MEETING NOTES
                        Charlottesville Historic Resources Committee
                        Friday, February 19, 2021; 11:00 a.m. – 1 p.m.
                                  Remote meeting via Zoom
…………………………………………………………………………………………………………………………………………………....
 HRC Members Present            HRC Members Not Present         City Staff Present
 Rachel Lloyd, Chair            Phil Varner                     Jeff Werner
 Sally Duncan, Co-vice-chair                                    Robert Watkins
 Genevieve Keller
 Jalane Schmidt
 Heather Hill
 Margaret O’Bryant
 Ellen Wagner
 Dede Smith
 William Clay III
 Kay Slaughter

1. Call to order:
   11:00 AM: Chair Rachel Lloyd calls the meeting to order. Lloyd opens the floor up for
   public comment, but the HRC receives no public comment.

2. Approval of the agenda:
   Dede Smith moves to approve the agenda.
   William Clay III seconds motion. Passes unanimously.

3. WORK SESSION II: [11:20, 1 hour, 20 minutes]
           a. Review subcommittee membership
                     • Committee will assess status of existing subcommittees and adjust
                         membership as necessary
           b. Subcommittee Updates
                     • Members from each subcommittee will update HRC on project status,
                         including COVID’s effects on progress
           c. Create prioritized list of projects for completion
                     • Discuss types of meetings, number of meetings, and resources required
                         to complete each
   Staff relays current city capacity for subcommittee meetings. City communications can host
   6 additional virtual meetings for boards and commissions a month, but must be reserved in
   advance. Given the requirement to have publicly noticed and publicly accessible meetings,
   these are the only potential time for subcommittees to meet during COVID.

   Staff reviews membership of three subcommittees and their charge. Membership has changed
   since several HRC members have stepped down.
           • Walking Tour Map Subcommittee: haven’t met since February 2020, started to
               select sites to be included on revised walking tour map
                   o William Clay III
                   o Dede Smith


HRC February 19, 2021 Meeting Notes
          •   Vinegar Hill Subcommittee: haven’t met since February 2020, tasked with
              creating interpretation plan for Vinegar Hill Park
                  o Genevieve Keller
                  o Sally Duncan
                  o Ellen Wagner
          •   Court Square Markers Subcommittee: tasked with completing Court Square
              Markers, and assumed discussions over Slave Auction Block site after removal of
              plaque in February 2020
                  o Genevieve Keller
                  o Sally Duncan
                  o Jalane Schmidt

   Members of subcommittees review status of each project.
        • Walking Tour group had created a spreadsheet analyzing different sites it might
            potentially include on map. Intended to be paper-printed map, but material lends
            itself to electronic publishing. Members remark that many of the places that had
            distributed map have been closed through COVID. Point raised that in-person
            meeting might be more conducive to progress.
        • For Vinegar Hill, staff gives update about letter sent to Council in February 2020.
            No interest in placing additional temporary signage on construction fence at
            CODE Building, since construction will be completed in coming months.
            Members propose a check-in with people from the Jefferson School, as well as
            engaging those who lived and worked in Vinegar Hill.
        • Court Square update: Construction of new courthouse may offer interpretation
            options, as well as completed courthouse courtyard; while some members suggest
            withdrawing from writing and designing permanent physical markers, others feel
            compelled to continue drafting finished text. Members also propose testing out
            completed text in temporary format, like construction fence poster. Members
            decide to revisit text and progress made before determining next steps.

   Members discuss projects for coming year, including launching engagement for Court Square
   and historic resource mapping system for Charlottesville. Committee also communicates
   importance to continue existing projects: walking tour, Vinegar Hill markers, Corut Square
   markers.

   Staff gives update on available committee funds.




HRC February 19, 2021 Meeting Notes