CITY OF CHARLOTTESVILLE, VIRGINIA
                 CITY COUNCIL AGENDA




 Agenda Date:          November 15, 2021

 Action Required:      Approve Appropriation of Compensation

 Presenter:            Krisy Hammill, Senior Budget & Management Analyst, Budget and
                       Performance Management

 Staff Contacts:       Scott Hendrix, Sr. Project Manager, Facilities Development
                       Kristel Riddervold, Division Manager, Facilities Development

 Title:                Appropriation of Design Professional’s Compensation for the
                       Circuit Court Renovation & Addition Project– $6,643.00


Background: The City of Charlottesville Facilities Development Division has been overseeing
a project to renovate and add onto the Charlottesville Circuit Courthouse. During the course of
the project, one of the design professionals under contract to the City observed a deficiency in its
design which requires re-work by the contractor. The design professional has agreed to
compensate the City $6,643.00 for its loss related to the deficiency. Those funds, $6,643.00
have been received and need to be appropriated back into the project account (P-00918).

Discussion: Appropriation of these funds is necessary to replenish the Project Account (P-00918) for
related expenses.

Alignment with Council Vision Areas and Strategic Plan: This request supports City Council’s
“Smart, Citizen-Focused Government “vision. It contributes to Goal 4 of the Strategic Plan, to be a
well-managed and successful organization.

Community Engagement: N/A

Budgetary Impact: Funds are being been expensed from the Projects Account (P-00918) as this
work is being performed and the compensation is intended to replenish the project account for
the portion of those expenses related to the deficiency.

Recommendation: Staff recommends approval and appropriation of the reimbursement funds.

Alternatives: If compensated funds are not appropriated, the Projects Account (P-00918) may
reflect a deficient balance at project close out.

Attachments: Resolution
                            RESOLUTION
                APPROPRIATING $6,643.00 REIMBURSEMENT
      RECEIVED IN CONNECTION WITH THE CHARLOTTESVILLE CIRCUIT
              COURT RENOVATION AND ADDITION PROJECT

       WHEREAS, the City of Charlottesville has received a reimbursement payment from FPW
Architects, a professional design professional consultant rendering services to the City for the
Charlottesville Circuit Court Renovation and Addition Project (“Project”); and

       WHEREAS, the reimbursement payment, in the amount of $6,643.00, is requested to be
returned to the account from which the expenses for the Project are being paid;

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Charlottesville THAT
        the amount of $6,643.00 is hereby appropriated for Project expenditures, as follows:

Revenues - $6,643.00
Fund: 426            WBS Element: P-00918                  G/L Account: 451999

Expenditures - $6,643.00
Fund: 426           WBS Element: P-00918                   G/L Account: 599999