CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: October 5, 2020 Action Required: Appropriation of Grant Funds Presenter: Hollie Lee, Chief of Workforce Development Strategies Staff Contacts: Hollie Lee, Chief of Workforce Development Strategies Title: Virginia Department of Social Services (V.D.S.S.) Temporary Aid to Needy Families (T.A.N.F.) Grants – $257,479.76 Background: For the past three years, the City of Charlottesville, through the Office of Economic Development (OED), has been receiving matching grants from the Virginia Department of Social Services (VDSS) in order to provide workforce development training and supportive services to individuals residing in the City of Charlottesville living at or below 200% poverty. These grants include: 1. VDSS Employment for TANF Participants Grant (BEN-17-056) – a $50,000 grant awarded in 2017 for Growing Opportunities (GO) workforce development training programs and supportive services, 2. VDSS Employment for TANF Participants Grant (BEN-19-024) – a $33,800 grant awarded in 2019 to support a 40 hour long-term temporary position in the Downtown Job Center to help staff all GO workforce training programs, and 3. VDSS Employment Advancement for TANF Participants Grant (BEN-19-113) – a $130,259.83 grant awarded in October 2019 for additional GO workforce development training programs including minority business/entrepreneurship training programs and supportive services. VDSS has agreed to renew all three grants for the new fiscal year (July 1, 2020 to June 30, 2021) in the following amounts: 1. V.D.S.S. Employment for T.A.N.F. Participants Grant (3rd Renewal) –$50,000 2. V.D.S.S. Employment for T.A.N.F. Participants Grant (2nd Renewal) – $33,800 3. V.D.S.S. Employment Advancement for T.A.N.F. Participants Grant (2nd Renewal) – $173,679.76 The first two V.D.S.S Employment for T.A.N.F. Participants grants listed above (BEN-17-056 and BEN-19-024) require a 15 percent match of local dollars. The OED has historically matched these grants from the Workforce Investment Fund (P-00385). The third V.D.S.S Employment Advancement for T.A.N.F. Participants grant (BEN-19-113) does not require a match. The OED will once again match the grants from the Workforce Investment Fund – $7,500 for BEN-17-056 and $5,070 for BEN-19-024. Funding will be used for the same purposes stated in the original grant proposals. Discussion: In July 2013, the City’s Strategic Action Team on Workforce Development (SAT) issued a report to City Council entitled, Growing Opportunity: A Path to Self-Sufficiency. The report, which was subsequently endorsed by Council, examines the barriers to employment for low-income City residents and makes recommendations on how to address these barriers. One of the recommendations is to “work to ensure that training programs align with the needs of new and existing businesses.” In an effort to make progress towards this recommendation, the OED has been actively engaged in developing jobs-driven workforce development training programs in partnership with local employers. Thirty three GO programs have been administered since 2014. The flagship program, GO Driver, has been conducted eleven times and trains City residents to get their Class B Commercial Driver’s License and become Relief Transit Bus Operators with Charlottesville Area Transit (CAT) and/or Pupil Transportation at a rate of $16.53 per hour. GO Cook, which trains individuals in the culinary arts and prepares them for careers in local food and hospitality establishments has also been run seven times, resulting in almost 40 individuals being placed into employment. In addition to technical training, GO programs also include assistance with supportive services such as rental assistance, car repair, exam fees, etc. These costs, which average about $300 per participant, are also included as part of the programming. Additionally, the City recently launched the Minority Business Program, which is designed to promote the startup of minority- and woman-owned businesses in the City and the growth and expansion of existing City minority- and woman-owned business. The OED sees business creation and retention as a potential means to self-sufficiency either through full-time business ownership or supplemental income. In FY 2020, the grant funding was used for two