costs. Non-recurring capital items for the Center shall be submi tted to each Participant as part of its Capital Improvement Plan (CIP). Capital items include (i) l and acquisition, and construction of new faci lities : (ii) renovations or additions to existing facilities; (i ii) major studies such as facility or systems assessments, engineering or feasibi l ity studies related to faci lity or system needs; and (iv) equipment requirements. Funding for capital items shall be subj ect to approval by the Patticipants. The cost for capital items for the Center shal l be al located among the Participants according to their percentage of actual calls to the Center as determined in section IV(a) above for the fiscal year such capital items are approved by a Patticipant; provided, however, that each Participant's percentage of cost for a capital item shal l not be recomputed each year, but shall remain constant for such capital item. By way of example, the Computer Aided Dispatch System (CADS) is a capital item. The cost allocati on of the CADS proj ect is based on the cost al l ocati on among the Participants in effect at the time that proj ect was approved by the Participants and shal l remain constant throughout such proj ect, not-withstanding the recalculation of allocations for operating costs pursuant to section IV(a) above. c. 800 MHz System. Notwithstanding paragraphs a and b above, the capital and operational cost al l ocation of the 800 MHz Public Safety Proj ect (the 800 MHz System) was established by an Agreement dated June 27, 2003 among the Participants, with the cost allocation based on the number of radios used in the 800 MHz System by the Participants and certain third paity users. The capital cost al locati on of the 800 MHz System shal l remain fixed pursuant to the terms of the Agreement dated June 27, 2003 . The operational cost of the 800 M Hz System shal l continue to be recomputed each year allocating the cost to the Participants equal to the percentage of the number of radios used by each Participant in the 800 MHz System, Unless otherwise agreed to, the capital and operational cost for any communications system Page 105 of 120 which replaces the 800 MHz System will also be allocated among the Participants equal to the percentage of the number of radios used by each Participant in such replacement system. d. Fund Balance. The Center may retain a year-end fund balance not to exceed twenty-five percent (25%) of the Center's total annual operating budget. The Management Board will, after each fiscal year audit, return to each Pmticipant its share of any carryover funds in excess of those amounts necessary to fund the reserve fund. The return of such funds to each Participant will be prorated using the allocation formula calculated pursuant to section IV(a) above for such fiscal year. In lieu of returning such funds, the Management Board may formally request alternative uses for such carryover funds, subject to the approval of the Participants. 2. Except as amended hereby, the Agreement remains in full force and effect and the Participants hereby ratify and confirm the provisions, terms and conditions set forth in the Agreement and any amendments or addenda thereto. WITNESS the following signatures. COUNTY OF ALBEMARLE Date Approved as to form: County Attorney 2 Page 106 of 120 CITY OF CHARLOTTESVILLE Date Approved as to fonn: 3 Page 107 of 120 RECTOR AND VISITORS OF THE UNI SITY OF VIRGINIA University Counsel 4 Page 108 of 120 CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: August 3, 2020 Action Required: Resolution Presenter: Alex Ikefuna, Director of NDS Staff Contacts: Alex Ikefuna, Director of NDS, Brennen Duncan, Traffic Engineer Title: Honorary Street Name Designation Background: In the month of June 2020, the Council received two applications for Honorary Street Name Designations pursuant to its 2011 Policy. It also received an Honorary Street Name request via email. Discussion: On July 20, 2020, staff presented the applications and recommended that the City Council consolidate Mr. Gathers’ and Ms. Anderson’s requests and provide direction to staff. The City Council discussed the three requests and approved staff’s recommendation to consolidate the requests and approve the honorary street name. Council voted to designate 7th Street N.E., between East Market Street and East Jefferson Street “Black Lives Matter Avenue,” and asked staff to present the appropriate resolution(s) at the Council’s August 3, 2020 meeting. Alignment with City Council’s Vision and Priority Areas: Approval of this agenda item will further the City’s commitment to create “a community of mutual respect” by recognizing the important contributions of African-American community members both past and present in the development of the City of Charlottesville. The location map is attached. Citizen Engagement: Although there has not been any formal community engagement process, this agenda item was publicly discussed at the July 20, 2020 City Council meeting. Budgetary Impact: If Council approves this request, it will cost $748.60 for sign material and fabrication. Installation and on-going maintenance to be completed by City staff. Recommendation: Staff recommends approval of the resolution to give this street an honorary designation of Black Lives Matter Avenue. Alternatives: Do not make a resolution. Attachment: Resolution and Location Map City