City Manager’s Proposed FY 2022 Operating and Capital Improvement Budget March 25, 2021 BUDGET WORK SESSION #3 CAPITAL IMPROVEMENT PROGRAM 1 Proposed FY 2022 Operating & Capital Improvement Budget Agenda 1. FY22 Proposed CIP Budget 2. Follow-Up • Budget Adjustments • VCF 3. Wrap Up and Staff Follow Up 4. Public Comment budget@charlottesville.gov Office of Budget and www.charlottesville.gov/budget Performance Management 2 Proposed FY 2022 Operating & Capital Improvement Budget How are We Paying for the CIP? budget@charlottesville.gov Office of Budget and www.charlottesville.gov/budget Performance Management 3 Proposed FY 2022 Operating & Capital Improvement Budget CIP Balancing Act Debt Affordability Capacity The maximum amount of debt that could be The alignment of public issued to stay within policy and financial the parameters defined resources by the financial policy How much can we pay How much debt can we with current resources issue before reaching before having to raise the 10% max? taxes? budget@charlottesville.gov Office of Budget and www.charlottesville.gov/budget Performance Management 4 Proposed FY 2022 Operating & Capital Improvement Budget The Debt Projection budget@charlottesville.gov Office of Budget and www.charlottesville.gov/budget Performance Management 5 Proposed FY 2022 Operating & Capital Improvement Budget FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Totals Sources of Funds: General fund transfer $ 7,135,841 $ 6,737,940 $ 7,549,378 $ 6,580,400 $ 8,580,400 $ 36,583,959 Year- End Surplus - - - - $ - Proposed FY Bond issues Other 19,823,072 908,000 19,235,491 380,500 12,287,907 318,000 59,885,491 318,000 9,885,491 $ 121,117,452 318,000 $ 2,242,500 2022 CIP Total sources Uses of funds: $ 27,866,913 $ 26,353,931 $ 20,155,285 $ 66,783,891 $ 18,783,891 $ 159,943,911 Education $3,520,000 $4,600,000 $3,400,000 $52,150,000 $2,150,000 $ 65,820,000 Budget Economic development Facilities Capital Projects $0 $1,370,491 $150,000 $1,370,491 $150,000 $1,370,492 $150,000 $1,370,491 $150,000 $ $1,370,491 $ 600,000 6,852,456 Public safety and justice $6,889,581 $265,000 $1,417,415 $265,000 $265,000 $ 9,101,996 Transportation and access $8,462,000 $11,563,440 $4,662,378 $4,443,400 $4,443,400 $ 33,574,618 Parks and recreation $865,000 $790,000 $790,000 $790,000 $790,000 $ 4,025,000 Affordable Housing $6,469,841 $7,325,000 $8,075,000 $7,325,000 $9,325,000 $ 38,519,841 General government $290,000 $290,000 $290,000 $290,000 $290,000 $ 1,450,000 Total uses $ 27,866,913 $ 26,353,931 $ 20,155,285 $ 66,783,891 $ 18,783,891 $ 159,943,911 budget@charlottesville.gov Office of Budget and www.charlottesville.gov/budget Performance Management Proposed FY 2022 Operating & Capital Improvement Budget To accomplish Council’s goals and priorities, the Proposed CIP is presented with the following recommendations: • West Main Streetscape no additional funding being added (beyond the $18.25 million previously committed). • Schools Reconfiguration is included with a $50 Million placeholder in FY25. Responding • Real estate property taxes are proposed to be increased by 2 cents annually beginning in FY23 for a total of 10 cents over five years. Council and the School Board will need to build to the community support for these investments. • The School funding formula should be recalibrated to recognize the new debt service requirements. A once in a challenge generation project to reconfigure the schools will require a new approach to the school transfer calculation starting in FY23. • While the CIP, operational budgets, and tax rates are all reviewed and adjusted annually, once the school project commences, future Councils will be obligated to complete the work. budget@charlottesville.gov Office of Budget and www.charlottesville.gov/budget Performance Management 7 Proposed FY 2022 Operating & Capital Improvement Budget • Strategic Focus – The Proposed CIP focuses on Council’s key priorities • Affordability - This plan is not affordable without the significant revenue enhancements • Reallocations – Funds already committed but not spent in previous plans can still be reallocated Key • Future Needs - Additional or new CIP funding would likely not be available for quite Messages some time. Cash funding would be the only option and would also be competing with the additional funds needed to cover the debt service. • Limited reserves – Even with additional tax revenues, the reserve funds are depleted budget@charlottesville.gov Office of Budget and www.charlottesville.gov/budget Performance Management Proposed FY 2022 Operating & Capital Improvement Budget FY 2022 Operating Budget Changes Manager's Recommended FY 22 Revenue Estimates $ 190,689,839 Increase Revenues Business and Professional Licenses 950,000 Reimbursement for Constitutional Officers 73,004 Total Amended FY 22 General Fund Revenue Estimates $ 191,712,843 Manager's Recommended FY 22 Expenditures $ 190,689,839 Decrease Expenditures Transfer to the Capital Improvement Program (255,000) Police Budget Reduction for School