CITY OF CHARLOTTESVILLE, VIRGINIA
                  CITY COUNCIL AGENDA




 Agenda Date:           October 19, 2020

 Action Required:       Appropriation

 Presenter:             Kaki Dimock, Director, Human Services

 Staff Contacts:        Shayla Givens, Human Services Planner, Human Services
                        Kaki Dimock, Director, Human Services

 Title:                 Annie E. Casey Foundation Grant Award Appropriation $10,000



Background:

The Department of Human Services has been working in collaboration with the Honorable Judge
David M. Barredo, the City of Charlottesville’s Commonwealth’s Attorney’s office, the
Charlottesville Police Department, and the 16th District Court Service Unit on a capstone project
with Annie E. Casey Foundation and Georgetown University to address probation transformation.
During the time that this collaboration project has been in development, our community has working
with kids and families in creative, new and challenging ways.
On behalf of this collaboration, The Department of Human Services sought and received funding
from the Annie E. Casey to facilitate virtual communication to more efficiently and effectively meet
the needs of our local youth and families involved in the juvenile justice system.

Discussion:

There have been some exciting developments in adjusting longstanding community programming
and family engagement into virtual opportunities, and this project expands on those developments.
These supported purchases will assist with communication between community youth, families,
probation officers and service providers in a way that is intended to support them and reduce their
time in the system and not as a reason to extend their stay in detention.
There is also considerable momentum to continue virtual services and contact as a way to alleviate
transportation issues once our community is at a Phase Three COVID-19 designation. The 16th
District Court Service Unit, the Department of Human Services and other local partners will look for
ongoing opportunities to sustain this type of flexible support for families.
Funds are approved to purchase:

         (5) iPhones with cases for Probation Officers: $500
         (8) Webcams for Probation Officers, youth/families, large conference room: $800.00
      (2) Tablets for Detention/youth: $1,000.00
      (1) Large Monitor/Screen and (1) whole room camera for Group Room: $1,100.00
      (6) Wi-Fi Hotspots/Internet Connections and 6 months of service for youth/families: $3,000
      (1) Tablet with 3 months of service for youth/families: $680.00
      (1) Cell phones with 6 months of service for youth/families: $460.00
      (2) Cell phones with 3 months of service for youth/families: $560.00
      Gift Cards for Food, Clothing, and Incentives: $1,900.00


Alignment with City Council’s Vision and Strategic Plan:

This project is aligned with City Council goal #2 – a healthy and safe city.


Community Engagement:

This project is a collaborative effort among many system representatives who have been working
together for several months as a learning and planning cohort.


Budgetary Impact:

There is no impact on the general fund. The grant funds do not require a City match and will be
expensed and reimbursed to a separate internal order in a Grants Fund.


Recommendation:

Staff recommend appropriating these funds as written


Alternatives:

Council may decide not to appropriate these funds which we result in this project not being
completed as described.


Attachments:

Appropriation
                                     APPROPRIATION
                                  Annie E. Casey Foundation
                                           $10,000


       WHEREAS, the City of Charlottesville has been awarded $10,000 from the Annie E.

Casey Foundation;

       WHEREAS, the funds will be used to purchase equipment identified by the collaborating

members of the capstone project cohort;


       NOW, THEREFORE BE IT RESOLVED by the Council of the City of
Charlottesville, Virginia, that the sum of $10,000 is hereby appropriated in the following manner:


Revenue – $10,000
Fund: 210             Internal Order: 1900382                      G/L Account: 431110


Expenditures - $10,000
Fund: 210           Internal Order: 1900382                        G/L Account: 519999


       BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt
of $10,000 from the Annie E. Casey Foundation.