Human Rights Commission
                                         Meeting Minutes
                                 Accessibility Committee Meeting
                                        September 9, 2021
                                    Virtual/Electronic Meeting
                                              6:30 pm

Public link to meeting rebroadcasts on Boxcast: https://boxcast.tv/channel/vabajtzezuyv3iclkx1a

Public link to HRC documents on Box: https://app.box.com/s/xty3wnn2s1tj8h7trkknvd79bipyxezy

    1. WELCOME
          a. CALL TO ORDER
                  i. Chair, Wolfgang Keppley, called the meeting to order at 6:39 pm
          b. ROLL CALL
                  i. Wolfgang Keppley
                 ii. Sue Lewis (arrived at 6:42 pm)
          c. MISSION (recited by all): Act as a strong advocate to justice and equal opportunity
             by providing citywide leadership and guidance in the area of civil rights.
    2. MATTERS BY THE PUBLIC
          a. PUBLIC COMMENT
                  i. None
          b. COMMISSION RESPONSE TO MATTERS BY THE PUBLIC
                  i. None
    3. MINUTES
          a. None
    4. BUSINESS MATTERS
          a. None
    5. WORK SESSION
          a. Language Access Plan Resolution discussion
                  i. Chair thinks Charlottesville should develop and implement a draft for a
                     language plan
                         1. Would allow engagement with local government and increase
                              advocacy opportunities
                         2. Would also share City’s commitment to effectively communicate
                              with all members of the public, serve as a citywide policy [audio
                              breaks up], uphold commitment to provide meaningful access
                              for individuals who speak a primary language other than English
                         3. Would also support legal requirements [audio breaks up]
                         4. Durham voluntarily undertook a language access plan for their
                              city to extend beyond legal requirement
                 ii. Chair intends to, as a subcommittee of the HRC, draft a proposal to City
                     Council that they should implement a language access plan
                         1. Durham’s model seems promising—they have some materials
                              online that show their initial resolution up to implementing a full
                           plan
             iii. Commissioner asks if there is anyone in the ADA Coordinator office yet
                       1. OHR staff says no
                       2. There is someone temporarily there, but it has not been
                           announced whom that is yet
            iv. OHR staff says the role of the committee would be to draft a resolution
                  for the rest of the Commission to look at
                       1. Then, planning to present the proposal to Council can be done
                       2. OHR staff can provide a template if needed
                                a. Standard resolution template exists and is fairly
                                    straightforward
                                b. There will be plain-language companion documents to
                                    go with all the resolutions
              v. The resolution drafting with the rest of the Commission is necessary in
                  this process
                       1. Wolfgang can draft a proposal for review at the next
                           Commission meeting
                                a. Todd will send a Word version of a resolution to
                                    Wolfgang for reference on the draft
            vi. Sue can meet Tuesday afternoon at 6pm to take a look at the draft and
                  make edits together
      b. Disability PSA project
               i. Todd will send out current information about it
6. MATTERS BY THE PUBLIC
      a. PUBLIC COMMENT
               i. None
      b. COMMISSION RESPONSE TO MATTERS BY THE PUBLIC
               i. None
7. COMMISSIONER UPDATES
8. NEXT STEPS
      a. General Next Steps
               i. Wolfgang and Sue will meet Tuesday 9/14 at 6pm to go over resolution
                  draft
      b. Wolfgang
               i. Draft proposal for review with Sue, then review with full Commission
      c. Todd
               i. Send a Word version of a resolution to Wolfgang for reference on the
                  draft
              ii. Send committee members information about the Disability PSA project
9. ADJOURN
      a. Meeting adjourned at 6:52 pm