Crossing Guards transitioned to CCS (55,307) Total Amended FY 22 General Fund Expenditures $ 190,379,532 Budget Surplus/(Gap) $ 1,333,311 budget@charlottesville.gov Office of Budget and www.charlottesville.gov/budget Performance Management 9 Proposed FY 2022 Operating & Capital Improvement Budget Decision Points for Recommended Adjustments Beginning Budget Surplus $1,333,311 2% COLA for City Employees 1,060,000 Contractual Adjustments Associated with COLA 38,043 Deputy City Manager (fully fund in FY22) 59,271 Remaining Balance 175,997 Other Consensus Items Personnel to Support Climate Action Plan ‐ up to $105,000 Vibrant Community Fund ‐ to level fund consensus agencies from FY21 amounts $147,043 budget@charlottesville.gov Office of Budget and www.charlottesville.gov/budget Performance Management 10 Proposed FY 2022 Operating & Capital Improvement Budget Vibrant Community Fund Unfunded Amounts FY22 VCF Unfunded Amounts Essential Important Helpful No direct connection Exemplary Quality 15 Programs 4 Programs 1 Program $64,665 $80,145 $40,000 Solid Quality 9 Programs 12 Programs 4 Programs $162,925 $266,263 $233,364 Fair Quality 1 program 5 Programs 98,627 $65,082 Poor Quality 2 Programs $320,000 Arts and Culture 72,687 Capacity Building Grants 60,000 TOTAL SUM $1,463,758 budget@charlottesville.gov Office of Budget and www.charlottesville.gov/budget Performance Management 11 Proposed FY 2022 Operating & Capital Improvement Budget Vibrant Community Fund Consensus Agencies FY22 FY22 Level Funding Agency Requested Proposed Difference from FY21 OAR Drug Court 75,947 30,379 45,568 37,973 OAR Therapeutic Docket 60,500 36,905 23,595 17,545 Legal Aid ‐ Civil Legal Services 100,000 40,000 60,000 20,000 Legal Aid ‐ Support for Community 100,000 0 100,000 37,500 Advocacy on Racial Equity PHAR Internship 75,000 0 75,000 21,000 CRHA 98,627 0 98,627 0 Computers 4 Kids 40,000 0 40,000 13,025 TOTAL 550,074 107,284 442,790 147,043 budget@charlottesville.gov Office of Budget and www.charlottesville.gov/budget Performance Management 12 Proposed FY 2022 Operating & Capital Improvement Budget Vibrant Community Fund Other Agencies FY22 FY22 Level Funding Agency Requested Proposed Difference from FY21 OAR Pretrial 53,046 50,394 2,652 ‐ Sin Barreras 19,300 7,720 11,580 ‐ Bridge Ministry 300,000 0 300,000 0 Creciendo Juntos 10,000 0 10,000 0 TOTAL 382,346 58,114 324,232 0 FY22 FY22 Capacity Building Requested Proposed Difference Conscious Capitalist 10,000 0 10,000 PHAR 10,000 0 10,000 Creciendo Juntos 10,000 0 10,000 Bridge Ministry 10,000 0 10,000 TOTAL 40,000 0 40,000 budget@charlottesville.gov Office of Budget and www.charlottesville.gov/budget Performance Management 13 Proposed FY 2022 Operating & Capital Improvement Budget Decision Points for Recommended Adjustments Beginning Budget Surplus $1,333,311 2% COLA for City Employees 1,060,000 Contractual Adjustments Associated with COLA 38,043 Deputy City Manager (fully fund in FY22) 59,271 Remaining Balance 175,997 Other Consensus Items Personnel to Support Climate Action Plan ‐ up to $105,000 Vibrant Community Fund ‐ to level fund consensus agencies from FY21 amounts $147,043 budget@charlottesville.gov Office of Budget and www.charlottesville.gov/budget Performance Management 14 Proposed FY 2022 Operating & Capital Improvement Budget Wrap-up and Staff Follow-up budget@charlottesville.gov Office of Budget and www.charlottesville.gov/budget Performance Management 15 Proposed FY 2022 Operating & Capital Improvement Budget Budget Calendar April 5: Public Hearing on FY 22 Budget, 6:30pm, Zoom Webinar – Smaller presentation with opportunity for Public feedback and Council discussion TENTATIVE - April 8: Work Session, 6pm – 8pm, Zoom Webinar, Remaining budget issues and wrap up – Public invited. Opportunity for Council discussion with staff. Public comment at end. April 13: Budget Approval by City Council, 5:30pm, Zoom Webinar budget@charlottesville.gov Office of Budget and www.charlottesville.gov/budget Performance Management 16 Proposed FY 2022 Operating & Capital Improvement Budget Budget Information www.charlottesville.gov/budget Copies of FY 2022 Proposed Budget City Manager’s Office, City Hall, 8:00-5:00 PM M-F Central and Gordon Ave. Library Branches budget@charlottesville.gov Office of Budget and www.charlottesville.gov/budget Performance Management 17 To be one community filled with opportunity City Manager’s Proposed Budget FY 2022 Capital Improvement Program Fund Capital Improvement Program (CIP) Overview The Capital Improvement Program (CIP) provides funding for streets, public buildings (both governmental and school facilities), land, and other capital assets. Capital improvement projects are projects, which generally have a life of 5 years, or more, cost more than $50,000, and are non-operational in nature. City Council adopted budget guidelines and established a policy to allocate an amount no less than 3% of the General Fund budget for capital improvements. The annual capital budget is part of the City's multi-year Capital Improvement