CITY COUNCIL AGENDA J. Lloyd Snook, III, Mayor January 17, 2023 Juandiego Wade, Vice Mayor Michael K. Payne, Councilor Brian R. Pinkston, Councilor (Councilor vacancy) Kyna Thomas, Clerk 4:00 PM OPENING SESSION Register at www.charlottesville.gov/zoom. The public may view this portion of the meeting electronically by registering in advance for the Zoom webinar or on the City's streaming platforms and local government Channel 10. Individuals with disabilities who require assistance or special arrangements to participate in the public meeting may call (434) 970-3182 or submit a request via email to ada@charlottesville.gov. The City of Charlottesville requests that you provide a 48-hour notice so that proper arrangements may be made. Call to Order/Roll Call Agenda Approval Reports 1. Presentation: Central Virginia Regional Housing Partnership introduction and strategic plan overview 2. Report: Albemarle-Charlottesville Regional Jail Authority: Jail Renovation Project - Plan of Finance 5:15 PM Police Chief Swearing In 5:30 PM CLOSED SESSION pursuant to Sections 2.2-3711 and 2.2-3712 of the Virginia Code (Boards and Commissions) 6:30 PM BUSINESS SESSION This portion of the meeting will accommodate a limited number of in-person public participants in City Council Chamber at City Hall as we employ a hybrid approach to public meetings. Registration is available for a lottery-based seating selection at www.charlottesville.gov/1543/Reserve-a-Seat-for-City-Council-Meeting. Reservation requests may also be made by contacting the Clerk of Council office at clerk@charlottesville.gov or 434-970-3113. Moment of Silence Announcements Recognitions/Proclamations Board/Commission Appointments 3. Resolution: Appointing the membership of the City Council Housing Advisory Committee (1 reading) 4. Resolution: Appointing the membership of the Charlottesville Affordable Housing Fund Committee (1 reading) 5. Resolution: Appointing the membership of the Community Development Block Grant (CDBG) and Home Investment Partnerships Program (HOME) Task Force, Pursuant to City Code Section 2-417 (1 reading) Consent Agenda* 6. Minutes: December 19 meeting 7. Resolution: Adopting the Amendment and Re-enactment of the November 15, 2021 Comprehensive Plan for the City of Charlottesville, as amended (2nd reading) Page 1 of 134 8. Resolution: Approving a Lease Agreement with McGuffey Arts Associates, Inc. for the lease of 201 2nd Street NW (1 reading; tabled from January 3 pending lease revision) 9. Resolution: Appropriating Bond Proceeds for the Woodland Drive subdivision - $192,453.98 (2nd reading) City Manager Report Community Matters Public comment for up to 16 speakers (limit 3 minutes per speaker). Preregistration available for first 8 spaces at https://www.charlottesville.gov/692/Request-to-Speak; speakers announced by Noon on meeting day (9:00 a.m. sign-up deadline). Additional public comment at end of meeting. Action Items 10. Ordinance: Re-precincting the City of Charlottesville (1 of 2 readings) 11. Resolution: Appropriating Grant Funds for improvements at 10th Street NW and Grady Avenue - $500,106 (1 of 2 readings) General Business 12. Report: Rivanna Authorities Quarterly Update Other Business Community Matters (2) Adjournment Page 2 of 134 What we do Regional Collaboration - 21 member cross-sector advisory board that guides action Fund Leveraging - Over $3 million in leveraged funds for affordable housing development, stabalization, and research Data Collection and Analysis - Real- time and relevant local data collection and presentation The Partnership enhances regional coordination and effectiveness to address the housing needs of the Housing Policy and Thomas Jefferson Planning District’s Recommendations - Tools for localities to use in ordinances and region, with a focus on housing Comprehensive Planning production, diversity, accessibility, cost, location, design, and increasing stability for the region’s residents. Page 3 of 134 CENTRAL VIRGINIA REGIONAL HOUSING PARTNERSHIP Past, Present, and Future Page 4 of 134 How was the partnership created? Why? Page 5 of 134 Background - CVRHP 2 1 m e m b e r, 4 - s e c t o r a d v i s o r y b o a r d Membership: 6 Member Jurisdiction Representatives: Charlottesville, Albemarle, Fluvanna, Greene, Louisa, Nelson 4 Non-profit Housing Representatives (3 regional, 1 rural) 3 For-profit Housing Representatives: Builder, Developer, Design Professional 2 Citizen Representatives (Urban, Rural) 6 Public Representatives: University of Virginia, Workforce Development, Regional Transit Partnership, Blue Ridge Health District, Financial Lender Mission: The CVRHP exists to facilitate regional coordination to ensure access to housing for all. Vision: A 100% alignment of supply and demand of housing opportunities throughout the region so that every resident can find access to safe, decent, affordable housing in communities of their choice. 2 Page 6 of 134 C-Ville City “SFD” YOY w/o New Const. Volume of Homes Sold 2022 397 42 under 2021 2021 439 78 over 2020 2020 361 9 under 2019 2019 370 18 under 2018 2018 388 8 over 2017 = 380 Charlottesville CityPropertyOnly. SFD =‘s Single Family Detached Homes. Data Source CAAR MLS. Slide #1 Page 7 of 134 C-Ville City “SFD” YOY w/o New Const. Median Sales Price 2022 $475,000 $50,000 over 2021 2021 $425,000 $30,000 over 2020 2020 $395,000 $25,000 over 2019 2019 $370,000 $21,000 over 2018 2018 $349,000 $29,000 over 2017 = $320K Charlottesville CityProperty Only. SFD =‘s Single Family Detached Homes. Data Source CAAR MLS. Slide #2 Page 8 of 134 C-Ville City “SFA” YOY w/o New Const. Volume of Homes Sold 2022 68 14 under 2021 2021 82 42 over 2020 2020 40 25 under 2019 2019 65 5 under 2018 2018 70 2 under 2017 = 68 CharlottesvilleCityProperties Only. SFA =‘s Single Family Attached Homes. Data Source CAAR MLS. Slide #3 Page 9 of 134 C-Ville City “SFA” YOY w/o New Const. Median Sales Price 2022 $328,000 $35,000 over 2021 2021 $293,000 $71,000 over 2020 2020 $222,000 $47,000 under 2019 2019 $269,000 $19,000 over 2018 2018 $250,000 $57,000 over 2017 = $183K CAARfootprint =‘s -Cville, Albemarle, Fluvanna, Greene, Nelson & Louisa Counties. SFA =‘s Single Family Attached Homes. Data Source CAAR MLS. Slide #4 Page 10 of 134 City of Charlottesville Housing Gaps Page 11 of 134 Upcoming Housing Coming Back Home Annual Housing Summit – March 2023 Events TJPDC 50th Anniversary Celebration - Elected Officials Session Spring/Summer 2023 Page 12 of 134 CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: January 17, 2023 Action Required: None. This is an informational report. Presenter: Courtney Rogers, Roland Kooch, Stephen Geisz, A.J. Allen, Col. Martin Kumer Staff Contacts: Ashley Marshall, Deputy City Manager Title: Albemarle-Charlottesville Regional Jail Authority: Jail Renovation Project - Plan of Finance Background Davenport & Company (“Davenport”), in our capacity as Financial Advisor to the Albemarle-Charlottesville Regional Jail Authority (the “Authority”), is providing the enclosed Plan of Finance Briefing to each Member Jurisdiction with respect to the proposed Jail Renovation Project. The projects mission statement is: "To receive, consider, and incorporate meaningful community and stakeholder input regarding the anticipated renovation of the physical facilities of the Albemarle-Charlottesville Regional Jail, and giving particular attention to inmate capacity, physical and mental well-being, gender equality, alternatives to 24/7 incarceration (including HEI), and re-entry programming while respecting the financial contributions of the taxpayers." Additional information can be found on the Jail's website at: https://www.acrj.org/renovationproject Discussion The current jail facility opened in 1975 to combine Albemarle County and Charlottesville City Jails. The facility's rated capacity increased to 209 after two additions in the 1990s to the facility. In 1997, Nelson County became the third jail member. Finally, in 2000 the final physical expansion was completed, bringing the total capacity to 329 persons. The average daily population has been as high as 600 in 2008, and as low as 265 in January 2020 with that month registering the lowest average daily population in 20 years. In September of 2019, a flooring and HVAC replacement project was submitted to the ACRJ Board totaling $1.2M in costs. The ACRJ Board consists of representatives from every member jurisdiction, including three representatives from the City of Charlottesville composed of one City Council Member, one representative for the Office of the City Manager, and one appointed member from the community. The September 2019 project submission moved the board to further action in January 2020 when they began to formally address issues of maintenance, repair, and replacement issues with the original 1974 facility by approving a Facility Condition Assessment (FCA) to be conducted. The FCA's goal was to identify, prioritize, and guide future projects and the report determined that the facility required significant upgrades and replacements to its HVAC, electrical systems, and other major mechanical systems over the next 10 years, in addition to other interior fixtures, lighting, and security needs. The FCA did not determine staff, inmate or public needs. Page 13 of 134 After analyzing the FCAC, the Board determined in January 2021 that a comprehensive plan should be developed to address all of the Jail's needs. Further, in order to seek state reimbursement for 25% of the costs to address identified concerns, a formal Community-Based Corrections Plan (CBCP) would need to be conducted. In March 2021, the Board hired Mosely Architects to conduct the CBCP. Public engagement was held in July and August 2021 to collect feedback from the community and stakeholders. The CBCP found that there were necessary improvements needed to the physical structure, such as additional toilets and showers to comply with ADA and new building codes, a redesigned imamate housing area that creates an environment that encourages mental and physical well-being, a dedicated mental health and segregation unit that is conducive to improving an inmates mental health, replacement of major mechanical systems serving the original facility to improve climate control and air quality, additional inmate classrooms and programming space, and a larger public vision area that will meet the needs of the public and professional visitors. The proposed renovation and expansion meet three identified goals and objectives for the inmates, community/stakeholders, and employees: to create a space conducive to inmate rehabilitation that reduces recidivism using trauma-informed design; update heating, ventilation, and air conditioning systems; and conserve resources by adding energy and utility-efficient fixtures and increasing the use of natural daylight. Further, the CBCP found that there are no indications in the historical data that suggest the inmate population will increase substantially in the future. Therefore, while renovations are recommended, they will occur using approximately 56,000 square feet of the existing 152,900 square feet footprint and the rated capacity will not be increased with this renovation. The CBCP was also presented to all localities in October 2021 during public meetings. In December 2021, the Board approved authorization for Mosley Architects to submit the Community- Based Correction Plan to the State Board of Local and Regional Jails for review in consideration of the 25% reimbursement. In January 2022 the Board authorized the Jail to contract with Davenport Financial Advisors to determine the cost share for the localities. Davenport has analyzed the project based on the following set of assumptions and projected each locality's share of debt: • The project adheres to the schedule presented by Mosley Architects. • The total project cost of $49M • The state reimburses 25% ($12.5M) of eligible costs • Debt Service is allocated based on the locality share of inmate days • Debt is based on a 20-year bond at 4% • Locality share remains constant Alignment with City Council's Vision and Strategic Plan Community Engagement Mosley Architects and ACRJ engaged with the public in July and August 2021 to collect feedback from the community and stakeholders. Budgetary Impact Any renovation to the ACRJ will have a budgetary impact on the City as a partner locality in the regional jail. The currently projected allocation based on FY 2023 estimate of inmate days would Page 14 of 134 have the City carrying 41.3% of the costs less the 25% state reimbursement. Albemarle County would carry 45.7% of the project, and Nelson County would carry 13% of the project costs. Recommendation This presentation by Davenport Public Finance in an information report with no resolution attached at this time. Alternatives N/A Attachments 1. Charlottesville - Final Plan of Finance - Albemarle-Charlottesville Regional Jail Authority 12.22.2022 Page 15 of 134 Presentation to City of Charlottesville Albemarle-Charlottesville Regional Jail Authority: Jail Renovation Project – Plan of Finance January 17, 2023 Member NYSE|FINRA|SIPC Page 16 of 134 Background  Davenport & Company (“Davenport”), in our capacity as Financial Advisor to the Albemarle- Charlottesville Regional Jail Authority (the “Authority”), is providing the enclosed Plan of Finance Briefing to each Member Jurisdiction with respect to the proposed Jail Renovation Project.  The presentation herein will cover the following topics related to the Two-Part Plan of Finance: – Overview of the Jail Funding Process; – A Timetable and Estimated Cashflow Impact for: – Part 1: The Interim Financing; and – Part 2: The Permanent Financing – The Projected Budgetary/Cashflow Impact to each Member Jurisdiction; and, – Next Steps. January 17, 2023 1 Page 17 of 134 Jail Funding Process  In the Commonwealth of Virginia, regional jails are eligible for a 25% reimbursement of eligible costs for major capital projects.  After the Authority decides to undertake a project (i.e. the proposed Renovation Project), it is required to undertake a Community Based Corrections Plan and Planning Study in order to develop a cost estimate for reimbursement consideration by the Board of Local and Regional Jails.  Following approval by the Board of Local and Regional Jails, the request for the 25% reimbursement will be forwarded to the General Assembly for approval and inclusion in the Governor’s Budget. – Once approved, the 25% reimbursement will be set aside by the Commonwealth and made available once the project is complete and a formal request is made by the Authority.  