Council Agenda RE: Honorary Street Name Designation Page 1 of 2 Page 109 of 120 Resolution Honorary Street Name Designation – th 7 Street N.E., From East Market Street to East Jefferson Street NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that 7th Street, N.E., from East Market Street to East Jefferson Street shall be honorary named Black Lives Matter Avenue. City Council Agenda RE: Honorary Street Name Designation Page 2 of 2 Page 110 of 120 Page 111 of 120 ZM19-00004 CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: August 3, 2020 Action Required: Adoption of a Ordinance to Approve a Rezoning Presenter: Joey Winter, City Planner – NDS Staff Contacts: Joey Winter, City Planner – NDS Title: ZM19-00004 – 909 Landonia Circle Rezoning Background: Mr. Aaron Revere, on behalf of Long Street LLC, has submitted a Rezoning Petition for 909 Landonia Circle (the “Subject Property”). The petition proposes a change in zoning from B-1 Business to B-2 Business with a proffer. The proffer states the following shall not be permitted on the Subject Property: Amusement Center; Auditoriums, Theaters; Bowling Alleys; Clubs, Private; Dry Cleaning Establishments; Movie Theaters; Dance Hall / all night; Pharmacies >1,700 SF, GFA. The Comprehensive Land Use Map for this area calls for Low Density Residential Development. The owner of the All-American Car Wash located at 1315 Long Street intends to modernize and expand their business which has operated at this location for over 25 years. The All-American Car Wash currently exists on two parcels fronting Long Street (Route 250 Bypass) and contains a self- serve car wash with vacuuming, an automated car wash, and a propane refilling kiosk. The owner purchased the Subject Property in 2019 and intends to expand the car wash use onto the parcel. The expansion of the car wash onto the Subject Property requires a zoning map amendment since car wash is not a permitted use in the B-1 district. Car wash is a by-right use in the proposed new zoning district (B-2). The proposed use of the expanded All-American Car Wash will be identical to the use at the existing car wash. However, a site plan is not being proffered with this rezoning application so this owner (or any future owner) would theoretically be free to redevelop the Subject Property with a different use in the future. It is important to emphasize that the applicant has indicated that their sole intent is to develop the Subject Property as part of the expanded car wash and no other redevelopment is planned for the property. Discussion: The 2013 Comprehensive Plan’s Land Use Map indicates that the Subject Property should be the site of Low Density Residential Development which would not be consistent with this proposed rezoning. However, the 2013 Comprehensive Plan directly contradicts the stated intent of both the current zoning district (B-1) and the proposed new zoning district (B-2). Although the 2013 Comprehensive Plan’s Land Use Map calls for Low Density Residential Development in this area, the Subject Property has been zoned for business since 1991. Page 112 of 120 ZM19-00004 The change in topography between the Subject Property and the properties to the north and west creates a natural transition from commercial uses along the 250 Bypass and residential uses to the north. When the All-American Car Wash is expanded, the applicant will be required to provide sidewalk improvements along the entire frontage of the Subject Property on Landonia Circle. This will greatly increase pedestrian connectivity between residential areas to the north and west and commercial areas to the southeast. Additionally, a change in zoning from B-1 to B-2 to facilitate the expansion of a locally-owned business will align with the stated goals in Chapter 3 (Economic Sustainability) of the Comprehensive Plan. Alignment with City Council’s Vision and Strategic Plan: This project aligns with CHARLOTTESVILLE CITY COUNCIL VISION – 2025 by contributing to A Connected Community (improved pedestrian connectivity on Landonia Circle). A change in zoning from B-1 to B-2 to facilitate the expansion of a locally-owned business will align with the stated goals in Chapter 3 (Economic Sustainability) of the COMPREHENSIVE PLAN. Community Engagement: The applicant held a community meeting as required by City Code Sec. 34-41(c)(2) on February 13, 2020 at Burnley-Moran Elementary School. Two members of the public attended the meeting and were generally supportive of the applicant’s plans for the property. On July 14, 2020, the Planning Commission held a joint Public Hearing with City Council. No members of the public spoke in favor of or against this application. Staff has received no written feedback in favor of or opposed to ZM19-00004. Budgetary Impact: This has no impact on the General Fund. Recommendation: Staff recommends approval of ZM19-00004. The benefits to pedestrian connectivity, specifically the sidewalk improvements which will be required along Landonia Circle, will benefit nearby residential areas. The applicant has proffered out some of the more intense uses permitted in the proposed new zoning district (B-2). Neighbors have not raised any concerns about rezoning the Subject Property for the purpose of expanding the All-American Car Wash. The proposed zoning change would also contribute to goals of the City’s 2013 Comprehensive Plan related to Economic Sustainability. The