FY 2021 – 2022 Budget Development City Council Meeting ‐ March 1, 2021 Agenda • Accomplishments • Priorities • Budget Changes for FY 2022 from FY 2021 • Revenue Outlook • Summary Niche Ratings 2021 *Photos taken before COVID‐19 School Closure CCS Results – Graduation Rates CCS tops the State’s 2020 averages overall and in several categories, including black students and students with disabilities. CHS 2020 drop‐out rate stayed low at 2.6 percent, compared to the State average of 5.1 percent. 96.7% 95.6% 94.5% 92.3% 91.3% 90.4% CCS Results – SAT Scores  SAT Scores Continue to Surpass State & National Averages o For the combined score, CHS students’ average rose from 2019 to 1156, which surpassed the state by 40 points and the nation by 105 points. In reading/writing, CHS’s average of 595 surpassed the state by 28 and the nation by 67. In math, CHS’s average of 561 surpassed Virginia by 12 and the US by 38. Meeting Essential Needs o 231,786 meals served since March using a combination of bus routes & fixed locations (average of 6,439/week) o Two Response to Essential Needs (REN) events distributed 7000+ hygiene products, 500+ coats and hundreds of books, food bags & resources info to families THANK YOU to our REN & Meal Partners This Year! Virtual Learning Shift  Providing Access  Deployed ~4,000 Chromebooks to students  Providing internet access to 300+ families for online learning  99.9% of student families have access  CCS is not aware of any CCS family without access  Using New Tools  Remind app has delivered over 1 million messages to students & families  Thousands of students using Zoom & Google Meet daily  IXL Math for Walker, Buford and Algebra 1 at CHS  Newsela (Literacy) grades 5‐12  Creative Curriculum PreK  Lexia for foundational literacy skills Current Budget Alignment to Equity & The Strategic Plan Current FY 2021 Budget Safe and Supportive Schools, $12,444,768 Academic Excellence, 14% $64,042,423 Growing Relationships Diverse, Inclusive, 72% and Rigorous Learning Experiences Supported / Supportive Staff Organizational Supports, $12,405,897 14% Priorities for FY22 Budget Development  Recruit and retain highly qualified teachers and staff Lens of Equity  Maintain the continuity of high quality instructional programs Recruit & Retain  Apply a lens of equity in all funding Maintain Instructional Programs considerations to provide educational opportunities for all students Governor Recommends 5% Salary Action for Teachers • The Conference Budget adopted the 5% increase • Salary Action of 5% is necessary to be eligible for associated State funding (assuming Conference Budget is adopted) • Net increase in State funding will be known when final “calc tool” is released from the VDOE Budget Office • Additional State funding will reduce dependency on CARES funding Changes for FY 2022 from FY 2021 Budget Strategic Plan SALARY ACTIONS AMOUNT FTE OS7 Teachers one step plus 3.75% - average increase 5% 1,901,268 Updated OS7 Support Staff one step plus 1% - average increase 5% 321,041 for 5% OS7 Administrative Staff one step plus 3.75% - average increase 5% 545,393 AE-3, OS-7 Nurse Pay Scale: Alignment with Regional Market 177,537 Salary OS-7, SS-5,6 Head Custodian Pay Scale: Adjustment 49,963 Action Total Salary Actions 2,995,202 NON-DISCRETIONARY CONTRACTS Insurance: General Liability/Property 10,000 Insurance: Workers Compensation 10,000 City Contract: Pupil Transportation 140,265 City Contract: Maintenance 226,404 Total Non-Discretionary 386,669 Changes for FY 2022 from FY 2021 Budget SCHOOL-BASED PROGRAM SUPPORTS& IMPROVEMENTS AE-1, AE-3, SS-4Internet Access for Students: Remote Learning 91,200 AE-1, AE-3, SS-4Zoom: Remote Learning Instruction Tool 25,000 AE-1, AE-3, SS-4Remind: Communication Tool Platform 13,772 AE-1, AE-3, OS-1Newsela: Literacy Content Platform Grades 7-12 17,900 AE-3, OS-9, SS-4Social Workers: PreK - 4 & LMA 542,399 6.5 AE-3, OS7 Instructional Assistants: 2nd Grade 234,528 6.0 AE-3, OS-7, 8, SSAssistant Principal: CHS 106,663 1.0 AE-1, AE-3, OS-7Reading Specialist: Greenbrier 83,446 1.0 AE-3, SS-4 Teacher: STAR(Structured Teaching Autism Resource) Buford & Walker 166,892 2.0 AE-2, AE-3 Math Specialist: CHS 83,446 1.0 AE-1, AE-3 Teacher: Fine Arts Buford 83,446 1.0 AE-1, AE-3, OS-7Teacher: Virginia State University Students Training to