CITY COUNCIL MEETING December 21, 2020 Virtual/electronic meeting 5:30 PM CLOSED MEETING The Charlottesville City Council met in an electronic meeting on Monday, December 21, 2020, in accordance with a local ordinance approved July 27, 2020 and subsequently re-affirmed to ensure continuity of government and prevent the spread of disease. Vice Mayor Sena Magill called the meeting to order at 5:30 p.m. with the following members present: Vice Mayor Sena Magill and Councilors Heather Hill, Michael Payne and Lloyd Snook. Mayor Nikuyah Walker gave notice of her absence in advance. On motion by Councilor Hill, seconded by Councilor Payne, Council voted 4-0 (Ayes: Hill, Magill, Payne, Snook; Noes: none; Absent: Walker) to meet in closed session as authorized by Virginia Code Sections 2.2-3711 and 2.2- 3712, specifically: - Section 2.2-3711(A)(1), for discussion and consideration of appointments to boards and commissions and the performance of the acting city manager, - Section 2.2-3711(A)(29) for discussion of the award of a public contract to conduct the search for a new city manager, and discussion of the terms or scope of the contract, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the City, and - Section 2.2-3711(A)(8), for consultation with legal counsel to obtain legal advice regarding either or both of the specific closed meeting discussions referenced in this motion. On motion by Councilor Hill, seconded by Councilor Payne, Council certified by the following vote: 4-0 (Ayes: Hill, Magill, Payne, Snook; Noes: none), that to the best of each Council member’s knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the Motion convening the closed session were heard, discussed or considered in the closed session. The meeting adjourned at 6:34 p.m. BY Order of City Council BY Kyna Thomas, Clerk of Council 6:30 PM REGULAR MEETING The Charlottesville City Council met in an electronic meeting on Monday, December 21, 2020, in accordance with a local ordinance approved July 27, 2020 and subsequently re-affirmed to ensure continuity of government and prevent the spread of disease. Vice Mayor Sena Magill called the meeting to order at 6:34 p.m. with the following members present: Vice Mayor Sena Magill and Councilors Heather Hill, Michael Payne and Lloyd Snook. Mayor Nikuyah Walker gave notice of her absence in advance. City Council observed a moment of silence. On motion by Councilor Snook, seconded by Councilor Hill, Council unanimously adopted the meeting agenda. ANNOUNCEMENTS Councilor Hill announced a vacancy on the Police Civilian Review Board. Vice Mayor Magill advised that other vacancies would be upcoming. She also announced a program for local utility assistance. RECOGNITIONS/PROCLAMATIONS Councilor Hill acknowledged recognitions made during the 4:00 p.m. meeting. BOARD/COMMISSION APPOINTMENTS On motion by Councilor Hill, seconded by Councilor Snook, Council by a vote of 4-0 (Ayes: Hill, Magill, Payne, Snook; Noes: none) APPOINTED the following members to City boards and commissions: • Board of Architectural Review: Breck Gastinger • Charlottesville Albemarle Convention and Visitors Bureau Executive Board: Jennifer Mayo • Historic Resources Committee: Kay Slaughter • Personnel Appeals Board: Philip d’Oronzio • Rivanna River Basin Commission: Jason Halbert • Rivanna Solid Waste Authority and Rivanna Water and Sewer Authority: Mike Gaffney • Social Services Advisory Board: Cherry Stewart • Towing Advisory Board: Ashley Cullop and Bridgett Hipes CONSENT AGENDA* Clerk of Council Kyna Thomas read the following Consent Agenda items into the record: 1. MINUTES: October 28 joint City/County/UVA meeting, November 2 closed and regular meetings 2. ORDINANCE: 817 Nassau Street rezoning (2nd reading) ORDINANCE TO APPROVE A REZONING TO CHANGE THE ZONING DISTRICT CLASSIFICATION OF 817 NASSAU STREET, FROM R-1(S) (SINGLE FAMILY RESIDENTIAL, SMALL LOT) TO R-2 (TWO FAMILY) 3. APPROPRIATION: Fire Truck Insurance Reimbursement - $21,214.18 (2nd reading) APPROPRIATION Truck Company 9 Insurance Reimbursement $21,214.18 WHEREAS, Retail Business Services Claims Management is reimbursing the City of Charlottesville for vehicle damage associated with an accident involving vehicle #3312; NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville, Virginia, that a total of $21,214.18 be appropriated in the following manner: Revenues - $21,214.18 $21,214.18 Fund: 105 Cost Center: 3201006000 G/L Account: 530271 Expenditures - $21,214.18 $21,214.18 Fund: 105 Cost Center: 3201006000 G/L Account: 530271 BE IT FURTHER RESOLVED that this appropriation is conditioned upon the receipt of funds from Retail Business Services Claims Management. 