Program, which is designed to coordinate the planning, financing, and construction of capital projects. Separate funding is adopted in the General Fund budget for the smaller maintenance projects, which are handled in the Facilities Repair Fund. Many factors are taken into consideration during the development of the capital budget. For instance, the aging of public facilities and infrastructure, the need to accommodate a growing population, and enhancement of quality of life within the City. For these reasons, the City must respond to the capital needs of the community with investments aimed at improving, revitalizing, and maintaining the existing facilities and infrastructure of the City of Charlottesville. CIP Process and Timeline The City’s CIP process is designed to coordinate and align capital projects with Council’s strategic priorities while also balancing capital investments with available financial resources. The process attempts to also capture the true-life cycle cost of the projects – including not only initial construction costs but also operational and replacement costs. The City’s 5-year capital improvement process typically begins in the fall when City departments receive the CIP submission request forms and related materials to use for the upcoming five-year plan. In addition to submitting requests for new projects, departments are also asked to provide financial updates for existing projects and any projects previously included in the multi-year CIP plan. All materials are submitted to the Office of Budget and Performance Management, which organizes and prepares the submissions for review and prioritization by the CIP Budget Development Committee. The CIP Budget Development Committee consists of the City Manager, Deputy City Managers, Finance Director and the Senior Budget and Management Analysts. Beginning in November, a series of work sessions were held to engage and discuss the Council’s priorities and and the overall capital budget with the City Council. Input received from Council during these work sessions helped to guide the deliberations of the Budget Development Committee in their review of the CIP submissions. In February, a 5 year CIP plan recommendation was presented to the Planning Commission as part of a public hearing for feedback and approval. After the public hearing, the Planning Commission puts forth its own set of recommendations and proposed changes for City Council to consider. On March 1, 2021, a Proposed CIP will be formally presented to City Council as part of an overall Proposed City Operating and Capital Budget. Council will spend time deliberating the proposed plan and may make funding changes until the budget is formally adopted on April 13, 2021. L-1 www.charlottesville.gov/budget To be one community filled with opportunity City Manager’s Proposed Budget FY 2022 FY 2022 Capital Improvement Program Revenues and Expenditures The FY 22-26 Capital Improvement Program recommends the use of approximately $121.1 million in long-term debt to finance a portion of the $159.9 million multi-year program. The balance will be funded through transfers of funds from the General Fund, PEG (public, education and governmental) programming fees, revenue sharing funds from Virginia Department of Transportation (VDOT), contributions from Albemarle County and the Charlottesville City Schools. The Capital Improvement Program for FY 22 contains bondable projects totaling $24.56 million, along with non-bondable projects totaling $1.23 million, for a total capital improvement program budget equaling $25.79 million. FY 2022 Capital Budget Revenues VDOT - Revenue Peg Fee Revenue Sharing 0.1% 1.8% General Fund City Schools Transfer 0.7% 25.9% Albemarle County 0.3% Bond Issue 71.1% L-2 www.charlottesville.gov/budget To be one community filled with opportunity City Manager’s Proposed Budget FY 2022 FY 2022 Capital Budget Expenditures Affordable Housing 23.2% Transportation and Access 30.4% Education 12.6% Parks and Recreation 3.1% Public Safety 24.7% Capital Improvement Program Alignment to the Strategic Plan City Council has identified five priority areas: Affordable Housing, Race and Equity, Workforce Development, Economic Development, and Safety, Security and Preparedness. The expenditures that fall under these priorities are listed first. Strategic Plan Priority Areas Affordable Housing In the FY 22 Capital Improvement Program $6.47 million is allocated for Affordable Housing projects. Charlottesville Housing and Redevelopment is to receive $1,500,000 in the FY 22 CIP for the future redevelopment of the City’s public housing sites. $900,000 is allocated for Supplemental Rental Assistance to continue the previous commitment by City council for housing vouchers. and $925,000 is allocated to the Charlottesville Affordable Housing Fund (CAHF) to provide funding for affordable housing initiatives. Previous Individual non-profit funding support has been combined into the CAHF to support affordable rental, affordable homeownership, affordable home rehabilitation