iterations of GO Start-Up, which teaches individuals how to start up their own business and provides seed money for essential business creation purposes (e.g., business license fees, websites, business cards, logos, inventory, equipment, etc.). Fifteen individuals participated in the two programs, resulting in 15 new businesses in the Charlottesville community. Alignment with Council Vision Areas and Strategic Plan: This effort supports City Council’s “Economic Sustainability” vision and aligns directly with the SAT’s Growing Opportunity report that was approved by City Council in 2013. It also contributes to the following goals and objectives in the City’s Strategic Plan: Goal 4: A Strong, Creative and Diversified Economy  Objective 4.1: Develop a quality workforce Goal 1: An Inclusive Community of Self-sufficient Residents  Objective 1.2: Prepare residents for the workforce It aligns with Chapter 3 on Economic Sustainability in the Comprehensive Plan, and more specifically Goal 6, which focuses on workforce development and being an effective partner in creating a well‐prepared and successful workforce. Community Engagement: Like practically all of the City’s workforce development efforts, its employment training programs are supported by numerous community agencies and organizations. Examples include: Albemarle County, Piedmont Virginia Community College, Virginia Career Works, and employer partners. Similarly, on the business development side, partners include the Chamber Business Diversity Council, the Community Investment Collaborative, the Central Virginia Small Business Development Center, and private sector organizations. None of the work that is currently being done could be possible without this strong community engagement. Budgetary Impact: There is no impact to the general Fund. All funds will be budgeted and expensed in the Grants Fund. The required match for all of the grants totals $12,570, and will come from previously appropriated Capital Improvement Program funds in the Workforce Investment Fund account. Recommendation: Staff recommends approval and appropriation of grant funds. Alternatives: If grant funds are not appropriated, more local dollars will have to be used for training or fewer low- income, underemployed City residents will be able to be trained. Additionally, the OED will not have the additional staff hours needed to support the training programs. Attachments:  VDSS BEN-17-056 Subaward Agreement  VDSS BEN-19-024 Subaward Agreement  VDSS BEN-19-113 Subaward Agreement APPROPRIATION Virginia Department of Social Services (V.D.S.S.) Temporary Aid to Needy Families (T.A.N.F.) Grants $257,479.76 WHEREAS, the City of Charlottesville has received a third renewal of grant funds from the Virginia Department of Social Services in the amount of $50,000 requiring a $7,500 local in- kind match provided by the Office of Economic Development through the Workforce Investment Fund; and WHEREAS, the City of Charlottesville has received a second renewal of grant funds from the Virginia Department of Social Services in the amount of $33,800 requiring a $5,070 local in-kind match provided by the Office of Economic Development through the Workforce Investment Fund; and WHEREAS, the City of Charlottesville has received a second renewal of grant funds from the Virginia Department of Social Services in the amount of $173,679.76; and WHEREAS, the funds will be used to support workforce and business development training programs, supportive services, and staffing provided by the Office of Economic Development; and WHEREAS, the grant award covers the period from July 1, 2020 and June 30, 2021; NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville, Virginia, that the sum of $257.479.76 is hereby appropriated in the following manner: Revenue – $57,500 $50,000 Fund: 209 IO: 1900374 G/L: 430120 State/Fed pass thru $7,500 Fund: 209 IO: 1900374 G/L: 498010 Expenditures – $57,500 $57,500 Fund: 209 IO: 1900374 G/L: 599999 Lump Sum Transfer – $7,500 $7,500 Fund: 425 WBS P-00385 G/L: 561209 Transfer to State Grants Fund Revenue – $38,870 $33,800 Fund: 209 Cost Center: 1621003000 G/L: 430120 State/Fed pass thru $5,070 Fund: 209 Cost Center: 1621003000 G/L: 498010 Expenditures – $38,870 $38,870 Fund: 209 Cost Center: 1621003000 G/L: 599999 Lump Sum Transfer – $5,070 $5,070 Fund: 425 WBS: P-00385 G/L: 561209 Transfer to State Grants Revenue – $173,679.76 $173,679.76 Fund: 209 IO: 1900373 G/L: 430120 State/Fed pass thru Expenditures - $173,679.76 $173,679.76 Fund: 209 IO: 1900373 G/L: 599999 Lump Sum BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of $257,479.76 from the Virginia Department of Social Services. COMMONWEALTH OF VIRGINIA DEPARTMENT OF SOCIAL SERVICES SUBAWARD AGREEMENT RENEWAL with MODIFICATIONS Date: May 21, 2020 Subaward Agreement No.: BEN-17-056-01 Renewal No.: 3 Modification No.; 1 Issued by: Commonwealth of Virginia Department of Social Sen/jces Division of General Services; Purchasing 801 East Main Street, 14lh Floor Richmond, Virginia 23219-2901 On behalf of VDSS Division: Benefit Programs Subgrantee: City of Charlottesvilie Office of Economic Development 610 East Market Street Charlottesville, Virginia 22902 Project: Employment for TANF Participants This Subaward Agreement Renewal with Modification is entered into pursuant to the provisions of the basic agreement as amended, and is hereby incorporated into and made an integral part of Contract #BEN-17-056-01. A. Contract Renewal: In accordance with Section VII!, Administrative Requirements; Paragraph A, Amendments, the Commonwealth of Virginia, Department of Social Services (VDSS) wishes to exercise the option to renew the above referenced agreement for an additional 12 month period. Period of renewal will be from July 1, 2020 through June 30, 2021. The total amount of the obligation by the VDSS for reimbursement of actual expenses shall not exceed $50,000.00 for this period. Page 1 of 2 To Contract #BEN-17-056-01 B. Description of Modification: 1. Reference Attachment F - Budget: Replace the Budget dated July 1, 2019 through June 20, 2020 with the revised Attachment F ~ Budget for the period of July 1, 2020 through June 30, 2021. Except as provided herein, as heretofore changed, the Scope of Services and all terms and condition of the Agreement shall remain unchanged and in fully force and effect. This Renewal with Modification shall become effective upon signature of both parties. City of Charlottesville .c-°mmonweaLthof,v2rg!"ia.. Department of Social Services /W^€U^ Z^ff-^i By: By; cW$te?)LlNAN (Signature) Director of Finance Name: """"" " ' "•-— Name: Vivian D< (Print) (Print) Title: Title: Procurement Officer II Date: J~ -?7- -?z?l2<57 Date: June 3, 2020 Page 2 of 2 To Contract #BEN-17.056-01 COMMONWEALTH OF VIRGINIA DEPARTMENT OF SOCIAL SERVICES SUBAWARD AGREEMENT RENEWAL with MODIFICATiONS Date: June 1, 2020 Subaward Agreement No. BEN-19-024-02 Renewa! No: 1 Modification No.: 1 Issued by; Commonwealth Department of Social Services Division of General Services, Purchasing 801 East Main Street, 14lh Floor Richmond, Virginia 23219-2901 On behalf of VDSS Division: Benefit Programs Subgrantee: City of Chariottesville, Office of Economic Deveiopment Project; Employment for TANF Participants, Phase 2 This Subaward Agreement Renewal with Modification is entered into pursuant to the provisions of the basic agreement as amended, and is hereby incorporated into and made an integral part of Contract #BEN-19-024-02. A. CONTRACT RENEWAL: In accordance with Section VIII, Administrative Requirements; Paragraph G, Renewal of Agreement, the Commonweaith of Virginia, Department of Socia! Services (VDSS) wishes to exercise the option to renew the above referenced agreement for an additional 12 month period. Period of renewal will be from July 1, 2020 through June 30, 2021. The total dollar amount of the obligation by the VDSS for reimbursement of actual expenses shall not exceed $33,800.00 for this period. B. DESCRIPTION OF MODIFICATION: 1. Reference Attachment F - Budget: Replace the Budget dated July 1, 2019 through June 20, 2020 with the revised Attachment F - Budget for the period of July 1, 2020 through June 30,2021. 