CITY OF CHARLOTTESVILLE, VIRGINIA
                CITY COUNCIL AGENDA



Agenda Date:             December 21, 2020

Action Required:         Approval of Resolution

Presenter:               Chris Gensic, Parks and Recreation

Staff Contacts:          Danny McClung, Parks and Recreation
                         Ryan Davidson, Office of Budget and Performance Management

Title:                   Capital Funding Transfer for the remaining Pen Park Tennis Court
                         Renovations (P-00942) funding $86,105.00



Background:

The City of Charlottesville, through Parks and Recreation, has funding budgeted to repair and
resurfacing the Tennis courts at Pen Park. The project has been completed and has a balance of
$86,105.00. The department would like to reallocate the remaining funds to restructure the cover patio
at Meadowcreek Golf Clubhouse. The structure supporting the roof trusses is woefully under sized. This
is creating a very hazardous condition and must be corrected immediately. While fixing the structural
issues we also would like to convert the area into a three season patio by enclosing the area with
window kits. This will help to alleviate the lack of seating area due to the new COVID restrictions and
guidelines. The Department would like to allocate the remaining funds to the lump sum/CIP account. If
approved, $86,105.00 will be appropriated into the lump sum account P-00834

Discussion:

The Parks and Recreation CIP project has remaining project balance, and no additional expenditure:

P-00942                 Pen Park Tennis Court Renovations                                $86,105.00

After the funds are transferred to the new project account, the above CIP accounts will be closed.

Community Engagement:

The Meadowcreek Clubhouse is used by golf and grill customers

Alignment with City Council’s Vision and Strategic Plan:

Construction of this project will further council vision of being a great place to live for all our citizens.

Budgetary Impact:
No new funding is being appropriated. All funds will be transferred from funding previously
appropriated in the Capital Improvement Program Fund.

Recommendation:

Staff recommends appropriation of funds.

Alternatives:

If grants funds are not appropriated, Parks and Recreation will have to find other CIP funds to complete
the Restructuring of the covered patio.

Attachments:

Appropriation
                                      RESOLUTION
                Capital Funding Transfer for the Pen Park Tennis court project
                                         $86,105.00
       WHEREAS, the City of Charlottesville, through Parks and Recreation, has $86,105.00

leftover in the Pen Park Tennis Court Renovations CIP fund; and



       WHEREAS, the City of Charlottesville, through Parks and Recreation, requires additional

funding for the Restructuring of the covered patio;


       NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
Virginia, that the sum of $86,105.00 is hereby appropriated in the following manner:


Expenditures

Transfer From:

$86,105.00            Fund: 426                       WBS: P-00942        G/L Account: 599999



Transfer to:

$86,105.00            Fund: 426                       WBS: P-00834        G/L Account: 599999