and energy conservation, down payment assistance and other affordable housing initiatives The redevelopment of Friendship Court is allocated $2 million for the Friendship Court Infrastructure Improvements project as well as an additional $394,841 for the Friendship Court Redevelopment Phase I and $750,000 for the Friendship Court Redevelopment Phase 2 projects. L-3 www.charlottesville.gov/budget To be one community filled with opportunity City Manager’s Proposed Budget FY 2022 Safety, Security and Preparedness $6,062,028 is funded in FY 22 to provide the remaining funds needed for the new General District Court. This is for the construction of a new court as part of an agreement the City has with Albemarle County. $995,500 is allocated to replace Fire apparatus Other Strategic Plan Areas Prepare students for academic and vocational success Continues a strong commitment to the schools, providing $3.4 million in capital funding for school facility improvements, including $1.25 million for Charlottesville City Schools Priority Improvement projects. Engage in robust and context sensitive urban planning and implementation $1.0 million is allocated in FY 22, to fund a streetscape and signalization improvement project for East High Street. As part of the FY 22 CIP, Small Area Plans will receive $100,000. The Comprehensive Plan Update identified several specific areas of the city where planning and design issues or investment opportunities may warrant additional study through the development of specific small area plans in the coming years. Provide reliable and high quality infrastructure SIA Immediate Implementation will receive $200,000 in the FY 22 CIP. This funding is intended to facilitate completion of projects outlined in the Strategic Investment Area Plan. The FY 22 CIP allocates $1.5 million in funding to go towards Milling and Paving. $2.5 million is allocated to fund the remaining local dollars needed to match the State matching funds for the replacement of the Belmont Bridge. $1.0 million is allocated for the 7th Street Parking Structure. Provide a variety of transportation and mobility options $200,000 is allocated for Sidewalk and Curb ADA Improvements and $500,000 for Sidewalk Repair L-4 www.charlottesville.gov/budget To be one community filled with opportunity City Manager’s Proposed Budget FY 2022 Description of Capital Projects Bondable Projects Education In FY 22, $1.2 million is included for various City School capital improvements including projects relating to health/safety, facility asset preservation, code compliance (building & fire codes, and ADA), scheduled/periodic maintenance and quality of space/functionality. $750,000 is also provided for the schools HVAC replacement plan, as well as funding of $1.25 million for City Schools priority improvement projects. $120,000 is also provided as partial funding needed for the roof replacement at Charlottesville High School. Facilities Capital Projects Facilities Capital Projects is allocated $1.38 million for improvements and repairs to various City facilities. This funding also provides for the City facility HVAC replacement plan and the City/School Solar PV program projects. Public Safety and Justice In FY 22 $6.1 million is allocated for the construction of a new General District Court and $337,553 is allocated for Fire apparatus replacement. Transportation and Access For FY 22, a total of $7.7 million is allocated to Transportation and Access projects which include:; $500,000 for sidewalk repair (including ADA ramp upgrades on streets scheduled to be paved); $200,000 SIA Immediate Implementation; $100,000 Small Area Plan; $1,000,000 for a new parking structure, $200,000 for ADA Pedestrian Signal upgrades, $228,000 for Traffic Signal Infrastructure Replacement, $225,000 for minor bridge repairs; $200,000 for ADA improvements to sidewalks and curbs throughout the City and $2,500,000 as part of the local match for the Belmont Bridge replacement. Affordable Housing $1.5 million is allocated in FY 22 and an additional $12 million is projected in FY 23 - 26 for a total of $13.5 million over the 5 year CIP for the redevelopment of the City’s Public Housing sites. L-5 www.charlottesville.gov/budget To be one community filled with opportunity City Manager’s Proposed Budget FY 2022 Non-Bondable Projects Education $200,000 is allocated for the Charlottesville City Schools small capital improvement program and is offset through a contribution from the schools specifically for this program. Public Safety and Justice $450,000 is allocated for the replacement of mobile data computers for the Police Department. Transportation and Access Transportation and Access funding includes $50,000 for citywide traffic engineering improvements; $150,000 for neighborhood transportation improvements; $150,000 for bicycle infrastructure; $185,000 for the intelligent transportation system and $100,000 for traffic sign retro reflective compliance work. Total funding for this area is $769,000. Parks and Recreation The Parks and