2. Reference Attachment D - Overview of Activities/Outcomes: Replace Attachment D with the revised Attachment D " Overview of Activities/Outcome for the period July 1 , 2020 through June 30, 2021. Page 1 of 2 To Contract #BEN-19-024-02 Except as provided herein, as heretofore changed, the Scope of Services and all terms and conditions of the Agreement shall remain unchanged and in full force and effect. CITY OF CHARLOTTESVILLE COMMONWEALTH OF VIRGINIA OFFICE OF ECONOMIC DEVELOPMENT DEPARTMENT OF SOCIAL SERVICES BY (^§11^^^^^^ (Signature) S3»t&« gy: Christy Sharpe Dlgllatly itgned byCtirtsty Shaifx Date: 102BD6.13 07:?SO .CHW (Signature) CHRISTOPHER V CULUNAN NAME: ;tor of RnarttB NAME: Christy Sharpe (Print) (Print) TITLE; TITLE: Senior Procurement Officer DATE: DATE: 6/13/2020 Page 2 of 2 To Contract #BEN-19-024-02 Please enter data into yellow fields only! Page 1 SUBGRANTEE NAME City of Charlottesville Office of Economic Development Grant Period July 1, 2020 - June 30, 2021 Contract # BEN-19-024 Attachment # Attachment F TOTAL PROGRAM TOTAL TOTAL TOTAL BUDGET (Including (Match + BUDGET CATEGORY VDSS MATCH amount from VDSS REQUEST AMOUNT VDSS) Request) SALARIES $33,800.00 $33,800.00 $0.00 $33,800.00 EMPLOYEE BENEFITS $10,140.00 $0.00 $10,140.00 $10,140.00 RENT $0.00 $0.00 $0.00 $0.00 OFFICE & PROGRAM $30,000.00 $0.00 $30,000.00 $30,000.00 EQUIPMENT $0.00 $0.00 $0.00 $0.00 SUBAWARDS $0.00 $0.00 $0.00 $0.00 TRAINING/TRANSPORTATiON $0.00 $0.00 $0.00 $0.00 OTHER $0.00 $0.00 $0.00 $0.00 INDIRECT COSTS Total $ 73,940.00 $ 33,800.00 $ 40,140.00 $73,940.00 Percentage of Total Program 46% Budget Requested from DSS Awarded funds cannot be used to supplant existing funds. Please enter data into yellow fields only! Page 2 SUBGRANTEE NAME: 3ity of Charlottesville Office of Economic Development Grant Period: July 1,2020-June 30, 2021 column K MaM'mum #of hours Name of Staff % of #of hours per week % of time % of program Amount of salary benefits (List names of program Total hours per week spent on this Total Gross Amount of salary TiUe spent on this salary to be devoted to this that DSS staff to be funded in whole! per week spent on this program to Annual Salary to be paid by DSS program paid by DSS program will pay or part by DSS only) iroaram be paid by for this DSS smptoyee Job Center Client Rubina Catalano 40 40 40 100% 100% $ 33,800.00 $ 33,800.00 $ 33,800.00 Engagement Specialist 100% 0% 0% 0% 0% _$_-_ _$_-_ j_-_ 0% 0% 0% 0% J_ 0% 0% 0% 0% 0% _$_-_ 0% 0% 0% 0% 0% 0% j_-_ _$_-__ 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% _$_ 0% 0% 0% 0% 0% _$__ _$_!_ 0% 0% 0% 0% _$_-_ 0% 0% 0% 0% 0% j_-_ j_-_ J_1. _$_-_ 0% 0% 0% 0% _$_-_ 0% 0% 0% $ 33,800.00 j_-_ _$_-_ $ 33,800.00 $ 33,800.00 0% Page 2 City of Charlottesville OfRce of Economic Development Pages SUBGRANTEEl Grant Period: July 1, 2020 - June 30,2021 Name of Rubina 0 0 0 0 0 0 0 0 0 0 0 0 Employee Catalano Job Center Client 0 0 0 0 0 Title 0 0 0 0 0 0 0 Engagement Specialist Total FICA per $ $ $ $ $ $ $ 2,585.70 $ $ $ ennplpyee % requested from DSS Amt requested I $ $ $ $ $ $ $ $ $ $ frnm nftSl Total RETIREMENT % requested from | DSS Amt requested] $ $ $ $ $ $ $ $ $ $ $ f mm nSSl Total LIFE INSURANCE % requested from DSS Amt requested I $ $ $ $ $ $ frnm HRftl $ $ $ $ $ Total UNEMPLOYMEN % requested from DSS Amt requested I $ $ $ $ $ $ $ $ $ f mm nSRl Total WORKERS COMP % requested from DSS Amt requested I $ $ $ $ $ $ $ $ fmm nfifil Total HEALTH INSURANCE % requested from DSS Amt requested j $ $ $ $ $ $ $ $ $ $ f mm nRRl Total O'MER BENEFITS % requested from DSS Amt requestedl $ $ $ $ $ $ $ $ $ $ $ $ $ from DSSI Benefits per $ $ $ $ $ $ $ $ $ $ $ $ Total benefits requested from DSS $ Page 3 Page3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ J Page3 Page 4 SUBGRANTEE NAME: City of Charlottesville Office of Economic Development Grant Period: July 1, 2020 - June 30,2021 LINE ITEM Amount Requested LINE ITEM Amount Requested RENT - Office 5UBAWARDS STAFF TRAVEL & TRAINING Trave OFFICE and PROGRAM EXPENSES $0.00| Traininc Printing! Postagel DTHER $ Supplies! Other (Specify; Utilitiesl Other (Specify; Phone I Other (Speafy] Participant Support Costs| Other (Specify] Training costs for GO program participantsl Other (Specify] Supportive services costs for GO program participants) Other (Specify) Other Program Expenses (Specify)! Other (Specify] Other Program Expenses (Specify)! EQUIPMENT $ P!ace_^chjndividua! equipment purchase over $5,000 below. Each equipment purchase yndej_$5,000 should be placed under Supplies above. Place each equipment purchase with a service life of one year or less (no matter the cost) under Supplies as well. Equipment Pu"^Lase^Specify)| Equipment Purchase (Specify)! Equipment Leases (any amoygty| Total $ Page 4 Page5 SUBGRANTEE NAME: City of Charlottesville Office of Economic Development Grant Period: July 1, 2020 - June 30,2021 SOURCE-Supptythe BUDGET CATEGORY BRIEF DESCRIPTION ohginal source that is CASH IN-KIND VALUE TOTAL MATCH providing the cash or in- kind match. Salaries $ ^ City of Charlottesville rlCA and Health Insurance for Employee Benefits :tubina Catalano Downtown Job Center $10,140.0C $ 10,140.00 Operating Budget Rent $ ^ Framing costs associated with GO City of Charlottesville program participants (instructors, /Vorkforce investment Office and Program 30oks, testing fees) and supportive Fund and Home to $30.000.0C $ 30,000.00 services for GO program participants Hope Operating ; rent assistance, transportation, etc.) Budget Equipment $ ^ Subcontracting Services i- Training & Transportation $ $~ Other Total Amounts Supplied $ $ 40,140.00 $ 40,140.00 by Match Page 5 ^ Page 6 SUBGRANTEENAMr City of Charlottesville Office of Ec Grant Period: July 1, 2020 - June 30, 2021 DEMINIMUS CALCULATION DIRECT COSTS SALARI ES ~ ~ $33,800.00 EMPLOYEE BENEFITS $0.00 RENT- $0.00 OFFICE & PROGRAM $O.OG EQUIPMENT $0.00 SUBAWARDS $0.00 TRAINING/TRANSPORTATION" $0.00 OTHER $0.00 TOTAL DIRECT COSTS $33,800.00 EXCLUDED EXPENSES Rent $0.00 Equipment $0.00 Subcontracting Expenses >$25,000 Other Excluded Costs Total Excluded Costs $0.00 Total Direct Costs - Excluded Costs = Base $33,800.00 Indirect Costs Percentage Rate 0% Base x Percentage Rate ^ Indirect Costs $0.00| Page 6A ^^kSi^sw^s^^^^ww^^s fl^*"ll^^s^$K^^^t^:^/^ft^l%' SUBGRANTEE NAME City of Charlottesville Office of Ec Grant Period: July 1, 2020 - June 30, 2021 Indirect Costs Calculation with NICRA Direct Costs SALARIES $33,800.00 EMPLOYEE BENEFITS $0.00 RENT $0.00 OFFICE & PROGRAM $0.00 EQUIPMENT $0.00 SUBAWARDS $0.00 TRAINlNG/TRANSPORTATiON $0.00 OTHER $0.00 TOTAL DIRECT COSTS ^33,800.00 EXCLUDED EXPENSES Please enter thetotaLamount of all excluded expenses from direct costs above (according to your NICRA). Total Direct Costs - Excluded Costs == Base $33,800.00 Indirect Costs Percentage Rate Base x Percentage Rate = indirect Costs $0.00 Please submit a copy of your NICRA (Negotiated Indirect Cost Rate Agreement) with this application. Page 6A Page? SUBGRANTEE NAME City of Charlottesville Office of Economic Development Grant Period: July 1,2020 - June 30, 2021 Budget Line Item Request Narrative Description SALARIES Salary for Kubina Catalano who will be assigned to work each yu training program and support the students Ehroughout training. The City of Charlottesville will cover the cost of her benefits and insurance, as well as the cost $33,800.001 For running the training programs and paying for supportive sen/ices. BENEFITS $0.00| RENT ""Office $0.00| OFFICE and PROGRAM EXPENSES Printing $0.00| Postage $0.00| Supplies $0.00| Utilities $0.00| Phone $0.00| Participant Support Costs $0.00| Training costs for GO program $0.00| participants Supportive services costs for GO $0.00| program participants Other Program Expenses (Specify) $0.00| Other Program Expenses (Specify) $0.00| EQUIPMENT Equipment Purchase (Specify) $0.00| Equipment Purchase (Specify) $0.00| Equipment Leases (any amount) $0.00| SUBAWARDS $0.00| STAFF TRAVEL & TRAINING Travel $0.00| Training $0.00| OTHER Other (Specify) $0.00| Other (Specify) $0.00| Other (Specify) $0.00| Page 7 Other (Specify) $0.00 Page? Other (Specify) $0.00 Other (Specify) $0.00 Other (Specify) $0.00 INDIRECT Total $33,800.00 Page 7 Attachment D WORK PLAN Action Steps Agency/Individual Start Date End Date Responsible GO Deliver ~ program to train City ofCharlottesville September November individuals in OSHA 10, defensive Downtown Job Center / 2020 2020 driving, CDC delivery guidelines for Rubina Catalano, Client jobs as retail/food delivery drivers Engagement Specialist resulting from employer need due to COVID-19 GO Tradeswomen - program to train City ofCharlottesville October January women in the skilled trades - includes Downtown Job Center / 2020 2021 NCCER Core Curriculum and Rubina Catalano, Client Carpentry, OSHA 10, CPR/First Aid for Engagement Specialist jobs with local construction employers GO Driver - program to train City ofCharlottesviIIe March June 2021 individuals in CDL, defensive driving, Downtown Job Center / 2021 CPR/First Aid to become school bus Rubina