Agenda Date:          August 17, 2020

 Action Requested:     Appropriation

 Presenter:            Brenda Kelley, Redevelopment Manager

 Staff Contacts:       Brenda Kelley, Redevelopment Manager
                       Melissa Orndorff Stephens, Stormwater Utility Administrator
                       Krisy Hammill, Sr. Budget and Management Analyst

 Title:                Appropriation of funds received for reimbursement for Crescent Halls
                       driveway repair - $18,483.73


Background:

In November 2019, the City entered into an Agreement with Charlottesville Redevelopment and
Housing Authority (CRHA) to “set forth the terms and conditions under which the City will replace
a driveway culvert on property owned by CRHA at the public housing project known as Crescent
Hall…”.

CRHA requested the City’s assistance in completing the work because the City could do the work
more expeditiously through contractual arrangements available to the City. CRHA agreed to
reimburse the City for the work as it was their intent to utilize HUD CIP funding which
was reimbursement funding. While the original city contractor estimate for the work was
$31,300, the actual cost of the work was $18,483.73.

The work has been completed and the City has received the reimbursement payment.

Discussion:

Appropriation approval is required to allocate the revenue back into the account that the work was
originally paid from.


Alignment with City Council’s Vision and Strategic Plan:

Assisting CRHA with capital improvements supports City Council’s visions of Quality Housing
Opportunities for All; Community of Mutual Respect; and Smart, Citizen-Focused Government.
In addition, this program supports the following Strategic Plan Goals: Goal 3.2: Provide reliable
and high quality infrastructure; Goal 5.1: Integrate effective business practices and strong fiscal
policies and; Goal 5.3: Provide responsive customer service.
Community Engagement: N/A


Budgetary Impact:

This request does not encumber any additional funding from the City budget. Approval of this
Appropriation simply allocates the receipt of the revenue back into the city account that was used
to pay the contractor.


Recommendation:

Staff recommends City Council approve this Appropriation.


Alternatives:

Should City Council choose to not approve this appropriation, these funds which were
originally appropriated to support affordable housing efforts will be unavailable


Attachments:

Appropriation




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                                  APPROPRIATION
                     Reimbursement for Crescent Halls driveway repair
                                       $18,483.73

       WHEREAS, in November 2019, the City entered into an Agreement with
Charlottesville Redevelopment and Housing Authority (CRHA) to “set forth the terms and
conditions under which the City will replace a driveway culvert on property owned by CRHA at
the public housing project known as Crescent Hall…”.

       WHEREAS, the City of Charlottesville has received a reimbursement from
Charlottesville Redevelopment and Housing Authority (“CRHA”) for work performed; and

       NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Charlottesville, Virginia, that $18,483.73 received as reimbursement be appropriated back to the
City account from which the expenses were originally paid.

Expense

$18,483.73    Fund: 426      WBS Element: P-01019          GL Code: 599999




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