Community Development Block Grant/HOME Taskforce
                                Wednesday, February 16th, 2022
                                           4-5PM
                                   Virtual Meeting (Zoom)


Meeting Minutes

   1. Introductions/Housekeeping/Minutes

Grants Coordinator, Erin Atak (EA), took Roll Call.

                    Name                                           Attendance
               Nancy Carpenter                                       Present
                Helen Sporkin                                        Present
               Matthew Gillikin                                      Present
                Connor Brew                                          Present
                James Bryant                                         Present
              Kem Lea Spaulding                                      Present
              Howard Evergreen                                       Present
              Emily Cone Miller                                      Absent
                Taneia Dowell                                        Absent

All Taskforce members introduced themselves and their neighborhood designation/role on the
CDBG/HOME Taskforce

   2. CDBG/HOME Background

EA shared the CDBG/HOME introductory technical assistance PowerPoint for the Taskforce. The
PowerPoint serves as the training slideshow that all CDBG and HOME applicants are required to
sit through in a mandatory 30-45 training session with the grants coordinator prior to applying for
CDBG and HOME. EA walks through the following topics with the Taskforce:

          a. 2022-2023 CDBG/HOME Priorities selected by City Council
          b. Three CDBG/HOME HUD National Objectives
Staff Contact:
Erin Atak, Grants Coordinator (atake@charlottesville.gov), (434) 970-3093
           c. CDBG/HOME program income guidelines posted on the City of Charlottesville
              website that all CDBG/HOME applicants adhere to.
           d. The updated CDBG/HOME Priority Neighborhood Map on the City Website:
              https://www.charlottesville.gov/DocumentCenter/View/6760/2021-CDBG-
              Priority-Neighborhood-Map
           e. The HOME HUD Program Definition, eligible activities, and ineligible activities.
           f. Projected HOME allocation for FY2022-2023
           g. Federal and Local requirements subrecipients are required to adhere to (submitting
              quarterly reports, getting environmental reviews done, spending requirements,
              documentation requirements for invoices, etc.)
           h. And submitting an internal controls checklist required by HUD as listed in the
              City’s CDBG Guidelines by application date: current annual audit, policies and
              procedures manual, financial statements, Evidence of 501(c)3, etc.

EA explained to the Taskforce that there was a total of six technical assistance meetings prior to
application submittal with the following organizations:
           i. Piedmont Housing Alliance
           j. Thomas Jefferson Community Land Trust
           k. Local Energy Alliance Program
           l. Literacy Volunteers of Charlottesville/Albemarle
           m. Virginia Supportive Housing
           n. Charlottesville Redevelopment and Housing Authority

Two organizations submitted applications for the FY2022-2023 HOME request for proposal:
  - Local Energy Alliance Program (LEAP)
  - Piedmont Housing Alliance (PHA)

EA explained to the Taskforce that HUD reviewed the applications and advised the City that the
Piedmont Housing Alliance Application and a portion of the LEAP application would be better
suited for other funding sources. The Taskforce would only be able to review one portion of
LEAP’s application for funding consideration this afternoon.

Nancy Carpenter (NC) asks about whether the HUD national objective #2 (blight/slum) wording
can be updated. NC also brings up whether organizations submit policies on diversity, equity, and
inclusion within the attachments that subrecipients were required to submit with applications.

   3. Scores

EA asks the Taskforce is there were any concerns reviewing the applications. No concerns were
brought up.

EA outlines LEAP’s performance history. No concerns were brought up with audit history,
timeliness, and documentation requirements.
Staff Contact:
Erin Atak, Grants Coordinator (atake@charlottesville.gov), (434) 970-3093
Discussion with the Taskforce revolved around LEAP’s FY2021 financial and performance
workload. EA explains that LEAP is currently performing 16-20 energy efficiency audits with the
same amount of funding that is being requested in the current application.

NC, Howard Evergreen (HE), and Connor Brew (CB) discuss the energy savings and impact on
utility bills.

The Taskforce unanimously voted on the following funding recommendation for the LEAP
assisted home performance application.

                                    Funding             TF Funding
   Applicant     Average Score      Request          Recommendations

                                                                             Assisted Home
 LEAP                     32.14 $80,100.00       $84,576.88                  Performance (Only)




 Funding
 Available       $   84,576.88


   4. Public Comment

None




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in the public meeting may call the ADA Coordinator (434)-970-3182 or submit a request
via email to ada@charlottesville.gov. The City of Charlottesville requests that you provide
a 48-hour notice so that proper arrangements can be made.




Staff Contact:
Erin Atak, Grants Coordinator (atake@charlottesville.gov), (434) 970-3093