The Two-Part Plan of Finance is typically undertaken after the Commonwealth’s approval of the 25% reimbursement. The Authority’s reimbursement request has been approved by the Board of Local and Regional Jails and is awaiting approval from the General Assembly. January 17, 2023 2 Page 18 of 134 Two-Part Plan of Finance  The Two-Part Plan of Finance is designed to minimize the incurrence of debt and related interest costs until the Authority has received bids for construction and a firm project cost is known. Part 1: Interim Financing  The Interim Financing provides only what is necessary to complete preliminary design and engineering costs so the project can be bid. Part 2: Permanent Financing/Grant Anticipation Note  After bids are received and Total Project Costs are known, the Permanent Financing is undertaken to fully fund Project Costs not eligible for the 25% reimbursement, and permanently finance the interim financing.  Simultaneously, a Grant Anticipation Note (“GAN”) is undertaken to fund Project Costs eligible for the 25% reimbursement. – The GAN would be paid off prior to maturity with funds provided by the 25% reimbursement once the project is complete. January 17, 2023 3 Page 19 of 134 Key Assumptions - Regional Jail Renovation Project Project Assumptions  Cost estimate provided by Moseley Architects is approximately $49 million. – For the purposes of the analysis herein, we have assumed that $48 million are eligible for the 25% reimbursement by the Commonwealth (approximately $12 million of Project Costs). Local Jurisdiction Contribution Assumptions  The analysis herein allocates projected payments on new debt service based on Inmate Days (i.e. usage of the Jail) – per the amended service agreement.  The projected allocation based on FY 2023 estimates are as follows (according to Inmate Days): Albemarle 45.7% Charlottesville 41.3% Nelson 13.0% January 17, 2023 4 Page 20 of 134 Part 1: Interim Financing – Key Assumptions  The Interim Financing (“2023 BAN”) is sized to provide an amount that would fund pre- development costs (architectural, engineering, and other related costs) in order to prepare the authority for bidding the project. – Upon bidding of the project, the authority will know the exact construction and development costs to be financed for the project. Borrowing Project Costs Borrowed Planning Interest Rate Term 2023 BAN $5 million 4.00% 18 Months  The Interim Financing will be repaid by the Permanent Financing in Part 2 of the Plan of Finance in the Summer of 2024. January 17, 2023 5 Page 21 of 134 Part 1: Interim Financing – Timetable Task Date Davenport provides financial briefing to each Member Jurisdiction. January – March 2023 Davenport distributes RFP (“Request for Proposals”) for Interim Early April 2023 Financing to local, regional and national lending institutions. RFP responses due to Davenport. Late April 2023 Governor/General Assembly approves budget which includes 25% Late April 2023 reimbursement of eligible Project Costs. Davenport presents results of RFP Process for the Interim Financing May 2023 to Member Jurisdictions and Authority Board. Member Jurisdictions and Authority Board approve Interim Financing. May 2023 Select and Award Architect/Engineer contract. June 2023 Close on Interim Financing. June 2023 January 17, 2023 6 Page 22 of 134 Part 2: Permanent Financing/GAN – Key Assumptions  The second part of the Plan of Finance incorporates a Grant Anticipation Note that would be paid off with funds from the Commonwealth, and a Permanent Financing paid back by the Member Jurisdictions wherein: – The Grant Anticipation Note (“2024 GAN”) would fund approximately 25% of eligible Project Costs, and one half of the interest costs eligible for reimbursement by the Commonwealth; and, – Permanent Bonds (“2024 Bonds”) would fund remaining Project Costs and permanently finance the 2023 Bond Anticipation Note.  Approximate amounts for the 2024 Grant Anticipation Note and the 2024 Bonds are provided in the table below: Borrowing Project Costs Borrowed Planning Interest Rate Term 2024 GAN $13.5 million(1) 4.50% 3 Years 27 Years 2024 Bonds $35.5 million(2) 5.50% (2 years interest only; 25 years level debt service) Total $49 million  Upon bidding of the project, the Authority will know the exact Project construction and development costs to be financed. (1) Grant (GAN) from the Commonwealth of Virginia includes a portion of reimbursable interest in addition to the 25% reimbursement of eligible costs. (2) Amount includes permanent financing of 2023 BAN. January 17, 2023 7 Page 23 of 134 Part 2: Permanent Financing/GAN – Timetable Task Date Select and Award Architect/Engineer contract. June 2023 Close on Interim Financing. June 2023 VDOC required Value Engineering on Design. November 2023 Complete Construction Documents/Secure County Design Approvals. March 2024 Advertise for Construction Bids. May 2024 Receive Construction Bids. May 2024 Grant Anticipation Note issued to fund costs eligible for reimbursement; Permanent Financing issued to fund remainder of Project Costs and June – August 2024 permanently finance 2023 BAN. Negotiate Construction Contract. August 2024 Notice to Proceed (Construction). August 2024 Substantially Complete Construction (14 months – to be confirmed). October 2025 Final Completion of Project. November 2025 Repayment of GAN from receipt of Commonwealth Grant. June 2026 January 17, 2023 8 Page 24 of 134 Projected Debt Service & Budgetary/Cashflow Impact Aggregate Projected Debt Service and Budgetary/Cashflow Impact to Member Jurisdictions Proj. Total Part 1: Interest Charlottesville Nelson D.S. Albemarle D.S. Fiscal Proj. 2023 Proj. 2024 Proj. 2024 Member D.S. Allocation Allocation Allocation Only Interim Year BAN D.S. GAN D.S. Bonds D.S. Jurisdiction D.S. Financing 2024 $ 212,000 $ - $ - $ 212,000 $ 87,492 $ 27,539 $ 96,969 2025 - 612,000 1,991,000 2,603,000 1,074,258 338,130 1,190,612 2026 - 612,000 1,991,000 2,603,000 1,074,258 338,130 1,190,612 2027 - - 2,701,000 2,701,000 1,114,703 350,860 1,235,438 Part 2: GAN & 2028 - - 2,696,950 2,696,950 1,113,031 350,334 1,233,585 Permanent 2029 - - 2,700,975 2,700,975 1,114,692 350,857 1,235,426 Financing Interest 2030 - - 2,697,525 2,697,525 1,113,268 350,408 1,233,848 Only Period 2031 - - 2,696,875 2,696,875 1,113,000 350,324 1,233,551 2032 - - 2,698,750 2,698,750 1,113,774 350,568 1,234,408 2033 - - 2,697,875 2,697,875 1,113,413 350,454 1,234,008 2034 - - 2,699,250 2,699,250 1,113,980 350,632 1,234,637 2035 - - 2,697,600 2,697,600 1,113,299 350,418 1,233,882 2036 - - 2,697,925 2,697,925 1,113,434 350,460 1,234,031 2037 - - 2,699,950 2,699,950 1,114,269 350,723 1,234,957 2038 - - 2,698,400 2,698,400 1,113,630 350,522 1,234,248 Part 2: Long-Term 2039 - - 2,698,275 2,698,275 1,113,578 350,506 1,234,191 Full Principal & 2040 - - 2,699,300 2,699,300 1,114,001 350,639 1,234,660 2041 - - 2,696,200 2,696,200 1,112,722 350,236 1,233,242 Interest Payments 2042 - - 2,698,975 2,698,975 1,113,867 350,597 1,234,511 2043 - - 2,697,075 2,697,075 1,113,083 350,350 1,233,642 2044 - - 2,700,500 2,700,500 1,114,496 350,795 1,235,209 2045 - - 2,698,700 2,698,700 1,113,753 350,561 1,234,386 2046 - - 2,696,675 2,696,675 1,112,918 350,298 1,233,459 2047 - - 2,699,150 2,699,150 1,113,939 350,620 1,234,591 2048 - - 2,700,575 2,700,575 1,114,527 350,805 1,235,243 2049 - - 2,700,675 2,700,675 1,114,568 350,818 1,235,289 2050 - - 2,699,175 2,699,175 1,113,949 350,623 1,234,603 2051 - - 2,700,800 2,700,800 1,114,620 350,834 1,235,346 Total $ 212,000 $ 1,224,000 $ 71,451,150 $ 72,887,150 $ 30,080,525 $ 9,468,039 $ 33,338,587 Note: Preliminary, subject to change. Actual results may vary from these estimates. Member Jurisdiction allocations are based on FY 2023 estimates and are subject to change based upon future jail population (i.e. inmate days). January 17, 2023 9 Page 25 of 134 Appendix January 17, 2023 10 Page 26 of 134 Projected Aggregate Sources & Uses 2023 BAN 2024 GAN / 2024 Bonds 2023 BAN 2024 GAN 2024 Bonds Total Sources Sources Par Amount $ 5,300,000 Par Amount $ 13,600,000 $ 36,200,000 $ 49,800,000 Total Sources $ 5,300,000 Total Sources $ 13,600,000 $ 36,200,000 $ 49,800,000 Uses Uses Project Fund $ 5,000,000 Project Fund $ 13,500,000 $ 30,500,000 $ 44,000,000 Capitalized Interest - 2023 BAN Takeout - 5,300,000 5,300,000 Cost of Issuance 300,000 Capitalized Interest - - - Add. Proceeds - Cost of Issuance 100,000 400,000 500,000 Total Uses $ 5,300,000 Add. Proceeds - - - Total Uses $ 13,600,000 $ 36,200,000 $ 49,800,000 Note: Preliminary, subject to change. Actual results may vary from these estimates. January 17, 2023 11 Page 27 of 134 Richmond — Headquarters Courtney E. Rogers Roland M. Kooch One James Center Senior Vice President Senior Vice President 901 East Cary Street, Suite 1100, (804) 697-2902 (804) 697-2906 Richmond, Virginia 23219 crogers@investdavenport.com rkooch@investdavenport.com Telephone: (804) 780-2000 A.J. Allen Stephen G. Geisz Toll-Free: Analyst Associate Vice President (800) 846-6666 E-Mail: (804) 780-2196 (804) 697-2986 info@investdavenport.com ajallen@investdavenport.com sgeisz@investdavenport.com January 17, 2023 12 Page 28 of 134 Disclaimer The U.S. Securities and Exchange Commission (the “SEC”) has clarified that a broker, dealer or municipal securities dealer engaging in municipal advisory activities outside the scope of underwriting a particular issuance of municipal securities should be subject to municipal advisor registration. Davenport & Company LLC (“Davenport”) has registered as a municipal advisor with the SEC. 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Version 01/13/2014 AA/SG/RK/CR January 17, 2023 13 Page 29 of 134 RESOLUTION Appointing the membership of the City Council Housing Advisory Committee WHEREAS on April 4, 2022, by resolution #R-22-038 the Charlottesville City Council amended and re- established the city council advisory body known as “The Housing Advisory Committee (HAC)”, and WHEREAS City Council desires to appoint the initial membership of the council housing advisory committee, and to make the appointments in a manner that will stagger the initial terms; now, therefore, BE IT RESOLVED by the Council of the City of Charlottesville that the following individuals are hereby appointed to serve on the City Council Housing Advisory Committee (HAC), for the terms specified below: Seats Expiration of Initial Name Term Asterisk (*) denotes eligibility requirements Charlottesville Redevelopment and 12/31/2025 (3 years) Representative: John Sales, Housing Authority* (1) Executive Director (*representative must be a current board member or executive director) Non-profit entity* 12/31/2024 (2 years) Representative: (*entity must be engaged in constructing or renting AHUs; representative must be a current board member or executive director) (2) 12/31/ 2023 (1 year) Representative: Real Estate Professionals* (3) 12/31/2025 (3 years) (*must be a RE broker, lender, for-profit developer, architect, etc.) 12/31/2024 (2 years) 12/31/2023 (1 year) At-large community members* (2) 12/31/2024 (2 years) (* must reside within the City limits) 12/31/2023 (1 year) Affordable Housing Beneficiaries* (3) 12/31/2025 (3 years) (*must be a current resident of an affordable dwelling unit) 12/31/2024 (2 years) 12/31/ 2023 (1 year) BE IT FURTHER RESOLVED that each of these appointments is made subject to the provisions of City Code Chapter 2, Article I, Sec. 2-8 (limitation on terms). Upon the expiration of the initial terms specified above, all subsequent appointments and re-appointments shall be for two (2) year terms. Pursuant to City Code Sec. 2-8(c), an individual initially appointed to a term of less than two (2) years may thereafter serve four complete terms of two (2) years each. BE IT FURTHER RESOLVED that, if an individual appointed to serve in a seat which has an eligibility requirement, and the individual becomes ineligible during their appointed term, that individual’s seat shall be deemed to be vacant, and City Council will appoint an eligible individual to fill the unexpired portion of the term. Page 30 of 134 RESOLUTION Appointing the membership of the Charlottesville Affordable Housing Fund Committee WHEREAS on April 4, 2022, by resolution #R-22-039 the Charlottesville City Council established a new advisory body, to be known as “The Charlottesville Affordable Housing Fund Committee”, and WHEREAS City Council desires to appoint the initial membership of the committee, and to make the appointments in a manner that will stagger the initial terms; now, therefore, BE IT RESOLVED by the Council of the City of Charlottesville that the following individuals are hereby appointed to serve on the Charlottesville Affordable Housing Fund Committee, for the terms specified below: Seats Expiration of Initial Name Term Asterisk (*) denotes eligibility requirements At Large Community Members (3) 12/31/2025 (3 years) 12/31/2024 (2 years) 12/31/ 2023 (1 year) Affordable Housing Beneficiaries* (3) 12/31/2025 (*must be a current resident of an affordable dwelling unit) 12/31/2024 12/31/2023 City Staff* (3) 12/31/2025 (*must be a full-time city employee) 12/31/2024 12/31/2023 BE IT FURTHER RESOLVED that each of these appointments is made subject to the provisions of City Code Chapter 2, Article I, Sec. 2-8 (limitation on terms). Upon the expiration of the initial terms specified above, all appointments and re-appointments shall be for two (2) year terms. Pursuant to City Code Sec. 2-8(c), an individual initially appointed to a term of less than two (2) years may thereafter serve four complete terms of two (2) years each. BE IT FURTHER RESOLVED that, if an individual appointed to serve as an affordable housing beneficiary, or a city staff representative, becomes ineligible during their appointed term, that individual’s seat shall be deemed to be vacant, and City Council will appoint an eligible individual to fill the unexpired portion of the term. Page 31 of 134 RESOLUTION Appointing the membership of the Community Development Block Grant (CDBG) and Home Investment Partnerships Program (HOME) Task Force, Pursuant to City Code Section 2-417 WHEREAS on _______, 2022, by ordinance #O-22-___ the Charlottesville City Council reconfigured the membership categories for its Community Development Block Grant (CDBG) and Housing Opportunities M E (HOME) Task Force, and WHEREAS City Council desires to appoint the initial membership of the reconfigured task force, and to make the appointments in a manner that will stagger the initial terms; now, therefore, BE IT RESOLVED by the Council of the City of Charlottesville that the following individuals are hereby appointed to serve on the CDBG and HOME Task Force, for the terms specified below: Seats Expiration of Initial Name Term Asterisk (*) denotes eligibility requirements Five CDBG/HOME Area Community 12/31/2025 (3 years) Members* (5) (*must reside within a HUD-identified income eligible area AND must reside within a City- Council designated priority neighborhood) 12/31/2024 (2 years) 12/31/2024 (2 years) 12/31/ 2023 (1 year) 12/31/2023 (1 year) One At-Large Community Member 12/31/2025 (3 years) One Member of the Charlottesville Term expires same Planning Commission date as the planning commissioner’s term