CITY OF CHARLOTTESVILLE, VIRGINIA
                  CITY COUNCIL AGENDA



   Agenda Date:         May 16th, 2022

   Action Required:     Approval and Appropriation

   Presenter:           Misty Graves, Interim Director, Human Services

   Staff Contacts:      Misty Graves, Interim Director, Human Services

   Title:               Housing Opportunities for People with AIDS/H.I.V. (H.O.P.W.A.):
                        $10,098 (grant amendment)


Background:

The City’s Department of Human Services, in coordination with the Thomas Jefferson Area
Coalition for the Homeless (T.J.A.C.H.) and the Service Provider Council (S.P.C.), previously
received a grant of funding from the Virginia Department of Housing and Community
Development, to support Housing Opportunities for People with AIDS/H.I.V. (H.O.P.W.A.).
Recently the City’s DHS received notice of an additional (supplemental) award of H.O.P.W.A.
funding, in the amount of $10,098, which is a supplemental grant based on the COVID-19
pandemic awarded for expenditure during the period from July 01, 2020 to April 30, 2023.

Discussion:

The City of Charlottesville has staff from Human Services and Social Services taking leadership
roles in the governance of T.J.A.C.H. H.O.P.W.A. is an important resource in our community’s
efforts to end homelessness. The grant provides services in four key areas.

    1. Tenant-Based Rental Assistance (TBRA): The Thomas Jefferson Health District
       (T.J.H.D.) partners with The Haven to provide T.B.R.A. to eligible participants. The
       T.J.H.D. screens participants for eligibility and inspects the proposed property to ensure
       that it meets H.U.D. requirements. Upon successful screening, The Haven contacts the
       landlord to arrange monthly rent payment, similar to rapid re-housing.

    2. Short-term Rental, Mortgage and Utility Assistance: T.J.H.D. screens eligible
       participants for short-term assistance including emergency utility payments to avoid shut-
       off. .
    3. Supportive Services: T.J.H.D. provides supportive services including crisis intervention,
       case management and service referrals.

    4. Homeless Management Information System(H.M.I.S.): The City of Charlottesville as
       the award recipient will ensure that H.M.I.S. data is complete through an agreement with
       T.J.A.C.H. to have the Executive Director ensure data quality. Our Continuum of
       Care(C.O.C.) has a well-populated database for individuals experiencing homelessness.
       HMIS collaboration provides real-time monitoring of the needs and progress of
       individuals and households facing homelessness. Collaborative use of H.M.I.S. among
       T.J.A.C.H. C.o.C. Service Providers expedites communication and reduces the need to
       interface disparate documentation systems.

   5. Administration: The City of Charlottesville as the award recipient is eligible for an
      administrative fee. Staff proposes that we pass these dollars through to T.J.H.D. & The
      Haven to support the supervision of assigned staff.

Community Engagement:

This grant and plan are the product of extensive engagement of the service provider community
for persons experiencing homelessness. This partnership is reflective of the new governance
model for T.J.A.C.H. and the priority requests of the Interfaith Movement Promoting Action by
Congregations Together (IMPACT).

Alignment with City Council’s Vision and Strategic Plan:

This grant advances the City of Charlottesville’s Strategic Plan Goal #1 of enhancing the self
sufficiency of our residents. Specifically, it will facilitate the objective of increasing affordable
housing options. This item primarily aligns with Council’s vision for Quality Housing
Opportunities for All.

Budgetary Impact:

This grant will be entirely State, and Federal pass-through funds. No local match is required.
There is no budget impact for the City of Charlottesville. All funds will be distributed to sub-
recipients for service provision.

Alternatives:

Council may elect to not accept the funds and the community will not have the capacity to
administer the following services to persons experiencing a housing crisis while managing
AIDS/H.I.V:. short-term rental assistance, utility assistance, rapid rehousing, H.M.I.S., and
administration.

Recommendation:

Staff recommends approval and appropriation of grant funds.

Suggested Motion: I move the RESOLUTION Appropriating Supplemental Funding in the
Amount of $10,098 Received from Virginia Department of Housing and Community
Development for H.O.P.W.A.

Attachments:

Resolution for Appropriation
                                   RESOLUTION
             Appropriating Supplemental Funding in the Amount of $10,098
      Received from Virginia Department of Housing and Community Development for
                                    H.O.P.W.A.

       WHEREAS, The City of Charlottesville, through its Department of Human Services,
has received a supplemental H.O.P.W.A. Grant from the Virginia Department of Housing and
Community Development in the amount of $10,098, for expenditure during the period July 01,
2020 to April 30, 2023.

       NOW, THEREFORE BE IT RESOLVED by the Council of the City of
Charlottesville,Virginia that, upon receipt of the supplemental grant funds from the Virginia
Department of Housing and Community Development, the sum of $10,098 is hereby
appropriated in the following manner:


Revenues
$10,098        Fund: 209      IO: 1900390 (H.O.P.W.A.)      G/L: 430120 Federal Pass-Thru State

Expenditures
$10,098      Fund: 209        IO: 1900390 (H.O.P.W.A.)      G/L: 530550 Contracted Services