CITY COUNCIL WORK SESSION September 30, 2020 4:00PM – 6:00PM Agenda I. Welcome & Objectives II. Project History III. Funding & Status a) Phase 1 – Ridge St. to 6th St. NW b) Phase 2 – 6th St. NW to 8th Street NW c) Phase 3 – 8th St. NW to Roosevelt Brown Ave. d) Phase 4 – Roosevelt Brown Ave. to Jefferson Park Ave. IV. Next Steps V. Public Comment VI. Direction Forward/Wrap-Up Page 1 of 31 CITY COUNCIL WORK SESSION September 30, 2020 Page 2 of 31 AGENDA I. Welcome & Objectives II. Project History III. Funding & Status THE CITY a) Phase 1 – Ridge St. to 6th St. NW COUNCIL b)Phase 2 – 6th St. NW to 8th Street NW RESOLUTIO c) Phase 3 – 8th St. NW to Roosevelt Brown Ave. N d)Phase 4 – Roosevelt Brown Ave. to Jefferson Park Ave. IV. Next Steps V. Public Comment VI. Direction Forward/Wrap-Up Page 3 of 31 OBJECTIVES • To provide a high level overview of: • project history • current status THE • associated costsC-ITY project development, construction & maintenance COUNCIL • RESOLUTIO NOT intended to discuss design details • Nforward from City Council: Seeking direction • Continued support from Council • Value Engineering/Budget Input • Statue Disposition Page 4 of 31 PROJECT HISTORY Page 5 of 31 PROJECT HISTORY • 2013 to 2016 – Public Involvement Process begun to develop Master Plan and review of Zoning. • June 2016 to May THE 2017 –CScITY hematic Design Plan developed. COUNCIL RESOLUTIO • October 2017 through 2019 - The Design Development N plans). Phase completed (60% Page 6 of 31 PROJECT HISTORY Steering Committee Meetings (7) – Comprised of representatives from local businesses, owners, residents and organizations: University of Virginia Foundation (UVA) PLACE Design Taskforce (6) Bicycle and Pedestrian Advisory Committee (BPAC) Midtown Business Association Planning Commission and PLA Fifeville Neighborhood THE C ITY CE Design Taskforce 10th & Page Neighborhood COUNCIL Starr Hill Neighborhood Fire Department (FD) RESOLUTIO Police Department N Met - February 12, 2014; March 26, 2014; April 15, 2014; June 10, 2014; February 13, 2015; December 17, 2015 and January 14, 2016. Page 7 of 31 PROJECT HISTORY PLACE Committee Met: October 24, 2013 and December 13, 2013. Board of Architecture Review THE CITY Met: October 10, 2016; February 28, 2017 and April 18, 2018 COUNCIL UVA RESOLUTIO N; December 17, 2015; August 18, 2016 and May 2017. Met: April 30, 2014 Mid-Town Business Association Met: October 1, 2014 Page 8 of 31 PROJECT HISTORY Stakeholder Group Meetings Independent Foundations Millennials Bike/Ped Committee & Tree Commission THE CITY Landholders/Developers COUNCIL Businesses/Restaurants Community GroupRESOLUTIO s N Met: December 5-6, 2013. Page 9 of 31 PROJECT HISTORY Public Meetings (4) December 7, 2013. Kickoff Meeting to give the community an overview of the project and the areas that are being explored, present existing THE CITY conditions, and give participants an opportunity to provide input in general and in response to specific questions and themes. February 21- 22, 2014. GainedCO feeUNC IL preliminary ideas regarding dback on streetscape character, roadwaRESOLUTIO y configuration