CITY OF CHARLOTTESVILLE, VIRGINIA
                 CITY COUNCIL AGENDA



 Agenda Date:        February 21, 2023

 Action Required:    Resolution Approval

 Presenter:          Samuel Sanders, Jr., Deputy City Manager

 Staff Contacts:     Jack Dawson, City Engineer
                     Stacey Smalls, Director of Public Works

 Title:              Authorizing Signature Authority for Virginia Department of Transportation
                     (VDOT) (1 reading)


Background
The Virginia Department of Transportation (VDOT) and the City of Charlottesville (City) entered into
an agreement allowing the City to locally administer certain state-funded projects over multiple fiscal
years. The agreement further requests the City of Charlottesville to provide assurance of its
commitment to funding its local share of preliminary engineering, right-of-way and construction, as
applicable, for the project(s) administered under agreement with the Virginia Department of
Transportation. The certification of commitment is executed through signature of the City Manager or
designee on all documents pertaining to projects that fall under this agreement.

Discussion
The current authorizing signature authority for the City manager or designee was executed in March
2019. The three-year period of approval terminates in March 2023, which is why this item appears
before council at this time.

As the City of Charlottesville remains a recipient of Virginia Department of Transportation funds
under various grant programs for transportation-related projects, the Virginia Department of
Transportation requires each locality by resolution, to provide assurance of its commitment to funding
its local share, it is necessary to confirm the City manager or designee authorization to sign all
project documents on behalf of the City of Charlottesville for another three-year period ending March
2026.

Alignment with City Council's Vision and Strategic Plan

Community Engagement
n/a

Budgetary Impact
n/a
Recommendation
Staff recommends approval of the Resolution to authorize the City Manager or designee to sign the
relevant documents pertaining to funding arrangements in support of infrastructure projects in the city
funded by or through VDOT.

Alternatives

Attachments
1.   VDOT Resolution2023