Catalano, Client drivers for the City ofCharlottesville Engagement Specialist Attachment D a. OUTCOMES AND BENEFITS EXPECTED Ist Quarter Ending 2nd Quarter Ending 3rd Quarter 4th Quarter Component September 30, December 31, Ending Ending 2020 2020 March 31,2021 June 30,2021 # Participants 0 6 7 8 # Entered Employment 0 5 6 7 # unique Employers 0 3 3 2 Average Hourly Starting Wage $0.00 $11.00 $15.00 $16.00 # With Benefits 0 3 4 2 # Employed Part Time 0 0 0 5 # Employed Full Time 0 5 6 2 Average Wage increase $0.00 $2.00 $5.00 $6.00 # obtaining wage increase 0 5 6 7 # Jobs in a Career Pathway 0 5 6 7 COMMONWEALTH OF VIRGINIA DEPARTMENT OF SOCIAL SERVICES SUBAWARD AGREEMENT RENEWAL with MODIFICATIONS Date: June 3, 2020 Subaward Agreement No.: BEN-19-113-03 Renewal No. 1 Modification; 1 Issued by: Commonweaith of Virginia Department of Social Services Division of General Services, Purchasing 801 East Main Street, 14th Floor Richmond, Virginia 23219-2901 -, .^ ^; M'» 1<^ I. On behalf of VDSS Division: Benefit Programs Subgrantee: City of Charlottesville Office of Economic Development 610 East Market Street Charlottesville, Virginia 22902 Project: Employment Advancement for TANF Participants This Subaward Agreement Renewal with Modification is entered into pursuant to the provisions of the basic agreement as amended, and is hereby incorporated into and made an integral part of Contract #BEN-19-113-03. A. Contract Renewal: In accordance with Section VIII, Administrative Requirements; Paragraph A, Renewal of Agreement, the Commonwealth of Virginia, Department of Social Sen/ices (VDSS) wishes to exercise the option to renew the above referenced agreement for an additional 12 month period. Period of renewal will be from July 1, 2020 through June 30, 2021. The total amount of the obligation by the VDSS for reimbursement of actual expenses shall not exceed $173.679.76 for this period. Page 1 of 2 To Modification #1 To Contract #BEN-19-11 3-03 B. Description of Modification: 1. Reference Attachment F - Budget: Replace the Budget dated July 1, 2019 through June 20, 2020 with the revised Attachment F - Budget for the period of July 1, 2020 through June 30, 2021 2. Reference Attachment D - Overview of Activities/Outcomes: Replace Attachment D with the revised Attachment D - Overview of Activities/Outcome for the period Juiy 1, 2020 through June 30. 2021. Except as provided herein, as heretofore changed, the Scope of Services and all terms and condition of the Agreement shall remain unchanged and in fully force and effect. This Renewal with Modification shall become effective upon signature of both parties. City of Charlottesville Commonwealth of Virginia Office of Economic Development Department of Social Services , DigTtaily signed by Chrisly Sharps By: By: OalK2UZa06.t1 12:32:S»-(MW (Signature) (Signature) CHRISTO'PRfeRV.CULUNAN Name: Director of Finance Name: Christy Sharp e (Print) (Print) Title: Title: ^S.eniorAacurementQffi.c Date: <<. -^^ ^*-^^ Date: 6/11/2020 Page 2 of 2 To Modification #1 To Contract #BEN-19-11 3-03 SUBGRANTEE NAME City of Charlottesville " Office of Economic Development Grant Period July 1,2020 "June 30, 2021 Contract # BEN-19-113 Attachment # Attachment F TOTAL PROGRAM BUDGET TOTAL VDSS BUDGET CATEGORY (Including amount REQUEST requested from VDSS) SALARIES $11,700.00 $11,700.001 EMPLOYEE BENEFITS $0.00 $0.001 RENT $0.00 $0.001 OFFICE & PROGRAM $161,979.76 $161,979.761 EQUIPMENT $0.00 $0.001 SUBAWARDS $0.00 $0.001 TRAIN1NG/TRANSPORTATION $0.00 $0.001 OTHER $0.00 $0.001 INDIRECT COSTS $0.00 FALSEI Total $173,679.76 $173,679.761 Percentage of Total Program 100% Budget Requested from DSS Awarded funds cannot be used to supplant existing funds. Page 2 SUBGRANTEE NAME: City ofCharlottesville - Office of Economic Development Grant Period: July 1, 2020 - June 30,2021 SoJumn K # of hours Maximum Name of Staff per week % of # of hours Amount of salary % of time % of program (List names of program Total hours per week spent on this Total Gross Amount of salary benefits Title spent on this salary to be devoted to this that DSS staff to be funded in whole I per week spent on this program to Annual Salary to be paid by DSS program paid by DSS program wifl pay or part by DSS only) 1 FOQ ram be paid by for this DSS employee Job Center Asmar Carter 15 15 15 100% 