options and analysis of urban form. N August 5, 2014. This meeting served as an opportunity to view and provide input on the draft Master Plan. December 18, 2016. Review of streetscape and its relationship to adjacent communities. Page 10 of 31 PROJECT HISTORY City Council April 15, 2014. Discussed design alternatives. December 18, 2014. The design team presented the West Main Street Streetscape Master Plan, Parking Study and Urban Design Framework. March 23, 2015. Presented recommTHE CITY endations of the West Main Street Streetscape Master COUNCIL Plan. August 17, 2015. Presented conceptual plan for review. September 24, 2015. Work Session RESOLUTIO on conceptual plan. March 21, 2016. Zoning Amendment passed and Conceptual Design Plan selected by City Council (Option 1). N May 6, 2019. Provided direction on Memorial Relocation, Historical Interpretation and Removal of Raised Crosswalks. November 15, 2019. Work Session on Statue. Page 11 of 31 FUNDING & STATUS Page 12 of 31 WHERE WE ARE Entire Corridor • Local Funds used to create: • Master Plan (Concept) • Schematic Design (~30%) THEt (~60%) • Design Developmen CITY COUNCIL RESOLUTIO Corridor Broken into 4 Phases to Compete for Funding • Phase I – Ridge St. to 6th St. NW N • Phase II – 6th St. NW to 8th Street NW • Phase III – 8th St. NW to Roosevelt Brown Ave. • Phase IV – Roosevelt Brown Ave. to Jefferson Park Ave. Page 13 of 31 FUNDING – Phase I Expenses PHASE I Preliminary Engineering (PE-101) $ 1,704,807 Right-of-Way (RW-201) R/W Acquisition $ 863,835 Franchise (Private) Utility Relocation $ 4,314,051 THE CITY Total Right-of-Way Cost (RW-201) $ 5,177,886 COUNCIL Construction (C-501) $ 9,816,058 RESOLUTIO Phase Project Total (All Phases) $ 16,698,751 N Funding Received/Allocated PHASE I Revenue Sharing $ 3,275,891 SmartScale $ - Local $ 13,422,860 Total $ 16,698,751 Page 14 of 31 FUNDING – Phase II Expenses PHASE II Preliminary Engineering (PE-101) $ 1,214,699 Right-of-Way (RW-201) R/W Acquisition $ 383,488 Franchise (Private) Utility Relocation $ 4,638,949 Total Right-of-Way Cost (RW-201) $ 5,022,437 Construction (C-501) $ 7,286,568 THE CITY Phase Project Total (All Phases) $ 13,523,704 COUNCIL Funding Received/Allocated PHASE II RESOLUTIO Revenue Sharing $ SmartScale $ 2,000,000 2,009,265 N Local $ 7,099,450 Total $ 11,108,715 Unidentified PHASE II $ 2,414,989 Total $ 2,414,989 Page 15 of 31 FUNDING – Phase III Preliminary Engineering (PE-101) $ 1,282,267 Right-of-Way (RW-201) R/W Acquisition $ 532,196 Franchise (Private) Utility Relocation $ - Total Right-of-Way Cost (RW-201) $ 532,196 THE CITY Construction (C-501) $ 8,568,873 COUNCIL Phase Project Total (All Phases) $ 10,383,336 Funding Applied RESOLUTIO For PHASE III N Revenue Sharing $ - SmartScale $ 10,383,336 Local $ - Total $ 10,383,336 Page 16 of 31 FUNDING – Phase IV Expenses PHASE IV Preliminary Engineering (PE-101) $ 1,402,877 Right-of-Way (RW-201) R/W Acquisition $ 574,808 Franchise (Private) Utility Relocation $ 1,268,771 Total Right-of-Way Cost (RW-201) $ 1,843,579 Construction (C-501) $ 5,831,508 THE CITY Phase Project Total (All Phases) $ 9,077,964 COUNCIL