Planning Commission made the following recommendation at their July 14, 2020 meeting: Mr. Solla-Yates moved to recommend approval of ZM19-00004. Mr. Stolzenberg seconded the motion. The motion passed 3 – 2 to recommend approval of ZM19-00004 to City Council, with the following votes recorded: Mr. Stolzenberg: Yes Mr. Lahendro: No Ms. Dowell: Absent Mr. Solla-Yates: Yes Ms. Green: No Mr. Heaton: Absent Mr. Mitchell: Yes During Planning Commission’s discussion of ZM19-00004, Mr. Lahendro and Ms. Green both stated that they liked the applicant’s proposal, but would be voting against a favorable recommendation due to concerns about potential redevelopment of the site as something other than a car wash in the future. Page 113 of 120 ZM19-00004 Alternatives: City Council has several alternatives: (1) By motion(s): amend the attached Ordinance, then move to approve the Ordinance as amended; or (2) By motion: deny approval of the Ordinance; or (3) By motion: defer any action on the Ordinance. Attachment(s): A. Ordinance B. Link to the Staff Report and background information from the July 14, 2020 Planning Commission meeting (Staff Report begins on page 64): https://charlottesvilleva.civicclerk.com/web/UserControls/DocPreview.aspx?p=1&aoid=4 95 Page 114 of 120 ZM19-00004 ORDINANCE REZONING PROPERTY AT 909 LANDONIA CIRCLE FROM B-1 (BUSINESS/COMMERCIAL) TO B-2 (BUSINESS/COMMERCIAL) SUBJECT TO A PROFFERED DEVELOPMENT CONDITION PROHIBITING CERTAIN USES OF THE PROPERTY WHEREAS, in order to facilitate a specific development project, Long Street, LLC (“Landowner”) has submitted rezoning application ZM19-00004, proposing a change in the zoning classification (“Rezoning”) of approximately 0.6790 acre of land having approximately 378 feet of frontage on Landonia Circle, designated on 2020 City Tax Map 49 as Parcel 79 and referenced as City Real Estate Parcel Identification (“REID”) No. 490079000 (the “Subject Property”), from “B-1” to “B-2”, with said rezoning to be subject to a development condition proffered by Landowner; and WHEREAS, the purpose of the Rezoning is to allow a specific development project (“Project”) as described within the application materials for ZM19-00004, more specifically: modernization and expansion of a car wash business currently located on adjacent property (1315 Long Street, REID No. 490094000 and REID No. 490094100); and WHEREAS, a joint public hearing on the proposed rezoning was conducted by the Planning Commission and City Council on July 14, 2020, following notice to the public and to adjacent property owners, as required by law, and following the joint public hearing, the Planning Commission voted on July 14, 2020 to recommend that City Council should approve the Proposed Rezoning for the Project; and WHEREAS, this City Council has considered the details of the specific Project represented within the Landowner’s application materials for ZM19-00004; has reviewed the NDS Staff Report, public comments, the Planning Commission’s recommendation, and the Comprehensive Plan; and WHEREAS, this Council finds and determines that the public necessity, convenience, general welfare and good zoning practice require the proposed rezoning; that both the existing zoning classification and the proposed zoning classification are reasonable; and that the proposed rezoning is consistent with the Comprehensive Plan; now, therefore, BE IT ORDAINED by the Council of the City of Charlottesville, Virginia that the Zoning District Map Incorporated in Section 34-1 of the Zoning Ordinance of the Code of the City of Charlottesville, 1990, as amended, be and hereby is amended and reenacted as follows: Section 34-1. Zoning District Map. Rezoning all of the land designated on 2020 City Tax Map 49 as Parcel 79 (“Subject Property”), containing, in the aggregate approximately 0.6790 acre, from B-1 (Business/Commercial) to R-2 (Business/Commercial), subject to the following proffered development condition 1 Page 115 of 120 ZM19-00004 (“Proffer”), which was tendered by the Landowner in accordance with law and is hereby accepted by this City Council: Accepted Proffer: The use and development of the Subject Property shall be subject to the following development condition voluntarily proffered by the Landowner, which condition shall apply in addition to the regulations otherwise provided within the City’s zoning ordinance: 1. Effective on the date of a rezoning of the Subject Property to the B-2 zoning district classification, all uses allowed in the B-2 zoning district shall be permitted, except for the following uses that will be restricted as shown in Table 1-1, below: Table 1-1: BE IT FURTHER ORDAINED THAT the City’s Zoning Administrator shall update the Zoning District Map to reflect the foregoing rezoning of the Subject Property subject to the proffered development conditions. 