CITY OF CHARLOTTESVILLE, VIRGINIA
                  CITY COUNCIL AGENDA




 Agenda Date:           December 21, 2020

 Action Required:       Appropriation Charlottesville City Schools Budget Amendment

 Presenter:             Dr. Rosa Atkins, Charlottesville City Schools Superintendent

 Staff Contacts:        John Blair, Interim City Manager
                        Khristina S. Hammill, Sr. Budget and Management Analyst

 Title:                 Charlottesville City Schools Budget Amendment – Grant Funding -
                        $2,787,563



Background:

The City of Charlottesville Schools (CCS) has received several grant awards to help support
additional operational needs related to its COVID response. A total of $2,787,562.93 has been
awarded and CCS seeks to amend the FY 2020-21 operational budget so that the funds can be
allocated and spent.

Discussion:

CCS has received $2,787,562.93 in grants funds to help offset additional operating needs relating to
its response to COVID. The sources of funds are as follows:

                          Grant Title                          Awarded          Amount
       CARES Act ESSER                                     August 2020      $   1,187,446.32
       Private Foundation                                  August 2020            500,000.00
       CARES Act ESSER/GEER State Set‐aside Funds          October 2020           111,441.61
       CARES CRF Allocation                                October 2020           738,675.00
       City CARES CRF Allocation                           October 2020           250,000.00
                                      Total Grant Awards                    $   2,787,562.93

                 Definitions:
                 CARES = Coronavirus Aid and Economic Security
                 ESSER = Elementary and Secondary School Emergency Relief
                 GEER = Governor's Emergency Education Relief
                 CRF = Coronavirus Relief Fund

The planned uses for the funds are as follows:

   •      Support remote learning – HotSpots, Chromebooks, and Software
   •   Replacement of loss revenue – State Sales Tax, Lottery, Basic Aid
   •   Student support services – Clinical Social Workers
   •   Personal protective equipment and supplies for staff and students use in safely returning to
       and attending school
   •   Supplemental staffing cost with duties related COVID-19
   •   Purchasing and installing air filtering equipment
   •   Staff developing online online curriculum

After the amendment, the FY 2020-21 Charlottesville City Schools budget will be as follows:

        Budget               General Fund    Special Revnue           Total
Appropriated               $    74,452,362 $      14,440,726 $        88,893,088
Amendment                                 ‐         2,787,563          2,787,563
Total Amended Budget       $     74,452,362 $     17,228,289 $        91,680,651

Alignment with City Council’s Vision and Strategic Plan:

This appropriation supports Objective 1.1 which is to prepare students for academic and
vocational success.

Community Engagement:

The Charlottesville City School staff presented this recommendation to the School Board at its
November 5, 2020 meeting and the request to amend the budget was approved. A Notice of Public
Hearing was also published in the Daily Progress inviting the public to address Council on this
matter during public comment.

Budgetary Impact:

This has no impact on the General Fund. These funds will be appropriated to and expended from
a grants fund and no local match is required. These funds will be expensed and used for school
expenses during fiscal year 2021.

Recommendation:

City and School staff recommend Council approval and appropriation of the budget amendment.


Alternatives:

There is no alternative. If the funds are not appropriated they cannot be spent and the funds must
be used or returned to the grantor.

Attachments:

Not Applicable
                                      APPROPRATION

             Charlottesville City Schools Budget Amendment – Grant Funding

                                           $2,787,563

        WHEREAS, the Charlottesville City Schools has received grant funds to help offset the
costs associated with its COVID response during the 2020-21 school year;

       NOW, THEREFORE BE IT RESOLVED by the Council of the City of
Charlottesville, Virginia, that the Charlottesville City Schools budget be amended by
$2,787,563 as follows:

                   Budget                       General Fund    Special Revnue          Total
Appropriated                                  $    74,452,362 $      14,440,726 $       88,893,088
Amendment                                                    ‐         2,787,563         2,787,563
Total Amended Budget                          $     74,452,362 $     17,228,289 $       91,680,651