MEMORANDUM PROJECT: Charlottesville Zoning Rewrite RHI # 51281 SUBJECT: Engagement Tasks PAGES: 2 DATE: February 9, 2022 In this memorandum, we outline the engagement tasks we plan to undertake to support the Charlottesville Zoning Rewrite. They are described under five phases, noted in bold below and on the following page. 1. Transition from Comprehensive Plan to Zoning Rewrite In this phase, which we are currently in, we are or will be working to transition the community process to focus on the zoning rewrite. Tasks include: a. Regular coordination meetings with the Cville Plans Together consultant team and NDS. b. Regular social media and website updates. c. Creating an FAQ focused on the zoning rewrite. d. Updating the website with more information about the zoning process. e. Creating introductory materials, such as a “Zoning 101” overview presentation. f. Coordination with the Steering Committee and Peer Engagers. 2. Review of Diagnostic & Approach Report In this phase, we will work to plan for, facilitate, and summarize community and stakeholder review of, and input related to, the Diagnostic and Approach report. Tasks will include: a. Regular coordination meetings with the Cville Plans Together consultant team and NDS, as well as potential meetings with the staff technical workgroup. b. Regular social media and website updates. c. Updating the FAQ. d. Creating summary material and a presentation to increase community understanding of the report. e. Creation of a survey, comment form, and/or other mechanisms for gathering community input. f. Planning for, creating outreach materials for, executing outreach/advertisement for, attending/facilitating, and summarizing input from in-person and virtual community events. g. Attending meetings with community groups. h. Facilitating a meeting with the Steering Committee. i. Facilitating a joint Council/Planning Commission work session. 3. Interim Updates In this phase, we will provide periodic communications to update the community about the zoning process. Tasks will include: a. Regular coordination meetings with the Cville Plans Together consultant team and NDS. b. Regular social media and website updates. c. FAQ updates. d. Periodic updates at Planning Commission and/or Council meetings. (Continued) RHODESIDE HARWELL LANDSCAPE ARCHITECTURE 510 KING STREET, STE. 300, ALEXANDRIA, VA 22314 PLANNING / URBAN DESIGN 347 W 36TH STREET, STE. 1201, NEW YORK, NY 10018 CHARLOTTESVILLE ZONING REWRITE RHI # 51281 MEMORANDUM Page 2 4. Review of Draft Zoning Modules and Map In this phase, we will work to plan for, facilitate, and summarize community and stakeholder review of, and input related to, the draft zoning modules and map. Tasks will include: a. Regular coordination meetings with the Cville Plans Together consultant team and NDS, as well as meetings with the staff technical workgroup. b. Regular social media and website updates. c. Updating the FAQ. d. Creating summary material and a presentation to increase community understanding of the proposed zoning and changes from current zoning. This will include high level summaries of changes by neighborhood planning area, as well as an interactive map. e. Creation of a survey, comment form, and/or other mechanisms for gathering community input. f. Planning for, creating outreach materials for, executing outreach/advertisement for, attending/facilitating, and summarizing input from in-person and virtual community events. g. Attending meetings with community groups. h. Facilitating a meeting with the Steering Committee. i. Facilitating a joint Planning Commission work session. 5. Final Proposed Zoning and Support for the Adoption Process In this phase, we will facilitate the adoption process. Tasks will include: a. Regular coordination meetings with the Cville Plans Together consultant team and NDS, as well as meetings with the staff technical workgroup. b. Regular social media and website updates. c. Updating the FAQ. d. Facilitating a meeting with the Steering Committee. e. Creating summary material to increase community understanding of the final proposed zoning and changes from current zoning. f. Creating materials (e.g., presentations) for Planning Commission and Council hearings. g. Working with NDS to advertise the public hearings. Total Fee: $143,810.00 RHODESIDE HARWELL LANDSCAPE ARCHITECTURE 510 KING STREET, STE. 300, ALEXANDRIA, VA 22314 PLANNING / URBAN DESIGN 347 W 36TH STREET, STE.1201, NEW YORK, NY 10018