be Teachers and Reaching Success CHS 35,889 0.5 AE-3, OS-7, 8, SSLiteracy Specialist: LMA 35,889 0.5 AE-3, OS-7,8, SSLead Teacher Stipend: Grade Levels K - 6 57,000 38.0 AE-3, OS-7,8, SSLead Teacher Stipends: PreK 9,000 6.0 AE-3, OS-7,8, SSLead Teacher Stipends: ESL 7,500 5.0 AE-3, OS-7,8, SSLead Teacher Stipends: Special Education 10,500 7.0 AE-3, OS-7, 8 Math Specialist: Additional 10 Contract Days 31,000 7.0 AE-3, OS-7, 8 Reading Specialist: Additional 10 Contract Days 39,544 7.0 AE-1, AE-3 Content Squads: Stipend 56,000 40.0 AE-3, OS7 Substitute: Teacher Honorarium 25,000 AE-1, AE-3, SS-4Books: K-12 Bookrooms 60,000 AE-1, AE-3 Materials & Supplies: K-12 Science 6,000 AE-1, AE-3, SS-4Musicial Instruments: Maintenance & Repair 20,000 SS-5, 6 Athletic Trainer Services: Contract Increase 12,105 Total School-Based Program Supports & Improvements 1,854,119 Changes for FY 2022 from FY 2021 Budget SCHOOL OPERATIONS COVID Mitigation: Supplies 100,000 Total School Operations 100,000 REDUCTIONS FTEReductions Based on Enrollment: Professional Staff (333,785) (4.0) FTEReductions Based on Enrollment: Support Staff (39,089) (1.0) Total Reductions (372,874) GENERAL FUND TOTAL NET EXPENSES 4,963,116 Increased REVENUES use of State 32,781 current CARESI & II 4,930,335 CARES City (Estimated Request) 0 funds for GENERAL FUND TOTAL NET REVENUES 4,963,116 FY 2022 Expenditure Allocations FY 2022 Expenditures Adopted by School Board on 2/22/2021 Revenue Allocations FY 2022 Revenue Adopted by School Board on 2/22/2021 GFOA recommends no less than 2 months of fund balance to cover regular operating expense. For CCS this would be a minimum fund balance of $12,111,046 (current fund balance is ~6% of recommended). Summary of CARES Funding Total CARES Funding FY 2022 $ 5,324,459 FY 2022 Budgeted CARES Funds 4,930,335 FY 2023 CARES Fund Carry Forward $ 394,124 Projected City Request for FY 2023 $ 4,536,211 • *State revenue expected to increase if the 5% salary action holds; however, final net state funding impact cannot be known at this time • **Additional state and/or federal/CARES funds for FY22 increase projected carryforward to FY23 City Revenue The City is experiencing revenue shortfalls and uncertainty. Any increase in property tax revenues is expected to be off‐set by losses in meals & lodging taxes. Recommendation: Leverage CARES funding to maintain valued programs & address pressing student needs in a way that also allows time for the City to recover & stabilize revenues Summary of All Budgeted Funds Adopted Budget Proposed Budget Changes From 2021 FY 2020-2021 FY 2021-2022 to 2022 Budgets General (Operating) Fund $ 74,452,362 $ 79,809,602 $ 5,357,240 Special Revenue Funds $ 14,440,726 $ 14,440,726 $ - Total Funds $ 88,893,088 $ 94,250,328 $ 5,357,240  Technical adjustments will be made to the allocation of the CARES funds between general and special revenue funds after the Governor approves the State budget. Planed CARES carry‐forward will be held in Special Revenues.  A budget amendment will be needed if additional CARES funding is awarded. Funding Request School Board Adopted Adopted FY 2020 ‐ 2021 FY 2021 ‐ 2022 Dollar Percentage Budget Budget Change Change City of Appropriation $ 58,709,623 $ 58,709,623 0 0.00% Fund Balance 720,649 720,649 0 0.00% Local 3,167,089 3,167,089 0 0.00% State 21,014,925 21,047,706 32,781 0.16% Federal 5,280,802 10,605,261 5,324,459 100.83% Total Revenues $ 88,893,088 $ 94,250,328 $ 5,357,240 6.03% The School Board is Requesting Level Funding for FY 2022 ($58,709,623) City Support for Schools City funding is the foundation & key for CCS programming & services. COVID‐19 has had significant and far reaching impacts on CCS Students emotionally, academically and economically. Staff have been working harder than ever to address student needs in the midst of ever changing challenges. CAUTION: The proposed budget leverages one‐time/non‐recurring CARES funds to address the most pressing needs and allows time for City revenues to cover. It will be essential for the City to start providing additional allocations starting in FY 2023 to off‐set these proposed uses of CARES funds or future cuts to services will be required. Any additional appropriation from the City for FY 2022 would start the process of reducing dependency on one‐time (non‐recurring) funds.