of office One Member of the Thomas Jefferson 12/31/2024, or until Community Planning District the member’s term on Commission the commission expires, whichever first occurs One Public Service Program 12/31/2023 Representative * (*must be a member of the governing board of the program, Page 32 of 134 or an officer or executive director of the program) BE IT FURTHER RESOLVED that each of these appointments is made subject to the provisions of City Code Chapter 2, Article I, Sec. 2-8 (limitation on terms). Upon the expiration of the initial terms specified above, all subsequent appointments and re-appointments shall be for two (2) year terms. Pursuant to City Code Sec. 2-8(c), an individual initially appointed to a term of less than two (2) years may thereafter serve four complete terms of two (2) years each. BE IT FURTHER RESOLVED that, if an individual appointed to serve as an affordable housing beneficiary, or a city staff representative, becomes ineligible during their appointed term, that individual’s seat shall be deemed to be vacant, and City Council will appoint an eligible individual to fill the unexpired portion of the term. Page 33 of 134 CHARLOTTESVILLE CITY COUNCIL MEETING December 19, 2022 at 4:00 p.m. In person: Council Chamber, 605 E. Main Street Virtual/electronic: Zoom The Charlottesville City Council met on Monday, December 19, 2022. The meeting was held in hybrid format with Council members and limited public seating in Council Chamber to mitigate health risks related to coronavirus, and electronic participation on the Zoom webinar platform. Mayor Lloyd Snook called the meeting to order and Clerk of Council Kyna Thomas called the roll, noting the following councilors present: Michael Payne, Brian Pinkston, Mayor Lloyd Snook and Vice Mayor Juandiego Wade. Councilor Sena Magill sent notice earlier in the day that she would not be able to attend. On motion by Wade, seconded by Pinkston, Council voted unanimously to adopt the meeting agenda, moving the Police Civilian Oversight Board items to the end of meeting for discussion: 4- 0 (Ayes: Payne, Pinkston, Snook, Wade; Noes: none; Absent: Magill). REPORTS 1. DISCUSSION: Reprecincting Anne Hemenway, Vice Chair of the Electoral Board, shared background information and stated reasons why Charlottesville was flagged by the State Board of Elections. After the 2020 election Charlottesville was tagged as a locality with a precinct with over 4,500 active voters. This did not require a change, but alerted election officials that the precinct was growing. She listed ongoing issues at other polling places related to size, parking availability and other logistic issues. The reprecincting project started several years ago but was impacted by the Covid-19 pandemic and timing for the General Election. Katrina Callsen, city attorney assigned to the Registrar Office, shared the timeline for action items related to reprecincting, including a public hearing, with the earliest date to go into effect April 7. She stated that the 2021 Voting Rights Act is the governing document for this process. Taylor Yowell, Voter Registrar, provided clarity to answer Council questions and presented the proposed precinct map. She stated that the map could be accessed by the general public online through the City GIS (Geographic Information System) through the Open Data Portal. Ms. Yowell stated that a precinct cannot be created with more than 5,000 active voters. Based on feedback, proposed changes were included to address walkability. The Voter Registrar has attended neighborhood association meetings and intends to continue. Councilors requested a public information campaign. Staff indicated that the ordinance is intended to come before Council for first reading on January 17, 2023. CLOSED SESSION On motion by Pinkston, seconded by Wade, Council voted 4-0 (Ayes: Payne, Pinkston, Page 34 of 134 Snook, Wade; Noes: none; Absent: Magill) to meet in closed session as authorized by Virginia Code Section 2.2-3711(A)(1), (A)(3) (A)(7) and (A)(8), for • Discussion or consideration of prospective candidates for appointment to boards and commissions, and of the possibility of an assignment or appointment of outside legal counsel for pending litigation or other legal matters; • Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body (100 Rio Road East); • Consultation with legal counsel regarding the above referenced matters, and regarding a procedural matter relating to the proposed mid-year budget amendments; and • Consultation with legal counsel pertaining to litigation pending within the City of Charlottesville Circuit Court, including Civil Case Nos. 21-617, 22-234, and various other pending challenges to Council zoning decisions On motion by Pinkston, seconded by Payne, Council certified by the following vote: 4-0 (Ayes: Magill, Payne, Pinkston, Snook, Wade; Noes: none; Absent: Magill), that to the best of each Council member’s knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the Motion convening the closed session were heard, discussed or considered in the closed session. BUSINESS SESSION City Council observed a moment of silence. ANNOUNCEMENTS Councilor Payne announced the plastic bag tax that will go into effect January 1, 2023. Mayor Snook announced that Tommy Theodose, former coach of the Lane High School football coach, passed away over the weekend. Mr. Theodose coached the first integrated state championship team in 1963 and the football stadium at Charlottesville High School was named after him. BOARD/COMMISSION APPOINTMENTS On motion by Wade, seconded by Pinkston, Council APPOINTED members to various boards and commissions by the following vote: 4-0 (Ayes: Magill, Payne, Pinkston, Snook, Wade; Noes: none; Absent: Magill) • Charlottesville Albemarle Convention and Visitors Bureau - Daniel Shay • Historic Resource Commission – William m Burgen, Larry Riley • Human Rights Commission – Mary Bauer, Jessica Harris, Wolfgang Keppley, Suzanne Lynn • Personnel Appeals Board - John Delahaney Page 35 of 134 • Region Ten Community Service Board - David Opper • Rivanna Solid Waste Authority - Mike Gaffney • Rivanna Water and Sewer Authority - Mike Gaffney • Sister Cities Commission - Kimberly Hayes • Youth Council - Navah Khurgel Mayor Snook encouraged the public to apply to fill vacancies on boards and commissions. CONSENT AGENDA* Clerk of Council Kyna Thomas read the following Consent Agenda items into the record: 2. MINUTES: November 7 Council meeting, November 21 Council meeting 3. ORDINANCE: Amending the 2018 City/County Courts Memorandum of Agreement and approving a 40-year lease (2nd reading) 4. RESOLUTION: Transferring Capital Funds from City/County fund (P-00834) for renovations to Washington Park Pool - $350,000 (2nd reading) 5. ORDINANCE/RESOLUTION: Police Civilian Oversight Board Matters At the request of Vice Mayor Wade the item was moved to Action Items for discussion. a. ORDINANCE: Amending Chapter 2, Article XVI of the City Code (PCOB) (2nd reading) b. RESOLUTION: Approving Operating Procedures for the PCOB (1 reading; tabled from December 5) 6. RESOLUTION: Appropriating Bond Proceeds for the Woodland Drive subdivision - $192,453.98 (carried) On motion by Pinkston, seconded by Wade, Council by the following vote ADOPTED the Consent Agenda: 4-0 (Ayes: Magill, Payne, Pinkston, Snook, Wade; Noes: none; Absent: Magill). CITY MANAGER REPORT Interim City Manager Michael Rogers shared the following updates. • Mr. Rogers and Michael Kochis, the newly appointed police chief, held a press conference on December 6. • Human Resources held an employee forum regarding the new personnel management policy. • The Budget Department received the Government Finance Officers Association award for budget presentation for the 18th year. • The Social Services Dept was chosen as Champions Employer of the Year for 2021- 2022. • The National Community Survey will be open until December 23. Page 36 of 134 • Regarding inclement weather preparation, meetings have been held and the city is prepared. • Lisa Robertson, City Attorney, will be leaving the City as of December 28. An acting City Attorney will be appointed from among City staff. COMMUNITY MATTERS Mayor Snook opened the floor for comments from the public. 1. Giorgio Carta, city resident, expressed concerns about the lack of lighting on the Belmont bridge and the response that he received from Public Works staff. He requested that lights be installed as soon as possible. 2. James Groves, city resident, suggested that the city establish financial support for a transition to more efficient environmentally friendly energy systems by enabling a green bank and CPACE (Commercial Property Assessed Clean Energy) financing. 3. Robin Hoffman, city resident, lauded the amount of engagement for Charlottesville Public Access television at the Grand Illumination event. She stated that she sent requests to the city for signage in the East High neighborhood because of unsafe conditions and incidents. 4. Stuart Walton, city resident, spoke about the Mountain View Planned Unit Development, and asked about sidewalk placement. ACTION ITEMS 7. PUBLIC HEARING/RESOLUTION: Public Hearing and Resolution of Appropriation to Amend the Fiscal Year 2023 Budget (carried) Chris Cullinan, Director of Finance, summarized the resolution and shared background information for the development of the FY22 budget. Mayor Snook opened the public hearing. With no speakers coming forward Mayor Snook closed the public hearing. Council unanimously agreed to carry the item to the January 3 Consent Agenda. 8. PUBLIC HEARING/ORDINANCE: Private drainage easements (2) 2100 Avon Court (carried) City Attorney Lisa Robertson presented the request. She stated that the property is owned by the City and the industrial development is subject to the County zoning ordinance, but the developer needs easements granted by the City. Because this easement is for a period of more than 5 years, a bid process was required. Mayor Snook opened the public hearing, inviting public comments and bids. With no speakers coming forward Mayor Snook closed the public hearing and bids. Council agreed by consensus to carry the item to the January 3 Consent Agenda. Page 37 of 134 9. PUBLIC HEARING/ORDINANCE: Temporary Aerial Easement 1223-1225 Harris Street (carried) City Attorney Lisa Robertson presented the request. Because this property use is for a period of less than 5 years, no bid process was required. With no speakers coming forward Mayor Snook closed the public hearing. Council agreed by consensus to carry the item to the January 3 Consent Agenda. 10. ORDINANCE: Considering a Zoning Map Amendment for the Mount View PUD (Planned Unit Development) (2nd reading) Carrie Rainey, City Planner, reviewed the request, which was initially presented during the December 5 City Council meeting, and she answered councilor questions. Justin Shimp, Shimp Engineering, addressed questions about groundwater and management, vehicle and pedestrian connectivity for the development. Kelsey Schlein, Shimp Engineering, addressed questions about a buffer between the development and existing homes. Vice Mayor Wade suggested using native plants for the buffer, working with Master Gardeners. On motion by Pinkston, seconded by Payne, Council by the following vote ADOPTED the ordinance: 4-0 (Ayes: Magill, Payne, Pinkston, Snook, Wade; Noes: none; Absent: Magill). ORDINANCEAPPROVING A REZONING, SUBJECT TO PROFFERED DEVELOPMENT CONDITIONS, OF PROPERTY LOCATED AT 908 ST. CLAIR AVE, 1133 OTTER ST, 1221 LANDONIA CIRCLE, AND 1201 LANDONIA CIRCLE TO ESTABLISH A PLANNED UNIT DEVELOPMENT (“MOUNT VIEW PUD”) 11. RESOLUTION: Considering a Sidewalk Waiver Request for the Mount View PUD (Planned Unit Development) (Tabled to date uncertain) Following the previous ordinance discussion, the Tabled to a date uncertain ITEMS MOVED FROM CONSENT AGENDA: 5. ORDINANCE/RESOLUTION: Police Civilian Oversight Board Matters Vice Mayor Wade requested to move the item to Action Items for discussion. Mayor Snook suggested amendments in response to community input. a. ORDINANCE: Amending Chapter 2, Article XVI of the City Code (PCOB) (2nd reading) On motion by Payne, seconded by Pinkston, Council by the following vote ADOPTED Page 38 of 134 the ordinance: 4-0 (Ayes: Magill, Payne, Pinkston, Snook, Wade; Noes: none; Absent: Magill). ORDINANCE AMENDING AND REENACTING CHAPTER 2 (ADMINISTRATION), ARTICLE XVI (POLICE CIVILIAN REVIEW BOARD) 12. RESOLUTION: Approving Operating Procedures for the PCOB (1 reading; tabled from December 5) On motion by Payne, seconded by Pinkston, Council by a vote of 4-0 (Ayes: Magill, Payne, Pinkston, Snook, Wade; Noes: none; Absent: Magill), APPROVED amendments to the PCOB operating procedures, adding the language suggested by Mayor Snook: 1. on p. 104, ¶2(e), add "Any evidentiary determination by the Hearing Examiner may be appealed to the full Board." 