Recreation Department is allocated $865,000 for facility upgrades and repairs, Parkland and Trails Acquisitions, urban tree planting and for Downtown Mall infrastructure repairs. Funding for the infrastructure repairs on Downtown Mall is provided by the café permit fees paid by downtown vendors. Technology Infrastructure The Communications Technology Account/Public Access Television project is allocated $40,000 in order to allow the City to continue upgrading and improving its cable network services and programming to the citizens of Charlottesville. This item is offset 100% by PEG Fees paid to the City through the Comcast franchise agreement. $200,000 is also funded for Citywide IT Strategic Infrastructure. Affordable Housing Non Bondable housing projects are allocated $4.97 million in the FY 22 CIP to help meet the housing challenges facing the residents in our community. Of that amount $900,000 will go for supplemental rental assistance, $925,000 will go for affordable housing initiatives, $2 million for Friendship Court infrastructure improvements and $1.14 million for Friendship Court Phase I and Phase 2 redevelopment. L-6 www.charlottesville.gov/budget To be one community filled with opportunity City Manager’s Proposed Budget FY 2022 Proposed Capital Improvement Program FY 2022-2026 Proposed Projected Projected Projected Projected 5 Year Total FY22 FY23 FY24 FY25 FY26 Revenues Transfer from General Fund 7,135,841 6,737,940 7,549,378 6,580,400 8,580,400 36,583,959 Transfer from General Fund - Mall Vendor Fees 78,000 78,000 78,000 78,000 78,000 390,000 Contribution from Albemarle County (CATEC) 90,000 62,500 0 0 0 152,500 Contribution from Schools (Small Cap Program) 200,000 200,000 200,000 200,000 200,000 1,000,000 PEG Fee Revenue 40,000 40,000 40,000 40,000 40,000 200,000 VDOT - Rev Share East High Signalization 500,000 0 0 0 0 500,000 CY 2022 Bond Issue 19,823,072 0 0 0 0 19,823,072 CY 2023 Bond Issue 0 19,235,491 0 0 0 19,235,491 CY 2024 Bond Issue 0 0 12,287,907 0 0 12,287,907 CY 2025 Bond Issue 0 0 0 59,885,491 0 59,885,491 CY 2026 Bond Issue 0 0 0 0 9,885,491 9,885,491 TOTAL AVAILABLE REVENUES $27,866,913 $26,353,931 $20,155,285 $66,783,891 $18,783,891 $159,943,911 Expenditures BONDABLE PROJECTS EDUCATION Proposed Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 Total Lump Sum to Schools (City Contribution) 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000 6,000,000 City Schools HVAC Replacement 750,000 750,000 750,000 750,000 750,000 3,750,000 City Schools Priority Improvement Projects 1,250,000 1,250,000 1,250,000 0 0 3,750,000 Charlottesville High School Roof Replacement 120,000 1,200,000 0 0 0 1,320,000 Charlottesville City School Reconfiguration 0 0 0 50,000,000 0 50,000,000 SUBTOTAL $3,320,000 $4,400,000 $3,200,000 $51,950,000 $1,950,000 $64,820,000 FACILITIES CAPITAL PROJECTS Proposed Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 Total Lump Sum to Facilities Capital Projects 1,045,491 1,045,491 1,045,492 1,045,491 1,045,491 5,227,456 City Facility HVAC Replacement 250,000 250,000 250,000 250,000 250,000 1,250,000 City and Schools Solar PV Program 75,000 75,000 75,000 75,000 75,000 375,000 SUBTOTAL $1,370,491 $1,370,491 $1,370,492 $1,370,491 $1,370,491 $6,852,456 PUBLIC SAFETY AND JUSTICE Proposed Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 Total General District Court 6,062,028 0 0 0 0 6,062,028 Replacement Fire Apparatus 0 0 1,152,415 0 0 1,152,415 Replacement EMS Apparatus 377,553 0 0 0 0 377,553 SUBTOTAL $6,439,581 $0 $1,152,415 $0 $0 $7,591,996 TRANSPORTATION AND ACCESS Proposed Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 Total New Sidewalks 0 0 100,000 100,000 100,000 300,000 Sidewalk Repair 500,000 500,000 500,000 500,000 500,000 2,500,000 SIA Immediate Implementation 200,000 200,000 200,000 200,000 200,000 1,000,000 Small Area Plans 100,000 100,000 100,000 100,000 100,000 500,000 Street Milling and Paving 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 Parking Structure 1,000,000 7,000,000 0 0 0 8,000,000 ADA Pedestrian Signal Upgrades 240,000 240,000 240,000 240,000 240,000 1,200,000 Minor Bridge Repairs 225,000 225,000 225,000 225,000 225,000 1,125,000 Citywide ADA Improvements - Sidewalks and Curbs 200,000 200,000 200,000 200,000 200,000 1,000,000 Traffic Signal Infrastructure Replacement 228,000 500,000 500,000 500,000 500,000 2,228,000 East High Street Signalization - VDOT Rev Share 1,000,000 0 0 0 0 1,000,000 Belmont Bridge - Local Match 2,500,000 0 0 0 0 2,500,000 SUBTOTAL $7,693,000 $10,465,000 $3,565,000 $3,565,000 $3,565,000 $28,853,000 AFFORDABLE HOUSING Proposed Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 Total Public Housing Redevelopment - (CRHA) 1,500,000 3,000,000 3,000,000 3,000,000 3,000,000 13,500,000 SUBTOTAL $1,500,000 $3,000,000 $3,000,000 $3,000,000 $3,000,000 $13,500,000 TOTAL BONDABLE PROJECTS $20,323,072 $19,235,491 $12,287,907 $59,885,491 $9,885,491 $121,617,452 L-7 www.charlottesville.gov/budget To be one community filled with opportunity City Manager’s Proposed Budget