CITY OF CHARLOTTESVILLE, VIRGINIA
                 CITY COUNCIL AGENDA




 Agenda Date:            November 2, 2020

 Action Required:        Approve Extension of Resolution

 Presenter:              Kaki Dimock, Director, Human Services


 Staff Contacts:         Kaki Dimock, Director, Human Services

 Title:                  Extending the Timeline for the Measurements & Solutions
                         Workgroup

Background:

After substantial revisions to the Agency Budget Review Process, now called the Vibrant
Community Fund, in the Spring of 2019, City Council passed a resolution establishing a
Measurements and Solutions Workgroup on June 17, 2019.

The Measurements & Solutions Group was established to identify appropriate measurements,
benchmarks, solutions and metrics for the designated priority areas (Jobs/Wages, Affordable
Housing, Public Health Care, and Education) for use in The Vibrant Community Funding
process.

Specifically, the commission was charged with establishing measurements, benchmarks,
solutions and metrics in a formal report to council in May 2020 after:
    o Conducting best practice research on the five priority areas
    o Engaging the community to understand what solutions community members prefer in
        each priority area including but not limited to:
           o Community meetings & stakeholder interviews
           o Formal liaison with Nonprofit Leaders of Color network
           o Active engagement of people from marginalized communities

Discussion:

Due to the COVID-19 pandemic, this workgroup was unable to meet the deadline for the expected
report to City Council identified in the June 17, 2019 resolution. Staff request an extension of the
resolution establishing this workgroup and a new timeline for its required report to City Council.
Staff request that the workgroup present its recommendations in May 2021 for consideration in
advance of the FY23 Vibrant Community Fund process.

Alignment with City Council’s Vision and Strategic Plan:

This proposal aligns with City Council Strategic Goal #5 – A well-managed and responsive
organization; specifically 5.4: Foster effective community engagement. Funds provided to area
nonprofits are most likely to impact City Council Strategic Goals #1: An inclusive community of
self-sufficient residents and #2: A healthy and safe city.

Community Engagement:

The mayor’s ad hoc workgroup included several community members. A worksession was held that
included two opportunities for public comment and results of surveys and community meetings of
nonprofit partners. Staff created a survey for the city’s website which was promoted on Facebook,
which yielded 478 responses over the 30 day period in which it was live. The Center for Nonprofit
Excellence sought information and feedback from the nonprofit community through surveys and
community meetings which was presented in full at the May 8 worksession.

Budgetary Impact:

There is no anticipated impact to the general fund.

Recommendation:

Staff recommend that the City Council adopt a new timeline for the Measurements & Solutions
Workgroup with a report date of May 2021.

Alternatives:

Council could dissolve the Measurements & Solutions Workgroup.
                                        RESOLUTION

Whereas, on June 17, 2019, City Council established an advisory commission referred to as the
“Measurements and Solutions Group” (M.S.G.) and set a timeline for the M.S.G. to complete its
work and to report back to City Council in May 2020; and

Whereas, due to constraints of the state of emergency caused by COVID-19, the M.S.G. was
unable to meet to complete its work, and City Council desires to establish a new timeline for the
M.S.G.’s work to be performed with a deadline of May 2021 for the group to make its report
back to City Council;


NOW, THEREFORE, be it resolved by the Council of the City of Charlottesville, Virginia that:

City Council hereby ratifies its June 17, 2019 Resolution establishing a Measurements &
Solutions advisory Group (“M.S.G.”) to identify appropriate measurements, benchmarks,
solutions and metrics for the designated priority areas (Jobs/Wages, Affordable Housing, Public
Health Care, and Education) for use in The Vibrant Community Funding process by which the
city funds nonprofit organizations, provided that, by approval of this Resolution, this advisory
group shall have until May 2021 to complete its work and make its final report back to City
Council.