4. APPROPRIATION: Virginia Department of Social Services One-Time Funding for Benefits Programs - $16,877.19 (carried) 5. APPROPRIATION: Staffing for Adequate Fire and Emergency Response (SAFER) Grant - $3,498,300.00 (carried) 6. APPROPRIATION: COVID-19 Municipal Utility Relief Program to Assist Customers - $182,801.59 (carried) 7. RESOLUTION: Refund of Transient Occupancy Tax to a lodging entity - $29,865.60 RESOLUTION AUTHORIZING REFUND TO TAXPAYING ENTITY OF TRANSIENT OCCUPANCY TAXES PAID IN ERROR FOR 2020 WHEREAS, the Commissioner of the Revenue has determined that a local lodging entity incorrectly collected and paid a portion of July 2020 and all of August 2020 transient occupancy tax on lodging receipts that were not subject to the Charlottesville transient occupancy tax ordinance; and WHEREAS, the July 2020 and August 2020 transient occupancy tax were remitted to the City by the local lodging entity on time; and WHEREAS, the Commissioner of the Revenue has certified that a refund of taxes paid by an entity that entered into a contract with the lodging entity for lodging not subject to the transient occupancy tax is due in the amount of $29,865.60; and WHEREAS, City Code Section 30-6(b) requires City Council approval for any tax refund exceeding $2,500.00; now, therefore, BE IT RESOLVED by the Council for the City of Charlottesville, Virginia, that the City Council hereby authorizes the City Treasurer to issue a refund of $29,865.60, payable to the local lodging entity for the purpose of providing reimbursement to the entity to which it incorrectly charged the transient occupancy tax. 8. RESOLUTION: Reallocation of Highway Safety Improvement Program Funds - $246,946.54 RESOLUTION Reallocation of Highway Safety Improvement Program Funds $246,946.54 WHEREAS, a total of $246,946.54 in federal and state funds for the Highway Safety Improvement Program requires transfer; and NOW, THEREFORE BE IT FURTHER RESOLVED by the Council of the City of Charlottesville, Virginia that the following is hereby transferred in the following manner: Transfer From $ 246,946.54 Fund: 427 WBS: P-00694 G/L Account: 561425 Transfer To Revenue $ 80,000 Fund: 426 WBS: P-01052 G/L Account: 430120 $ 20,000 Fund: 426 WBS: P-01052 G/L Account: 430080 $ 117,557.23 Fund: 426 WBS: P-01007 G/L Account: 430120 $ 29,389.31 Fund: 426 WBS: P-01007 G/L Account: 430080 Expense $ 100,000 Fund: 426 WBS: P-01052 G/L Account: 599999 $ 146,946.54 Fund: 426 WBS: P-01007 G/L Account: 599999 9. RESOLUTION: Capital Funding Transfer for the remaining Pen Park Tennis Court Renovations (P-00942) funding - $86,105.00 RESOLUTION Capital Funding Transfer for the Pen Park Tennis court project $86,105.00 WHEREAS, the City of Charlottesville, through Parks and Recreation, has $86,105.00 leftover in the Pen Park Tennis Court Renovations CIP fund; and WHEREAS, the City of Charlottesville, through Parks and Recreation, requires additional funding for the Restructuring of the covered patio; NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville, Virginia, that the sum of $86,105.00 is hereby appropriated in the following manner: Expenditures Transfer From: $86,105.00 Fund: 426 WBS: P-00942 G/L Account: 599999 Transfer to: $86,105.00 Fund: 426 WBS: P-00834 G/L Account: 599999 10. RESOLUTION: Capital Funding Transfer for the Market Street Retaining Wall project - $223,450 RESOLUTION Capital Funding Transfer for the Maplewood Cemetery Project $223,450 WHEREAS, the City of Charlottesville, through Parks