FY 2022 NONBONDABLE PROJECTS EDUCATION Proposed Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 Total School Small Capital Improvements Program 200,000 200,000 200,000 200,000 200,000 1,000,000 SUBTOTAL $200,000 $200,000 $200,000 $200,000 $200,000 $1,000,000 ECONOMIC DEVELOPMENT Proposed Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 Total Economic Development Strategic Initiatives 0 150,000 150,000 150,000 150,000 600,000 SUBTOTAL $0 $150,000 $150,000 $150,000 $150,000 $600,000 PUBLIC SAFETY AND JUSTICE Proposed Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 Total Police Mobile Data Terminals 450,000 75,000 75,000 75,000 75,000 750,000 Police Portable Radio Replacement 0 75,000 75,000 75,000 75,000 300,000 Fire Portable Radio Replacement 0 75,000 75,000 75,000 75,000 300,000 Sheriff Portable Radio Replacement 0 40,000 40,000 40,000 40,000 160,000 SUBTOTAL $450,000 $265,000 $265,000 $265,000 $265,000 $1,510,000 TRANSPORTATION & ACCESS Proposed Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 Total State Bridge and Highway Inspections 0 60,000 80,000 100,000 100,000 340,000 CAT Transit Bus Replacement Match 134,000 139,510 114,400 114,400 114,400 616,710 Intelligent Transportation System 185,000 185,000 185,000 185,000 185,000 925,000 City Wide Traffic Engineering Improvements 50,000 150,000 150,000 150,000 150,000 650,000 Neighborhood Transportation Improvements 150,000 50,000 50,000 50,000 50,000 350,000 Bicycle Infrastructure 150,000 150,000 150,000 150,000 150,000 750,000 Right of Way Appurtenance 0 129,000 129,000 129,000 129,000 516,000 Traffic Sign Retro Reflective Compliance 100,000 100,000 100,000 0 0 300,000 ADA Ramp Corrections 0 134,930 138,978 0 0 273,908 SUBTOTAL $769,000 $1,098,440 $1,097,378 $878,400 $878,400 $4,721,618 PARKS & RECREATION Proposed Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 Total Parks and Recreation Lump Sum Account 300,000 400,000 400,000 400,000 400,000 1,900,000 Parks and Schools Playground Renovations 112,000 112,000 112,000 112,000 112,000 560,000 Urban Tree Planting 75,000 75,000 75,000 75,000 75,000 375,000 Parkland and Trails Acquisition and Development 250,000 125,000 125,000 125,000 125,000 750,000 Refurbish Parks Restrooms 50,000 0 0 0 0 50,000 Downtown Mall Infrastructure Repairs 78,000 78,000 78,000 78,000 78,000 390,000 SUBTOTAL $865,000 $790,000 $790,000 $790,000 $790,000 $4,025,000 TECHNOLOGY INFRASTRUCTURE Proposed Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 Total Communications Technology Account/Public Access 40,000 40,000 40,000 40,000 40,000 200,000 City Wide IT Strategic Infrastructure 250,000 250,000 250,000 250,000 250,000 1,250,000 SUBTOTAL $290,000 $290,000 $290,000 $290,000 $290,000 $1,450,000 AFFORDABLE HOUSING Proposed Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 Total Charlottesville Affordable Housing Fund (CAHF) 925,000 925,000 925,000 925,000 925,000 4,625,000 Supplemental Rental Assistance 900,000 900,000 900,000 900,000 900,000 4,500,000 Friendship Court Infrastructure Improvements 2,000,000 0 2,500,000 0 0 4,500,000 Friendship Court Redevelopment - Phase 1 394,841 0 0 0 0 394,841 Friendship Court Redevelopment - Phase 2 750,000 2,500,000 0 0 0 3,250,000 Friendship Court Redevelopment - Phase 3 0 0 750,000 2,500,000 0 3,250,000 Friendship Court Redevelopment - Phase 4 4,500,000 4,500,000 SUBTOTAL $4,969,841 $4,325,000 $5,075,000 $4,325,000 $6,325,000 $25,019,841 TOTAL NONBONDABLE PROJECTS $7,543,841 $7,118,440 $7,867,378 $6,898,400 $8,898,400 $38,326,459 TOTAL PROJECT EXPENDITURES $27,866,913 $26,353,931 $20,155,285 $66,783,891 $18,783,891 $159,943,911 L-8 www.charlottesville.gov/budget To be one community filled with opportunity City Manager’s Proposed Budget FY 2022 Operational Impacts When deciding to construct or purchase an asset, consideration is given to the allocation of the resources (both people and funding) necessary to sustain the operations and maintenance of the investment. The operational impacts of projects in the FY 2022 – 2026 CIP are discussed below. Operational Impacts FY 2022-2026 CIP Public Works Operational Operational Operational Operational Operational Impact Impact Impact Impact Impact 5 Year Project FY22 FY23 FY24 FY25 FY26 Total Operational Impacts City Schools HVAC Replacement - - - - - - Utility use reductions can be assumed for most projects, but that will vary. The fact that utility rates will inevitably rise typically offsets the energy use reductions, making the operational impacts of the projects budget neutral. City Facility HVAC Replacement - - - - - - Utility use reductions can be assumed for most projects, but that will vary. The fact that utility rates will inevitably rise, will result in offsetting the energy use reduction making the operational impacts of the project budget neutral. City Solar PV Program (144,590) (154,590) (164,590) (174,590) (184,590) (822,950) Cumulative savings achieved through reduced utility cost through utilization of solar energy. General District Court - 37,118 152,925 152,925 152,925 