2. on p. 116, ¶N, insert "paragraph III.A. of" between "with" and "the". On motion by Pinkston, seconded by Wade, Council by the following vote APPROVED the resolution: 4-0 (Ayes: Magill, Payne, Pinkston, Snook, Wade; Noes: none; Absent: Magill). RESOLUTION To Approve Operating Procedures for the City’s Police Civilian Oversight Board BE IT RESOLVED by the Council of the City of Charlottesville, Virginia, pursuant to Section 2-360 of the City Code, and as required by Section 9-601(D) of the Virginia Code, THAT that Operating Procedures are hereby approved for the Charlottesville Police Civilian Oversight Board. GENERAL BUSINESS The City Manager presented a resolution to hire outside counsel where needed upon the departure of the City Attorney. On motion by Pinkston, seconded by Wade, Council by the following vote APPROVED the resolution: 4-0 (Ayes: Magill, Payne, Pinkston, Snook, Wade; Noes: none; Absent: Magill). RESOLUTION Authorizing the City Manager and the Acting City Attorney To Retain Outside Legal Counsel BE IT RESOLVED by the Charlottesville City Council that the City Manager and any attorney serving as Acting City Attorney are hereby authorized, upon their mutual agreement, to retain outside legal counsel to assist the Office of the City Attorney with any pending litigation involving the City of Charlottesville or Charlottesville City Council, or with any matter requiring the provision of legal advice to the City government or City Council, subject to the City Manager’s determination that funding is available for the services of such outside legal counsel. Page 39 of 134 BE IT FURTHER RESOLVED that the City Manager and any attorney serving as Acting City Attorney, are hereby authorized to jointly execute on behalf of the City of Charlottesville an agreement in the nature of an engagement letter, to engage outside legal counsel upon such terms and conditions, as they deem in the best interests of the City. OTHER BUSINESS Council asked for follow-up on the Belmont Bridge lighting. Vice Mayor Wade asked for follow-up on making a requirement for use of native plants during the development approval process when screening is involved. COMMUNITY MATTERS (2) Mayor Snook opened the floor for comments from the public. • Lakeshia Washington, city resident, shared that on December 21 the Haven will have its homeless memorial program. She requested that Council discuss in the budget process how to support homeless individuals as well as affordable housing as the work continues on the zoning rewrite. • John Hossack, city resident, expressed concerns about the Mount View development. • Robin Hoffman, city resident, spoke about traffic issues concerning the East High Street neighborhood. Mayor Snook adjourned the meeting at 8:28 p.m. By Order of City Council By Kyna Thomas, Clerk of Council Page 40 of 134 CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: January 17, 2023 Action Required: Resolution Approval Presenter: James Freas, Director of NDS Staff Contacts: James Freas, Director of NDS Missy Creasy, Deputy Director of NDS Kristel Riddervold, Environmental Sustainability Manager Title: Adopting the Amendment and Re-enactment of the November 15, 2021 Comprehensive Plan for the City of Charlottesville, as amended (2nd reading) Background At the December 13, 2022 Planning Commission meeting a joint public hearing was held for consideration of a proposed action to amend and re-enact the Comprehensive Plan of the City of Charlottesville (2021) which included: • a proposed amendment that would reference manufactured housing as one source of affordable housing (which, if adopted, should address the legal deficiency pointed out in the lawsuit, relative to the requirement of Va. Code §15.2-2223.5), and • a proposed amendment that will incorporate a climate action plan as a component of the Comprehensive Plan, and • a proposed action: i.e., the amendment and re-enactment of the November 15, 2021 Plan, as amended. Discussion On November 15, 2021, the City Council adopted an amended Comprehensive Plan (“Plan”). The Plan, as adopted, reorganized, reformatted and updated the 2013 Comprehensive Plan, which had been overdue for its required 5-year review. The proposed Plan had been advertised for a joint public hearing conducted by City Council and the Planning Commission on October 12, 2021, as required/ allowed by law. Following the public hearing, the Planning Commission voted within the time period required by state law, and then the Plan was presented to City Council for consideration. Although not required by law, City Council then advertised a second public hearing on the proposed Plan, which was conducted on November 15, 2021. On that same day, following the extra public hearing, City Council voted to approve the Plan, within the window of time allowed by state law. (Per Va. Code §15.2-2226 City Council may vote on a proposed Plan at any time, within 90 days of the planning commission’s recommending resolution). Page 41 of 134 On December 15, 2021, after City Council’s approval of the November 15, 2021 updated Comprehensive Plan, eleven city residents brought a legal action within the Charlottesville Circuit Court, asking the Court to declare the Plan as adopted on November 15, 2021 to be “void”. The plaintiffs are individuals who oppose the density increases within the City’s low-density residential neighborhoods. The plaintiffs challenged the Plan on various grounds, both procedural and substantive. Substantively, the plaintiffs presented arguments as to why they believe the Planning Commission and City Council were making poor decisions. Procedurally, the plaintiffs alleged that: (1) the November 15, 2021 Plan failed to include provisions to promote manufactured housing as a source of affordable housing, as required by Virginia Code §15.2-2223.5 (which took effect July 1, 2021); and (2) that the contents of the public hearing notice published in the Daily Progress to give notice of the November 15, 2021 public hearing didn’t have enough detail in it to give landowners sufficient notice of whether the updated Plan would affect them. Thus far, the City has successfully weeded out many of the legal arguments; the only legal issue that remains pending is the sufficiency of the newspaper notice for the November 15, 2021 City Council hearing. No date for a court hearing on that remaining legal issue has been set at this time. On February 7, 2022, the City Council approved its first amendment to the previously-enacted November 15, 2021 Plan (i.e., the inclusion of the Urban Rivanna River Corridor Plan). Within this memo, we are citing to the Plan that is before you tonight, as the “November 15, 2021 Plan, as amended” Alignment with City Council's Vision and Strategic Plan The Comprehensive Plan touches all aspects of the Vision statement. Areas specific to the amendments proposed include Quality Housing Opportunities for All and A Green City. Community Engagement Community member participation is an important element in the Comprehensive Planning Process. The Planning Commission, RHI team, and City staff carried out an extensive program of community review and participation prior to the November 15, 2021 plan adoption. Outreach has continued as part of the Zoning Ordinance project that remains underway. The Climate Action Plan amendment request had additional extensive engagement. There were 24 speakers at the joint public hearing held on December 13, 2022. Budgetary Impact No direct impacts. The Comprehensive Plan is supposed to be used as one tool to guide development and priorities within the Capital Improvement Program and should be referenced in that process, which is underway, and used as a reference point in establishing priorities for funding within the CIP. Recommendation Approval of the attached resolution to approve the November 15, 2021 Comprehensive Plan, as amended (including the new amendments recommended by the Planning Commission on December 13, 2022) should be adopted and re-enacted as the current adopted comprehensive plan for the City of Charlottesville. Page 42 of 134 Suggested Motion: "I move the RESOLUTION amending and re-enacting the Comprehensive Plan for the City of Charlottesville" Alternatives City Council could chose to approve the resolution with changes or deny the resolution. Attachments 1. RES Amend Comp Plan 2. Council memo Comprehensive Plan -January 3 2023 - CAP and Manufactured updated Page 43 of 134 RESOLUTION Amending and Re-enacting the Comprehensive Plan for the City of Charlottesville WHEREAS on Tuesday, December 13, 2022 the Charlottesville City Council and the Charlottesville Planning Commission held a joint public hearing on proposed amendments and a proposed re-enactment of the Comprehensive Plan for the City of Charlottesville, dated November 15, 2021, as amended to date (the “Comprehensive Plan”), after notice of intention to do so was published in accordance with the requirements of Virginia Code §15.2-2204(A); and WHEREAS, after the public hearing on December 13, 2022, the Planning Commission unanimously recommended approval of the proposed amendments and re-enactment of the Comprehensive Plan and directed that said plan be transmitted to City Council for consideration (the “Certified Plan”); and WHEREAS as required by Sec. 15.2-2225 of the Code of Virginia, a link to the Certified Plan was posted on the City’s website on which the Planning Commission generally posts, information and the Certified Plan has been available to the public; and WHEREAS City Council desires that the proposed amendments be made, to-wit: (i) amendments to Chapter 4 (Land Use, Urban Form, and Historic & Cultural Preservation) and to Chapter 5 (Housing), to add provisions promoting manufactured housing as a source of affordable housing, and (ii) amendment to Chapter 7 (Environment, Climate and Food Equity), to add the City’s Climate Action Plan as a component of the Comprehensive Plan, thereby expanding the City’s action strategies related to climate change mitigation through greenhouse gas emissions reductions, and providing guides for action that address equity, focus on co- benefits, and plan for community engagement and capacity building; and WHEREAS City Council finds and determines that, with the amendments desired by Council as described above, the Certified Plan has been made with the purpose of guiding and accomplishing a coordinated, adjusted, and harmonious development of the territory within the City which will, in accordance with present and future probable future needs and resources, best promote the health, safety, morals, order, convenience, prosperity and general welfare of the City’s inhabitants; NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Charlottesville THAT the aforesaid Certified Plan is hereby adopted, re-enacted and re-ordained as the official Comprehensive Plan for the City of Charlottesville pursuant to Virginia Code Sec. 15.2-2226 and shall hereafter continue to be known and referred to as the City’s “Comprehensive Plan (2021)”. Page 44 of 134 CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: January 3, 2023 Action Required: Resolution Adoption (1st of 2 Readings) Presenter: James Freas, Director, Neighborhood Development Services Staff Contacts: James Freas, Director, Neighborhood Development Services Missy Creasy, Deputy Director, Neighborhood Development Services Kristel Riddervold, Public Works - Environmental Sustainability Division Title: Charlottesville Comprehensive Plan Amendment and Re-enactment Background: At the December 13, 2022 Planning Commission meeting a joint public hearing was held for consideration of a proposed action to amend and re-enact the Comprehensive Plan of the City of Charlottesville (2021) which included: • a proposed amendment that would reference manufactured housing as one source of affordable housing (which, if adopted, should address the legal deficiency pointed out in the lawsuit, relative to the requirement of Va. Code §15.2-2223.5), and • a proposed amendment that will incorporate a climate action plan as a component of the Comprehensive Plan, and • a proposed action: i.e., the amendment and re-enactment of the November 15, 2021 Plan, as amended. Discussion: On November 15, 2021, the City Council adopted an amended Comprehensive Plan (“Plan”). The Plan, as adopted, reorganized, reformatted and updated the 2013 Comprehensive Plan, which had been overdue for its required 5-year review. The proposed Plan had been advertised for a joint public hearing conducted by City Council and the Planning Commission on October 12, 2021, as required/ allowed by law. Following the public hearing, the Planning Commission voted within the time period required by state law, and then the Plan was presented to City Council for consideration. Although not required by law, City Council then advertised a second public hearing on the proposed Plan, which was conducted on November 15, 2021. On that same day, following the extra public hearing, City Council voted to approve the Plan, within the window of time allowed by state law. (Per Va. Code §15.2-2226 City Council may vote on a proposed Plan at any time, within 90 days of the planning commission’s recommending resolution). Page 45 of 134 On December 15, 2021, after City Council’s approval of the November 15, 2021 updated Comprehensive Plan, eleven city residents brought a legal action within the Charlottesville Circuit Court, asking the Court to declare the Plan as adopted on November 15, 2021 to be “void”. The plaintiffs are individuals who oppose the density increases within the City’s low- density residential neighborhoods. The plaintiffs challenged the Plan on various grounds, both procedural and substantive. Substantively, the plaintiffs presented arguments as to why they believe the Planning Commission and City Council were making poor decisions. Procedurally, the plaintiffs alleged that: (1) the November 15, 2021 Plan failed to include provisions to promote manufactured housing as a source of affordable housing, as required by Virginia Code §15.2-2223.5 (which took effect July 1, 2021); and (2) that the contents of the public hearing notice published in the Daily Progress to give notice of the November 15, 2021 public hearing didn’t have enough detail in it to give landowners sufficient notice of whether the updated Plan would affect them. Thus far, the City has successfully weeded out many of the legal arguments; the only legal issue that remains pending is the sufficiency of the newspaper notice for the November 15, 2021 City Council hearing. No date for a court hearing on that remaining legal issue has been set at this time. On February 7, 2022, the City Council approved its first amendment to the previously- enacted November 15, 2021 Plan (i.e., the inclusion of the Urban Rivanna River Corridor Plan). Within this memo, we are citing to the Plan that is before you tonight, as the “November 15, 2021 Plan, as amended” Alignment with City Council Vision and Strategic Plan The Comprehensive Plan touches all aspects of the Vision statement. Areas specific to the amendments proposed include Quality Housing Opportunities for All and A Green City. Community Engagement: Community member participation is an important element in the Comprehensive Planning Process. The Planning Commission, RHI team, and City staff carried out an extensive program of community review and participation prior to the November 15, 2021 plan adoption. Outreach has continued as part of the Zoning Ordinance project that remains underway. The Climate Action Plan amendment request had additional extensive engagement. There were 24 speakers at the joint public hearing held on December 13, 2022. Budgetary Impact: No direct impacts. The Comprehensive Plan is supposed to be used as one tool to guide development and priorities within the Capital Improvement Program and should be referenced in that process, which is underway, and used as a reference point in establishing priorities for funding within the CIP. Recommendation: Following a public hearing on December 13, 2022, the Planning Commission adopted a Resolution, recommended approval of the proposed Comprehensive Plan. Six commissioners voted in favor of the motion. Subsequent to the Planning Commission’s vote, the Secretary of the Commission has prepared a certified copy of the proposed Comp Plan, reflecting the changes voted upon by the Commission, which can be accessed by you electronically at the link set out at the end of this Memo. It is recommended that City Council adopt the attached resolution. Page 46 of 134 The Comprehensive Plan may be accessed here: https://www.charlottesville.gov/DocumentCenter/View/7073/Comprehensive-Plan-Document--- 2021-1115-Final?bidId= . Information on manufactured housing may be accessed here: https://www.charlottesville.gov/DocumentCenter/View/8764/202212_PC-Report-Manufactured- Housing-Comp-Plan-Update?bidId= . The Climate Action Plan may be accessed here: https://www.charlottesville.gov/DocumentCenter/View/8776/Charlottesville-Climate-Action-Plan- PDF . Attachments: • Proposed City Council Resolution • Link to December 13, 2022 Planning Commission meeting materials (starting on page 29): https://www.charlottesville.gov/1077/Agendas-Minutes or https://charlottesvilleva.civicclerk.com/Web/Player.aspx?id=1610&key=-1&mod=- 1&mk=-1&nov=0 • Link to Certified copy: https://www.charlottesville.gov/DocumentCenter/View/8946/Resolution-of-the- Planning-Commission?bidId= Page 47 of 134 CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: January 17, 2023 Action Required: Approve the Resolution following Public Hearing Presenter: Brenda Kelley, Redevelopment Manager Staff Contacts: Samuel Sanders, Jr., Deputy City Manager Allyson Davies, Senior Deputy City Attorney Title: Approving a Lease Agreement with McGuffey Arts Associates, Inc. for the lease of 201 2nd Street NW (1 reading; tabled from January 3 pending lease revision) Background The City of Charlottesville and McGuffey Arts Associates, Inc. formed a dynamic relationship in 1975, whereby this co-operative arts organization leases the former McGuffey Elementary School from the City. McGuffey Art Center, one of the oldest artist-run cooperative art centers in the country, rents more than 45 studio spaces to artists, has more than 100 artists within the art center’s association, and has 4 incubator residency members. The artists within the community participate in varying ways to support McGuffey Art Center’s growth through teaching classes and workshops, showcasing works in exhibitions, participating and holding events and doing community outreach. This organization and the services it provides have proven to be of great benefit to the Downtown business corridor and local art scene. The most recent Lease Agreement with McGuffey (“Tenant”) was effective for five (5) years from November 3, 2015 through October 31, 2020. Because this lease expired on October 31, 2020 and was not extended through a new lease agreement and the Tenant remained in the property, the lease effectively became a holdover, month-to-month lease. A Lease Extension was recently entered into and expires December 31, 2022. Currently, McGuffey leases the building and property from the City for $2047.00 per month. Discussion According to a summary of the Arts & Economic Prosperity IV for the Greater Charlottesville Area, VA report Copyright 2012 Americans for the Arts: Arts & Economic Prosperity IV provides compelling new evidence that the nonprofit arts and culture are a significant industry in the Greater Charlottesville Area—one that generates $114.4 million in total economic activity. This spending—$49.5 million by nonprofit arts and culture organizations and an additional $64.9 million in event-related spending by their audiences—supports 1,921 full-time equivalent jobs, generates $48.9 million in household income to local residents, and delivers $9.2 million in local and state government revenue. This economic impact study sends a strong signal that Page 48 of 134 when we support the arts, we not only enhance our quality of life, but we also invest in the Greater Charlottesville Area’s economic well-being. McGuffey’s Annual Report 2020-2021 highlights their efforts to realize their arts vision. This Annual Report also shows Net Income of approximately $26,400. The proposed lease is consistent with the spirit of past agreements in terms of the fiscal and legal relationship between our organizations, over a five-year lease period. McGuffey’s Annual Report 2020-2021 can be found: https://static1.squarespace.com/static/5ff7aec66a12bf007985d03a/t/6215232e49f18e77c81c1e0d/16 45552436108/MAC_AR2021.pdf City staff provides the following information relative to this lease approval request: McGuffey building space (square footage): 34,217 Assessed Value (includes McGuffey Park site): $8,374,200 Current Lease Rate: $2,047/month* *would be $2,517.55/month if City had exercised its right to 3% annual rent increase Current Lease Rate per square foot: $0.72 +/- Potential Annual Lease Value: $15-20 / SF $42,771 - $57,028 / month Comparable Market Rent (per square foot): (NAR Commercial Real Estate Metro Market Report, Q1/2022 for Charlottesville, VA) Office: $24.7 Retail: $20.6 The general terms of the Lease Agreement are: Lease period: 5 years (expires December 31, 2027) Lease rate: $2,593.00/month, with no more than 3% annual increase Security Deposit: $5,186.00 Tenant Responsibilities: grass mowing, maintenance of exterior light fixtures; janitorial services; cost of utilities, insurance; Tenant accepts Premises “as-is” City Responsibilities: maintenance of structural elements; some landscape services Alignment with City Council's Vision and Strategic Plan The provision supports City Council’s visions of Economic Sustainability; and C’ville Arts & Culture. This program aligns directly with Strategic Plan Goal 3.5: Protect historic and cultural resources; Goal 4.2 Attract and cultivate a variety of businesses; and Goal 4.4 Promote tourism through effective marketing. This program also supports the 2021 Comprehensive Plan’s: Guiding Principle: Community Culture & Unity: Charlottesville’s rich and diverse culture and form will be celebrated, and the entire community will feel welcomed, valued, and respected. The City will protect, celebrate, and enhance the people and places that have added to the uniqueness and cultural diversity of the community. Land Use, Urban Form, and Historic & Cultural Preservation; Goal 11. Historic Resource Protection: Provide effective protection of Charlottesville’s historic resources, including through recognition and incentives. Page 49 of 134 Economic Prosperity & Opportunity; Goal 3. Innovation and Growth: Create an entrepreneurial environment that fosters the creation and success of businesses. Community Engagement This Lease Agreement has been reviewed by McGuffey Arts Associates, Inc. representative(s). Budgetary Impact This request does not require any funding from the City budget. It is assumed that maintenance costs may be offset by rent payments. Recommendation Staff recommends that City Council approve the attached Resolution following Public Hearing. Suggested Motion: "I move the RESOLUTION approving a 5-year lease of City property to McGuffey Arts Associates, Inc." Alternatives City Council could choose to not approve this Resolution which will result in the current lease extension to expire. The terms of the lease extension specifically states that the terms may not be renewed through additional addendum after this current extension period expires. Attachments 1. Resolution McGuffey Lease Agreement 010323 2. McGuffey Lease final011723 Page 50 of 134 Suggested motion: “I move the Resolution approving the Lease Agreement with McGuffey Arts Association, Inc.” RESOLUTION Approving a lease of property at 201 2nd Street, NW to the McGuffey Arts Association WHEREAS, the McGuffey Arts Association, Inc., desires to lease certain City-owned property for a term of five (5) years, and City Council has considered the terms of the proposed lease, and has conducted a public hearing in accordance with the requirements of Virginia Code Sec. 15.2-1800(B); NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Charlottesville, Virginia, that the lease of City-owned property located at 201 2nd Street, N.W., Charlottesville, Virginia, to the McGuffey Arts Association, Inc., presented to Council this same date for consideration, is hereby APPROVED and the City Manager is hereby authorized to execute the approved lease on behalf of City Council. Approved by Council January 3, 2023 ________________________ Kyna Thomas, CMC Clerk of Council Page 51 of 134 Page 52 of 134 Page 53 of 134 Page 54 of 134 Page 55 of 134 Page 56 of 134 Page 57 of 134 Page 58 of 134 Page 59 of 134 Page 60 of 134 Page 61 of 134 Page 62 of 134 Page 63 of 134 Page 64 of 134 Page 65 of 134 Page 66 of 134 Page 67 of 134 Page 68 of 134 Page 69 of 134 Page 70 of 134 Page 71 of 134 Page 72 of 134 Page 73 of 134 Page 74 of 134 Page 75 of 134 Page 76 of 134 Page 77 of 134 Page 78 of 134 Page 79 of 134 Page 80 of 134 Page 81 of 134 Page 82 of 134 Page 83 of 134 Page 84 of 134 Page 85 of 134 Page 86 of 134 Page 87 of 134 Page 88 of 134 Page 89 of 134 Page 90 of 134 Page 91 of 134 Page 92 of 134 Page 93 of 134 Page 94 of 134 Page 95 of 134 Page 96 of 134 Page 97 of 134 Page 98 of 134 Page 99 of 134 CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: January 17, 2023 Action Required: First Reading for Appropriation Resolution Presenter: Krisy Hammill, Director of Budget Staff Contacts: Jack Dawson, City Engineer Title: Appropriating Bond Proceeds for the Woodland Drive subdivision - $192,453.98 (2nd reading) Background Whenever a developer proposes a new subdivision, the City requires the developer to post certain bonds, to guarantee that the developer will build public streets and other public facilities in accordance with the requirements of City ordinances and the Standards and Design Manual, and to guarantee that the developer will construct stormwater management facilities for the development, and provide erosion and sediment control measures during construction, as required by law. If a developer fails to satisfy its obligations, the City may "call" the bond, and then utilize the bond proceeds for corrective measures. City Code Section 2-98 (b) requires that no resolution appropriating money exceeding the sum of one thousand dollars ($1,000.000) [other than the annual Budget Appropriation in April] shall be passed by city council on the same day of its introduction (i.e., two readings are required for adoption of an appropriations resolution, and the readings need to be at least three days apart). Council cannot waive the second reading for an appropriation. Discussion A letter of credit was provided to the City of Charlottesville, Virginia by the developer for the Woodland Drive subdivision, to guarantee completion of certain public street improvements, stormwater management and erosion and sediment control measures for a development referred to as the Woodland Drive subdivision, as set forth within a site plan approved by the City in 2016. On June 9th 2021, City Engineering provided Atlantic Union Bank advising that the developer had failed or refused to complete the work in accordance with the bonded development plans, within the time period specified by the City’s development code. The City collected proceeds from Letters of Credit, in the total amount of $192,453.98. Public Improvements made to the site at that time were both incomplete and portions were not in conformance with the approved plans. During the remainder of 2021 Public Works (PW) staff examined previously provided mid- process construction as-builts and conducted extensive field visits and inspections to prepare a list of deficiencies. Plans were prepared to provide public improvement corrections and minimal remedial storm water design to provide a pathway to restore the project to regulatory compliance in as close accordance with the approved plans as possible. Page 100 of 134 Alignment with City Council's Vision and Strategic Plan Yes Community Engagement N/A Budgetary Impact $192,453.98 additional funds for expenditure in accordance with development regulations Recommendation Staff recommends approval Alternatives None; the City is required to utilize the bond proceeds received for the purposes for which the bonds were originally posted. Attachments 1. Resolution_Bond Proceeds Appropriation Page 101 of 134 RESOLUTION Appropriating the Sum of $192,453.98 received from Development Bond Proceeds BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that the sum of $192,453.98 is and shall be appropriated for expenditure by the Department of Public Works, in the following manner: Revenues – $192,453.98 $192,453.98 Fund: 426 Internal Order: P-00679 G/L Account: 451999 Expenditures – $192,453.98 $192,453.98 Fund: 426 Internal Order: P-00679 G/L Account: 451999 Page 102 of 134 CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: January 17, 2023 Action Required: Ordinance Enactment Presenter: Taylor Yowell, Voter Registrar, Electoral Board Staff Contacts: Taylor Yowell, Voter Registrar Title: Re-precincting the City of Charlottesville (1 of 2 readings) Background Pursuant to Va. Code § 24.2-307, Council must be notified and undertake a precinct boundary revision process, “whenever the number of voters who voted in a precinct in an election for President of the United States exceeds 4,000.” Any newly established or redrawn precinct shall have no more than 5,000 registered voters. During the 2020 presidential election, one precinct (Johnson) had over 4,500 voters. The General Registrar is required to bring a plan to Council to address the large number of voters at that precinct. Five other Charlottesville precincts currently have over 4000 registered voters and are approaching the same statutory consideration. In addition to the legal requirement to consider reprecincting, large increases in voter registration since 2010 have created consistent logistical issues with two current polling places (Tonsler and Alumni Hall). The growing number of registered voters, distribution of voters exceeding the statutory guidelines, and building capacity issues and concerns at Tonsler and Alumni Hall required the City of Charlottesville Electoral Board and the City of Charlottesville Registrar’s Office to review the current precinct map and propose changes. Va. Code Ann. § 24.2-307 permits the City Council to establish by ordinance as many precincts as it deems necessary. The City is also authorized by statute to increase or decrease the number of precincts and alter precinct boundaries subject to the terms of Va. Code Ann. §§ 24.2-305- 24.2- 310.1. In 2021 a Reprecincting Committee (the “Committee”) consisting of several community members, the Electoral Board Chair and the City Registrar, met to discuss the current polling places, number of voters at those places, where the population growth has occurred since 2010, where development is either underway or in the proposal state, and possible new polling places. The Committee reconvened in late summer 2022 after the State Elections Office removed its bar on reprecincting activity after mandatory federal redistricting was completed. The Committee arrived at the attached proposed Map which eliminates Tonsler and Alumni Hall as polling places, proposes Jackson Via Elementary School and Charlottesville High School as new polling places, redraws precinct boundaries to distribute voters among the precincts, and amends ward descriptions to encapsulate those changes. Page 103 of 134 Discussion In August 2022, the Committee agreed that, while the registered active voters in the City of Charlottesville increased significantly, because approximately 20-40% vote early and no longer come to the polling places on election