MINUTES

                         City of Charlottesville Electoral Board
                                Meeting of April 19, 2021

The meeting was called to order by the Vice Chair at 11:10 a.m. on Monday, April 19 in
the office of the Charlottesville General Registrar. Those present were Electoral Board
members Anne Hemenway (Vice Chair) and Jim Nix (Secretary), Director of Elections
and General Registrar Melissa Morton, Deputy Registrar Taylor Yowell, Voter
Registration Manager Jamie Virostko, Assistant Registrar Laurel Isatchenko and Voter
Equipment Technician Bob Hodous.

On a motion by the Vice Chair, seconded by the Secretary, the agenda was
unanimously approved without change.

On a motion by the Vice Chair, seconded by the Secretary, the minutes from the April
12 meeting were unanimously approved without change.

The Vice Chair noted that the Chair is out of town.

Public Comment

Ms. Bekah Saxon, Co-chair of the Charlottesville Democratic Committee was present
but did not make any comment.

Registrar’s Report

Ms. Morton informed the Board that the office had received reimbursement from the
Department of Elections for the cost of the return postage for absentee ballots used in
the November 2020 election and that these funds will be allocated to the salaries of
temporary workers employed in the election.

Ms. Morton confirmed that the new electronic pollbooks (EPBs) had been delivered by a
DemTech representative on April 12. The delivery was accompanied by a brief
demonstration and training session for the staff. The representative will be returning in
the next few days for further training that will then allow members of the staff to employ
the new EPBs in early voting beginning on Friday, April 23. Ms. Morton and Mr. Hodous
briefed the Board on their initial impressions, which were positive.

Ms. Morton announced that Ms. Virostko had the lead in drafting a manual covering
activities at the office front desk. She pointed out that, because this effort was likely
unique, other registrar’s offices in the state would probably find it useful, therefore she
recommended sharing the manual with other jurisdictions once completed.

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This being the final day of work for Ms. Morton the Vice Chair moved that, in
accordance with security regulations, her name be removed from the warehouse access
list at the close of business. The motion was seconded by the Secretary and passed
without dissent.

Preparation for the June 8 Primary

Ms. Yowell reported that all officer of election positions for the upcoming election have
been filled including the key leadership positions at each precinct.

In response to a question from the Vice Chair, Ms. Yowell informed the Board that every
member of the staff has received Covid vaccination and, by the opening of in-person
early voting on April 23, will have reached the two-week mark since receiving the
second vaccine dose.

A status update on publicity for the June 8 primary was requested by the Vice Chair.
Ms. Yowell reported that outreach has been conducted via Face Book, Twitter, the
office website and a press release and these efforts will continue through the early
voting period. Ms. Saxon added that the city Democratic Committee is also working to
publicize the primary.

The next meeting will be held in the office of the Charlottesville General Registrar
starting at 6:00 p.m. on Wednesday May 26, 2021. Logic and Accuracy testing of the
voting equipment to be used in the precincts on election day will be conducted at the
warehouse beginning at 9:00 a.m. on Thursday May 27.

The meeting was adjourned at 11:29 a.m. and was followed immediately by logic and
accuracy testing of the voting equipment to be used for early voting.

Respectfully submitted:



James Nix, Secretary                                    Anne Hemenway, Vice Chair




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