495,893 Exact amount of operational impacts are unknown at this time. Until such time as a design concept is agreed upon and finalized, and a cost sharing agreement negotiated, this estimate – based on design alternatives currently under discussion – should be considered provisional. Operational cost increases in utilities, maintenance, and custodial services are anticipated in all design scenarios. FY 23 amount assumes 3 months of operations. Public Safety Project Bypass Fire Station - 33,499 34,504 35,539 36,605 140,148 Exact amount of operational impacts are unknown at this time. Costs represent estimates based on proposed square footage until such time as a design concept is fianlized. Operational cost increases in utilities, maintenance, and custodial services are anticipated in all design scenarios. Neighborhood Development Services Project New Sidewalks 23,215 23,911 24,629 25,368 26,129 123,252 Increased maintenance and lifecycle replacement costs, approximately $40 per linear foot of new sidewalk constructed. It is estimated that it would be 10 years before maintenance is necessary on a newly constructed sidewalk, and this will vary based on location, weather, damage, proximity to trees, initial construction, etc. Operational estimates are based upon additional sidewalks previously constructed. West Main Improvements - - - 323,671 241,171 564,842 Based on current phasing in the proposed CIP operational costs are anticipated to begin in FY 25 for Phase 1 ONLY. Initial Capital Expenses for Parks & Rec included in the first year. Maintenance efforts from Parks & Rec and Public Works. Would require 3.5 new FTE's once completed. Does not include additional cost for other departments such as an increased public safety presence. SIA Immediate Implementation - - - - - - Depending upon which projects are selected there could be an operational impact but until the exact projects to be completed are selected by Council, potential operational increases/savings will not be known. L-9 www.charlottesville.gov/budget To be one community filled with opportunity City Manager’s Proposed Budget FY 2022 Operational Operational Operational Operational Operational Impact Impact Impact Impact Impact 5 Year FY22 FY23 FY24 FY25 FY26 Total Operational Impacts Small Area Plans 60,614 61,826 63,062 64,324 65,610 315,435 In the Comprehensive Plan twelve areas are recommended for Small Area Plans. Until the exact area to be examined is identified and plans are completed, the full operational increases/savings will not be known. Operational expenses shown here represent estimated additional staff time required for plan completion. Neighborhood Drainage 13,921 14,339 14,769 14,769 14,769 72,567 Operational cost include maintenance of new drainage structures. Transit Operational Operational Operational Operational Operational Impact Impact Impact Impact Impact 5 Year Project FY22 FY23 FY24 FY25 FY26 Total Operational Impacts Transit Bus Replacement Match - - - - - - Will be some minor maintenance savings once the buses are delivered (normally 18 months from when they are ordered), but savings amount depends upon the maintenance record of the buses being removed from fleet. Parks and Recreation Project Parks and Recreation Lump Sum Account (2,122) (2,185) (2,251) (2,319) (2,388) (11,265) Decreased utility costs resulting from facility modernization. Parkland and Trail Acquisition and Development 30,844 33,257 35,690 35,690 35,690 171,171 Increase in seasonal maintenance costs - both supplies and temporary employees - associated with improved trail system. Urban Tree Preservation and Planting 20,388 20,796 21,211 21,636 22,068 106,099 Increase in seasonal maintenance costs - both supplies and temporary employees - required to maintain newly planted trees. In additon to these costs there was $50,000 added to the Parks Mainteance budget in FY19 to keep up with increased mainteance demands of our mature trees throuhgout the City. Riverview Park Restrooms 9,181 9,456 9,740 10,032 10,032 48,442 Increase in maintenance costs - both supplies and temporary employees - associated with new restroom facilities. TOTAL PROJECTED OPERATIONAL 11,450 77,427 189,690 507,045 418,022 1,203,633 EXPENDITURES ALL PROJECTS L-10 www.charlottesville.gov/budget To be one community filled with opportunity City Manager’s Proposed Budget FY 2022 L-11 www.charlottesville.gov/budget CITY OF CHARLOTTESVILLE NEIGHBORHOOD DEVELOPMENT SERVICES MEMORANDUM To: Charlottesville City Council From: Charlottesville Planning Commission Date: February 9, 2021 Re: Capital Improvement Program Recommendations FY 2022‐2026 ______________________________________________________________________________________ The Planning Commission held a joint public hearing on February 9, 2021 to provide recommendations on the City’s Capital Improvement Plan for Fiscal Year 2022‐26. The Commission recommended approval with the following changes  Delay funding on Small Area Plans until Cville Plans Together project is complete and reassign some existing funds from that account.  