ALBEMARLE CHARLOTTESVILLE REGIONAL JAIL AUTHORITY EXECUTIVE SUMMARY Agenda Date: May 12, 2022 Agenda Item: Jail Renovation and Expansion Update Information only Staff Contact(s): Martin Kumer, Superintendent The following is a brief schedule and update 0f the Jail’s renovation and expansion project. September 2019 The Board was presented with two major replacement and repair projects. January 2020 The Board began the process to formally address maintenance, repair and replacement issues with the original 1974 facility by approving a Facility Condition Assessment, FCA. September 2020 The full FCA report was presented to the Board. The FCA determined there were several mechanical, HVAC, electrical and plumbing issues related primarily to the 1974 facility that needed to be addressed in the near future. January 2021 The Board determined that due to the FCA report’s findings that a comprehensive plan should be developed to address all of the Jail’s needs. The Board also determined that in order to seek reimbursement from the state for 25% of the costs to address identified concerns it would have to conduct a Community Based Corrections Plan, CBCP. In addition to being required for state reimbursement, the CBCP would determine the facility’s, staff, inmates and community’s needs as well as determine if an increase in the jail’s capacity was needed. March 2021 The Jail presented to the Board that it had asked Mosely Architects to prepare an initial assessment of a CBCP. May 2021 Moseley Architects presented to the Board their initial scope of work June 2021 Moseley Architects presented to the Board a more detailed summary of the Needs assessment and Community Engagement plan July 2021 The Board held a Work Session to discuss the CBCP At this time the Board formally approved the Jail to contract with Moseley Architects to conduct a full CBCP and Community Engagement plan August 2021 The Board was presented with the Community Engagement plan to obtain the community’s feedback regarding the Needs Assessment portion of the CBCP. The Miles Agency, under contract with Moseley Architects will be coordinating the plan. The reported plan included three dates in August 2021 for stakeholder interviews of all supporting agencies who provide services to the jail. See supplemental at the end of this summary. The plan also included public tours from August 9 through September 20. The plan also detailed three public engagement session to obtain feedback from citizens September 2021 The Board was presented with the non-criminal justice stakeholder interview results October 2021 The Superintendent presented to the Board that he has presented the CBCP/Renovation and Expansion plan to the City of Charlottesville and will be presenting to the Albemarle and Nelson County in the next few weeks The Board was also presented with the schedule for the decision making process required by the state. The CBCP would be discussed in the first four Board meetings of 2022. December 2021 The Board approved a resolution authorizing Moseley Architects to submit the CBCP to the Board of Local and Regional Jails for review as required by the state in order to seek 25% reimbursement for the renovation and expansion. The Board was again presented with the decision making schedule for the CBCP. January 2022 The Board authorized the Jail to contract with Davenport Financial Advisors to determine cost share to the localities. February 2022 The Board was presented the decision making scheduled for the renovation and expansion The Board was informed the Superintendent would be presenting the renovation and expansion/CBCP project to the three member jurisdictions over the two months During those presentations to the local jurisdicitions it was expalind that the Superintendent and Moseley Architects would return as often as necessary to the governing bodies prior to seeking approval for fundingso they can make an informed decision The Board was informed of the need to submit a resolution at the Marc meeting regarding its formal intent to seek 25% of the cost of the renovation and expansion project March 2022 The Board approved the resolution indicating its intent to seek 25% of the cost of the renovation The Board was informed it will not seek approval for funding from the three jurisdictions in late summer or early fall as required by the CBCP schedule as required by the state. May 2022 CBCP renovation and expansion plan will be reviewed by the Board of Local and Regional Jail on May 18, 2022. The Superintendent, the Board Chairperson and Moseley Architects will be in attendance