CHARLOTTESVILLE CITY COUNCIL
                                     WORK SESSION
                                       March 23, 2021
                            Virtual/electronic meeting via Zoom

3:00 WORK SESSION
The Charlottesville City Council met in an electronic meeting on Tuesday, March 23, 2021, in
accordance with local ordinances to ensure continuity of government and prevent the spread of
disease during the coronavirus pandemic. The purpose of the work session was to discuss the
proposed amendments to Council Rules and Procedures to address expenditure of
funds by City Council and related issues.

Mayor Walker called the meeting to order at 3:03 p.m. with the following members present:
Mayor Nikuyah Walker, Vice Mayor Sena Magill, and Councilors Heather Hill, Michael Payne
and Lloyd Snook.

Mayor Walker turned the meeting over to City Manager Chip Boyles, who provided a
summary of the proposed procedures for a City Council spending policy. He provided Council
an opportunity to guide the direction of the meeting. Council agreed for City Attorney
Robertson to review proposed changes, and Council would interject with comments and
questions.

Council discussed charitable donations versus contracts for service, compensation to
individuals serving on a public body, purchases of goods or services, and payment for
reimbursable expenditures.

Finance Director Chris Cullinan added information about audit considerations regarding stated
business purposes for meal expenditures.

Ms. Robertson reminded Council to be aware of items that need to be disclosed in the
Statements of Local Economic Interests regarding donations received. She then reviewed
prohibited expenses, and the need for dispute resolution, and answered Council questions.

The Council-Manager relationship was also discussed, as well as the use of City resources,
including personnel, for meetings other than that of public bodies.

Vice Mayor Magill requested gender-neutral wording for the forthcoming policies.
After further discussion of desired changes, Council agreed to bring the policy back to the April
5 meeting for approval with updates as discussed. Ms. Robertson advised that she would make
the suggested updates and prepare the item for review at the April 5, 2021 Council meeting.

PUBLIC COMMENT
There were no speakers.

Mayor Walker adjourned the meeting at 6:25 p.m.

BY Order of City Council                                    BY Kyna Thomas, Clerk of Council

                                                                Approved by Council
                                                                May 3, 2021



                                                                Kyna Thomas, CMC
                                                                Clerk of Council