CHARLOTTESVILLE/ALBEMARLE CPMT

                                   CSA PROGRAM SUBCOMMITTEE
                                     WEDNESDAY, OCTOBER 3, 2018
                                 ROOM C; COUNTY OFFICE BUILDING
                                           2:00 – 4:00 P.M.

                                           MEETING NOTES
Present: Jennifer Wells, Mary Stebbins, Garrett Jones, Crystal Lantz, Suzanne Fladd, Jenny Jones, Hope
Robinson, Jodie Murphy, Katie Ralston, Anna Elzey (intern)

Absent: Neta Davis, Martha Carroll

I.     Call to Order – Chair

       G. Jones called the meeting to order at 2:00pm.

II.    Introductions/ Addition of Critical Items/Approval of Agenda – Chair

       None.

III.   Approval of Meeting Notes and Agenda from June 6, 2018

IV.    Updates

       A.      FAPT – Christa Galleo & Jim Gross/ Julia Rubarth

               The FAPTs are collecting examples of well written IFSPs and addendums to use for
               training purposes and plan to meet with partner agencies to review the IFSP, CANS, etc.
               the City is working on developing a web-based system for posting FAPT documents. This
               has been put on hold due to the CSA audit.

       B.      CSA Coordinators – Katie Ralston & Jennifer Wells

               The City is undergoing a self-assessment audit due at the end of November.

       C.      Partner Agency Updates

               The women’s center is now open at Region Ten. CSU is in the process of hiring new
               probation officers. CDSS is working with the IRC to offer some additional community-
               based services.

V.     CPMT Retreat – Follow-up Discussion

       CPMT identified four areas in which Program’s work should focus – service gaps and
       recommendations, data review, family engagement, and case manager/provider input. CPMT
       asks Program to meet at least quarterly with a different area to be addressed at each meeting.
       Meetings can happen more frequently as needed; as it is likely Program would need to be
       working on the four areas for more than one quarter. To help narrow the focus, Program will
        come up with a question or goal for each area. Program can develop workgroups for each area
        and then workgroups can check-in during the quarterly Program meetings. The workgroups can
        meet as often as needed. Program will meet in November to start tackling the data report.
        Jennifer/Katie will send the final data report to Program after the CPMT meeting. Program will
        then start looking at the next area at the next quarterly meeting.

VI.     Service Gaps

        A.      Trauma Informed Services (report out from partner agencies)

                 Trauma Informed Leadership Teams (TILT) are being selected through the TICN. Only
                 four teams are being chosen, each team will have their own project to work on within
                 their organization for one year. Trainers are providing basic trauma informed ACES
                 information in an effort to build awareness and saturate this information throughout
                 the community.

        B.      Multicultural Service Gap

                CDSS has been working with IRC to start providing community-based services.

VII.    Family Engagement

        FAPT Survey Results (FY19, Q1) – Results continue to be positive overall. Program will discuss
        whether to continue this particular survey or develop another tool when addressing the area of
        family engagement.

VIII.   Other/New Business

        Select New Chair for FY19 – Jenny Jones and Mary Stebbins will share the chair responsibility.
        Mary will cover the first half of the year and Jenny will cover the second.

IX.     Messaging Out/Responses for CPMT or Others

        Mary Stebbins will attend the CPMT meeting and report out a plan for addressing the four
        identified focus areas.

X.      Adjournment-Chair

        Meeting adjourned by G. Jones at 3:15.