day, the total number of precincts (9) should remain the same. Due to the cramped space, consistent parking issues and severe traffic back-up at certain times of every voting day, the Committee agreed to propose the retirement of Tonsler Park Recreation facility as a polling place. Further, due to the fact that Alumni Hall is a private facility where scheduling issues arise and due to its lack of proximity to a large percentage of the voters who use the polling place, the Committee also proposed the retirement of Alumni Hall as a polling place. Based on a physical tour of the City Schools and the City of Charlottesville Public Schools’ willingness to use the schools as on-going and reliable polling places, the Committee proposes the use of Jackson Via Elementary School and Charlottesville High School as new polling places. Both schools have a large percentage of voters who can walk to the polling place, have ample parking, and accessible transportation routes. Once the nine proposed polling places were established, the Committee, with the guidance of the staff of the Registrar’s Office, realigned the Charlottesville voters around these nine polling places. The existing polling places being Herman Key Recreation Center, Carver Recreation Center, Venable Elementary School, Walker Middle School, Clark Elementary School, Buford Middle School and Johnson Elementary School , and the two proposed new polling places being Charlottesville High School and Jackson Via Elementary School. Committee members have also attended neighborhood meetings to discuss the proposed changes, including the retirement of Tonsler and Alumni Hall and the addition of Jackson Via Elementary School and Charlottesville High School as new polling places. In realigning the voters to the proposed nine precincts, 55% of voters will not see a change in their polling place; they will remain in the same voting place. Each of the nine precincts, as proposed, currently have fewer than 4000 voters assigned to it, allowing for the possible expansion of those numbers due to proposed development in different parts of the City of Charlottesville. Every voter assigned to a different polling place will receive numerous notifications of the new polling place, as required by Virginia law. In addition, the Registrar’s Office will send out press releases and public service announcements regarding the changes if approved by City Council. The Registrar’s Office will assist any voter with where they need to be if they decide to vote at the new precinct on Election Day. Both Charlottesville High School and Jackson Via Elementary School are public education facilities. Permanently retiring Tonsler Park Recreation Center and Alumni Hall as Election Day polling places and permanently adding Charlottesville High School and Jackson Via Elementary School would have no expected negative operational or financial impact. To the contrary, retiring Alumni Hall, a private facility, will save the Registrar’s Office $1,375 each Election Day. Both Charlottesville High School and Jackson Via Elementary Schools will more easily accommodate large numbers of voters on election day. Both have considerably larger and more accessible parking capacities than Tonsler Park and Alumni Hall and both are directly on CAT transit lines. In addition, the larger spaces at both Charlottesville High School and Jackson Via Elementary School will more easily accommodate the equipment needed to process the ballots and provide election officials and Page 104 of 134 election workers with better ventilation and more space in which to work and take breaks. To proceed with the changes, Council must amend City Code Chapter 9 to reflect changes in both ward and precinct boundaries. The Council must also comply with the requirements of the Voting Rights Act of Virginia (Va. Code Ann. § 24.2-125- Va. Code Ann. § 24.2-131). The next steps are providing the public with notice of the proposed changes and an opportunity for further input, initiating a public comment period, conducting a public hearing, completing a second reading of the proposed ordinance and voting on the changes at a March Council Meeting. The proposed ordinance amendments, if approved without changes, would go into effect in early April. The General Registrar would like to present Council with the proposed precinct changes and provide information on the process, compliance with the Voting Rights Act, and answer questions at this time. Alignment with City Council's Vision and Strategic Plan A Well-Managed and Responsive Organization. Community Engagement The Reprecincting Committee engaged stakeholders and community members in a variety of ways when drawing the proposed precinct maps. There are also several upcoming opportunities for public input. There will be an extended public comment period, a public hearing, an additional reading of the ordinance, a waiting period during which affected voters may challenge changes, and ultimately all affected voters will receive notice via direct mail and additional outreach methods. Public notice will also be provided on the city website and via publication as dictated by statutory requirements. Budgetary Impact N/A Recommendation Receive information. Staff recommends that Council approve the ordinance after the public comment period. Suggested Motion: "I move that the Council approve the Ordinance amending and re-ordaining City Code Chapter 9 on Elections." Alternatives Council may reject or amend the ordinances. The Council may suggest alternatives to the proposed maps. Attachments 1. Precinct Ordinance Changes_2023 2. Precinct_Map_Roads_Proposed Finalpdf Page 105 of 134 AN ORDINANCE AMENDING AND RE-ORDAINING CHAPTER 9 (ELECTIONS), SECTION 9-1 (DESIGNATION AND BOUNDARIES OF WARDS), SECTION 9-27 (FIRST WARD), SECTION 9-28 (SECOND WARD), SECTION 9-29 (THIRD WARD), AND SECTION 9-30 (FOURTH WARD), TO CHANGE THE PRECINCT BOUNDARIES AND VOTING PLACES. Sec. 9-1. - Designation and boundaries of wards. (a) Generally. The territory within the city shall be divided into four (4) wards whose boundaries shall be as prescribed in this section. (b) First ward. The first ward shall embrace all the territory in the eastern part of the city which is not embraced within the boundaries of the second ward and the third ward. (c) Second ward. The second ward shall embrace all territory lying within the following boundaries: beginning at the intersection of Main Street and 2nd Street, N.E., thence west along the centerline of Main Street to the intersection of the centerline of 10th Street, N.W.; thence north along the centerline of 10th Street, N.W. to the centerline of Page Street, thence along the centerline of Page Street west to the intersection of the centerline of 11th Street NW; thence in a northern direction along the centerline of 11th Street, N.W. to the centerline of Grady Avenue; thence in a northwestern direction along the centerline of Grady Avenue to the centerline of Rugby Road; thence in a northwesterly direction along the centerline of Rugby Road to the junction of the centerline of Hydraulic Road and Rugby Road; thence along the centerline of Hydraulic Road to the southeastern corner of the intersection of U.S. Route 29 North and Hydraulic Road; thence along the eastern margin of U.S. Route 29 North, north to the corporate limits; thence in an easterly direction along the corporate limits to the southern margin of Virginia Highway 631; thence along the corporate limits south until the intersection with Park Street; thence continuing along the corporate limits to the confluence of the Rivanna River and Meadow Creek, thence along the centerline of Meadow Creek in a western direction to the intersection with the western boundary of Pen Park (City Tax Map 48B, Parcel 1), thence in a southern direction along that boundary to the centerline of Megan Court; thence in a southern direction along the centerline of Megan Court to the centerline of Locust Lane; thence in a southeastern direction along the centerline of Locust Lane to the centerline of Locust Avenue; thence in a southwesterly direction along the centerline of Locust Avenue to the centerline of the U.S. Route 250 Bypass; thence in a northwestern direction along the centerline of the U.S. Route 250 Bypass to the centerline with McIntire Road; thence in a southern direction along the centerline of McIntire Road to the intersection of the centerline of Nelson Drive; thence along the centerline of Nelson Drive to the intersection of the centerline of 2nd Street, N.E.; thence along the centerline of 2nd Street, N.E. to the point of beginning. (d) Third ward. The third ward shall embrace all territory lying within the following boundaries: beginning at the intersection of Main Street and 2nd Street, N.E., thence west along Main Street to the intersection of the centerline of Jefferson Park Avenue; thence in Page 106 of 134 a southwestern direction along the corporate limits to the intersection with Fontaine Avenue, thence in a southern direction continuing along the corporate limits to the centerline of Old Lynchburg Road, thence continuing along the corporate limits in an eastern direction to intersection with the centerline of 6th Street SE, thence north long the centerline of 6th Street SE to the centerline of Rougemont Avenue; thence along the centerline of Rougemont Avenue in a western direction to the centerline of Hartmans Mill Road; thence along the centerline of Hartmans Mill in a northern direction to the centerline of 1st Street South.; thence in a northeastern direction along the centerline of 1st Street South to the southwest corner of Parcel 218 (Crescent Halls) of City Tax Map 28, thence along the southern boundary of said Parcel to the southeast corner, thence north along the eastern boundary of said Parcel to the centerline of 2nd Street SE; thence north along the centerline of 2nd Street SE to the beginning. (e) Fourth ward. The fourth ward shall embrace all the territory in the western part of the city which is not embraced within the boundaries of the second ward and the third ward. (b) First Ward. The first ward shall embrace all the territory in the eastern part of the city which is not embraced within the boundaries of the second ward, the third ward, or the fourth ward. (c) Second Ward. The second ward shall embrace all territory lying within the following boundaries: South of the centerline of Rugby Road and Rugby Avenue; South of the centerline of U.S. Route 250 Bypass which is East of Rugby Avenue and West of McIntire Road; South of the boundary of the Walker Precinct where it meets the corporate limits; East of the Western corporate limits; North of the Southern boundary along West Main Street at the intersection of JPA until the intersection of West Main Street and Ridge Street. (d) Third Ward. The third ward shall embrace all territory lying within the following boundaries: beginning at the intersection of Garrett Street and 2nd Street, S.E., thence west along Garrett Street to the intersection of Garrett and Ridge Street, thence North on Ridge Street to the intersection on West Main Street and Ridge Street; thence in a Western direction on Main Street following the boundary of the second ward; in a Southwestern direction along the corporate limits to the intersection where Fontaine Avenue meets the corporate limits on the Eastern side, thence in a southern direction continuing along the corporate limits to the centerline of Old Lynchburg Road, thence continuing along the corporate limits in an Eastern direction to intersection with 6th Street SE, thence North along of 6th Street SE to the intersection of 6th Street SE and Elliott Avenue; thence along the Elliott Avenue in a Western direction to the intersection of 1st Street South; thence North along 1st Street South until it intersects with 2nd Street Southeast; thence North on Second Street Southeast until Garrett Street. Page 107 of 134 (e) Fourth Ward. The fourth ward shall embrace all the territory in the northern part of the city which is not embraced within the boundaries of the first ward and the second ward. (Code 1976, § 8-1; 4-16-90; 4-4-11(1), § 1) State Law reference— Wards generally, Code of Virginia, § 15.1-803. At-large and district elections; reapportionment and redistricting of districts or wards; limits, Code of Virginia, § 24.2-304.1. Page 108 of 134 ARTICLE II. - ELECTION DISTRICTS AND VOTING PLACES Sec. 9-26. - Generally. Each ward of the city shall constitute two (2) election precincts, as defined in this article, except in the third ward, which shall constitute three (3) election precincts. Elections in each district in each ward shall be held at such voting places as may from time to time be designated by the council. The voting places, as now constituted, shall be so continued unless and until changed by the council, but no change shall be made in any voting place within sixty (60) days next preceding any general election. (Code 1976, § 8-2; 4-4-11(1), § 1) State Law reference— Duty of council to establish election districts or precincts and voting places Requirements for county and city precincts, Code of Virginia, § 24.2-307. Sec. 9-27. - First ward. (a) Clark precinct. The Clark precinct of the first ward shall embrace all territory in the first ward lying south of the centerline of the Chesapeake & Ohio Railway Company right- of-way. The voting place for this precinct shall be the Clark Elementary School. (b) Key Recreation precinct. The Key Recreation precinct of the first ward shall embrace all territory in the first ward lying north of the centerline of the Chesapeake & Ohio Railway Company right-of-way. The voting place for this precinct shall be the Herman Key Recreation Center at 800 East Market Street. (a) Key Recreation precinct. The Key Recreation precinct of the First Ward shall embrace all territory in the First Ward lying North of the centerline of Garrett Street and North of the Chesapeake & Ohio Railway Company right-of-way, beginning at Avon Street; South of the US 250 Bypass from McIntire Road to the Eastern corporate limits; and East of Ridge/McIntire Road. The voting place for this precinct shall be Herman Key Recreation Center at 800 East Market Street. (b) Clark precinct. The Clark precinct of the First Ward shall embrace all territory in the First Ward lying South of the centerline of the Chesapeake & Ohio Railway Company right-of-way from Avon Street to the Eastern corporate limits and South of the centerline of Garrett Street to the Southern corporate limits. It shall be bound on the West side by 6th Street SE, 1st Street S and 2nd Street SE, as detailed in the designation of boundaries for the First Ward. The voting place for this precinct shall be Clark Elementary School at 1000 Belmont Avenue. (Code 1976, § 8-2; 9-5-89; 12-3-90; 2-7-00(1); 8-20-01; 9-3-02; 4-4-11(1), § 1; 1-6-20(2)) Page 109 of 134 Sec. 9-28. - Second ward. (a) Carver precinct. The Carver