and Recreation, has $223,450 leftover in the Market Street Park Retaining Wall CIP fund; and WHEREAS, the City of Charlottesville, through Parks and Recreation, requires additional funding for the City Cemetery Restoration CIP fund for Maplewood Cemetery; NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville, Virginia, that the sum of $223,450 is hereby appropriated in the following manner: Expenditures Transfer From: $223,450 Fund: 426 WBS: P-00768 G/L Account: 599999 Transfer to: $223,450 Fund: 426 WBS: P-00718 G/L Account: 599999 11. RESOLUTION: Adoption of the 2021City Council regular meeting schedule RESOLUTION Approval of City Council Regular Meeting Schedule for 2021 BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that the following dates are approved for regularly scheduled Council meetings for 2021: January 4 – no meeting Tuesday, July 6 – no meeting Tuesday, January 19 July 19 February 1 August 2 Tuesday, February 16 August 16 March 1 Tuesday, September 7 March 15 September 20 April 5 October 4 April 19 October 18 May 3 November 1 May 17 November 15 June 7 December 6 June 21 December 20 Italics indicate an adjusted date due to a holiday. BE IT FURTHER RESOLVED that these dates will be published on the City’s calendar at www.charlottesville.gov and posted at the Clerk of Council’s office; and BE IT FURTHER RESOLVED that should Council have a compelling reason to amend the schedule during the year, they may do so with a majority vote; should such a change occur, it will be publicized with a City press release, updated on the City’s calendar, and posted at the Clerk of Council’s office. Vice Mayor Magill opened the floor for comments from the public on the Consent Agenda. No speakers came forward. On motion by Councilor Snook, seconded by Councilor Payne, Council by a vote of 4-0 (Ayes: Hill, Magill, Payne, Snook; Noes: none) APPROVED the Consent Agenda. CITY MANAGER RESPONSE TO COMMUNITY MATTERS Acting City Manager John Blair shared an update on the following community matters: 1. Regarding the Police Civilian Review Board vacancy, he announced the applications deadline of January 22. 2. He shared additional information about the Consent Agenda item on utilities relief. 3. He introduced new Fire Chief Dr. Hezedean Smith, who shared remarks. COMMUNITY MATTERS The following members of the public spoke: Jojo Robertson, city resident, asked residents to reach out to check on others during the holiday. Walt Heinecke, city resident, thanked city staff for work during the year. He spoke about efforts made toward affordable housing. Sean Tubbs, city resident, thanked Council and staff for adapting throughout the year. Tanesha Hudson spoke about the recent press conference held by the Chief of Police and about accountability. Don Gathers, city resident, asked Council to consider bringing back Dr. Tarron Richardson as City Manager. He suggested using surplus funds to help the homeless population. Robin Hoffman, city resident, congratulated the Communications Department for adapting during the Covid-19 pandemic. She spoke of gentrification and the impact on the service industry. She advised of free classes being offered by UVA, CATEC and PVCC as a result of CARES funding. She also spoke about new strains of the coronavirus. Matthew Gillikin, city resident, spoke about the Police Department budget and the process he went through to receive a line item budget. Brian Campbell spoke about the recent press conference held by the Chief of Police and asked that City Council respond. Abby Guskind spoke about what she perceives to be a toxic environment with City Council, Mayor Walker, and the Chief of Police. She spoke in support of Council bringing Dr. Tarron Richardson back as City Manager. She spoke against building a new parking garage and encouraged Council to work better together. Lakeshia Washington, city resident, asked Council to address affordable housing and to direct surplus funds to affordable housing and the homeless population. Katrina Turner, city resident, spoke about comments made by Police Chief Brackney