CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: June 21, 2021 Action Required: Public Hearing and Approve Supplemental Appropriation Staff Contact: Garland Williams, Director of Transit Division Presenter: Garland Williams, Director of Transit Division Title: Supplemental Appropriation of State and Federal Transit Capital & Operating Grants - $5,038,344 Background and Discussion: Total Appropriation of $5,038,344 to be utilized as follows: Capital Funding - $4,392,090. FTA (Federal Transit Administration) has awarded the Transit Division of the City of Charlottesville federal assistance to support the Capital Projects in the operations of public transit services. The Capital Projects include the purchase of five (5) 26ft buses, one (1) 30ft bus, and five (5) 35ft buses; one (1) support vehicle; Radios and network; APC (Automatic Passenger Counter) devices for the 36 bus fleet; one (1) Bobcat Skid-steer Loader, one (1) Industrial floor Scrubber; and two (2) Bus lifts; to support daily fixed-route services and maintenance support operations. The Transit Division has sufficient funds in the budget for the required match of these procurements due to an unallocated balance held in CIP. Operating Assistance Funding - $11,886. The final Federal Transit Administration (FTA) Operating Award is $11,886 greater than appropriated in the FY2021 budget. The increase from FTA is formula driven based on performance data and overall available funding. Federal Funding for JAUNT - $634,368. FTA has awarded $634,368 to JAUNT (which represents 25% of the total federal allocation for the FY2021 budget year). The City of Charlottesville acts as a fiscal agent and pass through of the section 5307 funds for JAUNT. A supplemental appropriation is requested for project revenues/expenses that include: Transit Grant by Type FY21 Budget FY21 Award FY21 Appropriation Federal Operating Assistance 1,891,217 1,903,103 11,886 TOTAL OPERATING AWARD 1,891,217 1,903,103 11,886 TOTAL JAUNT(Pass-through Funds) - 634,368.00 634,368.00 Federal Capital Award 1,756,836 1,756,836 State Capital Award 2,459,570 2,459,570 Local CIP match P-00334 175,684 175,684 TOTAL CAPITAL AWARD 4,392,090 4,392,090 TOTAL APPROPRIATION REQUEST 5,038,344.00 The City of Charlottesville is responsible for a 50% local match of all Federal Operating funds. Community Engagement: Charlottesville Area Transit utilizes the Metropolitan Planning Organization’s Public Participation Plan to fulfill its public engagement requirements. The MPO’s PPP includes an opportunity for members of the public to request a public hearing on CAT’s Program of Projects. No public hearing was requested through those means. However, due to the amount of change to the Charlottesville Area Transit budget, a public hearing is required prior to appropriation. Alignment with City Council’s Vision and Priority Areas: Approval of this agenda item aligns directly with Council’s vision for Charlottesville as a Connected Community, where the City is part of a comprehensive transportation system that enables citizens of all ages and incomes to easily navigate our community. It also aligns with Strategic Plan Goal 3: A Beautiful and Sustainable Natural and Built Environment, Objective 3.3 Provide a variety of transportation and mobility options. Budget Impact: There is no impact to the General Fund. Local match requirements for the Operating Assistance will be covered through the previously appropriated City contribution from the General Fund and Albemarle County’s contribution. The pass through of grant funds for JAUNT has no budget impact on the General Fund. Local capital contributions are required in the amount of $175,684. Matching requirements for these funds are four (4) percent and Transit has sufficient funds in the unallocated CIP budget to accommodate this match requirement without additional City funding. Recommendation: Staff recommends approval and appropriation of funds. Alternatives: City Council may choose not to appropriate the match funds. Without this appropriation, CAT will not have reliable equipment to support its operations and provide the level of service depended upon in our community. Attachments: Appropriation resolution RESOLUTION APPROPRATING FUNDS FOR Supplemental State and Federal Transit Capital & Operating Grants $5,038,344 WHEREAS, The FY21 State Capital Grant in the amount of $2,459,570 and the Federal Capital Grant in the amount of $1,756,836 has been awarded to the City of Charlottesville, with a local CIP match of $175,684; the combined amount of capital grant funds is $4,392,090; and WHEREAS, The FY21 Federal Operating Grant in the amount of $1,903,103 has been awarded to the City of Charlottesville, this amount of operating grant is $11,886 more than initially budgeted; and WHEREAS, The FY21 Federal Operating Grant has been awarded to JAUNT in the amount of $634,368; these funds must pass through the City of Charlottesville as required; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that the following is hereby appropriated in the following manner, contingent upon receipt of the grant funds: Revenue (Capital) $2,459,570 Fund: 245 Cost Center: 2804001000 G/L: 430110 State Grants $1,756,836 Fund: 245 Cost Center: 2804001000 G/L: 431110 Federal Grants Expenditures (Capital) $3,737,017 Fund: 245 Cost Center: 2804001000 G/L: 541040 Vehicles $ 655,072 Fund: 245 Cost Center: 2804001000 G/L: 541090 Equipment Revenue (Operating) $11,886 Fund: 245 Cost Center: 2801003000 G/L: 431010 Federal Grants Expenditures (Operating) $11,886 Fund: 245 Cost Center: 2801003000 G/L: 599999 Lump Sum Revenue (JAUNT) $634,368 Fund: 245 Cost Center: 2821002000 G/L: 431010 Federal Grants Expenditures (JAUNT) $634,368 Fund: 245 Cost Center: 2821002000 G/L: 540365 JAUNT Payment BE IT FURTHER RESOLVED, that this appropriation is conditional upon the receipt of the $2,459,570 from the Virginia Department of Rail and Public Transportation and $2,403,090 from the Federal Transit Administration.