precinct of the second ward shall embrace all territory in the second ward lying south of the centerline of Rugby Avenue and south of the centerline of that portion of the U.S. Route 250 Bypass which is east of Rugby Avenue and west of McIntire Road. The voting place for this precinct shall be the Carver Recreation Center located at 233 Fourth Street, N.W. (b) Walker precinct. The Walker precinct of the second ward shall embrace all territory in the second ward lying north of the centerline of Rugby Avenue and north of the centerline of that portion of the U.S. Route 250 Bypass which is east of Rugby Avenue and west of Locust Avenue. The voting place for this precinct shall be the Walker Upper Elementary School. (a) Carver precinct. The Carver precinct of the Second Ward shall embrace all territory in the Second Ward lying South of the centerline of Rugby Road & Rugby Avenue and lying South of the centerline of U.S. Route 250 Bypass between Rugby Avenue and McIntire Road. The Eastern boundary is Ridge/McIntire Road, the Southern boundary is W Main Street, and the Western boundary is Venable precinct. The voting place for this precinct shall be the Carver Recreation Center at 233 Fourth Street NW. (b) Venable precinct. The Venable precinct of the Second Ward shall embrace all territory in the Second Ward lying East and North of the Western corporate limits; West of the intersections of 10th Street & Page Street and 11th Street & Page Street; and South of Grady Ave until meeting Rugby Road, including University Circle and Snavely, Abbott and Ribble. The voting place for this precinct shall be Venable Elementary School at 406 14th Street NW. (Code 1976, § 8-2; 4-4-11(1), § 1; 7-5-11; 1-22-13) Sec. 9-29. - Third ward. (a) Benjamin Tonsler precinct. The Benjamin Tonsler precinct of the third ward shall embrace all the territory in the third ward lying east of the line running along the centerline of Roosevelt Brown Boulevard, 9th Street, S.W., Forest Hills Avenue and Cherry Avenue (between Forest Hills Avenue and Rock Creek), and east of Rock Creek and 5th Street, S.W. The voting place for this precinct shall be the Tonsler Park Recreation Center on Cherry Avenue. (b) Johnson precinct. The Johnson precinct of the third ward shall embrace all territory in the third ward lying west of the centerline of 5th Street, S.W. between the corporate limits and Rock Creek, and west of Rock Creek between 5th Street S.W., and Cherry Avenue; and south of a line beginning at the intersection of Rock Creek and Cherry Avenue, thence continuing southwest along the centerline of Cherry Avenue to Shamrock Road; thence northwest along the centerline of Shamrock Road to the Southern Railway right-of-way, Page 110 of 134 thence southwest along the railroad right-of-way to Jefferson Park Avenue, thence north along the centerline of Jefferson Park Avenue to the centerline of Maury Avenue, thence north along the centerline of Maury Avenue to the corporate limits. The voting place for this precinct shall be the Johnson Elementary School at 1645 Cherry Avenue. (c) Buford precinct. The Buford precinct shall embrace all territory in the third ward lying west of the centerline of Roosevelt Brown Boulevard and 9th Street, S.W. to its intersection with Forest Hills Avenue, and north of a line running west from 9th Street, S.W. along the centerline of Forest Hills Avenue to Cherry Avenue, thence west along the centerline of Cherry Avenue to Shamrock Road, thence northwest along the centerline of Shamrock Road to the Southern Railway right-of-way, thence southwest along the railroad right-of-way to Jefferson Park Avenue, thence north along the centerline of Jefferson Park Avenue to the centerline of Maury Avenue, thence north along the centerline of Maury Avenue to the corporate limits. The voting place for this precinct shall be Buford Middle School at 1000 Cherry Avenue. (a) Jackson-Via precinct. The Jackson-Via precinct of the Third Ward shall embrace all the territory in the Third Ward lying South of the Chesapeake & Ohio Railway Company track and West of where the track intersects with Jefferson Park Avenue Extended. The precinct shall continue South of the centerline of Cleveland Ave and shall also include; Witton, Hurst, Dalton and Norwich and everything East of 5th Street SW and South of Elliott meeting the Clark precinct boundaries on the East side. (b) Johnson precinct. The Johnson precinct of the Third Ward shall embrace all territory in the Third Ward lying South and East of the Western corporate limits; West of Brandon Ave and Valley Road Extension; and North of the centerline of Cleveland Avenue, with the exception of Witton, Hurst, Dalton and Norwich. The voting place for this precinct shall be the Johnson Elementary School at 1645 Cherry Avenue. (c) Buford precinct. The Buford precinct of the Third Ward shall embrace all territory in the Third Ward lying South of West Main Street; East of Valley Road Extension; West of 5th Street SW up to Cherry Avenue; West of the centerline of 1st Street S; and North of Elliott Avenue. The Southern border follows along the Jackson-Via, Johnson, and Clark precinct boundaries. The voting place for this precinct shall be Buford Middle School at 1000 Cherry Avenue. (Code 1976, § 8-2; 6-1-98(1); 8-20-01; 3-7-05; 4-5-10(1); 4-4-11(1), § 1; 8-15-16(1)) Page 111 of 134 Sec. 9-30. - Fourth ward. (a) Venable precinct. The Venable precinct of the fourth ward shall embrace all territory in the fourth ward lying east of the centerline of Rugby Road between University Avenue and Grady Avenue, and south of the centerline of Grady Avenue between Rugby Road and 11th Street, N.W. The voting place for this precinct shall be Venable Elementary School. (b) Alumni Hall precinct. The Alumni Hall precinct of the fourth ward shall embrace all territory in the fourth ward lying south of the centerline of Hydraulic Road and west of the centerline of Rugby Road. The voting place for this precinct shall be Alumni Hall located on Emmet Street. (a) Charlottesville High School precinct. The Charlottesville High School precinct of the Fourth Ward shall embrace all territory in the Fourth Ward lying South and West of the North & Northeast corporate limits and North of the U.S. Route 250 Bypass where it meets Hydraulic Road; East of Hydraulic Road until it meets Meadow Creek; and East of Meadow Creek, until it meets the Northern corporate limits. The voting place for this precinct shall be the Charlottesville High School at 1400 Melbourne Road. (b) Walker precinct. The Walker precinct of the Fourth Ward shall embrace all territory in the Fourth Ward lying South & East of the Northern & Western corporate limits; North of the centerline of Rugby Road and Rugby Avenue; South of the centerline of the U.S. Route 250 Bypass where it meets Hydraulic Road; West of Hydraulic Road until it meets Meadow Creek; and West of Meadow Creek bound by the Northern corporate limits. The voting place for this precinct shall be the Walker Upper Elementary School Gymnasium at 1699 Rose Hill Drive. (Code 1976, § 8-2; 9-5-89; 2-5-90; 4-4-11(1), § 1) Page 112 of 134 Proposed Precinct Map CT N EN GL R L RIO D TR E AL LE RD R KERRY LN D NO RD LS E IL MI H SH RIE SE EL HILLS DALE DR R R HY ENB BY NB ON D D T E DR YS DR IN GRE YW RD ET AU RD UR D Y RL L IC AN LL AN CK RI GU TA HI BR BA RD S R RD RD DA LE Y DR CE E S LL RAMP TE RD N S VA PA S W 0 BY R RAM N 5 S TO 29 /2 H DR NE ST IT K E N WO RK KE OD LN AN P T BA YO ME ST RR EM Walker AC Charlottesville High School KS RD Y PE RD IR DA RY L N 25 0 ST NP H AR ME N T ES GE NT LI B AR SI L BO N RD O YP G AN LM KR TO P ST TO R UR IL P E N PA N RD BENNET T ST D LL W D M BL FO HI ES NE LILI LN VD L HOL EL 25 0 FI T V RD W E RD LD MAS ON IE RK LN B ME S LN OXF OR FE WIN W D RD YP ND ST RUTLED BE RD O RUGBY G E AV E EC AV E AL HW LA N R AV E LN MP MA OO SS VE D DD UST RD WES TW W LOC RA IE OOD RD R AY RD Y HARD GB L E DR W OOD NO S RU W P E RA RT AV ID AV E ED AV MP HA CT S E A L LL A MH E R GE VE AN PRE NE N ST ST ER PL TU ABE E HI ID AN V AV LL IV C MADIS O RD DA ER RI S TO ST N AV E AL VI S ST H RD Y L IE SA LE RD S AV TIN DS W VE W AR AN RA AT S SM N AV T IR R TN VE E RD Venable H ON IT M L A MA LY MP UN C A R H R A NT VE HS ON ST D ST SPR DE ST E HA L E ST D IV IGG SA B E O R IL L KE U SE ST ER AL LN ER ST 17 T VE C AR ST T C NW H T N T NW LO ST S RO R THO M LO ST NE SI AN T IR E KE W S ON R NG IS TY TS D TN ST M O NW ST RR ST IN BO W LE F S W AV RD MC ET S M ES HS H CO 14 T 15 T H D ST E 11T 2N T R ST HS ST AL 13 T PA VE PO E MM H GE GR SY PL AR RI 10 T ST HA PA RK HA ZE ACE RD YD Carver CA MO S T LS ST N WM R MA RE T ST A IN W ST EH PL ST LE IG H ES ST N T 1S T LA E ST VE LN N ST E EA W RD W R OE Key Recreation EM W 5T H SO RD ST S L IN UT A IN ST S HS ST LE Y GA R MON RO ST T K IN G RET 7T H HA S H MO STADIUM RD DIC 9T H TS CA AV ON ST VA L ST CH ES T AM N S R K IN G Buford T E VA ER OA RO T HILL ST KS GRAVES ST W EM SH RY L T AT AR OR LE CK LEWIS ST FO NTAINE AV HI E KE CH T1 NT R 8T Y AV E E O TS ES RD ST H BE N AV AP RD T VE PLAT EA U RD E FOREST HILLS AVE EA ST AV LM E KE EA EX ON ME ER AVE Clark E ST Y AV TA AD TS T S ID T AV V E BO WA Johnson SE ING EN Y VE OW ST L R LL A RIB TS I E C N WA ER BL ER ST ET EN G A CA PE ALE ST E Y LB DG H E VE RL RIV 1S D RN TO CT MO 2N U I OS E D ST NT M AV D E RI M N BU R AV TS PR NG R E E E AV E ON LN VI EL O SE RD G SET S LL T ST ID A SUN NG L AV SS AG AL A TA IOT T VE H OR WO LR RD BI IN MONTICE LLO SW 6T E KL WI L RK V IS AI VE AV ND RD T PA RD OD YS DR TA E AN TR ST RI AV L AR DR UI FR LA RL D AV E H RD ST 5T ND EA D E RAY M O DD R TO RG N PA L R O RD AT ME RIDIAN ST RIAL ET RIS Jackson-Via BU IN QU HAR PL EA AR CH VE RY DR LI DE RD EA DR L EY YN E OS DL SW M W I-6 4 District A ZA L OL ST CAM H 5T Buford E L L IA CHS DR Carver Clark Jackson-Via Johnson Key Rec. Venable Walker The geographic data layers produced by the City of Charlottesville are provided as a public resource. The City makes no warranties, expressed or implied, concerning the accuracy, completeness or suitability of this data, and it should not be construed or used as a legal description. The information displayed is a compilation of records, information, and data obtained from various sources, and the City is not responsible for its accuracy or how current it may be. Every reasonable effort is made to ensure the accuracy and completeness of the data. Pursuant to Section 54.1-402 of the Code of Virginia, any determination of topography or contours, or any depiction of physical improvements, property lines or boundaries is PREPARED DECEMBER 2022 CITY OF CHARLOTTESVILLE 0 0.25 0.5 Page 113 of 134 1Miles ¯ CITY OF CHARLOTTESVILLE, VIRGINIA CITY COUNCIL AGENDA Agenda Date: January 17, 2023 Action Required: Appropriation of Grant Funds Presenter: Jerry Allen, Transportation Project Manager, Jack Dawson, City Engineer Staff Contacts: Jerry Allen, Transportation Project Manager Tony Edwards, Development Services Manager Title: Appropriating Grant Funds for improvements at 10th Street NW and Grady Avenue - $500,106 (1 of 2 readings) Background On September 6, 2016, City Council approved a Resolution of Support to apply for Pedestrian Safety Improvements Funding under the Virginia Department of Transportation (VDOT) Highway Safety Improvement Program (HSIP) Bicycle and Pedestrian Safety Program (BPSP). The purpose of the BPSP is to evaluate proposals addressing non-motorized crashes and risks in Virginia. Proposals target the reduction in the number and severity, or the risk of and exposure to crashes. The intent of the BPSP is to promote proposals that address a known safety or accommodation issue, are smaller in scale, and can be completed quickly. In June 2017, the city received notice that a number of intersection projects that were submitted received funding in FY22/23. The intersection of 10th St NW and Grady Ave at Preston Ave is one of the intersections that was identified for pedestrian crossing improvements. New pedestrian curb ramps, sidewalk(s), median refuges, and revised pedestrian crossings will reduce pedestrian crossings widths, increase visibility of pedestrians, reduce pedestrian time within the roadway, and minimize out of distance pedestrian travel. VDOT has granted the city $500,106 to start these improvements. In March 2019, City Council approved the Resolution to commit funds to this project. Discussion The projects that were submitted for HSIP BPSP funding in 2016 were identified based on the results of the Timmons Group ADA Pedestrian Signal study and the Streets that Work Plan recommendations. Each intersection will be reconstructed with ADA compliant curb ramps, pedestrian pushbuttons, and crosswalk and bicycle pavement marking improvements. In June 2017, staff was notified that the following intersections were awarded for FY20-23: a. Monticello/Ridge - $209,500 b. Monticello/2nd Street - $338,230 c. Cherry/Ridge - $265,230 Page 114 of 134 d. Preston/Harris - $245,725 e. Grady/10th - original $291,000 combining above Monticello/Ridge funds $209,500 by VDOT, Current TOTAL: $500,106 The City of Charlottesville selected the intersection of 10th St NW and Grady Ave at Preston Ave based on it being a Tier 1 ADA deficient intersection where none of the features met current ADA requirements. The city hired an engineering consultant firm to conduct the study of the intersection and confirm its deficiencies as they pertain to pedestrians and cyclist. The northern crossing of Preston Avenue at 10th Street NW is located at the crest of a hill and near a high-speed section of Preston Avenue. The crossing is an important connection between the Legal Aid Justice Center, Washington Park and a transit stop. This intersection is a significant barrier for residents of the 10th and Page and Venable neighborhoods to access the park. The commercial land uses on the eastern side of the intersection ((coffee shop, brewery, restaurant) are experiencing redevelopment pressures. The addition of the newly renovated Dairy Central Market and its business has increased the need for safe pedestrian access from the north side. The initial scope of the project involves the installation of new pedestrian curb ramps on all corners of the intersection to meet ADA compliance and align properly with pedestrian crosswalks. The existing pavement markings for pedestrians within the intersection will need to be removed/replaced. New pavement markings for relocated pedestrian crosswalks and stop bars are included. The project also involves installing pedestrian curb ramps and sidewalk(s) to facilitate less out of distance pedestrian travel between the north and south sides of the street where there is frequent and high-volume multi- modal demand on the right-of-way. The addition of a median sidewalk will increase visibility of pedestrians, reduce pedestrian crossing widths, and minimize out of distance pedestrian travel. Alignment with City Council's Vision and Strategic Plan This initiative supports Council’s Vision to be a “Connected Community” (“the City of Charlottesville is part of a comprehensive, regional transportation system that enables citizens of all ages and incomes to easily navigate our community”) and “America’s Healthiest City (“we have a community-wide commitment to personal fitness and wellness, and all residents enjoy our outstanding recreational facilities, walking trails, and safe routes to schools”). In addition, the project contributes to Goals 1, 3, and 5 of the Strategic Plan, to be an inclusive, self- sufficient community, a healthy and safe city, and a responsive organization. The initiative further implements recommendations within the ADA Transition Plan (2013), Comprehensive Plan (2013), Bicycle and Pedestrian Master Plan (2015), Streets that Work Plan (2016) and supports the City's Healthy Eating Active Living (HEAL) Resolution. Community Engagement The BPSP projects draw heavily from the recommendations included in the Streets that Work Plan, which had extensive community outreach. A full account of the public engagement process is available in the 2016 Streets That Work design guidelines. Additionally, it is the practice of Public Works’ project management team to conduct public outreach based on the federal and state requirements as applicable. Community members will continue to be engaged throughout the design and construction process. Page 115 of 134 Budgetary Impact No additional City funding needs to be appropriated as the BPSP funding does not require a local match. Recommendation Staff recommends approval and appropriation of VDOT grant. Alternatives If grant funds are not appropriated, the project will not be implemented and the City will remain in non-compliance with the Americans with Disabilities Act. Attachments 1. 