Police Civilian Review Board Meeting
                               February 11, 2021 at 6:30 p.m.
                                           Agenda
                             https://www.charlottesville.gov/zoom


  I.      Call to Order (James Watson, Chair)
  II.     Agenda Approval
  III.    Adoption of Minutes
  IV.     Introduction to Cynthia Hudson, Esq., Sands Anderson
  V.      Introduction to Chip Boyles, New Charlottesville City Manager
  VI.     Board Discussion
  VII.    Election of Officers
  VIII.   Status of Complaints
  IX.     Update on Hearing Procedures
  X.      Ordinance and Bylaws Work Group Report
  XI.     Upcoming Training Events
  XII.    Public Comment (3 minutes per speaker)
  XIII.   Adjournment (8:30 p.m.)
                          Next meeting March 11




Individuals with disabilities who require assistance or special arrangements to participate in the
public meeting may call the ADA Coordinator at (434) 970-3182 or submit a request via email to
ada@charlottesville.gov. The City of Charlottesville requests that you provide a 48 hour notice
so that proper arrangements may be made.
Remote participation supported for the duration of the City Manager’s Declaration of
Emergency issued March 12, 2020.
Draft Oversite Model: Complaint Review with Independent Investigation Authority and
Auditor/Monitor

Oversight Structure

       1. Complaint Receipt
             a. Board receives all complaints automatically

       2. Complaint Review
             a. Board may review completed IA investigations
                      i. with or without appeal from complainant1
                     ii. Including sustained complaints

       3. Independent Investigations
              a. Conduct complaint investigations in parallel with IA2
              b. Parallel investigations of internally originated IA allegations, incidents of serious
                 misconduct
              c. Investigations in support of complaint reviews

       4. Disciplinary Recommendations
              a. May be made after complaint review or independent investigation
              b. Recommendation consistent with existing Disciplinary Matrix
                        i. Board has the power to recommend reclassification of misconduct within Matrix
              c. Chief retains ultimate disciplinary authority, but must publicly justify deviation from
                   Board recommendation

       5. Auditor/Monitor (coordinated by Executive Director)
             a. Conduct periodic reviews of IA investigations
             b. Periodic reviews of arrest, encounter, and disciplinary patterns
             c. Periodic reviews of police policies and procedures

       6. Community Outreach
             a. Communications of Board powers, policies to the public
             b. Receive input from affected individuals and the public

       7. Reporting
             a. Annual reports
             b. Auditor/Monitor reports
             c. Investigation summaries




1
    Underlined text indicates expanded functions.
2
    All expanded review and investigatory functions would be discretionary by Board majority vote.

February 11, 2021
Powers in Support of Oversight

   1. Hold Hearings
         a. In support of complaint reviews, investigations
         b. May compel production of documents, witness testimony (see Subpoena Power)

   2. Information Access
          a. City departments would be required to provide all information necessary for Board to
             fulfill its review role, complete investigations, and conduct auditor/monitor functions.

   3. Subpoena Power
         a. After “good faith” efforts to obtain evidence or information (request to City Manager
            with time limit?), Board may request subpoena through Circuit Court

   4. Independent Counsel
          a. Counsel should be available to support all Board functions (after consultation with City
             Attorney)

   5. Interim Measures
          a. Define powers, role of Board Chair in absence of Executive Director




February 11, 2021