CITY OF CHARLOTTESVILLE, VIRGINIA
                CITY COUNCIL AGENDA



Agenda Date:          December 21, 2020

Action Required:      Approval of Resolution

Presenter:            Jeanette Janiczek, UCI Program Manager

Staff Contacts:
                      Tony Edwards, Public Works Services Manager
                      Jeanette Janiczek, UCI Program Manager

Title:                Reallocation of Highway Safety Improvement Program Funds -
                      $246,946.54


Background:

The City was awarded $422,869 in Highway Safety Improvement Program funds to implement
pedestrian improvements within the Hillcrest/Birdwood neighborhood. An additional $694,753
was reallocated to this project from remaining State funding from completed transportation
projects. A revised estimate for Hillcrest/Birdwood is projecting an excess of funds and it is
proposed to transfer the following funds to two other Highway Safety Improvement Program
projects - $100,000 to the Washington Park/Madison Avenue Bicycle Connector Trail and
$146,946.54 to the Monticello Avenue and 2nd Street Intersection Pedestrian Improvements.

Discussion:

The Washington Park/Madison Avenue Bicycle Connector Trail’s design has advanced to
60%/Right of Way plans and has a revised estimate showing a shortfall of $100,000. Since
project scoping, retaining walls have been added to the project to meet current ADA standards
which accounts for the increased project estimate.

The Monticello Avenue and 2nd Street Intersection Pedestrian Improvements project’s design
has progressed to 90% and has a revised estimate showing a shortfall of $146,946.54. Since
project scoping, a traffic signal modification was included in the design to shorten the pedestrian
crossing across Monticello Avenue, squaring up the intersection and improving signal
efficiency/operation.

After reviewing the latest Hillcrest/Birdwood estimate, federal and state funds can be transferred
to provide the needed funding for Washington Park/Madison Avenue Bicycle Connector Trail
and the Monticello Avenue and 2nd Street Intersection Pedestrian Improvements projects. The
Virginia Department of Transportation has agreed to accommodate this request and this
eliminates the need to reduce either project’s scope or request additional local funds.

Alignment with City Council’s Vision Areas and Strategic Plan:

Approval of this agenda item upholds the City’s commitment to create “a connected community”
by improving upon our existing transportation infrastructure. In addition, it would contribute to
Goal 3 of the Strategic Plan, Beautiful Environment; 3.1 Engage in robust and context sensitive
urban planning and implementation; 3.2 Provide reliable and high quality infrastructure and
3.3 Provide a variety of transportation and mobility options.

Community Engagement:

Each project has conducted public participation/involvement activities. By transferring these
federal and state funds, each of the three projects can move forward with their current
scopes/design.

Budgetary Impact:

No additional City funding is required for this project. Previously appropriated federal and state
funding would be transferred to eliminate need to reduce scoping/design or request additional
local funding.

On-going maintenance will be required once improvements are constructed.

Recommendation:

Staff recommends approval and transfer of the funds.

Alternatives:

Deny transfer of federal and state funding.

Attachments:

Resolution
                                      RESOLUTION
               Reallocation of Highway Safety Improvement Program Funds
                                        $246,946.54


       WHEREAS, a total of $246,946.54 in federal and state funds for the Highway Safety
Improvement Program requires transfer; and

       NOW, THEREFORE BE IT FURTHER RESOLVED by the Council of the City of
Charlottesville, Virginia that the following is hereby transferred in the following manner:


Transfer From

$ 246,946.54 Fund: 427              WBS: P-00694                G/L Account: 561425

Transfer To

Revenue
$ 80,000      Fund: 426             WBS: P-01052                 G/L Account: 430120
$ 20,000      Fund: 426             WBS: P-01052                 G/L Account: 430080
$ 117,557.23 Fund: 426              WBS: P-01007                 G/L Account: 430120
$ 29,389.31   Fund: 426             WBS: P-01007                 G/L Account: 430080


Expense
$ 100,000     Fund: 426             WBS: P-01052                 G/L Account: 599999
$ 146,946.54 Fund: 426              WBS: P-01007                 G/L Account: 599999