Charlottesville Historic Resources Committee Meeting packet for January 13, 2023 Attached • Meeting agenda for January 13, 2023 • Draft discission prompts for Annual Meeting • Meeting notes for December 9, 2022 HRC January 13, 2023 Meeting 1 AGENDA Charlottesville Historic Resources Committee Friday, January 13, 2023, 11:00 a.m. – 12:50 p.m. Remote meeting via Zoom ………………………………………………………………………………………………… HRC members Phil Varner (chair) Tom Chapman (ex officio) Larry Rowley Sally Duncan (v-chair) Gennie Keller Jeff Werner (staff) Jalane Schmidt Laura Knott Mollie Murphy (staff) Richard Guy Wilson John Mason Dede Smith William Bergen 1. Call to order: [11:00, 5 minutes] a. Roll call b. Virtual introductions – incl. new members 2. Approval of the agenda: [11:05; 5 minutes] 3. Approval of Meeting Notes: [11:10, 5 minutes] a. December 9, 2022 Meeting Notes 4. Public Comment* [11:15, 10 minutes] 5. Downtown Walking Tour Map Work Session: [11:25, 15 minutes] a. Updates from Walking Tour Map subcommittee 6. HRC Annual meeting [11:40, 50 minutes] (see draft discussion prompts below) a. Annual Meeting. First meeting in January shall be the annual meeting. Committee shall establish the day, time, and place for regular meetings for year and elect the Chair, Co- Chair or Vice-Chair. b. Committee shall establish an annual plan/work program and establish Committee Heads 7. Staff Updates: [12:30, 5 minutes] 8. Coordinate Agenda for February 10, 2023 HRC Meeting: [12:35, 5 minutes] 9. Announcements: [12:40, 5 minutes] a. Review upcoming events, lectures, research, etc. that may be of interest to HRC 11. Adjourn HRC January 13, 2023 Meeting 2 HRC Annual Meeting - Draft discussion prompts Ongoing HRC projects • Court Square Markers • Walking Tour Map (initial print version with on-line resources; other themes?) • Vinegar Hill Park (temporary exhibit and long-term park) Discussion questions • Question #1: Why do you care about our organization? What do you personally want to get out of the committee as a member? • Question #2: Why is our organization’s work important? What difference do we make in the community? What makes the HRC unique in the landscape of history and preservation resources in the area? • Question #3: What groups is the HRC serving well? How? What groups could we better serve? How? • Question #5: What specific projects would you like to see the HRC focus on in 2023? • Question #6: How could we improve meetings to ensure projects get completed and that we meet our goals? Goal Setting Review 2020 – 2022: • Engagement for Slave Auction Block site • Walking Tour Map • Pen Park cemetery • Vinegar Hill Park • Invite guests from other organizations to attend meetings; consider collaboration opportunities 2023 ideas (as prompts for discussion only): • Walking Tour Map: update web database, circulate to schools as a resource. • Consider other map themes: Architecture, commerce, time periods, individuals, etc. • Implementation of recommendations from the Blue Ribbon Commission. • Inventory City resources [historical surveys, etc.] and make accessible to the public • Local memory days (collecting from citizens) • Preparing for 50th Anniversary of DT Mall Overall HRC Goals for 2023: • … • … • … Overall HRC Theme for 2023: • … • … • … HRC January 13, 2023 Meeting 3 Mission Statement The mission of the Charlottesville Historic Resources Committee is to advocate for historic preservation; to promote an appreciation of local historic resources, both tangible and intangible; and to encourage and coordinate, with appropriate municipal agencies, civic organizations, institutions and individual scholars, the documentation and interpretation of local history. The Charlottesville Historic Resources Committee achieves its mission through: • Education • Public commemoration (historic plaques, signs, markers, and civic festivals and ceremonies) • Publications (maps, brochures, tour books, and digital media) • Public meetings (planning sessions, workshops, and lectures) • And through other means. * Regarding public comment(s). The HRC values community participation and input and welcomes public comments at meetings. At the beginning of each meeting, not more than 10 minutes will be allowed for the introduction of any guests and public comments. Speakers may speak for a maximum of two-minutes and shall begin by identifying their name and address. The intent is to allow public input; not initiate a dialogue or debate with the committee. Subsequent to this meeting segment, by majority approval the HRC may amend the agenda to allow further discussion; however, the motion should also establish a time limit for that discussion. Additionally, prior to adjourning--and applying the conditions above--the HRC may allow a period not to exceed five minutes for public comment. HRC January 13, 2023 Meeting 4 Meeting Notes Charlottesville Historic Resources Committee Friday, December 9, 2022; 11:00 a.m. – 12:50 p.m. Remote meeting via Zoom HRC present Jeff Werner (staff) Guests Phil Varner (chair) Mollie Murphy (staff) Kay Slaughter (Walking Tour Sally Duncan (v-chair) Map) Jalane Schmidt HRC not present Molly Conger Richard Guy Wilson Gennie Keller MJ Carruth Dede Smith John Mason Tom Chapman Laura Knott ………………………………………………………………………………………………… 1. Call to order: a. Roll call b. Virtual introductions 2. Approval of the agenda: Smith motion to approve. Wilson second. Unanimous approval. 3. Approval of October 14, 2022 Meeting Notes: Meeting Notes Smith motion to approve. Wilson second. Unanimous approval. 4. Public Comment No comments. 5. Downtown Walking Tour Map Work Session: • Smith noted revisions to intro para, including reference to Monacans per input from Teresa Pollak and Jeff Hantman. Final text will be reviewed by representees of the Nation. • Suggestion made to back check information (dates, etc.,) using the NRHP district nominations, esp. for references to the DT Mall. • Next steps will be copy editing, selecting photos (staff to assist with photos), and final OK re: Monacan Nation. • Suggestion to put map on-line (have a simple link on the print map), such that new, and updated information could be accessed. From the on-lone map, have links to the City’s survey information and etc. [Staff reviewing with IT.] • Suggestion to develop and post a bibliography (see above). Smith to share list of citations and references. • Schmidt noted that Mrs. Bro supported how Heather Heyer Way was presented. (Suggested clarification re: 4th Street being the City street name.) 6. Engagement of the Descendant Community for Court Square/Slave Auction Block site: • Schmidt discussed that student work continues re: research/transcription of court records. Meeting with research group next week to discuss the ethics of digital humanities; role of and respecting descendants/stakeholders in how the information is used. HRC January 13, 2023 Meeting 5 • Planning for April 6 presentation to CVHR. Possible presentation to HRC. • Varner noted that the HRC is supporting this work, but no longer leading it Suggested we the make Council aware of work being done by other groups. • Schmidt suggested the research be presented to the HRC. 7. Marker at Herman Key Recreation Center • General discussions, no recommendations or actions taken. Present more information re: Herman’s life – possibly incorporate newspaper articles, photos, his jersey, etc. Coordinate with Parks & Rec. Suggestions re: using space within the gymnasium – possibly wall displays or banners from the rafters. b. Staff Updates • Update on DT Mall NRHP nomination • Mentioned City’s formation of DT Mall Committee c. Coordinate Agenda for January 13, 2023 HRC Meeting Incorporate annual meeting. d. Announcements: 11. Adjourn HRC January 13, 2023 Meeting 6