during a recent press conference. She spoke about accountability for the police chief and the mayor. ACTION ITEMS ORDINANCE: Dominion Energy Underground Easement – Sugar Hollow Lauren Hildebrand, Director of Utilities, presented the request. Vice Mayor Magill opened the public hearing. With no speakers coming forward, the public hearing was closed. On motion by Councilor Snook, seconded by Councilor Payne, Council by a vote of 4-0 (Ayes: Hill, Magill, Payne, Snook; Noes: none) APPROVED the ordinance on one reading. AN ORDINANCE GRANTING AN UNDERGROUND UTILITY EASEMENT TO DOMINION ENERGY FOR INSTALLATION OF ELECTRIC POWER LINES AT SUGAR HOLLOW RESERVOIR PUBLIC HEARING/ORDINANCE: Eagle franchise agreement renewal (carried) John Blair, Acting City Manager, presented the agreement renewal request. Vice Mayor Magill opened the public hearing. With no speakers coming forward, the public hearing was closed. Council unanimously agreed to move the item forward for a second reading on the January 19, 2021, consent agenda. PUBLIC HEARING/RESOLUTION: Standard Form Lease Agreement for Commercial Space Chris Engel, Director of Economic Development, presented the request. Vice Mayor Magill opened the public hearing. With no speakers coming forward, the public hearing was closed. Councilor Hill asked a question for clarification. At the request of Councilor Snook, staff agreed to provide annually to Council a list of leased City spaces. On motion by Councilor Snook, seconded by Councilor Hill, Council by the following vote APPROVED the resolution: 4-0 (Ayes: Hill, Magill, Payne, Snook; Noes: none). RESOLUTION Approving Standard Form Lease Agreement BE IT RESOLVED by the Charlottesville City Council THAT: 1. The City’s Director of Economic Development, who is managed and supervised by the Office of the City Manager, is hereby authorized by this Council to act as the agent of the City of Charlottesville, for purposes of negotiating and entering into any lease agreement under which the City of Charlottesville (as “lessor”) may lease commercial space within a City-owned building or structure to a tenant (as “Tenant ”). 2. The authorization granted in the preceding paragraph shall be exercised as follows: a. The lease must contain covenants, terms and conditions substantially conforming to those set forth following below within this Resolution (“Standard Form Lease Agreement for Commercial Space within a City-Owned Building or Structure), provided that: i. Annual Rent shall be negotiated with a specific Tenant and shall be established upon financial or other terms favorable to the City, taking into account economic and any other public benefits to be derived from the Tenant’s use and occupancy of the demised premises; ii. The Security Deposit will be an amount no less than 1/12 (one-twelfth) of the Annual Rent; iii. Retrofits subsidized by the City may be included within the Lease, if the subsidy is in the form of: increased Rent for a specified period of time; reduction or forgiveness of Rent for a specified period of time; or in-kind contributions of the City (i.e., work performed by City forces); iv. The Lease Term, inclusive of all possible Renewal Terms, shall not exceed five (5) years; v. Insurance provisions may be modified at the recommendation of the City’s Risk Manager; vi. Indemnification provisions may be modified with the concurrence of the Office of the City Attorney; however, under no circumstances shall any such modification impose any financial liability or obligation upon the City which could be construed as a waiver of any sovereign or governmental immunity, or which would require the City to waive any substantive legal rights or claims it might have with respect to the negligence of the Tenant or any other person; and vii. Other covenants, terms and conditions may be modified, subject to concurrence of the Office of the City Attorney that adequate consideration for such modification will be received by the City, and the lease document, as modified, will result in public benefits at least as favorable as those set forth within the standard Lease form approved by this Resolution. b. The City’s Director of Economic Development is hereby authorized to sign, as agent for the City of Charlottesville, any lease agreement which satisfies the criteria set forth within Paragraphs 2.a.i. through 2.a.vii., above. 