CITY OF CHARLOTTESVILLE, VIRGINIA
                 CITY COUNCIL AGENDA




 Agenda Date:          November 15, 2021

 Action Required:      Appropriation

 Presenter:            Chris Gensic, Parks and Recreation

 Staff Contacts:       Chris Gensic, Parks and Recreation
                       Krisy Hammill, Budget and Management Analyst

 Title:                Department of Conservation and Recreation Recreational Trail Grant
                       for Construction of Meadow Creek Bridges - $222,511.21


Background:

The City of Charlottesville, through Parks and Recreation, has received an additional funding
allotment from the Virginia Department of Conservation and Recreation (DCR) in the amount of
$178,008.97 to assist with efforts to construct a bicycle and pedestrian bridge over Meadow Creek.
In order to accept the additional funding, The City will need to add additional 20% match this project
in the amount of $44,502.24 from the Trail CIP Fund for a total additional appropriation of
$222,511.21.


Discussion:

The City of Charlottesville has completed a bicycle, pedestrian and trail master plan that includes a
bike/pedestrian commuter trail along Meadow Creek between Greenbrier Park and Meadow Creek
Gardens. The portion near Brandywine Drive and the Senior Center requires construction of two
bridges. The City applied for and was awarded funding from DCR to assist with design and
construction of one of the bridges. The design work is now nearly complete and ready for
construction. DCR has extra funding in the same grant year that the original grant was awarded out
of and has offered it to Charlottesville. The current bridge and trail construction cost estimate is
$350,000, which requires additional funding. Acceptance of the additional funding from DCR will
provide the needed funding and require the City to only fund 20% of the cost rather than 100%.

Alignment with City Council’s Vision and Strategic Plan:

Construction of this trail bridge will further council goals of being a Connected City and a Green
City by providing a critical bicycle and pedestrian trail portion of the developing greenway system,
which will reduce dependence on automotive travel and associated pollution. Additionally, this
project supports Strategic Plan Goal 2: Be a safe, equitable, thriving and beautiful community.
Community Engagement:

The bicycle, pedestrian and trail master plan and the Meadow Creek Valley Park Master Plan
were developed with multiple public meetings and were both approved by City Council.


Budgetary Impact:

There is no impact on the General Fund. The required local match of $44,502.24 will come
previously appropriated funds in the City’s Capital Projects Fund (PR-001 – Trails Lump
Sum).

Recommendation:
Staff recommends appropriation of grant funds.


Alternatives:

The project could be postponed or funded with 100% local funds.


Attachments:

Resolution of Appropriation
Grant award letter from Virginia Department of Conservation and Recreation
                         RESOLUTION APPROPRIATING
Department of Conservation and Recreation Recreational Trails Grant for Construction of
                   Trail bridges over Meadow Creek - $222,511.21

       WHEREAS, the City of Charlottesville, through Parks and Recreation, has been awarded
an additional $178,008.97 from the Virginia Department of Conservation and Recreation to
construct a bicycle and pedestrian bridge along Meadow Creek; and

       WHEREAS, the City will fund the required local match to this grant in the amount of
$44,502.24 using previously appropriated fund in the Trails CIP fund (PR-001) account.

       NOW, THEREFORE BE IT RESOLVED by the Council of the City of
Charlottesville, Virginia, that the sum of $222,511.21 is hereby appropriated in the following
manner:


Revenue

$178,008.97    Fund: 426             WBS: P-00905                   G/L Account: 430120

Transfer From

$44,502.24     Fund: 426             WBS: PR-001                    G/L Account: 599999

Expenditure

$222,511.21    Fund: 426             WBS: P-00905                   G/L Account: 599999


       BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt
of $178,008.97 from the Virginia Department of Conservation and Recreation.
                                  (Amended)




          ----------- 12/31/2023 ($51,697.78 of unexpended RTP funding as of
          10/1/21 must be expended by 12/31/21)



                $397,511.21
-------------

                     --------- $318,008.97 ($51,697.78 of unexpended RTP
                     funding as of 10/1/21 must be expended by 12/31/21)
Amended 10/6/21 (indicated in red)
                     e-signature
                    10/13/2021
_________________________
Kristal McKelvey
Recreation Grants Manager


                  10/14/21
_________________________
Kelly McClary
Planning and Recreation Resources Division Director


                     10/14/21
_________________________
Rauslyn Smith
DCR Finance Grant Fund Manager


_________________________          10/15/2021
Clyde Cristman
Department of Conservation and Recreation Director