CITY OF CHARLOTTESVILLE, VIRGINIA
                  CITY COUNCIL AGENDA



   Agenda Date:        May 16th, 2022

   Action Required:    Approval and Appropriation

   Presenter:          Misty Graves, Director, Human Services

   Staff Contacts:     Misty Graves, Director, Human Services

   Title:              Virginia Housing Solutions Program Grant Award ($141,000)


Background:

The Department of Human Services in coordination with the Thomas Jefferson Area Coalition for
the Homeless (T.J.A.C.H.) and the Service Provider Council (S.P.C.), applied for and received a
grant from the Virginia Department of Housing and Community Development. The Virginia
Housing Solutions Program award is $141,000 and is a renewal contract for the program for July
1, 2021 – June 30, 2022.

Discussion:

The City of Charlottesville has staff from the departments of Human Services and Social
Services taking leadership roles in the governance of T.J.A.C.H. V.H.S.P. is an important
resource in our community’s efforts to end homelessness. The grant provides services in several
points along the local continuum of services:

    1. Coordinated Assessment: The Haven serves as the physical front door to the
       homelessness system of care, using an evidence-based tool for determining priority
       access to available resources.

    2. Emergency Low Barrier Shelter P.A.C.E.M. provides a low-barrier shelter for adults
       using rotating local churches for support.

    3. Rapid Re-Housing & Housing Navigation: The Haven screens and administers rapid
       re-housing assistance and housing navigation to households experiencing homelessness.
    4. Case Management: The Haven provides supportive services including crisis
       intervention, case management and service referrals.

    5. Homeless Management Information System(H.M.I.S.): The City of Charlottesville as
       the award recipient will ensure that H.M.I.S. data is complete through an agreement with
       T.J.A.C.H. to have the Executive Director ensure data quality. Our Continuum of
       Care(C.O.C.) has a well-populated database for individuals experiencing homelessness.
       HMIS collaboration provides real-time monitoring of the needs and progress of
       individuals and households facing homelessness. Collaborative use of H.M.I.S. among
       T.J.A.C.H. Continium of Care Service Providers expedites communication and reduces
       the need to interface disparate documentation systems.

   6. Coalition Coordination: The Thomas Jefferson Area Coalition for the Homeless
      provides leadership and coordination for the required local homelessness continuum of
      care.

   7. Administration: The City of Charlottesville as the award recipient is eligible for an
      administrative fee. Staff proposes that we pass these dollars through to T.J.A.C.H. in
      recognition of staff time spent processing checks and managing this grant process.

Community Engagement:

This grant and plan are the product of extensive engagement of the service provider community
for persons experiencing homelessness. This partnership is reflective of the new governance
model for T.J.A.C.H. and the priority requests of the Interfaith Movement Promoting Action by
Congregations Together (IMPACT).

Alignment with City Council’s Vision and Strategic Plan:

This grant advances the City of Charlottesville’s Strategic Plan Goal #1 of an inclusive
community of self-sufficient residents. Specifically, it will facilitate the objective of increasing
affordable housing options.

Budgetary Impact:

This grant will be entirely State, and Federal pass-through funds. No local match is required.
There is no budget impact for the City of Charlottesville. All funds will be distributed to sub-
recipients for service provision.

Recommendation:

Staff recommends approval and appropriation of grant funds.

Suggested Motion: I move the RESOLUTION Appropriating Supplemental Funding in the
Amount of $141,000 Received from V.H.S.P. to T.J.A.C.H..


Alternatives:

Council may elect to not accept the funds and the community will not have the capacity to
administer the following services to persons experiencing a housing crisis:. Emergemcy low-
barrier shelter, coordinated assessment, rapid rehousing, H.M.I.S., coalition coordination and
administration.

Attachments:

Resolution for Appropriation
                                  RESOLUTION
  Appropriating Supplemental Funding in the Amount of $141,000 To Be Received from
                        Virginia Housing Solutions Program


        WHEREAS, The City of Charlottesville, through the Department of Human Services,
has been notified that it will be awarded an additional grant from the Virginia Housing Solutions
Program (V.H.S.P.) Fund of the Virginia Department of Housing and Community Development,
in the amount of $141,000.

       NOW, THEREFORE BE IT RESOLVED by the Council of the City of
Charlottesville,Virginia that, upon receipt of the additional VHSP funding from the
Commonwealth, said funding, anticipated in the sum of $141,000, is hereby appropriated in the
following manner:


Revenues
$455,982       Fund: 209      IO: 1900370           G/L: 430110 State Grant
$83,218        Fund: 209      IO: 1900370           G/L: 430120 Federal Pass-Thru State



Expenditures
$141,000     Fund: 209        IO: 1900370           G/L: 530550 Contracted Services