CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: September 7, 2021 Action Required: Resolution on Consent Agenda Presenter: Chip Boyles, City Manager Staff Contacts: Chip Boyles, City Manager Garland Williams, Director, CAT (Charlottesville Area Transit) Title: Jaunt, Inc. Shareholder’s City Voting Designation Background: Jaunt is a regional transportation system providing service to the citizens of Charlottesville, Albemarle, Fluvanna, Louisa, Nelson, Greene, Amherst and Buckingham counties. Jaunt runs a sixty-four-vehicle fleet that carries the general public, agency clients, senior citizens and people with disabilities throughout Central Virginia. Jaunt also provides American Disabilities Act eligible passengers by contract for the Charlottesville Area Transit (CAT) public transit system. JAUNT was organized in 1975 under the name Jefferson Area United Transportation later officially changing its name to Jaunt. JAUNT is a public service corporation owned by the local governments of the City of Charlottesville and Counties of Albemarle, Fluvanna, Louisa and Nelson. Jaunt uses federal, state and local funding to supplement fares and agency payments. Jaunt, Inc. will hold its annual shareholders’ meeting on Wednesday, October 13, 2021. Each shareholder local government is required to appoint a proxy to vote its shares at this meeting. Proxies will elect executive officers to the Jaunt Board of Directors, may be called upon to appoint the executive director position, and cast votes on any other matters that may come before them at shareholders’ meetings. The voting proxy may be the City Manager or a City appointed Jaunt Board member. The City may appoint the proxy for only this meeting, or for the length of their term of office if they are a Jaunt Board member. Discussion: The City of Charlottesville has four appointed representatives to the Jaunt Board of Directors. Recent discussions with the City Jaunt board members identified a desire for increased participation of the Charlottesville Area Transit Director, the City Manager and the City Finance Director. The CAT Director will become more engaged through participating in monthly Jaunt Board meetings, the City Manager would increase engagement through activities of the Jaunt Shareholder meetings and through communications with the Jaunt Board representatives and CAT Director. Shareholder participation is mostly limited to selection of executive officers to the Jaunt Board but does include additional participation as required. Alignment with City Council’s Vision and Priority Areas: Jaunt is a funded service of City Strategic Goal 3: A beautiful and Sustainable Natural and Built Environment. In addition, public transportation adds to Goal 1 of an Inclusive Community of Self-sufficient residents and Goal 4, a strong, creative and diversified economy. The City’s representation on regional public transportation issues contributes to all three goals. Community Engagement: No public hearings are required for this action. All regular Jaunt Board meetings and Jaunt Shareholder meetings are advertised and open to the public. No additional community engagement is expected for this action. Budgetary Impact: None Recommendation: City staff recommends appointing the City Manager or their substitute as the City of Charlottesville’s voting representative for Jaunt Shareholder meetings. Alternatives: The City could either elect not to participate in the shareholder meetings or could elect to appoint one of its four Jaunt Board members as voting shareholder representative. Attachment(s): a) Jaunt request for shareholder proxy; b) Resolution appointing City Manager as Jaunt shareholder voting proxy. Possible Motion(s): I move to approve the Resolution as provided appointing the Charlottesville City Manager as the City’s voting representative for Jaunt Inc. Shareholder meetings. Karen Davis, Interim CEO Jaunt, Inc. 104 Keystone Place Charlottesville, VA 22902 Wednesday, July 28, 2021 City of Charlottesville Attn: Chip Boyles, Interim City Manager 605 East Main Street Charlottesville, VA 22902 Dear Mr. Boyles: Jaunt, Inc. will hold its annual shareholders’ meeting on Wednesday, October 13, 2021 at 9:45 A.M. in the Jaunt Conference Room. We need your governing body to appoint a proxy to vote its shares at this meeting. Proxies will elect executive officers to the Jaunt Board of Directors, may be called upon to appoint the executive director position, and cast votes on any other matters that may come before them at shareholders’ meetings. Your proxy may be the City Manager or one of your appointed Board members. You may appoint the proxy for only this meeting, or for the length of their term of office if they are a Jaunt Board member. Below is a list of Charlottesville City Council appointed Board members, their term length, term expiration date, and meeting attendance for FY21. Board Member Term Length Term Expiration Date FY21 Mtg. Attendance Lucas Ames 3 Years 09/30/2022 9 out of 10 meetings Christine Appert 3 Years 09/30/2022 10 out of 10 meetings Audrey Dannenberg 3 Years 09/30/2022 10 out of 10 meetings Raymond Heron 3 Years 09/30/2022 10 out of 10 meetings Enclosed is a form for use in officially designating your proxy. Please fill out this form and return it to Jaunt at your earliest convenience. Thank you for your assistance with this procedure. Respectfully, Karen Davis Interim CEO Jaunt, Inc. JAUNT, INC. PROXY Charles P. Boyles, II The undersigned hereby appoints __________________________________with the power of substitution, proxy to act and vote all shares of the undersigned at the annual meeting of the shareholders of Jaunt, Inc., a Virginia Public Service Corporation, on Wednesday, the 13th of October, 2021 and any adjournments thereof, upon the election of directors, and, in his or her discretion, upon such other matters as may properly come before such meetings. This proxy shall be valid: c Only for this meeting X Until the end of their term c City/County of: Charlottesville By: Title: City Manager (approved by resolution) Date: September 7, 2021 RESOLUTION APPOINTMENT OF CITY VOTING REPRESENTATIVE TO THE JAUNT, INC. SHAREHOLDERS’ MEETINGS WHEREAS, Jaunt Inc. is a public service corporation organized in 1975 and owned by the City of Charlottesville and the Counties of Albemarle, Fluvanna, Louisa and Nelson serving these communities and the areas of Buckingham, Greene and Amherst Counties; and WHEREAS, Jaunt, Inc. utilizes local, state, federal and contract funding to provide over 300,000 passenger trips a year with its fleet of 85 vehicles; and WHEREAS, Jaunt, Inc. is governed by a Board of Directors appointed by its member localities with officers appointed by the owner Shareholder members at an annual meeting; and WHEREAS, the City has four appointed citizen representatives on the Board of Directors and eligible for officers of the Board of Directors: and WHEREAS, the City of Charlottesville appoints a representative of either an appointed Board Member or the Charlottesville City Manager to represent the City as a voting proxy during this and any Shareholder meetings; and WHEREAS, City staff recommends the appointment of the City Manager as the Shareholder Proxy; and now THEREFORE, BE IT RESOLVED this 7th day of September, 2021 by the Council of the City of Charlottesville, Virginia that the City Manager is appointed to represent the City as the voting proxy for this and future Jaunt, Inc. Shareholder Meetings and until such time as this representation is amended by the City Council .