CITY OF CHARLOTTESVILLE, VIRGINIA
                CITY COUNCIL AGENDA




 Agenda Date:          May 3, 2021

 Action Required:      Appropriation

 Presenter:            Riaan Anthony, Park and Recreation Management Specialist

 Staff Contacts:       Riaan Anthony, Park and Recreation Management Specialist II
                       Vic Garber, Deputy Director, Parks and Recreation

 Title:                Virginia Department of Education Special Nutrition Program
                       Child and Adult Care Food Program - $25,000



Background:

In November 2020 City Council appropriated $30,000 to provide free dinners to children 18 and
under attending our drop-in afterschool programs through the Child and Adult Care Food
Program. Due to increased demand, the expenditures incurred by the Charlottesville Parks and
Recreation Department has reached the original appropriation amount of $30,000. Parks and
Recreation is requesting to increase the appropriation by an extra $25,000 to cover the projected
expenses for the four months remaining until the program ends. All expenses incurred for this
program are reimbursed by the Virginia Department of Education Special Nutrition Program.


Discussion:

Charlottesville Parks and Recreation has been operating an afterschool meals program for the last 30
weeks during the regular school year. There are currently five locations, Friendship Court,
Greenstone on 5th, South First Street, and Westhaven Community Centers, and the Boys and Girls
Club. The reimbursement received from the State covers the cost of a nutritious dinner at these
locations. Staff made an initial estimate of the expenses for this program of $30,000, not knowing for
certain the number of kids that would participate in the program during COVID -19. The City has
seen the demand for this program exceed the levels from previous years. The staff is very pleased
the program has reached so many children during this difficult time. As of March 2021, the Parks
and Recreation department has served 8,553 meals, which is the most we have ever provided under
the Child and Adult Care Food Program.


Alignment with City Council’s Vision and Strategic Plan:

Approval of this agenda item aligns directly with Council’s vision for Charlottesville to be
America’s Healthiest City and it contributes to Goal 2 of the Strategic Plan - Healthy and Safe
City. Children will receive a nutritious dinner, hopefully replacing a meal that did not exist or
providing a healthier balanced option for them.


Community Engagement:

N/A


Budgetary Impact:

There is no impact to the General Fund. The funds will be appropriated, expensed and
reimbursed to a Grants Fund. There is no required local match for this program.


Recommendation:

Staff recommends approval and appropriation of funds,


Alternatives:

If money is not appropriated, the free dinner program will not be offered to youth, most of whom
receive free or reduced meals during the school year.


Attachments:

Appropriation
                                      APPROPRIATION

                Virginia Department of Education Special Nutrition Program
                            Child and Adult Care Food Program
                                         $25,000


        WHEREAS, the City of Charlottesville, through Parks and Recreation, has received
approval for reimbursement up to $25,000 from the Virginia Department of Education Special
Nutrition Program to provide free dinner to children attending select drop-in afterschool centers;
and

WHEREAS, the grant award covers the period from period October 1, 2020 through September
30, 2021;

NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
Virginia that the sum of $30,000, received from the Virginia Department of Education Special
Nutrition Program is hereby appropriated in the following manner:

Revenue – $25,000

Fund: 209             Internal Order: 1900381               G/L Account: 430120

Expenditures - $25,000

Fund: 209             Internal Order: 1900381               G/L Account: 530670


BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of
$25,000 from the Virginia Department of Education Special Nutrition Program.