3. Nothing in this Resolution shall preclude the City from entering into a Lease of commercial space for a term in excess of five (5) years; however, any such Lease shall first be presented to City Council for review and approval. 4. City Council conducted a public hearing on December 21, 2020 with respect to the covenants, terms and conditions set forth within the Standard Form Lease Agreement which follows below, and hereby approves the use of the form, subject to modifications authorized within this Resolution, without the requirement for any additional public hearing(s) for each individual lease of space: STANDARD FORM LEASE AGREEMENT FOR COMMERCIAL SPACE WITHIN A CITY-OWNED BUILDING OR STRUCTURE PUBLIC HEARING/APPROPRIATION: Fiscal Year 2020 Year-end Adjustments (2nd reading) Chris Cullinan, Director of Finance, presented the report and staff recommendation. Councilors made clarifying remarks. Vice Mayor Magill opened the public hearing. With no speakers coming forward, the public hearing was closed. On motion by Councilor Snook, seconded by Councilor Hill, Council by a vote of 4-0 (Ayes: Hill, Magill, Payne, Snook; Noes: none) APPROVED the appropriation. APPROPRIATION FY 2020 Year End Appropriation BE IT RESOLVED by the Council of the City of Charlottesville, Virginia, that the actions hereinafter set forth are herein authorized with respect to the accounts of the City listed herein, for the fiscal year ended June 30, 2020. The memo to Council dated December 21, 2020 is hereby made part of this appropriation. General Fund (105). (a) Departmental Appropriations. The following amounts shall be permitted to be carried over and expended in the General Fund’s respective cost centers or internal orders in the following fiscal year and shall remain as continuing appropriations unless further altered by Council: 2000141. Citizen’s Review Board. $53,814. 2000147. Unity Days. $18,625. 2000151. Minority Business Fund. $19,621. 2000152. BAMA Work Fire Safety. $3,500. 2000155. Skate Park Lighting. $100. 2000156. Landfill Diversion. $169,296. 2000158 EMS COVID 19 $39,254. 1621004000 Home to Hope. $63,369. 1601001000 Participatory Budgeting. $115,000. Total Section 1 (a). $482,579. (b) Additional Transfers and Appropriations. 9803030000. Transfer to Capital Projects Contingency Fund. $3,909,846. Total Section 1 (b). $3,909,846. Facilities Repair Fund (107). • Courthouse Maintenance (P-00099) - $10,326 - These unspent restricted court fees will be used for future court repair work or records conversion. The amount will be carried over in the Facilities Repair Fund. • Courthouse Construction (P-00783) - $13,573 – These unspent restricted court fees will be used for future renovations or construction projects relating to the courts and will be carried over in the Facilities Repair Fund. Total Section 2. $23,899. Grants Fund (209). These funds were received from outside sources and are being appropriated to be spent by the respective grants: • $2,405 – these funds will be used for additional qualifying State Fire Grant expenditures (1900010). Total Section 3. $2,405. PUBLIC HEARING/APPROPRIATION: Charlottesville City Schools Budget Amendment – Grant Funding - $2,787,563 (carried) Kim Powell, Assistant School Superintendent, presented the report and recommendation. Vice Mayor Magill opened the public hearing. With no speakers coming forward, the public hearing was closed. Council unanimously agreed to move the item to the January 19, 2021, consent agenda for a second reading. RESOLUTION/APPROPRIATION: Close Out of Coronavirus Aid, Relief, and Economic Security (CARES) Act Funds and Appropriation of Interest Income Chris Cullinan, Director of Finance, presented an update since the introduction of the item at the December 7, 2020, City Council meeting, and advised of the