NOTICE AND LOCATION UPDATE: THE CHARLOTTESVILLE ELECTORAL BOARD WILL MEET
        NOVEMBER 3 - 7, 2020, AS DETAILED BELOW, TO CONDUCT THE CANVASS
           AND PROVISIONAL MEETING FOR THE NOVEMBER 3, 2020 ELECTION.
                                     CITYSPACE
                           th
                      100 5 ST NE, CHARLOTTESVILLE, VA 22902
The City Electoral Board will meet to canvass the results of the November 4, 2020 General and Special
Elections beginning at 7:00 PM on Tuesday, November 3 in order to allow Board members to open
certain envelopes with documents to be used in the canvass and review them with the Chief Election
Officials bringing them to the office. The canvass will recess after all precincts have returned materials,
and reconvene at 9:00 AM on Wednesday, November 4 to begin ascertaining results.
                     Candidate Representatives at the Canvass - from § 24.2-671 Code of VA (lis.virginia.gov)
       “Each political party [with nominees on the ballot] and each independent candidate on the ballot […] shall be entitled
       to have representatives present when the local electoral board meets to ascertain the results of the election. Each
       such party and candidate shall be entitled to have at least as many representatives present as there are teams of
       officials working to ascertain the results, and the room in which the local electoral board meets shall be of sufficient
       size and configuration to allow the representatives reasonable access and proximity to view the ballots as the teams
       of officials work to ascertain the results. The representatives and observers lawfully present shall be prohibited from
       interfering with the officials in any way.”

One team (the Electoral Board assisted by the General Registrar and staff) will work to ascertain the
results. This is a public meeting of the Electoral Board under the Virginia Freedom of Information Act
(§ 2.2-3700 et. sec, Code of VA) however party and candidate representatives must have priority
seating in compliance with § 24.2-671 Code of VA. Party chairs and independent candidates are
advised to provide their representative at the canvass with a signed letter of designation unless the
party chair or candidate is serving as their own representative. No business will be conducted at this
meeting other than ascertainment of results and consideration of provisional ballots; public comment
will not be received at this meeting.
At 11:00 AM on Wednesday, November 4, the canvass will move into the first part of the Provisional
Meeting to hear from any provisional voters present (closed session, see below), after which the canvass
will resume. If necessary, the canvass will be continued at 9:00 AM on Thursday. The canvass will break
for lunch each day. On Friday, November 6, beginning at 12:00 Noon (the deadline for “No ID”
provisional voters to submit a copy of an acceptable ID), the Board will reconvene the canvass to
conduct the final Provisional Ballot Meeting (closed session) and then move into open session to count
the valid provisional ballots, complete the canvass and certify results. If at a time earlier than 12 Noon
on Friday there are no “No ID” provisional ballots awaiting submission of an acceptable ID copy, and
staff have completed research on any other provisional ballots, the final Provisional Ballot Meeting may
be moved up on the schedule at the Board’s discretion but to no earlier than 11:00 AM on Wednesday,
November 4 unless there are no provisional ballots to be considered. If you have any questions, please
call 434-970-3250.
                              Attending the Provisional Ballot Meeting – from § 24.2-653 Code of VA
        A. […] An officer of election, by a written notice given to the voter, shall (i) inform him that a determination of his right
   to vote shall be made by the electoral board, (ii) advise the voter of the beginning time and place for the board's meeting and
   of the voter's right to be present at that meeting, and (iii) inform a voter voting provisionally when required by § 24.2-643
   that he may submit a copy of one of the forms of identification specified in subsection B of § 24.2-643 to the electoral board
   by facsimile, electronic mail, in-person submission, or timely United States Postal Service or commercial mail delivery, to be
   received by the electoral board no later than noon on the third day after the election. At the meeting, the voter may request
   an extension of the determination of the provisional vote in order to provide information to prove that the voter is entitled
   to vote in the precinct pursuant to § 24.2-401. The electoral board shall have the authority to grant such extensions which it
   deems reasonable to determine the status of a provisional vote.
        B. […] One authorized representative of each political party or independent candidate in a general or special election […]
   shall be permitted to remain in the room in which the determination is being made as an observer so long as he does not
   participate in the proceedings and does not impede the orderly conduct of the determination. Each authorized representative
   shall be a qualified voter of any jurisdiction of the Commonwealth. Each representative, who is not himself a candidate or
   party chairman, shall present to the electoral board a written statement designating him to be a representative of the party
   or candidate and signed by the county or city chairman of his political party [or] the independent candidate […] as appropriate.
   If the county or city chairman is unavailable to sign such a written designation, such a designation may be made by the state
   or district chairman of the political party. However, no written designation made by a state or district chairman shall take
   precedence over a written designation made by the county or city chairman. Such statement, bearing the chairman's or
   candidate's original signature, may be photocopied and such photocopy shall be as valid as if the copy had been signed.
           Notwithstanding the provisions of the Virginia Freedom of Information Act (§ 2.2-3700 et seq.), attendance at meetings
   of the electoral board to determine the validity of provisional ballots shall be permitted only for the authorized
   representatives provided for in this subsection, for the persons whose provisional votes are being considered and their
   representative or legal counsel, and for appropriate staff and legal counsel for the electoral board. […]