2 Page 116 of 120 CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: August 3, 2020 Action Required: Appropriation Presenter: Jeanette Janiczek, UCI Program Manager Staff Contacts: Marty Silman, Interim Public Works Director Tony Edwards, Development Services Manager Jeanette Janiczek, UCI Program Manager Title: Belmont Bridge Replacement Project – Appropriation of $15,263,257.41 Background: On May 16, 2005, the City entered into an agreement with the Virginia Department of Transportation to participate in the Urban Construction Initiative (“First Cities”) Program (UCI). Through this program, the City is responsible for administering its urban system construction program – design, right-of-way acquisition, utility relocation, and construction. In addition, accounting of the UCI program funds must reconcile with the VDOT six-year plan. This appropriation involves the state, federal and local funds necessary to fund the City’s projects as outlined in the VDOT six-year plan. Some state funds have been received upfront from the state based on the previously used urban allocation based on the City’s population and size. The remaining state and federal funding, however, must be spent first by the City and is later reimbursed by the Virginia Department of Transportation. Reimbursement requests are submitted to VDOT on a quarterly basis. Discussion: Preliminary Engineering (PE) is the phase of the roadway project “that includes all project initiation and development activities undertaken after its inclusion in the approved State Transportation Improvement Program through the completion of (construction bid submittal). It may include preliminary Right of Way engineering and investigations necessary to complete the environmental document.” Activities include design, plan development, environmental evaluation and public participation process. Right of Way (ROW) is the phase of the roadway project that “includes the work necessary to appraise and acquire project right of way, relocate individuals or businesses, and revise or relocate utilities.” Construction is the phase of the roadway project that includes “the management of all construction activities necessary to ensure the completion of a high quality product meeting all contract specifications, and applicable federal, state, and local laws and regulations.” Page 1 of 4 Page 117 of 120 To date, $2,788,170.59 has been received in reimbursement for this project in the preliminary engineering and right of way phases. This appropriation reconciles and applies the remaining federal and state funding allocations previously awarded to the City. Additional local funding is planned for FY21 and FY22 totaling $7,500,000 which fully funds this project based on the current engineering estimate. Funding Allocations Federal State Local GRAND TOTAL 3,181,234 14,870,194 13,048,615 31,100,043 Available Balance & Federal State Local Projected Capital 4,851,572 Available Balance Improvement Project Budget 5,000,000 Projected CIP FY21 2,500,000 Projected CIP FY22 12,351,572 Past Reimbursements Federal State Local 17,314 2,770,857 697,043 17,314 2,770,857 697,043 Current Appropriation Federal State Local 3,163,920 12,099,337 Page 2 of 4 Page 118 of 120 Current Status: The Belmont Bridge Replacement project is currently in the Right of Way phase acquiring necessary property rights to construct the improvements as well as design of relocation of private utilities. Final design has been reviewed by City Staff as well as the Virginia Department of Transportation and comments are being addressed. Final Construction Documents, including revised final plans addressing comments, is under development with a planned advertisement date of Fall 2020. Alignment with City Council’s Vision Areas and Strategic Plan: Approval of this agenda item upholds the City’s commitment to create “a connected community” by improving upon our existing transportation infrastructure. In addition, it would contribute to Goal 2 of the Strategic Plan, Be a safe, equitable, thriving, and beautiful community; Objectives 2.3. Provide reliable and high quality infrastructure and 2.6. Engage in robust and context sensitive urban planning. Community Engagement: There has been significant engagement throughout project planning through a Steering Committee, project specific public meetings, coordination with City boards/commissions and public surveys. A Design Public Hearing was held on May 24, 2018 and its results were accepted by City Council on July 16, 2018. A Certificate of Appropriateness was granted by the Board of Architectural Review on August 20, 2019. A Citizen Information Meeting will be advertised and held in the coming months to discuss maintenance of traffic for both vehicles and pedestrians, construction schedule and sequencing. Progress reports, future traffic notices as well as historical meeting information can be found on www.belmontbridge.org. Budgetary Impact: None. Appropriation is composed of the remaining state and federal allocations that are reimbursed once expended. Local funds were previously approved and funded through the CIP from FY03 to FY21 with a planned contribution in FY22. Recommendation: Staff recommends approval and appropriation of the funds. Alternatives: N/A Attachments: Appropriation Page 3 of 4 Page 119 of 120 APPROPRIATION Belmont Bridge Replacement Project – $15,263,257.41 WHEREAS, a total of $3,163,920.41 in federal funds for the Belmont Bridge Replacement project requires appropriation; WHEREAS, a total of $12,099,337 in state funds for the Belmont Bridge Replacement project requires appropriation; NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that the following is hereby appropriated in the following manner: Revenues $3,163,920.41 Fund: 426 WBS: P-00436 G/L Account: 430120 $12,099,337 Fund: 426 WBS: P-00436 G/L Account: 430080 Expenditures $3,163,920.41 Fund: 426 WBS: P-00436 G/L Account: 599999 $12,099,337 Fund: 426 WBS: P-00436 G/L Account: 599999 Page 4 of 4 Page 120 of 120