staff recommendation. Council discussion followed. a. RESOLUTION: CARES Act Allocation of Unspent Funds On motion by Councilor Hill, seconded by Councilor Payne, Council by the following vote APPROVED the resolution: 4-0 (Ayes: Hill, Magill, Payne, Snook; Noes: none). RESOLUTION Coronavirus Aid, Relief, and Economic Act (CARES) Funds – Allocation of Unspent Funds WHEREAS, the Charlottesville City Council appropriated $8,246,752 of Coronavirus Aid, Relief, and Economic Act (CARES) funds to be spent on a number of initiatives to mitigate the impacts of COVID 19 on the community; and WHEREAS, CARES funds are required to be incurred by December 30, 2020 or be returned to the Commonwealth; and WHEREAS, the City will have unspent CARES funds it desires to fully incur by the December 30, 2020 deadline; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that the balance of unspent CARES funds as of December 30, 2020 be allocated to public safety payroll expenses related to COVID-19 mitigation efforts incurred by the City since July 1, 2020 (an eligible use under the CARES Act). b. APPROPRIATION: Interest Accrual on CARES Act Funds - $7,000.00 (carried) Council unanimously agreed to move the item to the January 19, 2021, consent agenda for a second reading. The meeting recessed at 7:58 p.m. and reconvened at 8:15 p.m. RESOLUTION/APPROPRIATION: Appropriation of Community Development Block Grant (CDBG)/HOME Investment Partnerships Program (HOME) Budget Allocations for FY 2020-2021 and Minor Amendment for Action Plan 2020-2021 Erin Atak, Grants Coordinator, presented the report. a. APPROPRIATION: Appropriation of funds for the 2020-2021 Community Development Block Grant - $419,303.00 (carried) Council unanimously agreed to move the item to the January 19, 2021, consent agenda for a second reading. b. APPROPRIATION: Appropriation of funds for the 2020-2021 HOME funds - $121,186.97 (carried) Council unanimously agreed to move the item to the January 19, 2021, consent agenda for a second reading. c. RESOLUTION: Approval of FY 2020-2021 Minor Annual Action Plan Amendment (1 reading) On motion by Councilor Hill, seconded by Councilor Snook, Council by the following vote APPROVED the resolution: 4-0 (Ayes: Hill, Magill, Payne, Snook; Noes: none). RESOLUTION Approval of FY 2020-2021 Minor Annual Action Plan Amendment BE IT RESOLVED, that the Charlottesville City Council hereby approves the FY 2020 - 2021 Minor Action Plan Amendment of the 2018-2022 Consolidated Plan. The corrected CDBG and HOME budget will be added into the 2020-2021 Annual Action Plan. RESOLUTION/APPROPRIATION: Community Development Block Grant (CDBG)/HOME Investment Partnerships Program (HOME) Minor Action Plan Amendment FY 2020-2021 and Appropriation of CDBG 10th and Page Priority Neighborhood funds Erin Atak, Grants Coordinator, presented the report. a. APPROPRIATION: Appropriation of funds for the 2020-2021 CDBG 10th and Page Priority Neighborhood (carried) Council unanimously agreed to move the item to the January 19, 2021, consent agenda for a second reading. b. RESOLUTION: CDBG Ridge Street Priority Neighborhood 2022-2023 funds transfer - $116,053.17 On motion by Councilor Hill, seconded by Councilor Snook, Council by the following vote APPROVED the resolution: 4-0 (Ayes: Hill, Magill, Payne, Snook; Noes: none). RESOLUTION THE CITY OF CHARLOTTESVILLE’S 2022-2023 CDBG RIDGE STREET PRIORITY NEIGHBORHOOD WHEREAS, the City of Charlottesville is an U.S Department of Housing and Urban Development entitlement community and is provided Community Development Block Grant (CDBG) formula based grants each year to develop viable urban communities by providing decent housing and a suitable living environment, and by expanding economic opportunities, principally for low- and moderate-income persons; WHEREAS, City Council on December 21, 2020, approved for a minor budgetary modification to the 2020-2021 Ridge Street Priority Neighborhood Budget to remain within HUD 24 CFR 570.902(a) timeliness compliance rule and to allow for final completion work at the 10th and Page neighborhood park; BE