NOTICE: THE CHARLOTTESVILLE ELECTORAL BOARD WILL MEET
          JUNE 23-26, 2020 AS DETAILED BELOW, TO CONDUCT THE CANVASS
    AND PROVISIONAL MEETING FOR THE JUNE 23, 2020 DEMOCRATIC PARTY PRIMARY.
           MEETINGS WILL BE HELD AT THE CITY VOTER REGISTRATION OFFICE,
                    CITY HALL ANNEX, 120 7TH ST. NE, ROOM 142.
The City Electoral Board will meet to canvass the results of the June 23 Dual Democratic and
Republican Party Primary beginning at 7:00 PM on Tuesday, June 23 in order to allow Board members
to open certain envelopes with documents to be used in the canvass and review them with the Chief
Election Officials bringing them to the office. The canvass will recess after all precincts have returned
materials, and reconvene at 9:00 AM on Wednesday, June 24 to begin ascertaining results.
                    Candidate Representatives at the Canvass - from § 24.2-671 Code of VA (lis.virginia.gov)
       “each primary candidate shall be entitled to have representatives present when the local electoral board meets to
       ascertain the results of the election. Each such […] candidate shall be entitled to have at least as many
       representatives present as there are teams of officials working to ascertain the results, and the room in which the
       local electoral board meets shall be of sufficient size and configuration to allow the representatives reasonable
       access and proximity to view the ballots as the teams of officials work to ascertain the results. The representatives
       and observers lawfully present shall be prohibited from interfering with the officials in any way.”

One team (the Electoral Board assisted by the Director of Elections and General Registrar and staff)
will work to ascertain the results. This is a public meeting of the Electoral Board under the Virginia
Freedom of Information Act (§ 2.2-3700 et. sec, Code of VA) however representatives must have
priority seating in compliance with § 24.2-671 Code of VA. Candidates are advised to provide their
representative at the canvass with a signed letter of designation unless the candidate is serving as
their own representative. No business will be conducted at this meeting other than ascertainment of
results and consideration of provisional ballots; public comment will not be received at this meeting.
At 11:00 AM on Wednesday, June 24, the canvass will move into the first part of the Provisional
Meeting to hear from any provisional voters present (closed session, see below), after which the
canvass will resume. If necessary, the canvass will be continued at 9:00 AM on Thursday. The canvass
will break for lunch each day. On Friday, June 26, beginning at 12:00 Noon (the deadline for “No ID”
provisional voters to submit a copy of an acceptable ID), the Board will reconvene the canvass to
conduct the final Provisional Ballot Meeting (closed session) and then move into open session to
count the valid provisional ballots, complete the canvass and certify results. If at a time earlier than
12 Noon on Friday there are no “No ID” provisional ballots awaiting submission of an acceptable ID
copy, and staff have completed research on any other provisional ballots, the final Provisional Ballot
Meeting may be moved up on the schedule at the Board’s discretion but to no earlier than 11:00 AM
on Wednesday, June 23 unless there are no provisional ballots to be considered. If you have any
questions, please call 434-970-3250.
                         Attending the Provisional Ballot Meeting – from § 24.2-653 Code of VA
        A. […] An officer of election, by a written notice given to the voter, shall (i) inform him that a determination
   of his right to vote shall be made by the electoral board, (ii) advise the voter of the beginning time and place for
   the board's meeting and of the voter's right to be present at that meeting, and (iii) inform a voter voting
   provisionally when required by § 24.2-643 that he may submit a copy of one of the forms of identification
   specified in subsection B of § 24.2-643 to the electoral board by facsimile, electronic mail, in-person submission,
   or timely United States Postal Service or commercial mail delivery, to be received by the electoral board no later
   than noon on the third day after the election. At the meeting, the voter may request an extension of the
   determination of the provisional vote in order to provide information to prove that the voter is entitled to vote
   in the precinct pursuant to § 24.2-401. The electoral board shall have the authority to grant such extensions
   which it deems reasonable to determine the status of a provisional vote.
        B. […] One authorized representative of each […] candidate in a primary election shall be permitted to
   remain in the room in which the determination is being made as an observer so long as he does not participate
   in the proceedings and does not impede the orderly conduct of the determination. Each authorized
   representative shall be a qualified voter of any jurisdiction of the Commonwealth. Each representative, who is
   not himself a [primary] candidate […], shall present to the electoral board a written statement designating him
   to be a representative of the […] candidate and signed by […] primary candidate. […] Such statement, bearing
   the […] candidate's original signature, may be photocopied and such photocopy shall be as valid as if the copy
   had been signed.
          Notwithstanding the provisions of the Virginia Freedom of Information Act (§ 2.2-3700 et seq.),
   attendance at meetings of the electoral board to determine the validity of provisional ballots shall be permitted
   only for the authorized representatives provided for in this subsection, for the persons whose provisional votes
   are being considered and their representative or legal counsel, and for appropriate staff and legal counsel for
   the electoral board. […]