CITY OF CHARLOTTESVILLE, VIRGINIA
                CITY COUNCIL AGENDA




 Agenda Date:          July 19, 2021

 Action Required:      Approval and Appropriation

 Presenter:            Riaan Anthony, Parks and Recreation Management Specialist

 Staff Contacts:       Riaan Anthony, Parks and Recreation Management Specialist
                       Vic Garber, Parks and Recreation, Deputy Director


 Title:                Resolution Appropriating Funds for the Virginia Department of
                       Education Special Nutrition Program Summer Food Service Program
                       - $200,000


Background:

The City of Charlottesville, through the Parks and Recreation Department, has received approval for
reimbursement of up to $200,000 from the Virginia Department of Education Special Nutrition
Program to provide free breakfast and lunch to children attending summer camp programs, and
dinner to our community housing centers.

Discussion:

Charlottesville Parks and Recreation will operate five Summer Camp programs and four community
housing centers (Westhaven, Friendship Court, South First, and Greenstone) throughout the City of
Charlottesville. These sites serve children in Pre K-9th grades, for six weeks during the summer, June
21- July 30. Various activities are planned from 9:00am-4:00pm, Monday through Friday. This
summer we will be sponsoring the Girls and Boys Club and the YMCA. The reimbursement will
cover the costs of a nutritious meals at these locations, which also have an educational/enrichment
component. The Virginia Department of Education Special Nutrition Program provides a free,
nutritious breakfast and lunch for these children, and the community housing centers will provide a
free, nutritious dinner. Most of the children served receive free or reduced meals during the school
year. Over 1000 children were enrolled in Summer Camps two years ago.

The $200,000 appropriation covers the cost of the food and administration of the summer food
service program. The breakfast and lunches are purchased through the City of Charlottesville School
Food Service and the dinners will be purchased through Pearl Island Foods, LLC. The Parks and
Recreation Department pays the bills to the City of Charlottesville Food Service and Pearl Island
Food, LLC, and is then reimbursed by the Virginia Department of Education Special Nutrition
Programs.
Alignment with City Council’s Vision and Strategic Plan:

Approval of this agenda item aligns directly with Council’s vision for Charlottesville to be
America’s Healthiest City and it contributes to Goal 2 of the Strategic Plan to be a safe,
equitable, thriving, and beautiful community. Children will receive nutritious breakfast, lunch
and/or dinner, hopefully replacing a meal that did not exist or providing a healthier balanced
option for them.


Community Engagement:

N/A


Budgetary Impact:

This has no impact on the General Fund as there is no local match required. The funds will be
expensed and reimbursed to a Grants Fund.


Recommendation:

Staff recommends approval and appropriation of funds.


Alternatives:

If money is not appropriated, the free breakfast and lunch program will not be offered to youth,
most of whom receive free or reduced meals during the school year.


Attachments:

Appropriation
                      RESOLUTION APPROPRIATING FUNDS FOR
                Virginia Department of Education Special Nutrition Program
                              Summer Food Service Program
                                         $200,000



       WHEREAS, the City of Charlottesville, through Parks and Recreation, has received

approval for reimbursement up to $200,000 from the Virginia Department of Education Special

Nutrition Program to provide free breakfast and lunch to children attending summer camp

programs; and



       WHEREAS, the grant award covers the period from period June 21, 2021 through

October 31, 2021.



       NOW, THEREFORE BE IT RESOLVED by the Council of the City of

Charlottesville, Virginia, which the sum of $200,000, received from the Virginia Department of

Education Special Nutrition Program, is hereby appropriated in the following manner:


Revenue – $200,000

Fund: 209             Internal Order: 1900417             G/L Account: 430120

Expenditures - $200,000

Fund: 209             Internal Order: 1900417             G/L Account: 530670


       BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt
of $200,000 from the Virginia Department of Education Special Nutrition Program.