IT RESOLVED by the City Council of Charlottesville, Virginia, that a portion of the 2022-2023 CDBG sums totaling $116,053.17, hereinafter set forth are appropriated to supplant the budget transfer from the 2020-2021 Ridge Street Priority Neighborhood budget; provided, however, that the City Manager is hereby authorized to transfer funds between among such individual accounts as circumstances may require, to the extent permitted by applicable federal grant regulations. c. RESOLUTION: FY 2020-2021 Minor Annual Action Plan Amendment On motion by Councilor Hill, seconded by Councilor Snook, Council by the following vote APPROVED the resolution: 4-0 (Ayes: Hill, Magill, Payne, Snook; Noes: none). RESOLUTION Approval of FY 2020-2021 Minor Annual Action Plan Amendment BE IT RESOLVED, that the Charlottesville City Council hereby approves the FY 2020 - 2021 Minor Action Plan Amendment of the 2018-2022 Consolidated Plan. The corrected CDBG budget will be added into the 2020-2021 Annual Action Plan. No changes to the HOME budget will be made at this time. GENERAL BUSINESS RESOLUTION: Land Use and Environmental Planning Committee 2020 report Lauren Hildebrand, Director of Utilities presented the report and request. On motion by Councilor Hill, seconded by Councilor Snook, Council by the following vote APPROVED the resolution: 4-0 (Ayes: Hill, Magill, Payne, Snook; Noes: none). RESOLUTION TO SUPPORT POSTPONING EVALUATING THE OBECTIVES FOR THE LAND USE AND ENVIRONMENTAL PLANNING COMMITTEE BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that the Council hereby supports postponing evaluating the stated objectives for the Land Use and Environmental Planning Committee until the end of 2021. OTHER BUSINESS There were no other business items to address. MATTERS BY THE PUBLIC Robin Hoffman shared that the McIntire Botanical Garden changed its name to Botanical Garden of the Piedmont. She advised that the Land Use and Environmental Planning Committee (LUEPC) should include the voice of the community in future efforts. Walt Heinecke, city resident, spoke about affordable housing. He asked Council to become more assertive with the University of Virginia for their contribution to affordable housing. He asked for an update from Mr. Blair on major leadership position searches and asked Councilors to weigh in with their opinion of the Police Chief press conference. Gloria Beard, city resident, followed up on a request for help for the elderly. Don Gathers, city resident, asked budget questions. Valerie Washington, city resident, spoke about the recent press conference held by the Police Chief and asked about the original incident that prompted the interaction with police. Abby Guskind, city resident, spoke about the City budget and expressed frustration about the decision to not spend certain funds at this time. The regular meeting adjourned at 9:17 pm. And Councilor Hill read a motion to convene in closed session. BY Order of City Council BY Kyna Thomas, Clerk of Council 9:17 PM CLOSED MEETING On motion by Councilor Hill, seconded by Councilor Snook, Council voted 4-0 (Ayes: Hill, Magill, Payne, Snook; Noes: none) to convene in closed session as authorized by Virginia Code Sections 2.2-3711 and 2.2- 3712, specifically: - Section 2.2-3711(A)(8), for consultation with legal counsel to obtain legal advice on Council business matters requiring the provision of legal advice; and - Section 2.2-3711(A)(29) for discussion of the award of a public contract to conduct the search for a new city manager, and discussion of the terms or scope of the contract, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the City. On motion by Councilor Hill, seconded by Councilor Snook, Council certified by the following vote: 4-0 (Ayes: Hill, Magill, Payne, Snook; Noes: none.), that to the best of each Council member’s knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the Motion convening the closed session were heard, discussed or considered in the closed session. The closed meeting adjourned at 10:32 p.m. BY Order of City Council BY Kyna Thomas, Clerk of Council