113916 Resolution Appropriating HSIP BPSP 1.2023 Page 116 of 134 RESOLUTION Appropriating the amount of $500,106 Received by the City from the Highway Safety Improvement Program WHEREAS, the Highway Improvement Program (HSIP) provides Federal funding for intersection improvements that target the reduction in the number and severity, or the risk of and exposure to crashes, and has awarded the City of Charlottesville $500,106 for such improvements; WHEREAS, the BPSP program is a 100% reimbursement program requiring the City to meet all federal guidelines to qualify; NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that, upon receipt of the sum of $500,106.00 from the Commonwealth of Virginia HSIP Bicycle and Pedestrian Safety Program, said sum shall be appropriated as follows: Revenue – $500,106 $500,106.00 Fund: 426 WBS: P-01092 G/L: 430120 Expenditures - $500,106 $500,106.00 Fund: 426 WBS: P-01092 G/L: 519999 Page 117 of 134 434.977.2970 RIVANNA SOLID WASTE AUTHORITY 695 Moores Creek Lane Charlottesville, Virginia 22902-9016 434.293.8858 RIVANNA WATER & SEWER AUTHORITY RIVANNA SOLID WASTE AUTHORITY www.rivanna.org RIVANNA WATER & SEWER AUTHORITY January 3, 2023 The Honorable Charlottesville City Council P.O. Box 911 Charlottesville, VA 22902 Re: Quarterly Update – January 2023 Councilors: This quarterly update is to provide general information on the drinking water supply and treatment, wastewater collection and treatment, and solid waste disposal and recycling programs managed by the Rivanna Authorities for the benefit of the Charlottesville/Albemarle community, as follows: 1. Drinking Water Supply as of January 3, 2023: Urban reservoirs (Sugar Hollow, South Rivanna, Ragged Mountain) are collectively 100% full. Our most essential urban reservoir, South Rivanna, is 100% full and overflowing. Observatory Water Treatment Plant Renovation: No drinking water will be produced at the Observatory WTP from December 5 – March 15, 2023, to complete the renovation and treatment capacity increase from 7.7 to 10 mgd. The South Rivanna and North Rivanna WTPs will serve the Urban Water System (City and adjacent areas of the County) during this period. 2. Drought Monitoring as of January 2, 2023: A. U.S. Drought Monitoring Report: - No drought phases have been initiated B. VDEQ Drought Status Report: - Our region is in a “watch” status for Groundwater levels - Most recent Drought Monitoring Taskforce (DMTF) Report October 28, 2022 Precipitation Charlottesville Precipitation Year Month Observed (in.) Normal (in.) Departure (in.) 2021 Total: Jan - Dec 33.82 41.61 -7.79 2022 Total: Jan - Dec 43.53 41.61 +1.92 Source: National Weather Service, National Climatic Data Center. Page 118 of 134 3. The production of drinking water for the Urban area (Charlottesville and adjacent developed areas of Albemarle, not including Crozet) averaged 8.7 million gallons per day (MGD) in November 2022 (FY 2023), which was above the five-year average for November (8.5 MGD), as shown by the following graph: 4. Urban wastewater flow for November 2022 (9.9 MGD), including flows from Crozet, was below the five-year average for November (10.8 MGD), as shown by the following graph: 2 Page 119 of 134 5. A general overview of significant current and future drinking water, wastewater and solid waste Capital Improvement Projects is provided below. Costs for the water and wastewater projects are typically shared between the Charlottesville Department of Utilities (48%) and the Albemarle County Service Authority (52%). A. Water Treatment Plant Renovations Scope: Replace equipment which has reached end-of-service life at the South Rivanna and Observatory Water Treatment Plants. Increase water treatment capacity from 7.7 to 10 million gallons per day at the Observatory Water Treatment Plant. Completion: May 2020 - May 2023 Cost: $43 million B. Airport Road Water Pumping Station and Piping Scope: Provide a drinking water pumping station and piping to improve reliability in the northern area of the Urban Water System. Completion: January 2022 - December 2023 Cost: $10 million: 100% ACSA C. Electrical System Replacement, Moores Creek Wastewater Treatment Facility Scope: Replace major electrical cabling and equipment installed around 1980 which have reached the end of their service lives. Completion: May 2022 – June 2024 Cost: $5 million D. Southern Area Convenience Center Construction is underway for a recycling and bagged residential refuse collection center to be constructed in the Keene area of southern Albemarle County. Construction completion has been delayed due to recent inclement weather. Completion: September 2022 – March 2023 Cost: $1.6 million: 100% Albemarle County E. Red Hill Water Treatment Plant Upgrade Scope: Expand the building to provide additional treatment and laboratory spaces. Completion: February – December 2023 Cost: $400,000: *100% ARPA funds from Albemarle County F. South Rivanna River Crossing Scope: Install a second treated water pipe (24”) under the river using trenchless technology to provide a redundant water supply to serve the northern area of the Urban Water System. Completion: March 2023 – April 2024 Cost: $6 million: 100% ACSA G. Beaver Creek Dam Spillway, Pump Station and Piping Modifications Scope: Provide modifications to the dam to control the flow of water across the spillway during major storm events, as required by Virginia Dam Safety Regulations. Replace the existing pumping station and piping which convey untreated water to the Crozet Water Treatment Plant. Construction of a temporary road to maintain traffic on Browns Gap Turnpike during construction of the spillway is included in the project. Completion: 2024 – 2027 Cost: $43 million: 100% ACSA Federal funding (55%) will be requested 3 Page 120 of 134 H. Urban Area “Central Water Line” Scope: Piping improvements to more efficiently convey drinking water and generally strengthen the Urban Area Drinking Water System for the benefit of the City and the County. This five-mile-long piping project will extend from the Stadium Road area to the Long Street / E. High Street bridge and generally follow a route which includes: Stadium Road, Piedmont Avenue, Price Avenue, Lewis Street, Jefferson Park Avenue, Cleveland Avenue, Cherry Avenue, Elliott Avenue, 6th Street SE, Avon Street, 10th Street NE, E. Jefferson Street, 11th Street NE, E. High Street, and a connection near Roosevelt Brown Boulevard. Detailed engineering design is underway. Completion: 2024 - 2028 Cost: $41 M I. Recycling Baling Facility, Ivy Material Utilization Center Scope: Replace the existing recycling materials baling facility which is located on leased property and has exceeded its service life. A new facility is essential to have an effective recycling program. The new facility will include equipment to compress cardboard, mixed paper and plastic products into separate bales before shipment to a receiving vendor. The preliminary plan is for this facility to be located at the IMUC. Completion: 2024 - 2025 Cost: $6.5 million J. Water Pipe and Pump Stations Replacement, Ragged Mountain Reservoir to Observatory Water Treatment Plant Scope: Replace water pipes and two pump stations which convey untreated water and have reached the end of their service lives, or will require significant upgrades, to adequately support the increased treatment capacity of the upgraded Observatory Water Treatment Plant. Completion: 2025 - 2028 Cost: $44 million K. Upper Schenks Branch Wastewater Piping Replacement, Phase II Scope: Replace sewer piping installed in the mid 1950’s in conjunction with the City’s sewer upgrade program to increase system capacity. The new piping will be located along McIntire Road between the McIntire Recycling Center and Preston Avenue. Completion: TBD Cost: $5 million: 100% City L. South Rivanna Reservoir to Ragged Mountain Reservoir Pipe Scope: Acquire easements and construct a pipe to transfer untreated water between the South Rivanna and Ragged Mountain reservoirs, as required by the Community Water Supply plan completed in 2012. A short section of piping will be constructed from Birdwood to Old Garth Road in 2023 – 2024. Completion: 2027 - 2033 Cost: $80 million: 80% ACSA / 20% City 6. By increasing the number of days/week the Transfer Station is open, and by lowering the disposal fee from $66/ton to $52/ton, average daily refuse volume at the Ivy Transfer Station has increased from 119 tons per day in November 2019 to 177 tons per day in November 2022, as shown below: 4 Page 121 of 134 Fall Amnesty Days The Ivy MUC held successful eWaste, Household Hazardous Waste (HHW), and Bulky Waste Days this fall, collecting over 36,000 pounds of waste as follows: Please let me know if you have any questions. Sincerely, William I. Mawyer, Jr., P.E. Executive Director cc: RSWA Board of Directors RWSA Board of Directors 5 Page 122 of 134 Drinking Water/Wastewater and Refuse /Recycling Programs Update Ragged Mountain Reservoir FO R T H E C H AR LOT TESVI L L E C I T Y C O UNC I L BY B I L L M AWY ER , E X ECUT I VE D I R EC TOR JA N UA RY 1 7 , 2 0 2 3 Page 123 of 134 Rivanna Water and Sewer Authority Overview ➢ Created in 1972 by joint action of the Charlottesville City Council and Albemarle County Board of Supervisors to acquire, finance, design, construct, operate, and maintain facilities to impound and treat drinking water and wastewater for the public utility customers of the City and the County (ACSA) ➢ Under direction of a 7-member Board of Directors: 3 City, 3 County, 1 jointly appointed member ◦ Charlottesville City Manager ◦ Charlottesville City Councilor ◦ Charlottesville Director of Utilities ◦ Albemarle County Executive ◦ Albemarle Board of Supervisors Member ◦ Executive Director of the ACSA ◦ Chair – Jointly Appointed Resident ➢ FY 23: 96 Full-time Employees; $42 M Operating Budget; $205 M 5-year Capital Improvement Budget 2 Page 124 of 134 RWSA provides Wholesale Drinking Water and Wastewater Treatment for Two Customers City of Charlottesville Department of Utilities Albemarle County Service Authority City of Albemarle Charlottesville County ACSA RWSA 3 Page 125 of 134 South Fork Rivanna Reservoir Sugar Hollow Reservoir Ragged Mountain Reservoir Urban Area 3.3 Billion Gallons Beaver Creek Reservoir - Crozet Totier Creek Reservoir - Scottsville 5 Water Supply Reservoirs 4 Page 126 of 134 South Rivanna WTP Observatory WTP North Rivanna WTP Urban Area Scottsville WTP Red Hill WTP Crozet WTP 6 Water Treatment Plants 5 Page 127 of 134 North Rivanna WTP Scottsville WWTP Scottsville WTP Stone Robinson WWTP Moores Creek AWRRF Glenmore WWTP Urban Area WWTP 4 Wastewater Treatment Plants 6 Page 128 of 134 South Rivanna Reservoir Water Supply Projects Plan (Dec 2, 2022) 5. SRR to RMR Raw Water Pipe 2027-2033 $82 M 1. SR WTP Renovation $20 M 2020-2023 1. South Rivanna WTP Renovation 2. OB WTP Renovation $23 M 2020-2023 $20 M 2020-2023 3. RMR to OB WTP Raw Water $44 M Pipe & Pump Station 2024-2028 4. Central Water Pipe 6. Raise RMR Water Level 2024-2028 4. Central Water Line $41 M $41 M 2032-2033 2024-2028 $5 M 5. SRR to RMR Raw Water Pipe $82 M 2027-2033 6. Raise RMR Water Level $5 M 2032-2033 2. Observatory WTP 3. RMR to OWTP Raw Water Pipe & Pump Station Renovation 2020-2023 City: $79 M $215 M 2024-2028 $23 M ACSA: $136 M Page 129 of 1347 $44 M Rivanna Solid Waste Authority Overview ➢ Created in 1990 by joint action of the Charlottesville City Council and Albemarle County Board of Supervisors to acquire, finance, design, construct, operate, and maintain facilities to maintain a regional refuse disposal system in compliance with regulatory mandates for reduction, recycling and disposal of solid waste. ➢ Under direction of a 7-member Board of Directors: 3 City, 3 County, 1 jointly appointed member ◦ Charlottesville City Manager ◦ Charlottesville City Councilor ◦ Charlottesville Director of Public Works ◦ Albemarle County Executive ◦ Albemarle Board of Supervisors Member ◦ Albemarle Director of Facilities and Environmental Services ◦ Chair – Jointly Appointed Resident ➢ Manage the Ivy Material Utilization Center, McIntire Recycling Center, and Paper Sort baling facility (Meade Ave) ➢ FY 22: 92 M pounds of refuse transferred, 20 M pounds of waste diverted for reuse or recycling ➢ FY 23: 24 Full-time Employees; $6.8 M Operating Budget 8 Page 130 of 134 Services we provide for our community Recycling Post-landfill closure care Paint Collection Fall and Spring HHW Refuse Disposal and Bulky Waste Days 9 Page 131 of 134 Amnesty Events at the Ivy MUC 1. eWaste Collection • Saturday, April 15, 2023 • Reservations Required 2. Commercial Household Hazardous Waste Collection • Thursday, April 20, 2023 • By appointment 3. Spring Residential HHW Collection • Friday and Saturday, April 21 -22, 2023 4. Spring Bulky Waste Amnesty Days • Furniture/Mattresses: April 29, 2023 • Appliances: May 6, 2023 • Tires: May 13, 2023 Page 132 of 134 New Recycling Materials Baling Facility Existing Baling Cost: $6.4 M Machine Completion: 2024-2026 Existing Baling Facility Meade Avenue Entrance Baling Facility Page 133 of 134 Questions? Page 134 of 134