2/2/23, 8:44 AM Agenda Agenda TYPE: CCS SB and City Council Luncheon DATE: 2/8/2023 TIME: 5:00 PM LOCATION: Charlottesville-Albemarle Technical Education Center (CATEC), 1000 East Rio Road DETAILS: Budget Work Session Every Learner. Every Day. Everyone. 1.0 Call to Order 1.1 Call to Order Info 2.0 Roll Call 2.1 Roll Call of Board Members Info 3.0 Information Items 3.1 February 8, 2023 Charlottesville City Council/School Board Joint Budget Work Session Info 4.0 Comments from Members of the Community 4.1 Comments from Members of the Community Info 5.0 Adjourn 5.1 Adjourn Action https://charlottesville.ic-board.com/com/agenda_print.aspx?mtgId=730&view=c 1/1 Schools FY 2024 Budget Development Joint School Board & City Council Budget Work Session Wednesday, February 8, 2023 Overview ▪ Budget Guidance & Priorities ▪ Enrollment ▪ Student Experiences ▪ Superintendent’s Proposed FY 2024 Budget 2 Statutory Guidance Section 22.1-92 of the Code of Virginia requires the Division Superintendent to prepare an estimate of the amount of money deemed to be needed during the next fiscal year for the support of the public schools of the division. 3 Budget Priorities & Strategic Plan ▪ Building Up Foundational Skills ▪ Supporting Social, Emotional, and Mental Health for Students & Staff ▪ Meet or Exceed Competitive Staff Compensation & Benefits 4 Current FY 2023 Budget Alignment to the Strategic Plan 5 Enrollment 6 Enrollment Overview ❖Enrollment has recovered to pre-pandemic levels and is within 70 of the 2018 peak of 4561. ❖Housing developments, including the South 1st Street and Friendship Court redevelopments, will drive more growth. 7 Fall 2022 Enrollment Grade # of Students Pre-Kindergarten 234 Elementary (K-4) 1,695 Upper Elementary (5-6) 617 Middle School (7-8) 583 High School (9-12) 1362 Total Enrollment 4,491 8 Source: VDOE School Quality Profile 2022-2023 Disadvantaged - Data Points ● Medicaid student population is continuing to increase with overall enrollment growth (50% to 51%) ● Significant increase in McKinney-Vento (homeless) youth population ○ 56 students (30 families) identified for all of 21-22 school year ○ 96 students (44 families) identified as of 1/13/23 for this school year ■ Over one-third ESL ● Free meals for all students masked CEP data during the pandemic: ○ Clark, Jackson-Via & Johnson were CEP before COVID ○ Walker, Buford & CHS have also become CEP schools ■ Direct Certified Population*1.60 = Disadvantaged Population for CEP schools (because CEP schools do not process F&R meal applications) 9 ESL Outlook Division BMES CES GES JVES JES VES WUES BMS CHS June 11, 2022 548 33 69 55 38 37 24 91 70 131 Sept 30, Key Points: 2022 613 24 68 54 56 41 29 94 72 176 ● September 2021 - 460 ELLs January 17, ● 33% increase in ELLs from 2023 646 25 70 57 61 47 29 98 76 183 Sept 2021 to Sept 2022 ● Projection of 100 additional Change ELLs for 23-24 since June +98 -8 +1 +3 +23 +10 +5 +7 +6 +52 ESL FTEs 19 1 2 2 1.5 1.5 1 3 2 5 10 English Learners Enrollment 11 Source: VDOE School Quality Profile 2021-2022 and 2022-2023 Student Experience 12 Student Experiences ● Science of Reading ○ High quality engaging instruction from both sides of the reading rope ○ Developing phonemic awareness through sound play and articulation activities ○ Learning to map sounds to letters ○ Developing fluency and automaticity ● Math Workshop ● Engaging science activities ○ Stemscopes / Five Ponds Press ● Tiered supports ● AVID College visits ● Buford Model Congress ● Living Museum 13 Student Experiences ● Wildrock ○ Nature Play Labs ○ Summer camps for students, incl. weekly fun for multilingual families ○ Social Emotional Learning (ex: Weekly session with BME 3rd graders) ● ESL Engineering Club ○ Coding, electronic projects, etc. ● Buford Football ○ Co-ed opportunity ● Fine Arts Performances 14 Student Experiences ● Youth Futures - run by IRC (International Rescue Committee) ○ open to any immigrant who attends CHS ○ homework help as well as connecting students to other opportunities within the community ● Buford Eats ● Mental Health Supports from SMHPs ● Mentoring opportunities ● Community Partnerships 15 Superintendent’s Proposed FY 2024 Budget 16 Changes for FY 2024 from FY 2023 Budget 17 Changes for FY 2024 from FY 2023 Budget 18 Correction to Basic Aid Estimates ● State Superintendent issued a Memo on 1/27/2023 that the Excel Calculation Tool (Cal Tool) had error in calculating the Basic Aid due to not recognizing the grocery tax hold harmless payment for FY 2023 and 2024. ● CCS calculated the amount based on guidance in Memo until an Updated Cal Tool is released after the Senate and House crossover budget on 2/9/2023. The impacted to CCS is $302,935 for FY 2024 Budget. ● CCS will follow the state’s response before any changes are made to Superintendent’s Proposed FY 2024 Budget. 19 City Revenue ❖ City budget guidelines allocate 40% of new personal and real property tax revenues to CCS ❖ Five year trend for school contributions increase range from $2.7 - $4.2 million ❖ 40% of new personal and real property tax revenues for FY 24 is estimated at $ 4.2 million 20 Use of Non-Recurring Funding FY 2022 FY 2023 FY 2024 The $4.2 million FY 2024 formula allocation for schools will remove the remaining dependency on non-recurring federal relief funds and will help the schools address inflation and competitive compensation issues. 21 City’s Estimated FY 2024 Appropriation ❖ It is critical that the City provides the formula appropriation increase to schools for 2024 in order to: ➢ Remove the federal funding cliff to stabilize school operations ➢ Position the Schools to support critical school infrastructure projects over the next two budget cycles via gain-share with the City and the increase in School fund balance 22 Summary of All Budgeted Funds 23 Next Steps: FY 2023-24 Budget Calendar 24 THANKS! Any questions? 25