ALBEMARLE CHARLOTTESVILLE REGIONAL JAIL RENOVATION AND EXPANSION MARCH 2, 2022 MARTIN KUMER, SUPERINTENDENT TONY BELL, MOSELEY ARCHITECTS 1 Current facility opened in 1975 to combine Albemarle County and Charlottesville City Jails The facility’s rated capacity increased to 209 after two additions in the 1990s BRIEF Nelson County became the third Jail member in 1997 and the final expansion was completed, in 2000, bringing HISTORY OF capacity to 329 Average Daily Population, ADP, has been as high as 600 THE JAIL in 2008 and as low as 265 in January 2022; the January 2022 ADP is the lowest in 20 years Current authorized staffing level is 161 employees Renovation and expansion area is approximately 56,000 square feet and will be contained within the current facility’s 152,900 square feet 2 HOW DID WE GET HERE Sept 2019 Board A Facility Condition The Board hired Meeting, ACRJ Assessment, FCA, was Moseley Architects to submitted a flooring and conducted to identify, conduct a Community HVAC replacement prioritize and guide Based Corrections Plan, project totaling $1.25M future projects CBCP Public engagements The Board indicated it Moseley presented the were held to collect would seek CBCP results to the feedback from the reimbursement from Board at the December community and the state for 25% of all 2021 meeting stakeholders eligible renovation costs The Board adopted a resolution directing The CBCP was Moseley to submit the submitted on CBCP to the December 31, 2021 Department of Corrections 3 Facility Condition Assessment Findings The facility requires significant upgrades and replacement to its HVAC, electrical systems and other major mechanical systems over the next 10 years. In addition to interior fixtures, lighting and security devices, etc. The FCA does not determine staff, inmate or public needs. Community Based Corrections Plan Needs Study Findings There are no indications in the historical data that suggests the inmate population will increase substantially in the future. After reviewing various alternative forecast models, no models indicated an increasing inmate population. The rated capacity will not be increased with the renovation. 4 Community Based Corrections Plan Planning Study Findings Necessary improvements to the physical structure to meet the current Board of Corrections Jail Standards include, but not limited to: • Additional toilets and showers to • Replace major mechanical systems comply with ADA and new building serving the original facility to improve codes climate control and air quality • Redesign inmate housing areas that • Additional inmate classroom and creates an environment that programming space encourages mental and physical • Additional administration space well-being • A larger public visitation area that • A dedicated mental health and will meet the needs of the public and segregation unit that is conducive to professional visitors. improving an inmate’s mental health • Additional security measures for staff • Build an outdoor recreation area and inmates 5 RENOVATION AND EXPANSION MEETS IDENTIFIED GOALS AND OBJECTIVES Create a space conducive to Heating, Ventilation and Air Conservation of inmate rehabilitation that Conditioning Resources reduces recidivism • Replace existing HVAC units • Use Trauma Informed Design, with effective and efficient units • Use efficient water (sound deadening materials, conserving toilets, shower • Install an air filtration system stress reducing colors, natural head and faucets effective against virus and sunlight) throughout the bacteria • Use natural daylight renovation and expansion • Increase fresh air ventilation • Add classrooms and programming space • Integrate technology into the classrooms and housing areas 6 RENOVATION IMPROVES QUALITY AND EXPERIENCE FOR ALL CONSUMERS For Inmates For Community and For Employees • Increase square footage per inmate Stakeholders • Incorporate improved safety and in housing areas security measures • New customer service • Apply Trauma Informed Design in area for family and • Provide efficient work flow housing areas professional visitors to • Apply Trauma Informed Design in • Renovate inmate housing areas to improve service quality staff work areas create more privacy and security • Professional visitation area • Create work environment for staff • Create an additional outdoor with integrated technology morale, mental and physical well- recreation area being • Improved quality of social interaction with family – technology based and in-person visitation 7 CBCP Planning Application to Study & Needs Treasury Board DOC submits Assessment for bonds for to Submitted to Member reimbursement Department Jurisdictions Receive the Department BLRJ Approval of Planning Legislative of Corrections, Renovation of CBCP and Budget Presentations approval DOC Planning Study May 2022 Mar– Apr 2022 May 2022 Aug-Sep 2022 Dec 2022 KEY DECISION Dec 2021 Mar– Apr Jun–Aug 2022 Sep–Oct 2022 June 2023 POINTS 2022 Jail Authority Resolution to Resolution Governor Approval Of Board of Local from approval for Resolution Regional Jails member funding and seeking 25% (BLRJ) jurisdictions inclusion in the reimbursement BLRJ Approves budget bill CBCP Needs Assessment 8 Advertise RFP (Request for Complete Negotiate Proposals) Construction Contract Select Documents Construction Arch/Engineer Secure Authority begins Award Contract design approvals (~14 months) Nov 2023 May 2024 Nov 2025 PROJECT PLANNING, Jun 2023 Mar 2024 Aug 2024 DESIGN AND CONSTRUCTION Virginia Advertise for SCHEDULE Department of Corrections Construction bids Final Completion required Value Receive bids Engineering on Design 9 Demolition and Renovation: $21,605,481 New Construction: $17,148,118 OVERVIEW Other costs: $7,167,526 OF Total Project Cost: $49,021,414 CURRENT Reimbursable (25% percent eligible costs) : $12,255,353 COST Total Estimated Cost to Localities: $36,766,061 ESTIMATES 10 Share of Debt: Albemarle County Davenport Public Finance is serving as the financial advisor for the renovation and expansion’s Capital Funding Analysis The analysis is based on the following assumptions: • The project adheres to the schedule presented by Moseley Architects • The total project cost of $49 million • The State reimburses 25% (12.5 million) of eligible costs • Debt Service is allocated based on locality share of inmate days • Debt is based on a 20-year bond • Locality share remains constant, numbers below reflect current share FY 23 FY24 FY25 FY26 FY27 FY28 Operational $4,362,432 $4,399,029 $4,435,933 $4,473,147 $4,510,672 $4,548,512 Debt Service 0 $72,727 $850,901 $850,901 $1,232,785 $1,233,151 Total $4,362,432 $4,471,756 $5,286,834 $5,324,048 $5,743,457 $5,781,663 11 Share of Debt: City of Charlottesville The analysis is based on the following assumptions: • The project adheres to the schedule presented by Moseley Architects • The total project cost of $49 million • The State reimburses 25% (12.5 million) of eligible costs • Debt Service is allocated based on locality share of inmate days • Debt is based on a 20-year bond • Locality share remains constant, numbers below reflect current share Charlottesville FY 23 FY24 FY25 FY26 FY27 FY28 Operational $3,936,689 $4,042,237 $4,474,271 $4,891,386 $5,309,140 $5,343,650 Debt Service 0 $73,110 $855,385 $855,385 $1,239,280 $1,239,648 Total $$3,936,689 $4115347 $5,329656 $5,746,771 $6,548,420 $6,583,298 12 Share of Debt: County of Nelson The analysis is based on the following assumptions: • The project adheres to the schedule presented by Moseley Architects • The total project cost of $49 million • The State reimburses 25% (12.5 million) of eligible costs • Debt Service is allocated based on locality share of inmate days • Debt is based on a 20-year bond • Locality share remains constant, numbers below reflect current share Nelson FY 23 FY24 FY25 FY26 FY27 FY28 Operational $1,238,915 $1,259,957 $1,384,373 $1,394,942 $1,461,512 $1,472,312 Debt Service 0 $10,648 $124,584 $124,584 $180,498 $180,551 Total $1,238,915 $1,270,605 $1,508957 $1,519,526 $1,642,010 $1,652,863 13 QUESTIONS 14