100% $11,700.00 $11,700.00 $11,700.00 0% Intern 0% 0% $o.oc $0.00 0% 0% 0% $O.OG $0.00 0% 0% 0% $0.00 $0.00 0% 0% 0% $0.00 $0.00 0% 0% 0% $0.00 $0.00 0% 0% 0% $0.00 $0.00 0% 0% 0% $0.00 $0.00 0% 0% 0% $0.00 $0.00 0% 0% 0% $0.00 $0.00 0% 0% 0% $0.00 $0.00 0% 0% 0% $0.00 $0.00 0% 0% 0% $0.00 $0.00 0% 0% 0% $0.00 $0.00 0% 0% 0% $0.00 $0.00 0% 0% 0% $0.00 $0.00 0% 0% 0% $0.00 $0.00 0% 0% 0% $0.00 $0.00 0% 0% 0% $0.00 $0.00 0% 0% 0% $0.00 $0.00 0% $11,700.00 $11,700.00 $11,700.00 Page 2 Yrty of Charlottes vil Ie - Office of Economic Development Page 3 SUBGRANTEE Grant Period: July 1, 2020 - June 30, 2021 Name of Asmar 0 0 0 0 0 0 0 0 0 0 0 0 Employee Carter Job Center Title 0 0 0 0 0 0 0 0 0 0 0 0 intern Total F1CA per $ 895.05 $ $ $ $ $ $ $ $ $ $ $ $ emoiovee % requested from -DSS_ Amt requested] $ $ $ $ $ $ $ $ $ $ $ $ from_DSS! Total RETIREMENT % requested from DSS Amt requested) $ $ $ $ $ $ $ $ $ from DSS I Total LIFE INSURANCE % requested from DSS Amt requested I from DSS! $ $ $ $ $ $ $ Total UNEMPLOYMENT I % requested from DSS Amt requested I $ $ $ $ $ $ $ $ $ _from_DSS! Total WORKERS COMP % requested from DSS Amt requested I from DSS! E $ $ £ $ $ $ $ $ $ £ Total HEALTH INSURANCE % requested from DSS Amt requested I s $ £ $ $ $ $ E from DSSI Total OTHER BENEFITS % requested from DSS Amt requested I from_DSS| s $ $ $ ? $ $ $ ? $ £ £ E Benefits per implovee E ? ? ? s ? E ? ? E E E Total benefits requested from DSS ? Page 3 Page 3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ ] Page 3 Page 4 SUBGRANTEE NameT C'rty of Charlottesville - Office of Economic Development Grant Period: July 1, 2020 -June 30, 2021 LINE ITEM Amount Requested LINE ITEM Amount Requested Only list expenses directly related to this program. RENT SUBAWARDS STAFF TRAVEL & TRAINING $ Trave OFFICE and PROGRAM EXPENSES $161,979.7( Trainini Printing I Postagel OTHER $ Supplies (10 laptops for virtual classes/$500 each)) $5,OOO.OC Other (Specify: UtiIitEesl Other (Specify: Phone I Other (Specify Participant Support Costs| Other (Specify Program Expenses (Training costs for GO programs inclucfing G0| $73,489.8£ Other (Specify: Driver. GO Cook. GO Start-Uo. GO CorrtractQt's Academy. and| "PTogram Expenses-(Grarit ftinds for the GO Start-Up program for| $73,489.8£ Other (Specify DartEcipants^/bo successfully (ximpiete ancl^ther low-incomel "PTogram Expenses-(Supportive services such as transporatation| $10,OOO.OC Other (Specriy assistance, rental assistance, chMcaffi subsidies^assistsnce withl Program Expenses (Spec'rfy)| EQUIPMENT $ PEaceeachundivicfual equipment purchase over $5,000 below. Each squipment purchase under $5,000 should be placed under Supplies above. Place each equipment purchase with a service life of one year or less (no matter the costl under Supplies as well. Equipment Purchase over $5.000 (Specify)! Equipment Purchase over $5.000 (Specify)! Equipment Leasesj Total $ 161,979.76 * Awarded funds cannot be used to supplant existing funds. Page 4 % ai Page 6 Subgrantee Name: City ofCharlottesville - Office of Econc Grant Period: July 1,2020 "June 30 ,2021 If you have a federally approved indirect costs rate, skip this page and go to Tab P-5 (2). INDIRECT COSTS " DE MINIMUS CALCULATION DIRECT COSTS SALARIES $11,700.00 EMPLOYEE BENEFITS $0.00 RENT $0.00 OFFICE & PROGRAM $161,979.76 EQUIPMENT $0.00 SUBAWARDS $0.00 TRAINING/TRANSPORTATION $0.00 OTHER $0.00 TOTAL DIRECT COSTS $173,679.76 EXCLUDED EXPENSES Rent $0.00 Equipment over $5,000 $0.00 Subcontracting Expenses; Amount >$25,000 FALSE Other Excluded Costs Total Excluded Costs $0.00 Total Direct Costs - Excluded Costs = Base $173,679,76 Indirect Costs Percentage Rate Base x Percentage Rate = indirect Costs $0.00 Page 6 Page 6A Subgrantee Name: City of Charlottesville " Office of E. Grant Period: July 1, 2020 - June 30, 2021 | Skip this sheet if you filled out TAB P-5 Indirect. Indirect Costs Calculation with NICRA Direct Costs SALARIES $11.700.00 EMPLOYEE BENEFITS $0.00 RENT $0.00 OFFICE & PROGRAM $161,979.76 EQUIPMENT $0.00 SUBAWARDS $0.00 TRAINING/TRANSPORTATION $0.00 OTHER $0.00 TOTAL DIRECT COSTS $173,679.76 EXCLUDED EXPENSES Please enter theJtptaLamount of all excluded expenses from above (according to your NICRA). Total Direct Costs - Excluded Costs == Base $173,679.76 Federally Approved Indirect Costs Percentage Rate