Funding Received/Allocated PHASE IV RESOLUTIO Revenue Sharing $ SmartScale $ - - N Local $ - Total $ - Unidentified PHASE IV $ 9,077,964 Total $ 9,077,964 Page 17 of 31 FUNDING – Phase I to IV Expenses PHASE I PHASE II PHASE III PHASE IV TOTAL Preliminary Engineering (PE-101) $ 1,704,807 $ 1,214,699 $ 1,282,267 $ 1,022,055 $ 5,223,828 Right-of-Way (RW-201) R/W Acquisition $ 863,835 $ 383,488 $ 532,196 $ 574,808 $ 2,354,327 Franchise (Private) Utility Relocation $ 4,314,051 $ 4,638,949 $ - $ 1,268,771 $ 10,221,771 Total Right-of-Way Cost (RW-201) $ 5,177,886 $ 5,022,437 $ 532,196 $ 1,843,579 $ 12,576,098 Construction (C-501) $ 9,816,058 $ 7,286,568 $ 8,568,873 $ 5,831,508 $ 31,503,007 Phase Project Total (All Phases) $ 16,698,751 $ 13,523,704 $ 10,383,336 $ 8,697,142 $ 49,302,933 Funding Received/Allocated PHASE I PHASE II PHASE III PHASE IV TOTAL Revenue Sharing $ SmartScale $ THE CITY 3,275,891 $ - $ 2,000,000 $ 2,009,265 $ - - $ $ - - $ $ 5,275,891 2,009,265 COUNCIL Local $ 13,422,860 $ 7,141,300 $ - $ - $ 20,564,160 Total $ 16,698,751 $ 11,150,565 $ - $ - $ 27,849,315.92 Funding Applied For RESOLUTIO PHASE I PHASE II PHASE III PHASE IV TOTAL N Revenue Sharing $ - $ - $ - $ - $ - SmartScale $ - $ - $ 10,383,336 $ - $ 10,383,336.00 Local $ - $ - $ - $ - $ - Total $ - $ - $ 10,383,336 $ - $ 10,383,336.00 Unidentified PHASE I PHASE II PHASE III PHASE IV TOTAL $ - $ 2,373,139 $ - $ 8,697,142 $ 11,070,281 Total $ - $ 2,373,139 $ - $ 8,697,142 $ 49,302,933 **$3,159,456.95 Spent on Design Development Page 18 of 31 **$226,383.13 to be spent on Utility Design (have spent $244,904.51 to date) UVA’s Commitment THE CITY COUNCIL RESOLUTIO N Page 19 of 31 Future Maintenance Needs THE CITY COUNCIL RESOLUTIO N Page 20 of 31 Future Maintenance Needs Maintenance Estimate - Parks & Recreation Task Frequency Occurrences Duration per Unit Units Staff Hours per Occurrence Total Hours Cost Per Hour Total Cost Trash Removal Daily 365 0.12 10 1.20 438.0 $ 26.00 $ 11,388 Blowing Daily 365 1.50 1 2.00 730.0 $ 26.00 $ 18,980 Sweeping Daily 365 1.50 1 2.00 730.0 $ 26.00 $ 18,980 Tree Watering Weekly During Season 30 0.12 151 18.12 543.6 $ 26.00 $ 14,134 Tree Grate Maintenance Annually 1 1.00 144 144.00 144.0 $ 26.00 $ 3,744 Planters Weekly During Season 40 0.12 86 10.32 412.8 $ 26.00 $ 10,733 Bench Inspection & Repair Weekly During Season 52 0.25 1 0.03 13.0 $ 26.00 $ 338 Planing Beds Weekly During Season 40 2.00 1 2.00 80.0 $ 26.00 $ 2,080 Paver Repairs As Needed 250 0.50 1 0.50 125.0 $ 26.00 $ 3,250 Table Inspection & Repair Weekly During Season 52 0.25 1 0.25 13.0 $ 26.00 $ 338 Tree Pruning Annually 1 0.50 151 75.50 75.5 $ 26.00 $ 1,963 Travel Time Daily 365 1.00 3 3.00 1095.0 $ 26.00 $ 28,470 TOTAL HOURS 4399.9 Total Additional Salary $ 114,397 ANNUAL HOURS 1271.6 Supervisor Allowance $ 35,360 ADDITIONAL FTE 3.46 Custodial Supplies $ 8,250 Other Supplies $ 7,501 Fuel $ 2,001 THE CITY Total Salary & Operations $ 167,510 COUNCIL Additional Equipment Required (Initial Capital Expenses) Crew Vehicle $ 60,500 Water Truck $ 66,000 Additional Sweeper $ 82,500 RESOLUTIO Small Engine Equipment $ 22,000 Total Equipment $ 231,000 N Total First Year Expense $ 398,510 Page 21 of 31 Existing Maintenance Needs Signal Replacement Schedule Missing Curb Ramps • Ridge St./McIntire Rd./South St. (1960) • 7th Street NW - NE corner • 4th St. (2005) • 9th St SW - SE corner • 7th St. (2005) • 9th St SW - SE corner • 10th St./Roosevelt Brown Blvd. (2001) • Bridge - NW end • 11th St. (2013) • Bridge - SW end • Jefferson Park Ave. (2011) • Bridge - NE end • Bridge - SE end Pedestrian Actuation @ Signals • 7th St NW - NW corner • Ridge St./McIntire Rd./South St. • Ridge St - SE corner of island • 4th St. • 12th St NW - S corner • 10th St./Roosevelt Brown Blvd. • Jefferson Park Ave. THE CITY Curb Ramps that need to be Upgraded COUNCIL • (UNK Quantity) Repaving and Striping – last done 1996 RESOLUTIO N General Maintenance – Lighting, Sidewalk, Signage, etc. Page 22 of 31 Water & Gas Lines Replacement • ~ 3,7000 linear feet(lf) of 10” water line installed in the 1950’s • Will be upsized to a new 12” water line to handle needed replacement and added capacity • ~5,000 lf of a low pressure gas 10” line in West Main Street was installed prior to 1930 • Also replacing ~4,710 lf of polyethylene gas line and associated services • Will be replaced with high pressure 4” gas line • • THE CITY Design is being funded and coordinated with West Main Streetscape Will occur before Streetscape project • Needed in the next few years - 6-7 months of design COUNCIL - ~1 year of construction RESOLUTIO N Page 23 of 31 Construction Phasing 1) Water and Gas Line Upgrade & Relocation 2) Private Utility Undergrounding 3) Streetscape Construction 2020 2021 2022 2023 2024 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Public Utilities Design Construction Private UtilitiesDesign Construction THE CITY Streetscape Design COUNCIL Right of Way Construction RESOLUTIO N Page 24 of 31 NEXT STEPS Page 25 of 31 NEXT STEPS Value Engineering Study Used to: • Improve project quality • Eliminate unnecessary costs • Reduce overall life-cycle costs • Other Benefits: o Shorten construction schedule o Identify Efficiencies Options presented and evaluated against: • Project’s purpose and need • Previous public input • City department’s responses • Value of Savings vs. Design Changes Page 26 of 31 NEXT STEPS • Value Engineering Study • Would be conducted on whole corridor • Federal and State Requirement • On-Call Contract with RK&K used – scope of ~$41k • Has experience with previous roadway projects • Familiar with community and City expectations Page 27 of 31 NEXT STEPS Statue Relocation May 6, 2019 Resolution directing the “Lewis and Clark and Sacagawea Memorial shall be slightly shifted as approved in the Schematic Design Plan.” November 15, 2019 Resolution “that staff is directed to present the Council with a plan for the removal of the statue from West Main Street….” Page 28 of 31 NEXT STEPS • Update Project Website • Coordinate Phase II with Phase I with the VDOT • Finalize Consultant Contract for Phase I & II • Add state requirements • Next Public Meeting – Design Public Hearing Page 29 of 31 PUBLIC COMMENT Page 30 of 31 DIRECTION FORWARD Page 31 of 31