Meeting Notes
                       Charlottesville Historic Resources Committee
                     Friday, December 10, 2021; 11:00 a.m. – 12:50 p.m.
                                  Remote meeting via Zoom
…………………………………………………………………………………………………………………………………………………....
 HRC Members present            HRC Members not present       Staff present
 Phil Varner, chair             Genevieve Keller              Jeff Werner
 Sally Duncan, Vice-chair                                     Robert Watkins
 Dede Smith
 Jalane Schmidt
 Kay Slaughter
 Margaret O’Bryant
 Jessica Livingston
 Heather Hill

   1. Call to order:
         a. Virtual introductions

   2. Approval of the agenda: [11:05; 5 minutes]

   Dede Smith moves to approve the agenda. Margaret O’Bryant seconds motion. Motion
   passes unanimously.

   3. Public Comment

   Richard Allan offers support for the Historic Resources Committee’s work to memorialize
   Court Square. Mr. Allan asks two questions
          a. Does HRC intend to use East Jefferson Street in front of 0 Court Square as a site
              for memorialization?
          b. Will HRC act promptly with necessary parties to remove parking spots at the site
              in question?

   4. Approval of meeting notes:
         a. November 2021 HRC Meeting Notes

   Smith moves to approve the November 2021 HRC meeting notes with amendments. Kay
   Slaughter seconds motion. Motion passes unanimously..

   Smith offers thanks to Heather Hill for her service on the committee

   5. Engagement of the Descendant Community for Court Square/Slave Auction Block site:
         a. Plan progress report on project for new City Council

   In January, HRC will present report to Council to update on Court Square progress, relay
   project timeline, and to also ask more formally for money.



HRC December 10, 2021 Meeting Notes
   Hill suggests that committee present at the once-a-month reports-only meeting for City
   Council (4:00 on Mondays). Phil Varner proposes that money for memorialization be
   allocated over a number of years through the Capital Improvement Plan (CIP). The
   necessary public engagement would use different funds, perhaps through HRC budget.

   HRC hasn’t yet used its own funds for engagement because all meetings have been virtual.

   The initial engagement process will inform design process. Even if a design is not in place
   yet, money put into CIP will ensure that work is ultimately funded.

   Maureen Spokes, a librarian with the Jefferson Madison Regional Library, joins call to
   express interest in wking with HRC, especially to host Maureen Spokes for a lecture.

   For library programs, the most successful events are held on weekday evenings.

   Slaughter moves to allocate up to $5,000 from the HRC budget to host Anne Bailey for a
   virtual lecture, co-sponsored with the library, as part of public and descendant engagement
   for Court Square. Smith seconds motion. Motion passes unanimously.

   Varner will draft progress report with summary of comments made at meeting. He hopes to
   present progress report sooner rather than later to ground Council on work being done.

   Varner responds to public comment received at the beginning of the meeting. He clarifies
   that the HRC is not currently in the process of designing a memorial, but is gathering
   information and building community support for a future design process.

   6. Downtown Walking Tour Map Work Session:
        a. Updates from walking tour map subcommittee

   Walking tour subcommittee (Slaughter and Smith) have decided to write more text for
   walking tour map before asking designer to make further edits.

   There is already a lot of text from previous walking tour map and walking tour book. This
   existing text can be used to provide baseline information for stops on new map.

   Subcommittee will start writing text, but during full committee reviews, other members can
   add text as necessary.

   Subcommittee would like to have something ready by January.

   7. Coordinate Agenda for January HRC Meeting:

   HRC will hold regular meeting in January and annual meetings in February as necessary.

   Varner would like to go through Blue Ribbon Commission recommendations and identify
   what’s been done and what hasn’t been done.



HRC December 10, 2021 Meeting Notes