CHARLOTTESVILLE CITY COUNCIL MEETING
                                   October 18, 2021
                         Virtual/electronic meeting via Zoom


4:00 PM WORK SESSION
The Charlottesville City Council met in an electronic meeting on Monday, October 18, 2021, in
accordance with a local ordinance amended and re-enacted on October 4, 2021, to ensure
continuity of government and prevent the spread of disease during the coronavirus State of
Emergency.

Mayor Walker called the meeting to order at 4:02 p.m. and Clerk of Council Kyna Thomas
called the roll, noting all members present: Mayor Nikuyah Walker, Vice Mayor Sena Magill,
and Councilors Heather Hill, Michael Payne and Lloyd Snook.

REPORTS
1. Sidewalks on Stribling Avenue

Deputy City Manager Sam Sanders provided a brief overview of the presentation.

James Freas, Director of Neighborhood Development Services, shared background on the project
and advised that in order to move forward with rezoning, the sidewalks issue would need to be
resolved.

Jack Dawson, City Engineer provided a detailed presentation, advising that the cost analysis
exercise for this meeting is an expedited "over/under"exercise rather than an estimate. He also
listed other factors of the analysis:

• This is not an existing priority project, so background information is minimal.
• Includes 20% contingency
• Projects of this type are not insignificant undertakings nor are they "cookie-cutter" in design
  typology or execution.
• The revised layout is preliminary; the estimate should not be considered final.

Mr. Dawson shared visual concepts prepared by the consultant firm, The Timmons Group, and
photos to support the concepts. Some considerations for designing streetscapes in developed
corridors are:

       -   Right-of-Way takes
       -   Driveway tie in costs/temporary easements
       -   Drainage requirements
       -   SWM (solid waste management) impacts
       -   Utility Relocation
       -   Roadway improvements
       Other non-priced impacts:
       - Existing Parking Reductions
       - Tree canopy removal

       The existing corridor analysis acknowledged the following physical constraints:
       - Utility poles
       - Grading challenges
       - Trees
       - Driveway/parking conflicts

       The cost summary totaled $2,873,262 ($2,394,385 plus 20% contingency).

Mr. Sanders explained the decision that would need to be made by Council, given existing
Capital Improvement Plan priorities and a funding gap for this project.

Staff answered questions from Council related to project scope, a funding proposal, pedestrian
and vehicular traffic, and infrastructure.

Council discussed capital improvement priorities and generally agreed that this project did not
currently rise to priority level.

2. Budget Development

Krisy Hammill, Senior Budget and Management Analyst, provided an overview of the budget
development schedule and process noting that the City Manager Budget proposal is scheduled to
be presented at the March 7, 2022 City Council meeting. She asked that Council submit priority
item requests for consideration. She introduced Brian Ray, Systems Analyst, who presented a
new budget transparency tool on the City Website.

Mr. Ray demonstrated the Budget Explorer dashboard and reviewed the steps explained in the
User Guide.


PUBLIC COMMENT
Mayor Walker opened the floor for public comment.
- Jason Halbert, Co-President and Vice President of the Fry’s Spring Neighborhood Association,
  advised that although some neighbors oppose the Stribling Avenue project, the Association
  agrees that the area is in need of capital improvement, although not as a city priority at this
  time.
- Peter Krebs commended both presentations and added that the Stribling project is less of a
  priority than the Comprehensive Plan at the moment.


CLOSED MEETING MOTION
       On motion by Councilor Hill, seconded by Councilor Snook, Council voted 5-0 (Ayes:
Hill, Magill, Payne, Snook, Walker; Noes: none) to convene in closed session as authorized by
Virginia Code Sections 2.2-3711 and 2.2- 3712, specifically:

-    Section 2.2-3711(A)(1), (A)(7) and (A)(8), for: discussion of prospective candidates for
     employment as interim city manager; discussion and consideration of the relationships
     among city councilors, and among city councilors and the city attorney’s office; update
     regarding pending litigation (Charlottesville circuit court civil case no. CL21-116 and a
     personnel matter appealed pursuant to Sec. 13.5 of the Grievance Procedures), and
     consultation with legal counsel regarding resignation of the city manager and
     administrative and operational matters within the city manager’s office and police
     department.

The work session adjourned at 5:14 p.m.

BY Order of City Council                            BY Kyna Thomas, Clerk of Council