CITY OF CHARLOTTESVILLE, VIRGINIA
                CITY COUNCIL AGENDA



Agenda Date:            April 4, 2022

Action Required:        Approval of Resolution (1st of 2 Readings)

Presenter:              Tony Edwards, Public Works Development Services Manager

Staff Contacts:         Jack Dawson, City Engineer
                        Tony Edwards, Public Works Development Services Manager

Title:                  State Of Good Repair (SGR) for Dairy Road Bridge Replacement –
                        Appropriation of $7,210,664.00


Background:
The Code of Virginia authorizes the Commonwealth Transportation Board (CTB) to use funds
allocated to State of Good Repair (SGR) purposes for reconstruction of structurally deficient
locally owned bridges. Dairy Road Bridge has been classified as structurally deficient for its deck
elements. However, it should be noted that while these bridges may be classified as structurally
deficient, they are adequate to support the required loads of today’s vehicles. Structurally deficient is
classified as a Condition Rating score of 0-4 out of 10. None of the Dairy Road Bridge elements
have a rating below 4; nonetheless, the CTB’s SGR funding is available to completely replace the
bridge. Following the improvements, each bridge element should have a minimum rating of 5 or
greater, so that it will be off the “impaired” list.

In April 2021 the City Manager executed a Standard Project Administration Agreement
(“Agreement”), agreeing to undertake a complete replacement of the Dairy Road Bridge (over
Rt. 250), with funding allocated by the Virginia Department of Transportation (VDOT).

In June 2021 the CTB approved the prioritization process and methodology for selecting State of
Good Repair (SGR) Bridge projects.

In August 2021 the City was fortunate to receive approval for 100% SGR funding, and VDOT
executed the Project Administration Agreement.

Discussion:
At this time, Staff is requesting that $7,210,664.00 be appropriated to be expended for the costs
of a new Capital Project (Dairy Road Bridge Replacement).

Public Works plans to conduct the bridge replacement as a Design Build Project, and the design-
build process has been authorized by the City’s Procurement Manager in accordance with the
City’s policy and state regulations regulating design build projects.
Community Engagement:
A Public Hearing will be held to provide the opportunity for community input on the design for
the bridge replacement. In addition, once the demolition/construction process commences,
Public Works Project Administration staff will issue notices and project updates to keep road
users and the surrounding residents apprised of the project status and traffic impacts.

Alignment with City Council’s Vision and Priority Areas:
Approval of this agenda item will help meet the City’s commitment to create “a connected
community” by improving our existing transportation infrastructure. In Addition, it would
contribute to Goal 2 of the Strategic Plan, Be a safe, equitable, thriving, and beautiful community
and objectives 2.3. Provide reliable and high-quality infrastructure.

Budgetary Impact:
The bridge replacement costs will need to initially be covered from City funds; however, the
costs are 100% reimbursed by the awarded SGR funding. So long as reimbursement requests are
timely made, there should be no budgetary impact within a given Fiscal Year.

**The Budget Office will add this Project to the City’s Capital Improvements Plan for FY23
through FY27, noting that the costs ($7,210,664.00) are covered 100% ($7,210,664.00) by the
SGR Funding. Therefore, there will be no impact on the availability of funding for other capital
projects.

Recommendation:
Staff recommends approval of the attached Resolution and the creation of a new active Project
line item within the City’s Capital Improvements Plan.

Alternatives: N/A

Attachment (1): Proposed Resolution
                                       RESOLUTION

 Appropriating State of Good Repair Funding in the amount of $7,210,664.00 Awarded by
    the Commonwealth of Virginia for Costs of Replacement of the Dairy Road Bridge


       WHEREAS the City of Charlottesville has been notified that the Commonwealth has
awarded state funding in the amount of $7,210,664.00 from the Commonwealth’s State of Good
Repair Program (“SGR Funding”), for a locally-administered transportation construction project
to replace the Dairy Road Bridge (“Project”), and the awarded funding covers one hundred
percent (100%) of the costs of engineering, design, project administration and construction; and


       WHEREAS the Department of Public Works is prepared to commence work on the
Project, using a design-build procurement process; therefore, the award of this funding allows
the Project to be promoted to an active Capital Project within the City’s Capital Improvements
Plan, beginning in Fiscal Year 2023; and


       WHEREAS the SGR Funding will be payable to the City on a reimbursement basis, and
the Department of Public Works expects to submit reimbursement applications periodically over
the course of the Project;


       NOW, THEREFORE BE IT RESOLVED by the Council of the City of
Charlottesville, Virginia that, upon receipt of each reimbursement payment from the
Commonwealth for the Project, the SGR Funding received shall be appropriated to the following
accounts:


Revenues
$7,210,664     Fund: 426           WBS: P-01068             G/L Account: 430110


Expenditures
7,210,664      Fund: 426          WBS: P-01068              G/L Account: 599999