Base x Percentage Rate = indirect Costs $0.00 Page 6A Page 7 SUBGRANTEE Name: City of Chariottesville" Office of Economic Development Grant Period: July 1,2020 - June 30, 2021 Budget Line Item Narrative Description Request SALARIES ynpenaror tb/nour a weeKintem to assist wthuu programs, i his includes helping case manage the students and $11,700.00 attend classes to provide support in class (or virtually). BENEFITS $0.00 RENT $0.00 OFFICE and PROGRAM EXPENSES Printing $0.00 Postage $0.00 Supplies (10 laptops for virtual $5,000.00 Purchase of 10 laptops for virtual classes for GO program participants. Expected amount is $500/laptop. classes/$500 each) Utilities $0.00 Phone $0.00 Participant Support Costs $0.00 Program Expenses (Training costs for GO programs including GO Driver, GO Cook, GO Start-Up, GO $73,489.88 ;ontractor)s Academy, and other GO programs that are needed by Training costs for GO programs including GO Driver, GO Cook, GO Start-Up, GO Contractor's Academy, and other employers) GO programs that are needed by employers. Program Expenses (Grant funds for the GO Start-Up program for participants who successfully complete and other low-income $73,489.88 business owners. Funds will go towards start up costs associated irant funds for the GO Start-Up program for participants who successfully complete and other low-income with the business.) business owners. Funds wlli go towards start up and other business expenses. Program Expenses (Supportive services such as transporatation assistance, rental assistance, $10,000.00 ihildcare subsidies, assistance with Supportive services such as transporatation assistance, rental assistance, chifdcare subsidies, assistance with utility/phone bills, etc.) utility/phone bills, etc. for GO program participants. )rogram Expenses (Specify) $0.00 EQUIPMENT Equipment Purchase over $5,000 $0.00 (Specify) Page 7 Equipment Purchase pver $5,000 Page? $0.00 (Specify) Equipment Leases $0.00 SUBAWARDS $0.00 STAFF TRAVEL & TRAINING Travel $0.00 Training $0.00 OTHER Other (Specify) $0.00 Other (Specify) $0.00 Other (Specify) $0.00 Other (Specify) $0.00 Other (Specify) $0.00 Other (Specify) $0.00 Other (Specify) $0.00 INDIRECT FALSE Total $173,679.76 Page 7 Attachment D - Work Plan City of Charlottesville - Office of Economic Development WORK PLAN Action Steps Agency/Individual Responsible Start Date End Date GO Cook - program to train Office of Economic September November individuals in the culinary arts for Development/Downtown 2020 2020 employment with local food Job Center establishments (restaurants, hotels, etc.) GO Start-Up - program to train Office of Economic September Novemeber individuals to start their own Development 2020 2020 business; come in with an idea and leave with a legally formed business GO Cook ~- program to train Office of Economic March May 2020 individuals in the culinary arts for Development/Downtown 2020 employment with local food Job Center establishments (restaurants, hotels, etc.) GO Start-Up - program to train Office of Economic March May 2020 individuals to start their own Development 2020 business; come in with an idea and leave with a legally formed business GO Driver - program to train Office of Economic April June 2021 individuals in CDL, defensive Development/Downtown 2021 driving, CPR/First Aid to become Job Center school bus drivers for the City of Charlottesville Attachment D - Work Plan City of Charlottesville ~ Office of Economic Development a. OUTCOMES AND BENEFITS EXPECTED /. Expected Outcomes and Benefits Describe the anticipated enrollment levels and the outcomes and benefits office program/services by completing the tables below. I'* Quarter 2nd Quarter 3rd Quarter 41h Quarter Component Ending Ending Ending Ending September 30, December 31, March 31, June 30, 2020 2020 2021 2021 ^/Enrolled 0 14 0 20 # Entered Employment 0 14 0 20 # Employed 3 Months 0 14 0 20 # Employed 6 Months 0 14 0 20 # Employed 1 Year 0 10 0 15 Average Hourly Wage at $0.00 $12.00 $0.00 $14.00 Employment # Employed with Benefits 0 4 0 8 # Employed Part-Time 0 8 0 8 # Employed Full Time 0 6 0 12 Average Hourly Wage Increase $0.00 $2.00 $0.00 $4.00 # Obtaining Wage Increase 0 14 0 20 # Who Obtained a Promotion 0 0 0 0 # Who Obtained a GED 0 0 0 0 # Who Obtained SSI 0 0 0 0 #Number Who Completed 0 0 0 0 Treatment