CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: February 1, 2021 Action Required: Appropriation Presenter: Mike Rogers, Deputy Chief – Business Services, Charlottesville Fire Dept. Staff Contacts: Mike Rogers, Deputy Chief – Business Services, Charlottesville Fire Dept. 2020 Local Emergency Management Performance Grant – Title: Supplemental (EMPG-S) - $99,608.00 Background: The Fiscal Year (FY) 2020 Emergency Management Performance Grant Program – COVID-19 Supplemental (EMPG-S) assists states, territories, tribes, and local governments with their public health and emergency management activities supporting the prevention of, preparation for, and response to the ongoing Coronavirus Disease 2019 (COVID-19) public health emergency. Through this funding opportunity, FEMA will award funding to support planning and operational readiness for COVID-19 preparedness and response, development of tools and strategies for prevention, preparedness, and response, and ongoing communication and coordination among federal, State, local, tribal, and territorial partners throughout the response. Discussion: The FY 2020 LEMPG will provide federal funds to assist emergency management agencies to obtain the resources required to support implementation of the National Preparedness System and the National Preparedness Goal (the Goal) of a secure and resilient nation. Among the five basic homeland security missions noted in the DHS Quadrennial Homeland Security Review, EMPG-S supports the goal to Strengthen National Preparedness and Resilience. EMPG supports comprehensive, all-hazards emergency preparedness system by building and sustaining the core capabilities contained in the Goal. EMPG funding is used to support a whole community approach to strengthen a state’s or community’s emergency management program. In attempts to broaden the local vaccination and testing efforts, these funds will be used to bring online a mobile testing/vaccination van for use within the city - within the neighborhoods. This mobile unit will be able to bring the vaccines and/or testing to the community as a broader vaccine push is underway into the spring and beyond. For these scheduled mobile sites, it will ultimately be a partnership effort within the city, with the local health department, to acquire the vaccines and set up the clinics. The fire department will provide support and logistics in concert with the health department, assist the assigned vaccinators at the mobile sites, and/or assist with the vaccines and testing as trained and approved. Beyond 2021, throughout the year, in addition to Covid 19 vaccines and testing this van will be able to continue in this role. Its footprint can expand to annual flu vaccinations/testing and other various outreach activities in partnership with the local health department and/or other community health partners. Alignment with Council Vision Areas and Strategic Plan: The 2020 EMPG-S award supports the City’s mission “We provide services that promote equity and an excellent quality of life in our community” by providing supplemental funding for a mobile vaccination/testing/outreach van. With this funding, we are better able to assist our community health partners deploy mobile vaccine, testing, and outreach services to the citizens of the City. The monetary assistance from this grant also aligns with Goal 2.1, Reduce adverse impact from sudden injury and illness and the effects of chronic disease by helping to support these preventative activities in the community, as well as elements within Goal 5 - A Well-managed and Responsive Organization. Community Engagement: N/A Budgetary Impact: Under the 2020 EMPG-S grant award structure, the grant covers 50% of the project with the remaining 50% being a local match. The local match will be provided through previously appropriated equipment replacement funds designated for the Fire Department. The breakdown of the grant award is: Grant Award = $49,804.00 Local Match = $49,804.00 Total = $99,608.00 Recommendation: Staff recommends approval and appropriation of grant funds. Alternatives: If the 2020 EMPG-S grant award funding is not appropriated, the Fire Department will not be able to utilize this supplemental funding to bring this mobile vaccination and testing van online. Attachments: Appropriation APPROPRIATION 2020 Local Emergency Management Performance Grant – Supplemental (EMPG-S) - $99,608.00 WHEREAS, the Virginia Department of Emergency Management (VDEM) and the U.S. Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) has awarded a 2020 Local Emergency Management Performance Grant (LEMPG) CFDA 97.042 to the Fire Department, through the City of Charlottesville, specifically for a mobile vaccination and testing van; NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville, Virginia, that a total of $99,608.00 be appropriated in the following manner: Expenditure Transfer from: $49,804.00 Fund: 106 Cost Center: 3201001001 G/L Account: 561209 Revenues - $99,608.00 $49,804.00 Fund: 209 I/O: 1900398 G/L Account: 430120 Transfer to: $49,804.00 Fund: 209 I/O: 1900398 G/L Account: 498010 Expenditures - $99,608.00 $49,804.00 Fund: 209 I/O: 1900398 G/L Account: 599999 Transfer to: $49,804.00 Fund: 209 I/O: 1900398 G/L Account: 599999 BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the reimbursement of funds from the Virginia Department of Emergency Management.