Minutes

                         City of Charlottesville Electoral Board
                                 Meeting of April 3, 2019


The meeting was called to order by the Chair at 5:45 pm on Wednesday, April 3,
2019 in the office of the Charlottesville General Registrar. Those present were
Electoral Board members Anne Hemenway (Chair), Jon Bright (Vice Chair),
General Registrar Rosanna Bencoach, Election Manager Melissa Morton and
Project Assistant Joyce McKenney.

On a motion by the Chair, seconded by the Vice Chair, the Vice Chair was
nominated to serve as Acting Secretary, due to the absence of Secretary Jim
Nix.

On a motion by the Chair, seconded by the Acting Secretary, the agenda was
approved unanimously as written.

On a motion by the Chair, seconded by the Acting Secretary, the meeting
minutes of March 12, 2019 were approved unanimously.

Public Comment

Sena Magill commended the Board and staff for their hard work and their
dedication to excellence.

Registrar Report

The General Registrar reported to the Board that the Charlottesville Democratic
Party requested primaries on June 11, 2019 to nominate the party’s candidates
for City Council (3 seats), Clerk of Court, House of Delegates (57th District) and
State Senate (25th District). The Republican Party did not request primaries for
any of these offices.

The General Registrar reported that the Charlottesville Democratic Party had
certified five candidates for City Council, who all filed at the same time. Under
state law, the ballot listing order for primary candidates is determined by filing
order. When qualified candidates file at the same time, for a local office, the
Electoral Board is required to determine the ballot order “by lot”. The five
candidates, with their requested and approved ballot names are:

         R. F. “Bob” Fenwick, Jr.
         Sena A. Magill
         Michael K. Payne
         Brian R. Pinkston
         J. Lloyd Snook, III




Minutes, April 3, 2019                                                         Page 1
The General Registrar reported that the Democratic Party had certified one
candidate for the primary for Clerk of Court, who was thereby nominated for the
General Election:

         Llezelle A. Dugger

The General Registrar drafted a letter for the Electoral Board’s approval and
Chair’s signature requesting that the City Treasurer refund the filing fee to the
unopposed primary candidate, as directed by 24.2-524 of the Code of Virginia.

The General Registrar reported that preparations for the Primary are on schedule
and Election Manager Melissa Morton and her team are doing an excellent job.
Voting Equipment Technicians Raenell Lockley and Bob Hodous recently
attended a demonstration of new electronic pollbook equipment, held in Louisa
County. Melissa, Raenell and Bob have completed an exhaustive inventory and
reorganization of the equipment warehouse.

Drawing for Ballot Order

The Acting Secretary read the City Council Candidate names from slips prepared
by the General Registrar; the Chair verified that the names were correct and all
were included; the Acting Secretary then placed the written names in separate
black film canisters for the drawing. The General Registrar mixed the containers
in the closed container. One of the candidates was present.

The Acting Secretary announced that he was drawing the first position to be
listed on the ballot, and then drew one canister from the container and handed it
to the Chair who opened the canister and announced the name. This continued
until all canisters had been drawn.

The names will appear on the ballot in the following order:

Michael K. Payne
R. F. “Bob” Fenwick, Jr.
Brian R. Pinkston
Sena A. Magill
J. Lloyd Snook, III

On a motion by the Chair, seconded by the Acting Secretary, and unanimously
adopted, the board approved the draft letter requesting that the City Treasurer
refund the filing fee to the unopposed primary candidate for Clerk of Court,
Llezelle Dugger. The Chair then signed the letter.

Appointment of Election Officers

On a motion by the Chair, seconded by the Acting Secretary, and unanimously
approved, one new officer of election was appointed for a three year term,
Patrick Cory.


Minutes, April 3, 2019                                                        Page 2
Other Business

Election Manager Melissa Morton informed the Board that our printing equipment
has been certified by Hart for in-house ballot printing.

Project Assistant Joyce McKenney is working on the rewritten and redesigned
“Election Day Guide” which had been requested by the Precinct Chiefs.

The Chair discussed the need for additional city funding for new electronic poll
books and will talk with Interim City Manager Mike Murphy at the next quarterly
meeting.

The next meeting of the Board will be held Wednesday, April 17, 2019 at 5:45 pm
in the City Hall 2nd floor conference room.

The meeting was adjourned at 6:30 pm.


Respectfully submitted,



Jon Bright, Acting Secretary




Anne Hemenway, Chair




Minutes, April 3, 2019                                                       Page 3