Delay further funding on SIA improvements until Cville Plans Together project is complete.  Delay some funding on garage and East High by one year, reduce funding on garage. Fulfill County commitment and allow time to look at additional options. Adjust garage funding to an appropriate level to pursue a rescoped, more productive garage project that fulfills the commitment to the county and maximizes the value of the site.  Delay additional funding for economic development strategic initiatives.  Increase funding for Charlottesville Affordable Housing Fund and recommend diversifying portfolio of project types.  Increase funding for tree planting and pursue external donations for this purpose.  Provide more funding for essential portions of West Main to best use matching funds for health, safety, and cost and risk prevention.  Increase funding for new sidewalks. 1 FY 2022 Vibrant Community Fund Agencies Exemplary/Essential Programs (1‐A) Requested Proposed Difference Child Health Partnership ‐ Home Visiting 320,172 304,163 16,009 Foothills ‐ MDT 27,000 25,650 1,350 Free Clinic Dental 97,600 92,720 4,880 MACAA ‐ Head Start 30,000 28,500 1,500 OAR ‐ Local Probation 32,973 31,324 1,649 OAR ‐ Pretrial 53,046 50,394 2,652 OAR ‐ Reentry Services 92,609 87,979 4,630 Piedmont YMCA 68,000 64,600 3,400 Ready Kids ‐ Counseling 58,106 55,201 2,905 Ready Kids ‐ Early Learning 38,785 36,846 1,939 SHE ‐ Outreach 132,750 126,113 6,638 SHE ‐ Residential Services 92,250 87,638 4,613 TJACH ‐ Haven 160,000 152,000 8,000 TJACH ‐ PACEM Shelter 40,000 38,000 2,000 Women's Initiative 50,000 47,500 2,500 Exemplary/Essential Subtotal 1,293,291 1,228,626 64,665 Exemplary/Important Programs (1‐B) Requested Proposed Difference Local Food Hub 35,000 21,350 13,650 OAR ‐ Therapeutic Docket 60,500 36,905 23,595 Partner for Mental Health 30,000 18,300 11,700 Ready Kids ‐ Home Visiting 80,000 48,800 31,200 Exemplary/Important Subtotal 205,500 125,355 80,145 Exemplary/Helpful Programs (1‐C) Requested Proposed Difference C4K 40,000 0 40,000 Exemplary/Helpful Subtotal 40,000 0 40,000 Solid/Essential Programs (2‐A) Requested Proposed Difference AHIP 250,000 187,500 62,500 Boys and Girls Club ‐ Afterschool 30,000 22,500 7,500 Boys and Girls Club ‐ Summer 100,000 75,000 25,000 Bridgeline Residential 30,000 22,500 7,500 Foothills ‐ Child Health 13,500 10,125 3,375 Habitat for Humanity 65,000 48,750 16,250 PHA ‐ Housing Opportunity 96,150 72,113 24,038 PHA ‐ Management and Development 32,051 24,038 8,013 SARA 35,000 26,250 8,750 Solid/Essential Subtotal 651,701 488,776 162,925 1 3/24/2021 FY 2022 Vibrant Community Fund Agencies Solid/Important Programs (2‐B) Requested Proposed Difference Abundant Life Ministries ‐ Tutoring 30,000 12,000 18,000 Bridgeline Case Management 23,000 9,200 13,800 Bridgeline Day Program 28,000 11,200 16,800 Community Investment Collaborative 26,525 10,610 15,915 Free Clinic Medical 21,000 8,400 12,600 Legal Aid ‐ Civil Legal Services 100,000 40,000 60,000 Literacy Volunteers 40,000 16,000 24,000 OAR ‐ Drug Court 75,947 30,379 45,568 On Our Own ‐ General Operations 20,000 8,000 12,000 PHAR ‐ Redevelopment 50,000 20,000 30,000 Piedmont CASA ‐ Volunteers 10,000 4,000 6,000 Sin Barreras 19,300 7,720 11,580 Solid/Important Subtotal 443,772 177,509 266,263 Solid/Helpful Programs (2‐C) Requested Proposed Difference Fountain Fund 35,000 0 35,000 Legal Aid ‐ Advocacy on Racial Equity 100,000 0 100,000 Light House Studio 23,364 0 23,364 PHAR ‐ Internship 75,000 0 75,000 Solid/Helpful Subtotal 233,364 0 233,364 Fair/Essential Programs (3‐A) Requested Proposed Difference CRHA ‐ Voucher Management 98,627 0 98,627 Fair/Essential Subtotal 98,627 0 98,627 Fair/Helpful Programs (3‐C) Requested Proposed Difference Abundant Life ‐ Strive 7,500 0 7,500 Creciendo Juntos 10,000 0 10,000 Musicians United 27,000 0 27,000 On Our Own ‐ WRAP 10,000 0 10,000 United Way ‐ Financial Stability 10,582 0 10,582 Fair/Helpful Subtotal 65,082 0 65,082 Weak/Helpful Programs (4‐C) Requested Proposed Difference Bridge Ministry 300,000 0 300,000 Georgia's Friends 20,000 0 20,000 Weak/Helpful Subtotal 320,000 0 320,000 ALL AGENCY TOTAL 3,351,337 2,020,266 1,331,071 2 3/24/2021 Arts and Culture Requested Ranking FY22 Proposed Unfunded Festival of the Book 16,550 Exemplary 12,413 4,137 Festival of Cultures 4,000 Exemplary 3,000 1,000 Jefferson Cchool 45,000 Exemplary 33,750 11,250 New City Arts 30,000 Exemplary 22,500 7,500 VA Film Festival 15,200 Exemplary 11,400 3,800 CJ 10,000 Solid 4,000 6,000 Discovery Museum 10,000 Solid 4,000 6,000 Vinegar Hill 30,000 Solid 12,000 18,000 Paramount Theater 25,000 Solid 10,000 15,000 City Supported Events 16,728 16,728 0 Total 202,478 129,791 72,687 Capacity Building Requested Ranking FY22 Proposed Unfunded Conscious Capitalist 10,000 0 10,000 Bridgeline 10,000 0 10,000 Bridge Ministry 10,000 0 10,000 CRHA 10,000 0 10,000 Literacy Volunteers 1,990 1,990 0 Piedmont Family YMCA 10,000 0 10,000 ReadyKids 10,000 0 10,000 Sin Berreras 8,850 8,850 0 Total 70,840 10,840 60,000